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Share Incentive Schemes

Administration solutions

Transfer Secretarial
- Core Transfer Secretarial Services are oered
- Maintenance of combined shareholder register
- Shareholder meetings voting and proxy processing
- Share certicate transfers
- Share certicate dematerialisations and electronic share
- Implementation of Corporate Events into the register
- Dividend payments to shareholders
- Dividend withholding tax management
- Shareholder communications regarding company notices
(emails, posting, and SMS)
- Our registry system is our own proprietary system.
We can therefore
- Customise processes and system functionality for issuer
specic requirements
- Customise issuer reporting
- Automate specic processes into the system and
- Build unique functionality and / or reporting for the issuer
where required.
- An online web portal is also available for issuers to download
and view the share register, top shareholders, shareholder
spread, unclaimed dividends and the dividends bank
- We also provide advance share register analytics to assist
the board of directors, and / or the Company Investor
Relations representative to make informed decisions based
on investor proles and their invested stake the issuer

- Core administration provided

(New employee oers, employee movements processing,
vesting and expiry of options)
- Advanced employee communications
(Bulk customised emails / SMS's, automated communications
triggered on events)
- IFRS2(Share based payments) module integrated into share
scheme software. Various valuation methods oered.
Forfeiture rates provided for.
- Brokering services (for employee share trading) as well as
integration to independent brokers
- On line web portal for employees to view oers, trades,
scheme documents, oer letters and more
- Direct integration to SARS for employee tax Directive
- Full outsource service oered, alternatively software
acquisition option is available
- Any scheme type catered for Share purchase schemes,
option schemes, phantom schemes, equity or cash settled.
Solution also tailored for any customised schemes
- Management accounting for trust is available, if required

Other services

Over-The-Counter trading solutions

Capital Gains Tax and Section 24J interest solutions
Dividend Withholding Tax solutions
Bespoke software development
Microsoft Dynamics CRM implementations

28 Fort Street, Birnam, JHB 2196 / PO Box 785261, Sandton 2146 / Tel: +27 (0) 10 003 0700 / Fax: +27 (0) 11 885 3835 / Email: /
Singular Systems (Pty) Ltd. Company Reg No: 2002/001492/07 | Singular Systems (Pty) Ltd is an Authorised Financial Services Provider (FSP No. 44330)

Investor Relations

Shareholders (Buy-side)

Singular Systems oers a full Investor Relations advisory,

support and execution service including the following;

Register analysis interpretation. Shareholder strategy

and proling.
Surveillance reporting
Integrated communications programmes: IR & PR/Media
relations; stakeholder engagements including advice
around 'employee engagement/communications'
Crisis communications scenario planning for shareholder
IR training (tailored specically for clients)

Calendar: Communications around set pieces namely Interim, Annuals results, AGMs, GMs and
special meetings
Transactions: M&A, capital raisings, IPOs, BEE
transactions etc
Roadshows, site visit management and
logistical support
Investor Targeting based on sector/peer analysis
Debt and Equity investor communications

Analysts (Sell-side)

Sell-side relationship building programmes

Analyst forecast matrix (updates)
Investor/Analyst: Perception reports
[Quantitative & Qualitative]
Market intelligence and feedback for board packs

Media Relations

Traditional & Social Media: Monitoring;

Audits/Analysis; Basic Training
Media reach over domestic & oshore investors
Access to Broadcast Media Networks: Domestic
and International as required e.g. BBC, CNN etc

Share Register Analysis Report

The Register Analysis report provides a detailed

analysis of shareholder movements over a weekly,
monthly or quarterly period and shows holdings, buys
and sells of both Fund Managers and Benecial

Annual Report Tables Analysis

The analysis will provide information required to

populate the Shareholders' Analysis section as stipulated
by the JSE Listings Requirements.

Market Surveillance Report

Daily trade data from Strate is analysed showing net

settled positions of buyers and sellers on any given
day. The trade data is available on a T+5 basis from
Strate and is analysed on receipt. The report shows
fund manager purchases and sales (in the case of a
direct account) and if the trade was done through a
broker, the broker involved in the trade will be identied.

BEE Ownership Report

The BEE Ownership analysis report includes the

eective BEE Ownership of the company taking into
account the BEE components of the various
shareholder categories, e.g. public, private & assurance
companies, mutual funds, share schemes, etc.
The analysis also demonstrates a few scenarios when
some of the principles encapsulated in the BBBEE
Codes of Good Practice / Sector Code are applied.

Shareholder Analytics

Fund Manager Prole Report

These reports are ideally suited and applicable for the

preparation and planning of Investor Road-shows and
Presentations. They contain all the necessary and
relevant information that would equip any company
representative to condently and actively engage with
individuals representing various Institutional investors.

Peer Comparison Report

This report analyses holdings in any group of JSE listed

companies and compares it to holdings in your company.
The report includes the number of shares and Rand value
of holdings. It also contains a statistical indicator of
comparative holdings as well as the Rand value of shares
to be purchased or sold to align with peer averages.

Online Services

All the reports are also accessible and downloadable

via the online portal. Users would be assigned their
own username and password which would grant them
access to their relevant reports and tools. The Website
includes various other tools and informational content
which amongst others, would enable users to view and
interact with their data enriched share registers, create
their own graphs, download JSE market statistics,
lookup contact details of institutional investors,
trace holdings by Collective Investment Schemes etc.