RAVENSBOURNE COLLEGE OF DESIGN AND COMMUNICATION

Training and Staff Development

Funding for a Training, Staff Development Event or Research Activity

In order to process your application for training you will need to complete the application for
funding form, which can be obtained from the Training Co-ordinator. (Copy of form attached).

1. Expenditure for external training and staff development events are normally prioritised in
accordance with activities that have been agreed (and documented) with your line
managers during:
• Staff Appraisal
• Course monitoring
• Probationary period

You will find, that applications for external training/staff development activities will not be
processed by the Training Co-ordinator unless your application has been endorsed by
your line manager in accordance with the stated criteria.

2. Once you have agreed with your line manager any required training / staff development,
please complete the funding application form.

3. Please attach the course literature to the application form. Please ensure that you give
an estimate for your travel expenses for budgetary purposes.

4. Once you have completed the funding application form, please forward it onto your line
manager for authorisation.

5. Photocopy the completed form and course literature and retain the photocopied version
for your information.

6. The Training Co-ordinator will then process your application by raising an order with
Finance. DO NOT PHONE TO RESERVE A PLACE YOURSELF – IF YOU DO YOU
WILL BECOME PERSONALLY LIABLE FOR THE COST OF THE COURSE, AND ANY
OTHER CHARGES INCLUDING CHARGES FOR CANCELLATION. Upon confirmation
from Finance a place will be reserved on the requested course and an email sent to you
to confirm the details. Please note that we cannot book your course until the order
has come back from Finance and this can take up to 2 days. Therefore we need to
have your application normally at least one week before your course to ensure that
there is enough time to book your place once we have received the order back from
Finance. Please bear in mind that some courses do book up really quickly; the
sooner we have your application the sooner we can book your place.

7. Upon receipt of joining instructions from the organisers, the originals will be forwarded to
you for your information, unless the details have already been sent directly to you.

8. The Training Co-ordinator will advise you of details for train/plane reservations as soon as
possible.

9. Once you have attended the event you can reclaim your travel and food expenses by
completing a Staff Expenses Claim form. Please note that expenses incurred in excess
of the stated rates on the reverse of the form will not be met by the college.

10. Once completed and after your line manager has signed this please photocopy and retain
for your information. The original form along with receipts, travel tickets etc should be
forwarded to Training Co-ordinator.

11. The Training Co-ordinator will code and process this through to Payroll and these will be
reimbursed in your next salary (dependent upon when the deadline for submission is for
payment to salaries).

12. Once you have attended your session please note that you have three weeks to feedback
to your areas of work, line manager etc as specified in your Training, Staff Development
Event or Research Activity Form. The Training Co-ordinator should also receive copies of
documentation in order to update your training file.
 RAVENSBOURNE COLLEGE OF DESIGN AND COMMUNICATION

APPLICATION FOR FUNDING FOR A TRAINING, STAFF DEVELOPMENT EVENT OR

RESEARCH ACTIVITY

PERSONAL DETAILS

Name

Course / Department
EXT: 4927
Job Title / Telephone Extension

COURSE / CONFERENCE DETAILS

Course / Conference Title:

Date(s) Attending:
Organisation / Institution offering the Course /
Conference – please include full address and
contact details:
Place where event will be held:

Course / Conference fees (including prepaid £

residence/meals etc):
Are the course / conference fees subject to Yes / No (please circle where applicable)
VAT?
Course / Conference Expenses: (Please give £
an estimate of what expenses are likely to be)
Any specific dietary requirements (if yes
please give details)
If you require train / plane reservations please inform the Training Co-ordinator as soon as possible, who will
source the most cost-effective mode of travel, having consideration to the budget. If you wish to upgrade your
travel arrangements you will need to pay the difference in cost.
Was this course / conference identified in;
 Staff appraisal
(please tick, where appropriate)
 Probationary review meeting?

 Course monitoring

 Other (please state)

How does this benefit the College within the context of the Mission Statement?

Please indicate how you intend to feed back information to relevant / interested staff: i.e. i) a paper, or ii) a
lunchtime seminar. A copy of any written documentation you prepare must be given to the Training Co-ordinator
for retention in your Staff Development File.

Signature: Date:

Line Manager’s Date:

Signature:

Director of Human Resources Date:

Signature:
One of these sections must be completed

(A) Repayment of Training Fees for Training, Staff Development or Research Activity

If you leave the College within 20 months following completion of your training, you will be required to repay a
proportion of the training costs incurred. The amount to be repaid will be calculated on a declining monthly scale
from 95% of training costs during the first month following training, decreasing by 5% of the costs per month
thereafter.

However, you will not be required to make any repayment if you received the training as part of a group of three
or more receiving simultaneous training, if the College has specifically asked you to attend an event or if,
following your training, the College terminates your employment through no fault of your own (for example, on
grounds of redundancy).

By signing this application form, you agree to these rules governing repayment of training fees. You also agree
that if you do not promptly comply with these rules, the sum due to the College may be recovered in accordance
with clause 8.1 of your contract of employment. It may alternatively be recovered through the civil courts, as a
debt.

Signature: Date:

Print Name:

(B) Repayment of Degree/Qualification Fees

If you leave the College within 5 years following completion of your course, you will be required to repay a
proportion of the costs incurred. The amount to be repaid will be calculated on a declining scale, as set out below.

Duration of Service Repayment

Leaving within 1 year of completing the course 50%
Leaving between 1 and 2 years of completing the course 40%
Leaving between 2 and 3 years of completing the course 30%
Leaving between 3 and 4 years of completing the course 20%
Leaving between 4 and 5 years of completing the course 10%

However, you will not be required to make any repayment if you received the training as part of a group of three
or more receiving simultaneous training, if the College has specifically asked you to attend an event or if,
following your training, the College terminates your employment through no fault of your own (for example, on
grounds of redundancy).

By signing this application form, you agree to these rules governing repayment of Degree/Qualification fees. You
also agree that if you do not promptly comply with these rules, the sum due to the College may be recovered in
accordance with clause 8.1 of your contract of employment. It may alternatively be recovered through the civil
courts, as a debt.

Signature: Date:

Print Name:

Personnel/Training/Forms/Training and Development Request Form/3.19