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[POSITION DESCRIPTION: ADMINISTRATIVE ASSISTANT FOR CONTRIBUTIONS]

SPORTS OUTREACH INSTITUTE POSITION DESCRIPTION


ADMINISTRATIVE ASSISTANT FOR CONTRIBUTIONS

I. TITLE: Administrative Assistant for Contributions

II. ACCOUNTABILITY OF THE POSITION:


A. Reports jointly to the Administrative Director and Operations & Communications Director in the staff leadership organizational
chart

III. MINISTRY PURPOSE:


A. To Promote the Mission and Vision of Sports Outreach Institute while providing ministry Administrative Support for
various functions of the business office of Sports Outreach Institute in accordance with this position description.

IV. SPECIFIC RESPONSIBILITIES AND DUTIES OF THE POSITION:


A. CONTRIBUTIONS MANAGEMENT
1. Open donor mail, code checks (according to class list), endorse checks, make three sets of copies and produce
deposit slip.
2. Enter donations into GiftWorks (donor management software), ensuring accurate records of donor contributions
and demographic information.
3. Generate thank you letters/receipts and envelopes, put response envelopes in letters, and submit letters to
Executive Director or President to sign. Once signed, stuff, stamp, and mail letters.
4. Process Credit Card donations using the online software.
5. When reviewing donor mail, check for change of address, e-mail addresses, prayer requests, Outreach Trips papers
and donations, any special notes or instructions. See to it that they are passed on or carried out.
6. Donor Summary: review each donation given during the month, categorize into one of the following categories for
the Donor Summary Board of Directors monthly financial report: Board, Churches, Organizations, Major Donors,
Coaches Club, Donors, Outreach Trips. Once all donations are entered, totals must balance between the Donor
Summary and deposit slips. Type all into Excel spread sheet.
B. GENERAL OFFICE ADMINISTRATIVE SUPPORT
1. Prepare reports, memos, letters, and other documents or correspondence, as requested.
2. Answer phone and greet visitors as necessary.
3. Outreach Trips: maintain financial records for each individual participating in a short-term trip; providing updates on
a weekly basis.
4. Birthday cards: hand write, address and stamp birthday cards for Board members and send to President for
signature.
5. Facilitate other ministry or administrative projects as directed.

V. POSITION COMPENSATION – WORK HOURS, SALARY, AND EXPENSES:


A. Work Hours: Position is 25 hours +/- per week.
B. Salary Compensation: $14,300.00 salary

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