You are on page 1of 126

Transaction Management and Maintenance

Training Program for Bank Business Users
Training Course Manual

Eximbills Enterprise
Transaction Management and Maintenance
Version 1.0
December 2015
Copyright © 2011, 2005, 2004 China Systems Corporation
All Rights Reserved

This document is provided complementary to the terms and conditions of a
Training agreement with China Systems Corporation. This material is under
Copyright protection and contains Trade Information proprietary to China
Systems Corporation.
No portion of this document may be copied,
reproduced, distributed, modified, or translated without prior written
consent from China Systems Corporation.

Information provided may change without preceding notice.

China Systems Corporation makes no warranty, either expressed or implied,
with respect to the software or service herein described in terms of quality,
performance, including, without limitation to, its fitness for any particular
purpose.

China Systems Corporation accepts neither responsibility nor liability for any
damage or loss of business or revenue due to the use of this document.

All trademarks and trade names mentioned in this document are the sole
property of their respective holders.

CHINA SYSTEMS CORPORATION
Training Department
3/F Port Royal Place, 118 Rada Street
Legaspi Village 1229, Makati City
Philippines

Email all feedback and communication to:
training@chinasystems.com

CONTENTS
PREFACE

3

About the Manual ....................................................................................................................... 3
About the Course ....................................................................................................................... 3

SECTION 1: THE EE BROWSER

4

Expectations ............................................................................................................................... 4
Lesson 1: Introduction to the EE Browser.................................................................................. 5
Lesson 2: Browsing through the Modules .................................................................................. 9
Lesson 3: Running a Transaction Function .............................................................................11
Lesson 4: Working with Transaction Templates ......................................................................25
Lesson 5: Maintaining Transaction Records ............................................................................28

SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS

36

Expectation .............................................................................................................................. 36
Overview ..................................................................................................................................37
Lesson 1: Maintaining Customer Data ..................................................................................... 38
Lesson 2: Maintaining Bank Records ...................................................................................... 44

SECTION 3: IMPORT LETTER OF CREDIT

48

Expectations ............................................................................................................................. 48
Overview ..................................................................................................................................49
Lesson 1: Issuance ..................................................................................................................51
Lesson 2: Amendment .............................................................................................................58
Lesson 3: Presentation ............................................................................................................61
Lesson 4: Settlement ...............................................................................................................66

SECTION 4: EXPORT LETTER OF CREDIT

68

Expectations ............................................................................................................................. 68
Overview ..................................................................................................................................69
Lesson 1: Advice ...................................................................................................................... 71
Lesson 2: Amendment .............................................................................................................73
Lesson 3: Presentation ............................................................................................................75
Lesson 4: Settlement ...............................................................................................................80

SECTION 5: EXPORT COLLECTION

83

Expectation .............................................................................................................................. 83
Overview ..................................................................................................................................84
Lesson 1: Registration .............................................................................................................85
Lesson 2: Amendment .............................................................................................................87
Lesson 3: Payment and Acceptance ....................................................................................... 89

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

TABLE OF CONTENTS  i

................................................................................................................................................................................................................... 111 Overview ................................................... 121 Lesson 1: Set Global Limits ........................................107 Lesson 2: Amendment ................................................................. 98 SECTION 7: SHIPPING GUARANTEE 101 Expectations ...........................................................................................................................................94 Lesson 2: Amendment ........................93 Lesson 1: Registration ....................................................................................................... 121 Overview ............................................................... 101 Overview .........................................................................................................................................................................................................................103 SECTION 8: OUTWARD GUARANTEE 104 Expectations .108 Lesson 3: Claim ........................................................................... 105 Lesson 1: Issuance .....................................................................................................................................................................................................................................................................................................109 SECTION 9: INWARD GUARANTEE 111 Expectation ............................96 Lesson 3: Acceptance and Payment ....................................................... 92 Overview .......................................................................................................................................................................................................................... 102 Lesson 1: Issuance ......................................119 SECTION 10: LIMITS MANAGEMENT 121 Expectations .............................................. 112 Lesson 1: Registration ....................................................................................................................................SECTION 6: IMPORT COLLECTION 92 Expectation .........................................................................................122 Lesson 1: Set Sub Limits ............................................114 Lesson 2: Amendment .......................................................................................123 TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH TABLE OF CONTENTS  ii ................................................................................................................................................................................................................................................................................................................................................................117 Lesson 3: Claim ................................................... 104 Overview ..............................................................................................................................

About the Course The Transaction Management and Maintenance Training Course aims to provide the reader a working knowledge on:  system access and navigation. and thus can easily navigate and perform the transaction cycles on the modules developed for ENBD Egypt. and maintenance of business transactions using the developed modules for ETFS. the participant is expected to have a complete comprehension of the EE system. management. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH PREFACE  3 . At the end of the course.  record processing and maintenance and  transaction flow of developed modules.PREFACE About the Manual This training manual is designed to complement the training course in providing knowledge and know-how on the processing.

SECTION 1: THE EE BROWSER Expectations After reading this section. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  4 . and understand how these users are maintained. and  be able to identify the EE browser Users.  be familiar with the user interface functionalities of the EE browser. the learner is expected to:  be able to log on the EE System’s user interface.

These administrators are tasked to install and maintain the application and its users. The URL used in accessing the EE application is provided by system administrators. and the User ID of the end-user under the related Unit Code and its corresponding password. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  5 . Logging on the EE Browser Logging on the EE browser requires a Business Unit Code.Lesson 1: Introduction to the EE Browser The EE browser is a web-based application through which the trade products of a bank are made accessible to the end-users for trade processing.

 Links Section: Contains links that. Change Profile Click to modify profile credentials and date format of the logged in user. allow the user to perform certain operations (see C of illustration). Log Off Click to log out from EE.The EE Home Page Once logged in.  Modules Section: Lists all modules available for business processing. a list of function groups and transaction functions used in performing a business process are displayed (see B of illustration). Tabled below are the links of this section and their respective functionalities. including the time and date of the last log-on (see A of illustration). When a module is clicked. when clicked. the EE Homepage is displayed containing the following sections:  User-Information Section: Indicates the details of the user that had logged in. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  6 .

To configure the Quick Launch. select the transaction function that is to be added to the Quick Launch by marking on the checkbox located at the left side of the function. The Quick Launch allows the user to maintain a list of frequently-used transaction functions on the homepage for easier and quicker access. Change Quick Launch Click this link to display the Quick Launch window and be able to perform relevant configurations.The Submit and Reset buttons may be used to apply the changes and cancel the defined changes. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  7 . respectively.

The checkbox on the right side of the function may be marked to display the total count of records that are pending to be processed using the said function. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  8 .

System. A module may be defined for Security. A module represents a trade finance product of a bank. Export Letters of Credit. These functions are grouped under a system organizer called Module. or Transaction purposes.Lesson 2: Browsing through the Modules What is a Module? The different stages of a Transaction Process in a business cycle are provided with specific functions that correspond to the business requirements of each stage. A function group contains one or several transaction functions that accomplish a business process when run. Import Letters of Credit.g. and are subdivided among different groups. A function group is named according to the stage or business process that it performs. Guarantees. Each module may contain one or several function groups. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  9 .. e.

Click on a function group to display its corresponding transaction functions. Click on a transaction function to run it and process the transaction. Click on a module to display the function groups. 2. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  10 . 3.To browse through the modules: 1.

VCH-View. The system stores the transaction without performing any validations. On Confirm This button is used to complete or confirm the transaction. and Rej-Reason buttons. Confirm. performs specific operations related to the function being run. The system checks that all required details are specified before the transaction can be confirmed and made available in the next stage of the transaction cycle. The transaction can later be modified or continued through the Continue Saved function. Reset. Cancel. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  11 . and  a transaction screen containing fields for data input. Transaction. These buttons are enabled or disabled in accordance to the needs or requirements of the transaction function. when clicked. Doc-View. Load. Button Name Description Save This button is used to save as draft the current transaction— the record is not submitted to the Release queue. When the function is run. Delete. the system displays:  a Standard Toolbar containing buttons that. Template.Lesson 3: Running a Transaction Function Running a transaction function means simply clicking on a transaction function. to display a list of records that are to be further processed. Next. SWT-View. Back. which consists of the Save.  a catalog (if applicable). The Standard Function Buttons Running a transaction function from any module is provided with a standard toolbar.

the history of rejection reasons. Cancel This is used to cancel the action made in a function. Transaction This is used for viewing the events in the history of the transaction. this button may be used to preview the document that is to be generated for the transaction. A Close button is provided for closing this Document view window. this button is used to view the reason why the record has been rejected. This is used for deleting records. Rej-Reason If a transaction record has been rejected by a supervisor or an authoriser. Load This is used to load a previously created template as a basis for creating the transaction. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  12 . Doc-View If a form rule is attached to the function. If the record has undergone several rejections. Next This is used to proceed to the next step of the function process. Vch-view If an accounting rule is defined for the function. may also be viewed through this button. manually specified by the user that rejected the record. A Close button is provided for closing this Voucher view window. Delete This button is enabled only in the Delete Pending and Delete Master functions.Reset This is used to clear the field values in the function. this button may be used to preview the SWIFT message that is to be generated for the transaction. this button may be used to preview the voucher that is to be generated for the transaction. Swt-View If an outgoing SWIFT message rule is attached to the function. Template This is used to save the current transaction as a template. A Close button is provided for closing this SWIFT view window. which can later be used as a basis for new transactions. Back This button is used to go back to the preceding step of the function process.

 all records from step 2 function may be processed using the step 3 function. As there can be several records that may be put in queue on a specific event or step. The bank user receives the request from the customer and then logs into the system to Issue the Amendment. To filter a record by LC Number. a catalog page is displayed. In this scenario. These events or steps in a flow are put in a module as a transaction function. Business Sample: An authorised Issued Letter of Credit is requested to be amended. LC Number: IPLCCSB000391).The Catalog Page A transaction flow may involve one or several events. Upon running the function. Upon authorization. specify the value on a field provided: TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  13 . waiting to be processed by a user. a catalog page is provided to aid in retrieving the record. the record may be retrieved and amended using the Issue Amendment One Step function.g. this means that:  all records from step 1 function may be processed using the step 2 function. Say that a record follows a 3-step chronological process. the LC is issued using the Issue LC One Step function (e. The fields available on the catalog page may be used to filter the desired record to be retrieved.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  14 . If the system is able to find a match on the defined LC Number. A Transaction List page is displayed. the catalog page. This is used to change any specified information before filtering the record(s). The icon found on the upper left section of the Transaction List page may be clicked to display.Click on the Next button to instruct the system to proceed filtering the record. the record is displayed on the list. to The % character. Click on run the filter. called a wildcard. found on every criteria field is used for pattern matching. Select the record by marking on the checkbox provided and then click on the Next button to proceed performing the necessary business process. which in this case is the amendment of the LC. in a mini-view.

Fields may be either mandatory— case data have to be entered into the field. or optional—case data may or may not be entered into the field. optional fields in white. into which business transaction-related information are entered. The system does not allow processing if mandatory fields are left blank.Example: Data: LC Number IPLCCSB000391 EGHIMPLC15242 EGHIMPLC15244 EGHIMPLC15246 EGHIMPLC15249 Query Criteria: LC Number %524% Result: EGHIMPLC15242 EGHIMPLC15244 EGHIMPLC15246 EGHIMPLC15249 Query Criteria: LC Number 524 Result: None Transaction Screen: Field Properties and Options Field Attributes Fields are the rectangular spaces in the CE interface. Mandatory fields are in blue. Some fields are protected— for display only and no input is allowed. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  15 .

2. Example: 1.. then the system automatically populates the associated fields with the corresponding values. Inaccurate input of information into fields is thus avoided. the system displays a message confirming the continuation of the process.Lookup Button for Party Fields Certain party fields like Beneficiary and Issuing Bank have corresponding lookup buttons. Data entered in any of the associated fields is included in the selection criteria when the lookup button for the ID field is clicked. listing the records available for the party is displayed. To display the lookup window.g. In cases when there is a huge number of records to be retrieved into the lookup window. Bank table for Bank records). The ID may be manually specified in this field. When a lookup button is clicked. Instead of manually entering data. The system displays a lookup window listing only the records that match the details already specified in the associated fields. The lookup button typically corresponds to an ID field. This button is enabled for use only if the corresponding field is not protected. a lookup window. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  16 . Click on the lookup button corresponding to the field. The values are automatically retrieved into the associated fields only if the specified ID exists in the relevant table (e. the relevant record is simply selected from the list. click on the OK button.

the lookup button corresponding to the address field (Mailing Address or Address) is enabled if a value is defined for the ID field. the system displays the records of the different formats for the name of this party. the lookup button corresponding to the Name field is enabled if a value is defined for the ID field. click on its reference number. When provided. The details of the selected record are then automatically populated into the associated fields (e. When this button is used.3.g. Address. To select a record. 4. Mailing Address). This is filtered according to the indicated ID. Name. the system displays the records of the different formats for the address of this party.. A lookup window is displayed listing all the records for the corresponding party type. ID. the lookup window only lists the record that corresponds to the current values of the lookup fields. Note Options are provided in the lookup window to filter the records to be listed. Otherwise. Before changing the current values of the lookup fields. When this button is used. the value of the ID field must be deleted first. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  17 . When provided. This is filtered according to the indicated ID.

are provided with a Clause button. The selected clauses are then automatically entered in the transaction field.Clause Button for Clause Fields Most of the large text fields. 2. and buttons provided to choose the clause or clauses relevant to the field. A Clause button allows the user to select the relevant predefined clauses instead of manually entering the data. The Insert Clause window is displayed. Example: 1. Additional information can be manually inserted into the clause field. such as the Clause fields. 3. Use the fields. lists. Click on the Clause button corresponding to the Clause field in the transaction screen. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  18 .

The selected currency is the basis for validating the format and decimal places of the amount that is associated to the currency field. 2. The standard format of a Date field is DD-MM-YYYY. Date Fields When setting the value of a Date field. 3. Place the cursor on the Date input field. the user can select a particular date using the calendar function instead of manually specifying it.Currency and Amount Fields In the transaction screen. The associated Amount field defaults to the format of the indicated currency. Example: 1. Select the relevant currency from the Currency field dropdown list. The formats of these currency codes follow the ISO standard. Specify the amount in the Amount field. Example: 1. The value is formatted according to the selected currency. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  19 . amount fields such as the LC Currency and Amount field actually point to two different fields or data:  Currency  Amount The Currency field is usually a dropdown list that contains all the available currency codes.

Make sure that the Party details are already defined or indicated. 3. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  20 . Select the relevant date. A dropdown calendar is displayed.2. Click on the View Notes link that corresponds to a specific Party type. The selected date is then populated in the Date field. Example: 1. There is a View Notes link provided for a set of Party fields in a function. View Notes The View Notes is a link that may be accessed to view special information attached to the Party master record. with the current date highlighted.

A window is displayed showing the supplementary information defined for the party. are defined through the Bank Maintenance module. a letter of credit that is available by mixed payment may be paid at sight and through deferred payment. click on the ‘x’ button. To close the window. For example. A data object is generally a set of records pertaining to a specific type of information. which is only one of the different types of information defined for a transaction. on the other hand.2. Data Objects Certain transaction function screens provide data objects. The details of these payment terms may be put into a data object. Buttons are provided to facilitate the maintenance of these data object records. The following buttons are enabled or made available depending on the transaction function or the type of transaction that is being processed. Notes The notes for a customer are defined through the Customer functions of the Static Data module. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  21 . The notes for a bank.

click on the Add button. 2. Example: 1. on Edit This button is used for modifying an existing data object record. The data object screen is displayed. Access the tab under which the data object record can be defined. Specify the required information. 3. To add a record. View This button is used for previewing an existing data object record. To save the record. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  22 . click on the Save button. Delete This button is used for deleting an existing data object record. A set of buttons is provided for performing data object maintenance operations.Button Name Description Add This button is used for creating or adding a new data object record.

images. 4. Attachment Links Certain transaction functions are provided with links for viewing and uploading attachments of various types. Certain details from the defined data object record are shown in the grid (columns) on the function tab containing the data object. the Save and Next button is displayed.Note In some cases. This link is used for uploading attachments to the transaction. Attachments may be in the form of letters. SECTION 1: THE EE BROWSER  23 . This allows the user to save the current record and proceed with creating a new record. or coded messages. 5. Link Name View SWIFT on Upload Image TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH Description This link is used for viewing the incoming SWIFT messages that are attached to the current transaction. Use the data object buttons provided to perform maintenance operations on the data object.

Click on Add File to allow the user to browse for a file to be uploaded. SECTION 1: THE EE BROWSER  24 . Transaction Image TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH This link is used for viewing the attachments that are currently attached to the transaction. All uploaded images are provided with a reference number. Current Image This link is used for viewing the attachments that are currently attached to the transaction. Click Cancel to close the Add Image window. Click on Confirm to start uploading the selected file(s). Mark the corresponding checkbox beside the file to be uploaded and then click on Delete to remove the file from the grid. Click on this reference number to view the images.

define a name for the template. some data are oftentimes entered in the system repetitively. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  25 . Then. indicate whether the template shall be open for public or private usage. When running a transaction function. Create Collection function. These information are saved in the system and made available for use in future transactions— information may later on be retrieved and loaded on the screen while creating a new but similar transaction. click the Template button from the Standard Toolbar.Lesson 4: Working with Transaction Templates A Transaction Template is a tool provided in the Standard Toolbar and is designed to make a transaction process. In a transaction process. the transaction template may be used as a capturing tool that makes all information entered on fields reusable. Save the template by clicking on the Save button. say. In the Template window.  Private template may be modified and used exclusively by the user who created the template. However. especially in a registration process. To do this. all frequently used data may be entered and saved as a template. Creating Transaction Templates Transaction templates may be used for public and/or private usage:  Public template may be modified by the user who created the template but may be used by other users. easier and time saving.

To check the newly created template. click once more the Template button on the standard toolbar. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  26 . buttons that allow update or deletion of a saved template are also provided. A confirmation message is displayed if the operation has been completed. The created template is listed in the index of the Templates window. click the Load button in the Standard Toolbar.Save the template by clicking on the Save button. In this window. Utilising Saved Templates To utilize a Saved template.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  27 . When a confirmation message appears.From the Template window. It is recommended to mark the IsOnchange checkbox to make the function execute all validations attached to the fields that had just received data from a loaded template. Data that was saved under the selected template is then. select a template from the list then click on the Load button. retrieved into the transaction screen. click OK.

the transaction may be processed going to the next stage of the transaction cycle. (S) While in this status.Lesson 5: Maintaining Transaction Records For each transaction that is released. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  28 . identifies the applicable actions that may be available for a user in maintaining a record. the transaction may be corrected and resubmitted. Transaction Statuses that may be assigned to a record are as follows: Status Description Pending This status indicates that the record requires validation and authorization (P) While in this status. saved or deleted. the transaction may not be processed going to the next stage of the transaction cycle. Partially Authorized (T) Master (M) A record that has undergone validation. While in this status. These functions are made available to perform maintenance processes such as releasing records. Refused A record that is refused during the authorisation/release/approval process. deleting records. and viewing transaction details. While in this status. This status indicates that the record may have already been finally authorised. Each trade module in Eximbills Enterprise is provided with common maintenance functions. a corresponding transaction status is assigned to it. The transaction status determines a record’s maintenance classification which in turn. The user may have started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date. Saved A record in Saved status (S) This indicates an incomplete record. the transaction is waiting to be finally authorised or refused by the authorizer.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  29 . This is done when the user started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date.  or Refused A transaction record is considered Refused if during Supervisor Release. This is done when the user started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date. the Refuse option is marked.Modifying a Non-Master Transaction A non-master transaction refers to any record that is not in master status. Such statuses are:  Pending  Saved  Refused These transaction records may be modified by using any of the following transaction functions:  Continue Saved  Fix Pending The CONTINUE SAVED function The Continue Saved function is used to correct or modify a transaction record that is either:  Saved A transaction record is considered Saved if during transaction processing. the SAVE button is clicked.

then confirm the transaction. 2. Click on the Next button. Continue processing the saved record as needed. The system filters the records. This is used to filter records by reference number. Select a particular record and click on the Next button to proceed with the editing of the transaction data.1. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  30 . When no filter information is entered. When the Continue Saved function is accessed. all saved and refused transactions are displayed. 3. a catalog screen is displayed.

Continue processing the record as needed. then confirm the transaction. 3. all pending transactions are displayed. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  31 . 2. When no filter information is entered. Select a particular record and click on the Next button to proceed with the editing of the transaction data.The FIX PENDING function The Fix Pending function is used to correct or modify data in transactions with a Pending status. a catalog screen is displayed. When the Fix Pending function is accessed. 1. Click on the Next button. This is used to filter records by reference number. The system filters the records. Records that are processed using this function require Supervisor release.

A trail of events is displayed in chronological order.Enquiring a Transaction Event-related details of a transaction record may be viewed anytime through the Enquire Transaction function. Click on the Next button. Note :Same Steps followed for Enquire Pending transactions. all transaction records are displayed. When no filter information is entered. a catalog screen is displayed. 2. Select a particular record and click on the Transaction button.  Enquire Master  Enquire Pending 1. Select the particular event and click on the View button to display the details. 4. This is used to filter records by reference number. When the Enquire Master Transaction function is accessed. The ENQUIRE TRANSACTION function This function is used to view the transaction details of a record regardless of the transaction record's status. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  32 . The function details of the selected event are displayed. 3. The system filters the records.

information of the 3rd event will be deleted and that the details of the 2nd event is treated as the latest information of the record. Select a particular record and click on the Delete button. 1. Click on the Next button. When the Delete Pending function is accessed. The system filters the records. This is used to filter records by reference number. If the Delete button is clicked. Instead. the pending record to be deleted is currently on its 3rd event.Deleting a Transaction A transaction record may be deleted from the system by use of any of the following functions:  Delete Pending  Delete Master The DELETE PENDING function This function is used to delete a transaction with a Pending status. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  33 . When no filter information is entered. all Pending transactions are displayed. only the pending event is deleted while the record’s most recent Master state is retained. 2. This process does not entirely write-off the record from the database. Note In the above example. a catalog screen is displayed.

The DELETE MASTER FUNCTION This function is used to delete a transaction with a Master status. Select the event to be viewed and click on the View button to display the details. click on the View button to view the historical file of the record. a catalog screen is displayed. When no filter information is entered. all transactions with Master status are displayed. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  34 . Click on the Cancel button to go back to the main Delete Master window. This is used to filter records by reference number. The system filters the records. When the Delete Master function is accessed. 2. 1. 4. In this procedure. Click on the Next button. Before deletion. 3. The event details are displayed. the entire record (and its events) is deleted from the system.

The system then deletes the record and all its events. Unlocking Records There are instances when records are locked by the system due to certain operations performed. When this occurs. When this function is accessed. a catalog screen is displayed. the Unlock Transaction function is used to unlock the record and make it available for processing. This may be used to filter records by reference number. Click on the Delete button to proceed with the delete process. The UNLOCK TRANSACTION function The Unlock Transaction function filters all locked transactions and unlocks them. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 1: THE EE BROWSER  35 .5.

SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS Expectation At the end of this section. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  36 Serial Number: TMM-00001-EBGH . the learner is expected to understand how to create and maintain customer and bank records.

These are the Static Data and Bank Maintenance. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  37 Serial Number: TMM-00001-EBGH .Overview Customer and Bank information are stored and maintained in two separate modules. The Static Data module is used for creating and maintaining customer records in the system while the Bank Maintenance module is used for creating and maintaining a database of banks in the system. These information are retrieved and used dynamically during transaction processing.

Existing customer records may be modified using the Edit Customer function. The Authorize/Supervisor Release function may be used for this purpose. These functions may be found in the Customer Maintenance function group. Transaction Stages A customer may be added using the Add New Customer function. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  38 Serial Number: TMM-00001-EBGH . All newly created customer information require authorization.Lesson 1: Maintaining Customer Data Customer information are created and maintained using the functions of the Static Data module. The Authorize/Supervisor Release function may be used for this purpose. All modified customer information require authorization.

Generated Output: SWIFT : None Document : None Voucher : None Related Function Group: Customer Maintenance 2 Authorize / Supervisor Release Function Description: This function is used to authorize the created customer. 1 Add New Customer Function Description: This function is used to add a new customer in the system. Generated Output: SWIFT : None Document : None Voucher : None Related Function Group: Customer Maintenance TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  39 Serial Number: TMM-00001-EBGH . the information may be dynamically retrieved and used while performing transactions on business modules.Transaction Flow Maintaining Customer Data: CREATE Create a new customer by running the Add New Customer function. Records created in this function require release. After authorization.

Transaction Processing: Adding a New Customer 1. Specify the needed customer information on the tabs provided. Run the Add New Customer function. SWIFT Address Where the customer address(es). TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  40 Serial Number: TMM-00001-EBGH . Main tab The Customer ID that is to be defined here should be the same ID that is associated to the Customer in the Core System (Finacle). Postal Address Where the customer address(es). in postal format. may be defined. 3. Static Data > Customer Maintenance > Add New Customer 2. may be defined. in a format used in SWIFT. Any ID entered that is non-existent in Finacle is not allowed to be stored in EE. Confirm the transaction.

Notes tab Other related notes or information related to the Customer about certain products may be specified. These information are dynamically retrieved while performing transactions on the provided product types/services. related to the issuance of specific product transactions.Margin Info tab Where margin information. may be defined. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  41 Serial Number: TMM-00001-EBGH .

If a new account number is added to a Customer in the Core System and that the customer has an existing record in EE. Static Data > Customer Maintenance > Supervisor Release Mark the Release option and then click on the Confirm button. if available) are automatically imported into EE from the core system. when clicked. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  42 Serial Number: TMM-00001-EBGH . Authorize the created customer record by running the Authorize function. retrieves all the account numbers of the customer from Finacle and stores the retrieved account numbers in EE. The Inquiry Account button. These imported account numbers are then associated to the customer record in EE. the Customer Account Retrieval function may be used to update the customer record in EE. all account numbers of the customer (in various currencies.4. Notes Upon release of the created customer record in EE.

Maintaining Customer Data: EDIT Modify details of a customer by running the Edit Customer function. 1 Edit Customer Function Description: Generated Output: This function is used to modify the details of a customer. SWIFT : None Document : None Voucher : None Related Function Group: Customer Maintenance 2 Authorize Function Description: Generated Output: This function is used to authorize or apply the changes made on the customer details. Run the Supervisor Release function to apply the changes made to the details of the customer. SWIFT : None Document : None Voucher : None Related Function Group: Customer Maintenance Transaction Processing: Editing a Customer Record 1. Records created in this function require authorization. After authorization. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  43 Serial Number: TMM-00001-EBGH . Run the Edit Customer function. Create the necessary changes and then click on the Confirm button. Mark the Release option and then click on the Confirm button. 3. the information may be dynamically retrieved and used while performing transactions on business modules. Static Data > Customer Maintenance > Edit Customer 2.

Lesson 2: Maintaining Bank Records Bank information are created and maintained using the functions of the Bank Maintenance module. Should a new bank record be required to be created. Prior to production. The Authorize function may be used for this purpose. the bank record may be created through the functions of the Bank Maintenance function group. These functions may be found in the Bank Maintenance function group. Transaction Stages Bank information may be added using the Add New Bank function. Existing bank records may be modified using the Edit Banks function. All modified bank information require authorization. all Bank records are migrated into Eximbills Enterprise. All newly created bank information require authorization. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  44 Serial Number: TMM-00001-EBGH . The Authorize function may be used for this purpose.

the information may be dynamically retrieved and used while performing transactions on business modules. Records created in this function require authorization.Transaction Flow Maintaining Bank Data: CREATE Create a new bank by running the Add New Bank function. 1 Add New Bank Function Description: This function is used to add a new bank in the system. After authorization. Generated Output: SWIFT : None Document : None Voucher : None Related Function Group: Bank Maintenance 2 Authorize / Supervisor Release Function Description: Generated Output: This function is used to release the created bank. SWIFT : None Document : None Voucher : None Related Function Group: Bank Maintenance TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  45 Serial Number: TMM-00001-EBGH .

Bank Maintenance > Bank Maintenance > Release Pending Bank Mark the Release option and then click on the Confirm button. Specify the needed bank information on the tabs provided. Release the created bank record by running the Release Pending Bank function. 4. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  46 Serial Number: TMM-00001-EBGH . Bank Maintenance > Bank Maintenance > Add New Bank 2.Transaction Processing: Adding a New Bank 1. Main tab Communication Information tab Where bank's communication details may be defined. 3. Confirm the transaction. Run the Add New Bank function.

After authorization. 1 Edit Banks Function Description: Generated Output: This function is used to modify the details of a bank. Create the necessary changes and then click on the Confirm button. Mark the Release option and then click on the Confirm button. SWIFT : None Document : None Voucher : None Related Function Group: Bank Maintenance 2 Authorize Function Description: Generated Output: This function is used to authorize or apply the changes made on the bank details. SWIFT : None Document : None Voucher : None Related Function Group: Bank Maintenance Transaction Processing: Editing a Bank Record 1. Records created in this function require release.Maintaining Bank Data: EDIT Modify details of a bank by running the Edit Banks. TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS  47 Serial Number: TMM-00001-EBGH . the information may be dynamically retrieved and used while performing transactions on business modules. Run the Authorize function to apply the changes made to the bank details. Bank Maintenance > Bank Maintenance > Edit Banks 2. 3. Run the Edit Banks function.

SECTION 3: IMPORT LETTER OF CREDIT Expectations At the end of this section. the learner is expected to:  use a defined Approval record in creating an Import LC record  be able to perform the processes in an Import Letter of Credit by using the functions of the Import Letter of Credit (IPLC) module TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  48 .

accepts. Transaction Stages This stage refers to processes involving the Issuance of the Letter of Credit. The Seller’s bank (the Advising Bank) advises the Seller of the receipt of the letter of credit. the Negotiating Bank pays. If the Bank is the Issuing Bank acting on instructions from the Buyer. This stage refers to processes involving the Amendment of the Letter of Credit. The Buyer applies for a letter of credit from his bank (the Issuing Bank) in favor of the Seller (the Beneficiary of the letter of credit). If the documents comply with the terms of the credit. The Issuing Bank checks the negotiated documents and reimburses the Negotiating Bank for its payment in the terms of the credit. the Beneficiary prepares all document drafts and presents them to the Negotiating bank for payment under the terms of the credit. After the shipment of goods. the Buyer assures the Seller of payment through the Buyer’s bank. or negotiates in accordance with the reimbursement instructions of the Issuing Bank as stated in the credit.Overview A letter of credit (LC) is a document that is issued by a bank stating its commitment to pay the Exporter (or Seller) a stated amount of money on behalf of an Importer (or Buyer) so long as the Seller meets specific documentary terms and conditions. The Negotiating Bank then sends the documents to the Issuing Bank for reimbursement. The Advising Bank checks the documents against the terms and conditions of the credit. The Import Letter of Credit (IPLC) module controls the operations of the Issuing Bank in an import LC transaction. The Seller’s bank can also add its assurance of payment to the Seller by confirming the letter of credit — a double security of payment. then the LC is an Import LC. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  49 . By applying for a commercial letter of credit from the Buyer’s bank. and the Buyer is assured that payment is only made to the Seller if the terms and conditions of the letter of credit are met.

This include:  examining of the received documents against the terms and conditions of the LC  determining whether the terms and conditions of the LC have been complied with or are discrepant This stage refers to the processes involved in handling discrepant documents. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  50 . This stage refers to the processes involved in settling the LC according to specified payment terms.This stage refers to the processes involved upon receiving the documents presented by the Beneficiary.

Lesson 1: Issuance The issuance of an LC may be preformed using the following transaction functions  Issue Letter of Credit One-Step  Issue Back-to-Back LC One Step  Issue Transfer LC One Step Transaction Function Details Import Letter of Credit Issuance: Issuing a Commercial Letter of Credit Issue Letter of Credit One Step Function Description: This function is used issue a commercial letter of credit. Prior to running this function. an authorized Approval transaction for LC Issuance must be in place. Generated Output: SWIFT : MT700 / MT701 : MT705 (optional) Document : Yes GAPI : Yes Voucher : Yes Related Function Group: IPLC Issuance TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  51 .

Once selected. Secure an approval reference number from the Approval and Limits module prior to the processing of an Issue Letter of Credit 2. Run the Issue Letter of Credit function. Main tab Use the lookup button provided to search for the approval transaction to be used in processing the issuance of the LC. Specify the needed information using the tabs provided and then confirm the transaction. Import Letter of Credit > IPLC Issuance > Issue Letter of Credit One Step 3. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  52 . information defined in the selected approval transaction are automatically populated in the fields of the Issue Letter of Credit One Step function.Transaction Processing 1.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  53 . Tenor tab Information regarding the LC Tenor may be defined here. Parties II tab Party information pertaining to the banks that are to be involved in the transaction may be defined here. Other necessary party details may be define here.Parties I tab Details from the approval transaction are displayed.

Instructions tab Information regarding the instructions of the Issuing bank to the Paying bank may be specified here. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  54 .Goods tab Information regarding the goods that are to be shipped may be defined here. Documents tab Information regarding the required documents that are to be presented upon shipment of the goods may be defined here.

Right across each pay currency are account number fields where the appropriate account numbers may be selected to be used for debiting the charge from the customer's account.Charges tab This is where the different charges and commissions that are to be collected for this specific transaction may be viewed. Advice tab Use this tab configure an Advice to a specified recipient. Notes tab Use this tab to add notes related to the issuance of the letter of credit. The user may specify the account number where the charges are to be collected in the account number (AC/NO) field provided. Use the Customer Pay Currency (Trx) and Customer Pay Currency dropdown fields to specify the currencies to be used in collecting the charge or commission. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  55 .

an authorized Approval transaction for LC Issuance must be in place. Perform the Supervisor Release function. SWIFT Prior to running this function. Import Letter of Credit > IPLC Issuance > Issue Back-to-Back LC One Step 3. Perform the Supervisor Release function. 4. Run the Issue Back-to-Back LC One Step function. 2. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  56 . Perform the Advice process using the functions of the Import Letters of Credit module. Specify the needed information using the tabs provided and then confirm the transaction.1. Document : YES Gapi : YES Voucher : YES : MT700 / MT701 : MT705 (optional) Related Function Group: IPLC Issuance Transaction Processing: 1. Import Letters of Credit > IPLC Maintenance >Supervisor Release Import Letter of Credit Issuance: Issuing a Back-to-Back LC Issue Back-to-Back LC One Step Function Description: Generated Output: This function is used to issue a Back to Back LC This function requires creation of an Advising record from the Export Letter of Credit Module.

Specify the needed information using the tabs provided and then confirm the transaction. Perform Supervisor Release function. 4.Import Letter of Credit Issuance: Issuing a Transfer LC Issue Transfer LC One Step Function Description: Generated Output: This function is used to issue a Transfer LC This function requires creation of an Advising record from the Export Letter of Credit Module. 2. an authorized Approval transaction for Transfer LC must be in place. Run the Issue Transfer LC One Step function. SWIFT Prior to running this function. Perform the Advice process using the functions of the Import Letters of Credit module. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  57 . Import Letter of Credit > IPLC Issuance > Issue Transfer LC One Step 3. Document : No Gapi : YES Voucher : YES : MT720 : MT705 (optional) Related Function Group: IPLC Issuance Transaction Processing: 1.

Lesson 2: Amendment In the event that the applicant requests for an amendment of an issued LC.  Issue Amendment One Step  Cancel LC Amendment Registration Transaction Flow Approval Category / Product Type Import Letter of Credit Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  58 . any of the following transaction functions may be used to perform the amendment and issue the amended LC.

The system automatically retrieves the amendment details from the selected approval transaction and displays the information onto the related fields in the Issue Amendment One Step screen. Select the related Approval transaction for the Amendment Request.Transaction Function Details Import Letter of Credit Amendment: Issuing an Amendment to a Commercial LC Issue Amendment One Step Function Description: Generated Output: This function is used to amend an issued LC. an authorized Approval transaction for LC Amendment must be in place. Run the Issue Amendment One Step function. Review the details and then confirm the transaction. Import Letter of Credit > IPLC Amendment > Issue Amendment One Step 2. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  59 . SWIFT : MT707 Prior to running this function. Document : Yes GAPI : Yes Voucher : Yes Related Function Group: IPLC Amendment Transaction Processing 1.

Run the Cancel LC Amendment Registration function. Import Letters of Credit >IPLC Maintenance>Issue LC Amendment One Step Import Letter of Credit Amendment: Cancelling the LC Cancel LC Amendment Registration Function Description: Generated Output: This function is used to Cancel the LC. Perform the Supervisor Release function. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  60 .3. SWIFT : MT707 Document : None Voucher : None Related Function Group: IPLC Amendment Transaction Processing: 1. Use the Instructions tab on the transaction screen to specify instructions to Cancel the LC. Confirm the Transaction. Import Letter of Credit > IPLC Amendment > Cancel LC Amendment Registration 2. Perform the Supervisor Release function. 3.

the documents may now be registered in the system to check for compliance of the documents with the terms and conditions of the LC.Lesson 3: Presentation Upon receipt of the of the documents from the Beneficiary through the Advising Bank / Negotiating Bank. The functions that may be run to perform this process are as follows:  Register Documents  Register Waiver Transaction Flow Import Letter of Credit Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  61 .

click on the confirm button. the specified presenting bank is notified. Upon receipt of documents. Specify the needed information about the received documents using the tabs provided. When done. Import Letter of Credit > IPLC Presentation > Register Documents LC 2. Main tab Use this tab to record the status of the received document. Select the LC record where documents are to be registered with. 3. the record may proceed settlement. SWIFT : MT999 If the documents are found compliant. Specify whether the document is clean or discrepant on the Document Status field provided. run the Register Documents function.Transaction Function Details Import Letter of Credit Presentation: Registering and Checking for Compliance of received Documents Register Documents LC Function Description: Generated Output: This function is used to create a drawing on an LC based on the documents received from the Advising Bank / Negotiating Bank. Voucher : Yes Related Function Group: IPLC Presentation Transaction Processing 1. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  62 . Document : Yes Gapi : No If the documents are found with discrepancies.

4. Import Letters of Credit > IPLC Maintenance > Supervisor Release Import Letter of Credit Presentation: Drawing through a received for Waiver Register Waiver Function Description: Generated Output: This function is used to register a drawing through an Advice of Discrepancy / Waiver Request received by mail or other authenticated message. Perform the Supervisor Release function. SWIFT : MT999 (optional) Document : Yes Voucher : None GAPI : No Related Function Group: IPLC Presentation TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  63 .Documents tab Use this tab to record the documents that have been received.

Discrepancies tab Use this tab to indicate the discrepancies as specified in the received request for waiver. Main tab Use this tab to specify presentation information as indicated in the received request for waiver. run the Register Waiver Request function. 3. Upon receipt of the request for waiver. Import Letter of Credit > Document Examination> Register Waiver Request 2. Specify the needed information about the received documents using the tabs provided.Transaction Processing 1. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  64 . click on the confirm button. Select the LC record where documents are to be registered with. When done.

Import Letters of Credit > IPLC Maintenance > Supervisor Release TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  65 .4. Perform the Supervisor Release function.

Lesson 4: Settlement In the event that the presented documents are found clean or with waived discrepancies. the LC may be settled through the Pay/Accept function. Transaction Flow Approval Category / Product Type Import Letter of Credit Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  66 .

Payment at Maturity Function Description: This function is used to process payments through an MT202/MT103 message for Acceptance records that had reached its maturity date. an authorized Approval transaction for LC Settlement must be in place. This function is run after presentation of documents that are  clean SWIFT : MT202 / MT103 Document : Yes Gapi :Yes Voucher : Yes  with waived discrepancies  with TT Claim Prior to running this function. Generated Output: SWIFT : MT202 : MT103 Document : Yes Voucher : Yes Related Function Group: Usance Documents TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 3: IMPORT LETTER OF CREDIT  67 .Transaction Function Details Import Letter of Credit Settlement: Payment of LC Pay/Accept Function Description: Generated Output: This function is used to process payments for a Sight LC and perform Acceptance.

SECTION 4: EXPORT LETTER OF CREDIT Expectations At the end of this section. the learner is expected to:  use a defined Approval record in creating an Export LC record  be able to perform the processes in an Export Letter of Credit by using the functions of the Export Letter of Credit (EPLC) module TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  68 .

If the Advising Bank is not able to establish sufficient authenticity of the credit. but at the same time must inform the Beneficiary that the authenticity of that credit has not been established. The Advising Bank may choose to advice the unauthenticated credit. This include:  examining of the received documents against the terms and conditions of the TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  69 .Overview A letter of credit (LC) is a document that is issued by a bank stating its commitment to pay the Exporter (or Seller) a stated amount of money on behalf of an Importer (or Buyer) so long as the Seller meets specific documentary terms and conditions. The Advising Bank advises the Beneficiary on the terms and conditions of the credit. Transaction Stages This stage refers to processes involving the Advising of a received Letter of Credit. The Advising Bank (the Seller’s bank) advises the seller of the receipt of the letter of credit. The Buyer applies for a letter of credit from the Issuing Bank (the Buyer’s bank) in favor of the Seller (the Beneficiary of the letter of credit). or Nominated Bank in an export LC transaction. This stage refers to the processes involved upon receiving the documents presented by the Beneficiary. The Export Letter of Credit (EPLC) module controls the operations of the Advising. the Advising Bank must inform the Issuing Bank without delay. Confirming. If the Advising Bank agrees to advice the credit. If the Advising Bank should choose not to advice the credit. the Advising Bank must inform without delay the bank from which the instructions have been received. This stage refers to processes involving the Amendment of a Letter of Credit. it must take reasonable care to check the apparent authenticity of the credit. If the bank is the Advising Bank acting upon instructions from the Issuing Bank. the LC is then an Export LC.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  70 . This stage refers to the processes involved in settling the LC according to specified payment terms.LC  determining whether the terms and conditions of the LC have been complied with or are discrepant This stage refers to the processes involved in handling discrepant documents.

These functions are as follows:  Process MT705  Register Pre-Advice  Process 700/710/720  Advice LC One Step Transaction Flow Export Letter of Credit Module function Transaction Function Details Export Letter of Credit Advising: Advising a received Letter of Credit Process MT705 Function Description: This function is used to process the pre-advice of a letter of credit that is received through a SWIFT MT705. Generated Output: SWIFT : MT705 or : MT730 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Advice TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  71 .Lesson 1: Advice A received LC may be registered into the system through the functions of the LC Advising function group.

Generated Output: SWIFT : MT 710 : MT 730 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Advice TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  72 . or MT720. Transaction details are retrieved from the demerged SWIFT MT700. MT710. MT710. or MT720 Generated Output: SWIFT : MT710 : MT730 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Advice Advice LC One Step Function Description: This function is used to process the advice of an export letter of credit to the Beneficiary without having to go through the Pre-Advice process.Register Pre-Advice Function Description: This function is used to register the pre-advice of a letter of credit that is not received in the MT 705 format. Generated Output: SWIFT : MT705 or : MT730 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Advice Process 700/710/720 Function Description: This function is used for the registration of the advice of an export letter of credit that is received through a SWIFT MT700.

the amendment details may be reflected in the system and advised to the beneficiary by use of the following functions:  Advise Amendment One Step  Process MT707  Beneficiary Response Transaction Flow Export Letter of Credit Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  73 .Lesson 2: Amendment In the event that the LC is amended.

Generated Output: SWIFT : MT999 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Amendment TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  74 . : MT707 : MT730 Document : Yes Voucher : Yes GAPI : NO Related Function Group: EPLC Amendment Advise Amendment One Step Function Description: Generated Output: This function is used to Advise the Amendment of the LC. SWIFT : MT707 : MT730 Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Amendment Beneficiary Response Function Description: This function is used to accept or reject a detrimental amended LC record.Transaction Function Details Export Letter of Credit Amendment: Processing an Amendment to an LC Process MT707 Function Description: Generated Output: SWIFT This function is used to register the advice of a letter of credit amendment instruction received through SWIFT MT707. This is usually run if no MT707 is demerged in the system.

The functions that may be run to perform this process are as follows:  Register Documents Advised By Us  Register Documents Not Advised By Us  Check Documents  Send Documents  Beneficiary Discrepancy Response  Refused Documents TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  75 . the documents may now be registered in the system to check for compliance of the documents with the terms and conditions of the LC.Lesson 3: Presentation Upon receipt of the of the documents from the beneficiary.

Transaction Flow

Export Letter of Credit Module function

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 4: EXPORT LETTER OF CREDIT  76

Transaction Function Details
Export Letter of Credit Presentation: Registering and Checking for
Compliance of received Documents

Register Documents Not Advised By Us
Function Description:

Generated Output:

This function is used to register the receipt of the
required documents except where an advice of
discrepancy has already been received.

SWIFT

: MT999

Document

: Yes

This function is run when the related LC is
advised by another bank: a new record is created
in the database, and new drawing and advising
reference numbers are generated.

Voucher

: None

GAPI

: No

Related Function Group:
EPLC Presentation

Register Documents Advised By Us
Function Description:
This function is used to register the receipt of the
required documents except where an advice of
discrepancy has already been received. This
function is run when the related LC is advised by
the bank (i.e., as the Advising Bank).

Generated Output:
SWIFT

: MT999

Document

: Yes

Voucher

: None

GAPI

: NONE

Related Function Group:
EPLC Presentation

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 4: EXPORT LETTER OF CREDIT  77

Check Documents
Function Description:

Generated Output:

This function is used to create a drawing on an LC
based on the documents received from the
beneficiary.

SWIFT

: MT750

Document

: Yes

If the documents are found compliant, the record
may proceed settlement.

Voucher

: None

GAPI

: NONE

Related Function Group:
EPLC Presentation

Send Documents
Function Description:

Generated Output:

This function is used in processing the dispatch of
the documents to the Issuing or Nominated bank.
If the documents are found compliant, the record
may proceed settlement.

SWIFT

: MT999

Document

: Yes

Voucher

: Yes

GAPI

: NONE

Related Function Group:
EPLC Presentation

In the event that the documents are found with discrepancies, the following
functions may be used to perform the appropriate action:

 Beneficiary Discrepancy Response
 Refused Documents

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 4: EXPORT LETTER OF CREDIT  78

Specify the needed information using the tabs provided and then confirm the transaction. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  79 . 3. Perform the appropriate discrepancy-handling process using the functions provided.Export Letter of Credit Presentation: Handling documents with discrepancies Beneficiary Discrepancy Response Function Description: Generated Output: This function is used for the registration of the instruction from the Beneficiary in response to an advice of the discrepancies that are noted in the drawing under the letter of credit. Perform the Supervisor Release function. SWIFT : MT999 Document : Yes Voucher : None GAPI : None Related Function Group: EPLC Discrepancies Refused Documents Function Description: Generated Output: This function is used in the registration of the refusal of a drawing under the letter of credit. This function ends the negotiation process for unaccepted discrepant documents SWIFT : MT34 Document : Yes Voucher : None GAPI : None Related Function Group: EPLC Discrepancies Transaction Processing: 1. 2.

Lesson 4: Settlement Transaction Flow Approval Category / Product Type Export Letter of Credit Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  80 .

Perform the appropriate settlement process using the functions provided. Prior to running this function. the LC may be settled through the Pay/Accept function. SWIFT : None Document : Yes Voucher : Yes GAPI : No Related Function Group: EPLC Settlement Transaction Processing: 1. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  81 .In the event that the presented documents are found clean or with waived discrepancies. 2. an authorized Approval transaction Assignment of Proceeds of LC must be in place. Specify the needed information using the tabs provided and then confirm the transaction. Transaction Function Details Export Letter of Credit Settlement: Payment of LC Pay/Accept Function Description: Generated Output: This function is used to process payments for a Sight LC and perform Acceptance. Perform the Supervisor Release function. 3.

an authorized Approval transaction for Discounting must be in place.Should a request of a discount is received. the following functions may be used to effect payment and process Usance documents. the following function may be used to process the discount:  Discount Discount Function Description: Generated Output: This function is used to perform discounting on an LC record. Prior to running this function. Generated Output: SWIFT : MT799 Document : Yes Voucher : Yes GAPI : NO Related Function Group: EPLC Settlement TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 4: EXPORT LETTER OF CREDIT  82 .  Payment at Maturity Transaction Function Details Payment at Maturity Function Description: This function is used to process payments for Acceptance records that had reached its maturity date. SWIFT : MT999 Document : Yes Voucher : Yes GAPI : NO Related Function Group: EPLC Settlement When the record has undergone Acceptance (Usance).

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  83 . the learner is expected to perform the processes in an export collection by using the functions of the Export Collection (EXCO) module.SECTION 5: EXPORT COLLECTION Expectation At the end of this section.

Overview In a Collection transaction. to the buyer's bank. The banks in this case only act as collecting agents. which informs the buyer that it is holding these documents pending payment. This stage refers to the processes involved in the settlement or acceptance of a draft in a collection. This stage refers to processes involving any Amendment requested to the collection. the seller retains control over the merchandise while the seller's bank transmits the seller's documents. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  84 . then the collection is an Export Collection. such as commercial invoices and bills of lading. If the bank is the Remitting bank. The buyer's bank releases the documents to the buyer only when the payment or acceptance to pay at some future date occurs as agreed between the buyer and the seller. Transaction Stages This stage refers to processes involving the registration of a received request for collection. acting upon instructions from the exporter.

Lesson 1: Registration The creation of a collection record may be preformed using the following transaction functions  Create Collection  Create Collection (Copy Existing) Transaction Function Details Export Collection: Creating a Collection Record Create Collection Function Description: This function is used to create a collection record based on the received request by the customer. Generated Output: SWIFT : MT499 / MT999 Document : Yes Voucher : No GAPI : Yes Related Function Group: Register Collection Create Collection (Copy Existing) Function Description: This function is used to allow the user to use an existing collection record as a template for creating a new Collection. Generated Output: SWIFT : MT499 / MT999 Document : Yes Voucher : No GAPI : No Related Function Group: Register Collection TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  85 .

Perform the Supervisor Release function. Export Collection > EXCO Maintenance > Supervisor Release TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  86 .Transaction Processing 4. Specify the needed information using the tabs provided and then confirm the transaction. Run the Create Collection function. 6. Export Collection > EXCO Registration > Create Collection 5.

Transaction Flow Export Collection Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  87 .Lesson 2: Amendment Amendment of a collection record may be performed using the Amend/Discharge function.

Export Collection> EXCO Maintenance > Supervisor Release TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  88 . Specify the needed information using the tabs provided and then confirm the transaction. Export Collection > Amendment > Amend/Discharge 2. Run the Create Collection function. 3.Amend / Discharge Function Description: This function is used to perform any of the following amendments on a collection record:  Change Bill Amount/ Maturity  Free of Payment  Close Files Generated Output: SWIFT : MT430 Document : NO Voucher : YES GAPI : YES  Change Payment Term  All Others Related Function Group: Amendment Transaction Processing 1. Perform the Supervisor Release function.

 Transaction Should be on term D/P: o Payment (D/P)  Transaction Should be on term D/A o TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH Settlement at Maturity SECTION 5: EXPORT COLLECTION  89 .Lesson 3: Payment and Acceptance As the payment terms in a collection transaction may be through:  Documents Against Payment (D/P)  Documents Against Acceptance (D/A) The following functions may be used to process purchase/discount and payments based on the terms specified in the collection record.

Transaction Flow Approval Category / Product Type Export Collection Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 5: EXPORT COLLECTION  90 .

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH Generated Output: SWIFT : None Document : No Voucher : No GAPI : No SECTION 5: EXPORT COLLECTION  91 . SWIFT : None Document : Yes Gapi : Yes Voucher : Yes Related Function Group: EXCO Settlement Transaction Processing: 1. This is usually run when the collection proceeds has been received from the Collecting Bank. Export Collections> EXCO Settlements > Payment 2.Transaction Function Details Export Collection: Payment with term D/P Payment Function Description: Generated Output: This function is used to process payment for a collection record. Specify the needed information (perform debit and credit entries) using the tabs provided and then confirm the transaction. Perform Supervisor Release function. Run the Payment function. Export Collection: Payment with term D/A Settlement at Maturity (D/A) Function Description: This function is used to process payment for a collection record that has undergone acceptance. This is usually run when the collection proceeds has been received from the Collecting Bank. 3.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  92 .SECTION 6: IMPORT COLLECTION Expectation At the end of this section. the learner is expected to perform the processes in an import collection by using the functions of the Import Collection (IMCO) module.

The banks in this case only act as collecting agents.Overview In a Collection transaction. If the bank is the Collecting Bank acting upon instructions from the Remitting Bank. Transaction Stages This stage refers to processes involving the registration of a received request for collection. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  93 . then the collection is an Import Collection. to the buyer's bank. The buyer's bank releases the documents to the buyer only when the payment or acceptance to pay at some future date occurs as agreed between the buyer and the seller. such as commercial invoices and bills of lading. the seller retains control over the merchandise while the seller's bank transmits the seller's documents. This stage refers to the processes involved in the settlement or acceptance of a draft in a collection. This stage refers to processes involving any Amendment requested to the collection. which informs the buyer that it is holding these documents pending payment. or is the Presenting Bank acting upon instructions from the Collecting Bank.

Generated Output: SWIFT : MT410 Document : Yes Voucher : Yes Related Function Group: IMCO Registration TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  94 .Lesson 1: Registration The creation of a collection record may be preformed using the following transaction functions  FDO Import Collection  Create Collection  Create Collection (Copy Existing) Transaction Function Details Import Collection: Creating a Collection Record Create Collection Function Description: This function is used to create a collection record based on the received collection order by the Remitting Bank. Generated Output: SWIFT : MT410 Document : Yes Voucher : No GAPI :No Related Function Group: IMCO Registration Create Collection (Copy Existing) Function Description: This function is used to allow the user to use an existing Collection record as a template for creating a new Collection.

FDO Inward Doc Collection Function Description: This function is used Create Collection Generated Output: SWIFT : No Document : No Voucher : No GAPI :No Related Function Group: FDO Import Collection Transaction Processing 1. Run the Create Collection function. Import Collection > IMCO Registration > Create Collection 2. Specify the needed information using the tabs provided and then confirm the transaction. Perform the Supervisor Release function. 3. Import Collection > IMCO Maintenance > Supervisor Release TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  95 .

Lesson 2: Amendment Amendments to an import collection transaction may be according to:  Amendment  Amend an Accepted Bill  Discharge Transaction Flow Approval Category / Product Type Import Collections Module function Transaction Function Details Import Collection: Amendment Amendment Function Description: This function is used to Amendment Generated Output: SWIFT : MT999 Document : Yes Voucher : None GAPI : None Related Function Group: IMCO Amendment TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  96 .

Generated Output: SWIFT : None Document : None Voucher : None GAPI : None Related Function Group: IMCO Amendment Discharge Function Description: This function is used to perform the amendment or discharge of a collection record based on the registered response to the discharge request from the remitting bank. Generated Output: SWIFT : MT999 : MT430 Document : Yes Voucher : Yes GAPI :NO Related Function Group: IMCO Amendment TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  97 . Import Collection: Amend an Accepted Bill Amend an Accepted Bill Function Description: This function is used to Amendment an accepted bill of a collection record. Import Collection > IMCO Amendment > Amendment 2.Transaction Processing: 1. Specify the needed information (Amendment details) using the tabs provided and then confirm the transaction. Run the Amendment function. Perform the Supervisor Release function.

 Transaction should be on term D/P: o Payment (DP )  Transaction should be on term D/A o TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH Settlement at Maturity SECTION 6: IMPORT COLLECTION  98 .Lesson 3: Acceptance and Payment As the payment terms in a collection transaction may be through:  Documents Against Payment (D/P)  Documents Against Acceptance (D/A) The following functions may be used to process payments based on the terms specified in the collection record.

Transaction Flow Approval Category / Product Type Import Collections Module function TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  99 .

SWIFT : MT202 / MT103 Document : Yes Voucher : Yes GAPI : No Related Function Group: IMCO Settlement Transaction Processing: 1. 3. Import Collection > IMCO Settlement > Payment (D/P) 2. Generated Output: SWIFT : MT202/ MT103 Document : Yes Voucher : Yes GAPI : NO Related Function Group: IMCO Settlement TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 6: IMPORT COLLECTION  100 . Run the Payment (DP) function. Specify the needed information (perform debit and credit entries) using the tabs provided and then confirm the transaction. Import Collection: Payment with term D/A Settlement at Maturity ( D / A ) Function Description: This function is used to process payment for a collection record that has undergone acceptance. Perform the Supervisor Release function.Transaction Function Details Import Collection: Payment with term D/P Payment (DP) Function Description: Generated Output: This function is used to process payment for a collection record.

SECTION 7: SHIPPING GUARANTEE Expectations At the end of this section. the learner is expected to:  use a defined Approval record in creating an Shipping Guarantee record  be able to perform the processes in a Shipping Guarantee transaction by using the functions of the Shipping Guarantee (SHGT) module TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 7: SHIPPING GUARANTEE  101 .

The buyer wishes to take possession of the goods to avoid demurrage and costs. It also indemnifies the shipping company against any costs or expenses they may incur by their so doing. it will authorise the shipping company to release goods without production of the original Bill of Lading and promises to produce it when it arrives. Transaction Stages This stage refers to processes involving the Issuance a Shipping Guarantee for use in either:  a Letter of Credit transaction or  a Collection transaction TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 7: SHIPPING GUARANTEE  102 . so asks the Bank to issue a guarantee to the shipping company to obtain release. the ship may arrive before the arrival of the original documents.Overview In an Import Letter of Credit or Import Collection transaction. As the bank will be receiving the original documents under the Collection or Letter of Credit.

Perform the Supervisor Release function. Run the Issue SG Against LC One Step function. 3. Shipping Guarantee > SHGT Issuance > Issue SG Against LC One Step 2. Prior to running this function. Issue SG Against LC One Step Function Description: Generated Output: This function is used to issue a Shipping Guarantee against an LC.Lesson 1: Issuance A Shipping Guarantee may be issued against a Letter of Credit Issuance of a Shipping Guarantee (LC) Issuance of a Shipping Guarantee against an LC transaction may be done using the Issue SG Against LC One Step function. an authorized Approval transaction for SG Issuance must be in place. SWIFT : MT999 Document : Yes Voucher : Yes GAPI : NO Related Function Group: SHGT Issuance Transaction Processing 1. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 7: SHIPPING GUARANTEE  103 . Specify the needed information using the tabs provided and then confirm the transaction.

SECTION 8: OUTWARD GUARANTEE

Expectations
At the end of this section, the learner is expected to:
 use a defined Approval record in creating an outward guarantee record
 be able to perform the processes in an Outward Guarantee transaction by
using the functions of the Outward Guarantee (GTEE) module

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 8: OUTWARD GUARANTEE  104

Overview
Letters of guarantee, also known as bonds, are issued by a ‘guarantor’, usually a
bank, on behalf of a party under contract in an import-export transaction.
Through this instrument, the Bank vouches that the Applicant can fulfill
obligations stipulated in the contract. Hence, this serves as a form of security for
the Beneficiary of the Guarantee should the other party fail to fulfill his
contractual obligations.
Should obligations not be carried out entirely, the Guarantor undertakes to pay a
sum of money to the Beneficiary in compensation. The amount of money may
be any sum from 1% to 100% of the original contract value.
When the Issuing Bank issues a Guarantee (in favor of the Beneficiary), the
Applicant is requested to sign a counter indemnity. This counter indemnity
authorises the Issuing Bank to debit the Applicant’s account with the amount of
money paid out under the Guarantee. The Applicant cannot refuse to reimburse
the Issuing Bank in such cases. The Issuing Bank, on the other hand, does not
need to seek permission to debit the account, provided that the claim is in
accordance with the terms of the original Guarantee. The counter indemnity is a
continuing liability to the Applicant for as long as the Guarantee is outstanding
and may not be modified unless the Guarantee itself is first amended.
An outward Guarantee is one wherein the Bank processes a request for
Guarantee on behalf of an Applicant.
The Outward Guarantee (GTEE) module controls the operations of the Issuing
Bank in an Outward Guarantee transaction.

Transaction Stages
This stage refers to processes involving the
Issuance of a Guarantee in favour of a
Beneficiary.

This stage refers to processes involving the
Amendment of an issued Guarantee.

This stage refers to the process of claiming of
payment under a Guarantee.

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 8: OUTWARD GUARANTEE  105

Transaction Flow

Approval Category / Product Type
Outward Guarantee Module function

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 8: OUTWARD GUARANTEE  106

Generated Output: SWIFT : MT760 or MT799 or MT999 (depending on the specified issuance type) Document : Yes Voucher : Yes Gapi :Yes Related Function Group: GTEE Issuance TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 8: OUTWARD GUARANTEE  107 . an authorized Approval transaction for Guarantee Issuance must be in place. Prior to running this function.Lesson 1: Issuance The issuance of a Guarantee may be preformed through the following functions:  Register Guarantee Transaction Function Details Outward Guarantee Issuance: Issuing a Guarantee Register Guarantee Function Description: This function is used to Issue an Outward Guarantee.

Transaction Function Details Outward Guarantee Amendment: Amending a Guarantee Amend Guarantee Function Description: This function is used to continue processing and issue an amendment request on a Guarantee received from the Web. the Amend Guarantee function may be used to perform the amendment.Lesson 2: Amendment In the event that the applicant requests for an amendment on the issued guarantee. an authorized Approval transaction for Guarantee Amendment must be in place. Generated Output: SWIFT : MT767 or MT799 or MT999 (depending on the specified issuance type) Document : No Voucher : Yes Gapi : No Related Function Group: GTEE Amendment TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 8: OUTWARD GUARANTEE  108 . Prior to running this function.

Lesson 3: Claim In the event that a Claim against a guarantee is received. Prior to running this function. Generated Output: SWIFT : None Document : None Voucher : None Gapi : Yes Related Function Group: GTEE Claim TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 8: OUTWARD GUARANTEE  109 . details of the claim may be processed using the following transaction functions:  Register Claim  Claim Settlement Transaction Function Details Outward Guarantee Amendment: Processing a Claim under a Guarantee Register Claim Function Description: This function is used to register a claim received against a guarantee. an authorized Approval transaction for Claim under Guarantee must be in place.

Generated Output: SWIFT : MT202 / MT103 Document : None Voucher : Yes Gapi :No Related Function Group: GTEE Claim TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 8: OUTWARD GUARANTEE  110 .Claim Settlement Function Description: This function is used to process the settlement of a registered claim against a guarantee.

the learner is expected to be able to perform the processes in an Inward Guarantee transaction by using the functions of the Inward Guarantee (IWGT) module. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  111 .SECTION 9: INWARD GUARANTEE Expectation At the end of this section.

The amount of money may be any sum from 1% to 100% of the original contract value. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  112 . Transaction Stages This stage refers to processes involving the registration of a received guarantee This stage refers to processes involving the amendment of a registered guarantee. The counter indemnity is a continuing liability to the Applicant for as long as the Guarantee is outstanding and may not be modified unless the Guarantee itself is first amended. provided that the claim is in accordance with the terms of the original Guarantee. the Guarantor undertakes to pay a sum of money to the Beneficiary in compensation. are issued by a ‘guarantor’. The Applicant cannot refuse to reimburse the Issuing Bank in such cases.Overview Letters of guarantee. on the other hand. usually a bank. does not need to seek permission to debit the account. Through this instrument. This counter indemnity authorises the Issuing Bank to debit the Applicant’s account with the amount of money paid out under the Guarantee. The Inward Guarantee (IWGT) module controls the operations of the Beneficiary’s bank in an Inward Guarantee transaction. When the Issuing Bank issues a Guarantee (in favor of the Beneficiary). Hence. also known as bonds. The Issuing Bank. the Bank vouches that the Applicant can fulfill obligations stipulated in the contract. Should obligations not be carried out entirely. the Applicant is requested to sign a counter indemnity. An Inward Guarantee is one wherein the Bank is the Advising Bank acting on instructions from the Issuing Bank. on behalf of a party under contract in an import-export transaction. An Inward Guarantee transaction begins with the receipt of the Letter of Guarantee by the Advising Bank or entity on behalf of the Beneficiary of the Guarantee. this serves as a form of security for the Beneficiary of the Guarantee should the other party fail to fulfill his contractual obligations.

This stage refers to the process of claiming of
payment under a Guarantee.

Transaction Flow

Inward Guarantee Module function

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 9: INWARD GUARANTEE  113

Lesson 1: Registration
The processing of a received Guarantee instruction starts by creating the
guarantee record in the system.
The following functions may be used for this purpose:

 Register Inward Guarantee
 Issue Inward Guarantee

Transaction Function Details
Inward Guarantee Issuance: Issuing a Guarantee (Two-Step)

Register Inward Guarantee
Function Description:
This function is used to process the registration of
the receipt of an incoming Guarantee instruction.

Generated Output:
SWIFT

: None

Document

: None

Voucher

: None

Gapi

: No

Related Function Group:
IWGT Issue

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 9: INWARD GUARANTEE  114

Issue Inward Guarantee
Function Description:
This function is used to continue processing and
issue a received Guarantee application.

Generated Output:
SWIFT

: MT768
: MT760

Document

: Yes

Voucher

: Yes

Gapi

: Yes

Related Function Group:
IWGT Issue

Transaction Processing

1.

Run the Register
Inward Guarantee
function
Inward Guarantee >
IWGT Issue > Register
Inward Guarantee

2.

Specify the needed
information using the
tabs provided and
then confirm the
transaction.

TRANSACTION MANAGEMENT AND MAINTENANCE
Serial Number: TMM-00001-EBGH

SECTION 9: INWARD GUARANTEE  115

Inward Guarantee > IWGT Maintenance > Supervisor Release TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  116 .3. Perform the Supervisor Release on function.

Lesson 2: Amendment In the event that an amendment instruction on the issued guarantee is received. Generated Output: SWIFT : MT768 : MT767 Document : Yes Voucher : Yes Gapi : No Related Function Group: IWGT Amendment TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  117 . the following functions may be used to perform the amendment:  Register Inward Amendment  Process MT767 Transaction Function Details Inward Guarantee Amendment: Register Inward Amendemenet Register Inward Amendment Function Description: This function is used to process the inward Guarantee amendment instruction.

SWIFT : MT768 : MT767 Document : Yes Voucher : Yes Gapi : No Related Function Group: IWGT Amendment Transaction Processing 1. Run the Inward Guarantee Amendment or Process MT767 (whichever is applicable) function. Perform the Supervisor Release function. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  118 .Process MT767 Function Description: Generated Output: This function is used to process the inward Guarantee amendment instruction that is received through a SWIFT MT767. Inward Guarantee > IWGT Amendment > Process MT767 2. 3. Specify the needed information using the tabs provided and then confirm the transaction.

Generated Output: SWIFT : None Document : None Voucher : None Gapi :No Related Function Group: IWGT Claims Settle Claim Function Description: This function is used to process the settlement of a registered claim against a guarantee. Generated Output: SWIFT : None Document : None Voucher : Yes Gapi : No Related Function Group: TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  119 .Lesson 3: Claim In the event that a Claim against a guarantee is received. details of the claim may be processed using the following transaction functions:  Register Claim  Settle Claim Transaction Function Details Inward Guarantee Amendment: Register Claim Register Claim Function Description: This function is used to register a claim received against a guarantee.

3. Run the Register Claim function. Perform the Supervisor Release function. Perform the Supervisor Release function.IWGT Claims Transaction Processing 1. Inward Guarantee > IWGT Claims > Register Claim Specify the needed information using the tabs provided and then confirm the transaction. 2. Inward Guarantee > IWGT Claims > Settle Claim Specify the needed information using the tabs provided and then confirm the transaction. 4. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 9: INWARD GUARANTEE  120 . Run the Settle Claim function.

the request for such transactions should undergo an limits management. Overview Prior to performing trade transactions that exposes the bank or its customer to financial risks.SECTION 10: LIMITS MANAGEMENT Expectation At the end of this section. the learner is expected to know the limits of customer with the use of Eximbills Enterprise. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 10: LIMITS MANAGEMENT  121 .

Limits Management > Transaction Menu > Set Global Limits 2. Where the Party Type. SWIFT : None Document : None Voucher : None Transaction Processing 1. Run the New Approval function. Other information related to the Party Type may also be specified as follows. Specify the needed information using the fields provided and then Confirm the transaction.CustomerID and maturity can be defined. Transaction Function Details 1 Set Global Limits Function Description: Generated Output: This function is used to set a global limit. Banks and Countries which will be common for all Modules.Lesson 1: Set Global Limits A Global Limit will be set for Customers. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 10: LIMITS MANAGEMENT  122 .

Specify the needed Other information related to the Party Type may also be specified as follows. The sub limit should be within the global limit and it can be set for particular module. information using the fields provided and then Confirm the transaction.Lesson 2: Set Sub Limits A Sub Limit will be set to Customers. Banks and Countries for which the global limit has been set. Where the Party Type. Run the New Approval function. Limits Management > Transaction Menu > Set Sub Limits 2.CustomerID and maturity can be defined. Transaction Function Details 1 Set Sub Limits Function Description: This function is used to set a sub limit. TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 10: LIMITS MANAGEMENT  123 . Generated Output: SWIFT : None Document : None Voucher : None Transaction Processing 1.

TRANSACTION MANAGEMENT AND MAINTENANCE Serial Number: TMM-00001-EBGH SECTION 10: LIMITS MANAGEMENT  124 .