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EPIK APPLICATION FORM INSTRUCTIONS

Instructions for the Fall 2010 EPIK Application Form


The following document includes detailed information and notes explaining how
to correctly fill out the EPIK application form. These instructions intend to assist
applicants
with the process and aim to ensure that applications are accurately completed.
This document is written as a reference only for the official Fall 2010 National
EPIK Application. The application is reviewed carefully and is considered an
essential part of the application process. Applicants are requested to send a
completed application to the EPIK office twice: once during the initial screening
phase and later, a final copy along with the required documents. Occasionally,
interviewers may request changes to be made to the application. If the changes
are not made between the initial submission and final submission, applicants’
files will be considered incomplete. Restated:
If the application form is not fully and correctly completed, EPIK will
not process the application.

The instructional notes are separated according to page and question number, so
please refer to both the page and question number to find the corresponding
information and instructions.

Instructional Notes for Page 1 of the Fall 2010 Application Form


①-1 Legal Name Enter legal name in Legal First, Middle Initial, Legal Last Name
(Surname) format.
②-1 Date of Birth Enter date of birth in YYYY/MM/DD format.
②-2 Age Enter legal age.
③-1 Gender Check the “Male” or “Female” box.
③-2 Marriage Check the “Married” or “Unmarried” box.
③-3 Place of Birth Enter your place of birth, including city, state/province (if
applicable) and country.
④-1 Primary Citizenship used to teach in Korea.
Citizenship → Citizenship: By immigration law, EPIK teachers should have
citizenship from one of the following countries: Australia, Canada,
Ireland, New Zealand, United Kingdom, United States and South
Africa. Some exceptions may apply for overseas Koreans with
permanent residence in one of the seven designated English-
speaking countries. Please check the EPIK website or with the EPIK
office for more information regarding eligibility.
④-2 Secondary List any other citizenship(s) held.
Citizenship
⑤ Interview Answer as many of the fields as possible.
Contact → Available Interview Time Frame: Please note if you will be
Information unavailable on specific days (e.g. vacation, etc.). See attached
World Time Chart for an estimate of the time change from Korea to
your home country.
→ Primary Phone: Include the country and area code with the
number and plan to use a reliable phone with consistent service.
→ Primary Email: If you currently are a university student, only use
your university email if it is permanent and if you will be able to
access the address after graduation.
⑥-1 Current Enter current address.
Address
⑥-2 Future/ List your future/permanent mailing address.
Permanent
Mailing Address
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EPIK APPLICATION FORM INSTRUCTIONS

Passport Photo The photo should be of professional/passport quality and show only
the face and shoulders.

Instructional Notes for Page 2 of the Fall 2010 Application Form


⑥-3 Current and List the dates, city, state/province and country where you have
Previous resided for at least the past 10 years. Add more rows if necessary.
Residence(s) Provide at least 10 years of residential history.
⑦-1 Criminal Check the “Yes” or “No” box.
Record →Criminal Record: If you have ever committed an offense that will
appear on your criminal record, contact your agent or the EPIK
office to ensure that you still are eligible for a position.
⑦-2 Minimum Check the “Yes” or “No” box.
Educational → Educational Requirements: Overseas Koreans who qualify must
Requirements provide proof of their education from the first year of middle
school.
→ International School Students: Citizens by birth of one of the 7
designated English speaking countries who studied at an
international school where instruction is conducted in English may
apply provided that they submit proof of their school’s curriculum
and accreditation.
⑦-3 Willingness Check the “Yes” or “No” box.
to Work → Willingness: Placements are made on a first-come, first-serve
Anywhere in basis, and ultimately, applicants must be flexible and willing to
Korea? work anywhere in Korea.
⑦-4 Willingness Check the “Yes” or “No” box.
to Work at Any →Willingness: The National EPIK office cannot guarantee placement
Educational at a specific level of school. For this reason, applicants must be
Institution flexible with their preferences. Educational institutes include
elementary, middle and high schools.
⑦-5 Successful Check the “Yes” or “No” box.
Contract →Successful Contract Completion: If yes, please attach a short
Completion explanation to the application form after the essay.
⑦- Current Check the “Yes” or “No” box. If “Yes,” please give the exact finish
Contract Status date below. This question is applicable only to applicants currently
in Korea.

Instructional Notes for Page 3 of the Fall 2010 Application Form


⑧-1 Educational Fill out all of the requested fields including State/Province, Country,
Background Graduation Date and Number of Years enrolled information.
→ Educational Background: List all schools attended for
elementary, middle and high school. For post-secondary education,
list all of the institutions where you have obtained credits toward
your degree(s). If you started a degree but did not finish it, do not
include the institution’s information (e.g., started a Master’s or
Ph.D but did not complete the course or thesis). If you started a
degree and transferred those credits toward another degree,
include the institution’s information (e.g., started an Associate’s
and transferred credit toward a Bachelor’s).
→ Degree Information: Post-secondary degrees include: Bachelors
of Art, Bachelors of Science, Bachelors of Education, Bachelors of
Music, Masters of Arts, Masters of Fine Arts, etc. Abbreviations (B.A,
B.Sc, B.Ed, MA, MFA, etc) are acceptable. Do not put your major in
this blank. Do not put your department in this blank.
→ Major Information: Put your primary academic focus or
concentration here. Do not list your courses.
→ Double Major: If you were a double major, list both majors on the
same row and note that you were a double major. For example,
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EPIK APPLICATION FORM INSTRUCTIONS

under the “Major” blank, write “English and Law (double major).”
→ GPA or Percentage: Put your final or current cumulative GPA in
this space. If you are still at university, put your latest cumulative
GPA. Put the scale for reference (e.g., 3.4 / 4.0 or 4.3 / 5.0). If your
school does not calculate GPA, put the percentage and scale (e.g.,
65/80 or 90/100). If your school uses a different grading scale,
give your best approximation.
→Post-Secondary Institutions: Post-secondary institutions must be
accredited by that country’s respective Education Board or
Department. EPIK does not recognize degrees obtained from post-
secondary institutions outside of the seven (7) designated English-
speaking countries.
⑧-2 TEFL/TESOL If applicable, enter the appropriate information.
or CELTA → Accrediting Institution: TEFL/TESOL courses must be accredited.
Certification → Issue Date: If you currently are taking the course, list expected
completion date. Courses must be finished before the Orientation
begins.
→ Hours: The minimum number of hours required to be potentially
eligible for a higher pay level is 100 hours. If the number of hours
is not stated on the certificate, it must be proved by sufficient
documentation such as a letter from the course’s director. If there
are multiple certificates, applicants should provide one letter from
the course’s director stating the courses taken and total
cumulative hours completed.
→ Original Certificate: Even if you submitted a copy to the EPIK
office before arrival, the original certificate must be shown before
the contract start date, preferably during the Orientation period.
Therefore, the course should be completed with adequate time to
receive a hard copy of the certificate.
⑧-3 Teaching List all applicable certifications including the title, issue date and
Certification / expiration date.
License / → Issue Date: If you have not yet received the certification, list the
Credentials expected completion date. Even if you submitted a copy to the
EPIK office before arrival, bring the original to Korea before the
contract start date, preferably during the Orientation period.
⑨ Contact Fill in all of the requested fields. The referee is the individual who
Information for wrote the letter of recommendation.
Letters of → Letters of Recommendation: Referees’ name and institutions
Recommendation listed here should be the same as those on the letters of
recommendation submitted with the application form before the
interview. The content of the letters should not change from the
initial submission to the final submission unless specifically
requested by the EPIK office.
→ Change of References: Applicants cannot change their referees
unless specifically requested to do so by the EPIK office.
→ Contact Information: The contact information in this box should
be the same as the contact information on the letters of
recommendation.

Instructional Notes for Page 4 of the Fall 2010 Application Form


⑩ Non-Teaching List from the most recent employment. Include a full work history.
Work Experience Add rows if necessary.
→Work Experience: Part-time or summer jobs are acceptable if you
have no other applicable work history. Be sure to indicate the
nature of the position under the “Job Title” column (e.g. Summer
Administrative Assistant or Intern).

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EPIK APPLICATION FORM INSTRUCTIONS

→ Part-time and full-time: If the job was part-time, indicate it by


marking PT or P/T. If the job was full-time, write FT or F/T.
⑪ -1 Full-Time List only full time teaching experience at an accredited
Teaching educational institute.
Experience → Teaching Experience: For salary purposes, EPIK accepts only full-
time experience occurring at the same institution for a minimum of
“one full academic year.” In order to be eligible for a higher salary,
successful applicants will have to provide an official Proof of
Teaching Experience letter issued by the institution which must
include: official letterhead and contact information for the
institution/school; an original signature from a director, supervisor
or principal; and specific start and finish dates including the month
and year. The letter must clearly indicate “full-time,” and letters
indicating a term of employment for less than 12 months must
clearly indicate that applicant was employed for “one full academic
year.” In private institutes, “one full academic year” must be a full
one year (12 month) contract term.
For reference, EPIK has provided a proof of teaching experience
template at the end of this document.
⑪ -2 Contact List the contact information for your primary co-teacher or direct
Information for supervisor who has worked with you in a close, supervisory role.
Full-Time Secondary Co-Teachers’ contact information is unacceptable, and
Teaching managers/Principals with whom you have had little contact are not
Experience in preferred.
Korea
⑪ -3 Part-Time List from the most recent experience and add more rows if
Student Teaching necessary.
or Tutoring → Other Teaching Experiences: Substitute teaching positions,
Experience volunteer experiences and other short-term or long-term
educational or mentoring experiences can be written here.
⑫ Salary Level Please list the pay level that you currently qualify for and the level
you expect to qualify for when you begin the EPIK contract in late
August 2010.
→Salary Level: Salary is standardized according to qualifications
and/or teaching experience. Please note that only full-time
teaching experience of a minimum of “one full academic year”
makes an applicant for eligible for a higher salary. Also, TEFL and
TESOL training must consist of a minimum of 100 hours and be
proved with documentation. It is the applicant’s responsibility to
prove the course hours. The EPIK pay scale can be found on the
EPIK website. All documents must be submitted before the
Orientation begins.

Instructional Notes for Page 5 of the Fall 2010 Application Form


⑬ -1 Provincial EPIK is a national program that places teachers all over Korea. EPIK
Placement tries intentionally to place successful applicants according to their
Preferences provincial preferences using an unbiased first-come, first-serve
placement system. However, the final provincial recommendation
depends on availability at the time that EPIK receives your
complete required documentation. Therefore, because of the first-
come, first-serve assignment of provinces, applicants must
ultimately be flexible about working anywhere in Korea in the case
that their initial preferences are unavailable at the time of
document completion.
→ Final Acceptance: The final acceptance decision is made by the
individual Provincial Office of Education to which you have been
recommended and not the National EPIK office. Successful

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EPIK APPLICATION FORM INSTRUCTIONS

applicants are unable to select specific cities within a province or


specific districts within a city-province. Do not write down a
specific city within a province or a district within a city.
⑬ -2 Preference Check the kind of province you would prefer to work in.
for Province Type
⑬ -3 Preference Rank your placement preferences from 1-5.
for Province → Preferences: Note that applicants with a successful interview will
Location only be recommended to a province upon successful submission
and evaluation of all of the required documents on an impartial
first-come, first-serve basis. Please also note that the final
acceptance decision is made by the Provincial/Metropolitan Office
of Education and not the National EPIK office.
⑬ -4 Preference In numerical number (1 being the most preferred), list which type
for Type of of school best matches your strengths.
Educational → Educational Setting: Note that Provincial/Metropolitan Offices of
Setting Education try to place successful applicants according to their
suitability and strengths, however, there is much variation of
availability between provinces and the type of educational setting
cannot be guaranteed in advance. Applicants must be flexible.
→ Educational Settings: For reference, primary school includes
grades 1-6; middle school includes grades 7-9; and high school
includes grades 10-12.
→ Placement: Please note that the final acceptance and placement
decision is made by the Provincial/Metropolitan Offices of
Education and not the National EPIK office.
⑬ -5 First-Come, Check “Yes” or “No.”
First-Serve Policy → First-Come, First-Serve: Applicants’ files must be complete to be
recommended to a Provincial/Metropolitan Office of Education.
Applicants should be comfortable working and teaching anywhere
in Korea and should not change their placement preferences after
the final document submission.
⑬ -6 Document Check “Yes” or “No.”
Submission → Document Submission: EPIK will not recommend incomplete files
with missing documents or mistakes. Before making a
recommendation to a Provincial/Metropolitan Office of Education,
EPIK will conduct a thorough assessment of all documents.
⑬ -7 School Check “Yes” or “No.”
Placement → School Placement: School placement information is not available
until arrival in country.
⑬ -8 Multiple Check “Yes” or “No.”
Schools → Multiple Schools: Depending on the Provincial/Metropolitan Office
of Education’s needs, applicants may teach at more than one
school in order to reach 22 teaching hours a week.
⑬ -9 Commuting Check “Yes” or “No.”
→ Commuting: Depending upon housing availability and school
location, applicants may need to commute up to 60 minutes.
Housing is secured by the individual’s school, and EPIK cannot
provide housing or school details before arrival.
→ Public Transportation: Regardless of placement, public
transportation is excellent in Korea, and applicants should not have
difficulty using public or private transportation.

Instructional Notes for Page 6 of the Fall 2010 Application Form


⑭ -1 Joint List other EPIK applicants you would like to live with in the same
Application province or city. Joint applicants need to submit their application to
the EPIK program at the same time.
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EPIK APPLICATION FORM INSTRUCTIONS

→ Joint Application: EPIK views joint applicants as one


administrative partnership in the application process and will not
process one applicant’s application or documents without the joint
applicant’s as well. If one joint applicant withdraws from the
application process, remove his/her name from the application
form and inform your agent/the EPIK office as soon as possible to
avoid any processing delays.
⑭ -2 Marital Check “Yes” or “No.”
Status → Marital Status: If you are engaged to be married before arrival to
your joint applicant, please write the wedding date in the
“Relationship” box in question ⑭-1.
⑭ -3 Joint Housing Check “Yes” or “No.”
→ Joint Housing: Married applicants with different surnames
requesting joint housing should submit a copy of their marriage
certificate with the rest of their documents.
⑭ -4 Dependants List any dependants that will accompany you to Korea.
→Dependants: EPIK does not provide family or couples housing for
applicants with a dependant. Additionally, applicants with a
dependant should fill out the “Statement of Intent” form attached
at the end of this document. EPIK stresses that applicants should
have a clear and viable plan for their dependants (e.g., schooling
options for children and alternative activities for spouses/other
dependants).
⑭ -5 Pets Check “Yes” or “No.”
→ Pets: EPIK highly discourages applicants from bringing pets to
Korea.
⑭ -6 Emergency List the contact information of your emergency contact. Your
Contact emergency contact should not be your joint applicant and should
be reliable and easy to contact in case of an emergency.

Instructional Notes for Page 7 of the Fall 2010 Application Form


⑮ -Checklist ① Check “Yes” or “No.”
→Criminal Record: Applicants with any criminal record should
contact their agent or the EPIK office to verify that they are eligible
to apply.
⑮ -Checklist ② Check “Yes” or “No.”
⑮ -Checklist ③ Check “Yes” or “No.”
⑮ -Checklist ④ Check “Yes” or “No.”
⑮ -Checklist ⑤ Check “Yes” or “No.”
⑮ -Checklist ⑥ Check “Yes” or “No.”
⑮ -Checklist ⑦ Check “Yes” or “No.”
→ Vegetarian or Vegans: Often, even meatless soups have a meat
based broth as well. EPIK recommends that vegetarians and
vegans research life in Korea and available food products before
arrival.
⑮ -Checklist ⑧ Check “Yes” or “No.”
⑮ -Checklist ⑨ Check “Yes” or “No.”
→Tattoos or Piercings: Applicants may be required to cover up their
tattoos or remove their piercings depending upon their placement
on the body.
⑮ -Checklist ⑩ Check “Yes” or “No.”
→Job Description: Please refer to www.epik.go.kr for more
information.
⑮ -Checklist ⑪ Check “Yes” or “No.”
⑮ -Checklist ⑫ Check “Yes” or “No.”
→Notice of Appointment: The Notice of Appointment will arrive with

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EPIK APPLICATION FORM INSTRUCTIONS

the contract.
⑮ -Checklist ⑬ Check “Yes” or “No.”
→ Support Funds: EPIK recommends that teachers prepare at least
$1,000 USD (or the equivalent) to support their stay during the
first month because teachers may not receive the Entry Allowance
until their first payday.
Required For the initial submission, a digital signature is acceptable. An ink
Documents signature is necessary for final document submission.

Instructional Notes for Page 8 of the Fall 2010 Application Form


Height and Put your height and weight in cm and kg. For reference, 2.20 lbs =
Weight 1 kilogram and 2.54 cm = 1 inch.
⑯-Checklist ① Give a short description.

⑯-Checklist ② Check “Yes” or “No.”


⑯-Checklist ③ Check “Yes” or “No.”
⑯-Checklist ④ Check “Yes” or “No.”
⑯-Checklist ⑤ Check “Yes” or “No.”
⑯-Checklist ⑥ Check “Yes” or “No.”
⑯-Checklist ⑦ Check “Yes” or “No.”
⑯-Checklist ⑧ Check “Yes” or “No.”
→Physical Test: All new GETs are required to take a medical exam
upon entry into Korea per Immigration law requirements.
⑯-Checklist ⑨ Check “Yes” or “No.”
⑯-Checklist ⑩ Check “Yes” or “No.”
⑯-Checklist ⑪ Check “Yes” or “No.”
⑯-Checklist ⑫ Check “Yes” or “No.”
⑯-Checklist ⑬ Check “Yes” or “No.”
⑯-Checklist ⑭ Check “Yes” or “No.”
⑯-Checklist⑮ Check “Yes” or “No.”
⑯-Checklist ⑯ Enter the number of standard servings of alcohol consumed
weekly.
→Servings of Alcohol: If you tend to drink a serving of alcohol daily
(e.g., a glass of wine with dinner), please note this. For example,
an appropriate answer would be, “1 glass of wine each night
=7~10 servings a week.”
Signature For the initial submission, a digital signature is acceptable. An ink
signature is necessary for final document submission.

Instructional Notes for Page 9 of the Fall 2010 Application Form


Consent for Completely fill out all blanks. List your current address.
Verification

Signature For the initial submission, a digital signature is acceptable. An ink


signature is necessary for final document submission.

Instructional Notes for Page 10 of the Fall 2010 Application Form


⑰ -Personal The essay has a 500 word minimum word limit. Use size 11 font.
Essay The statement must address: (1) your reasons for wanting to teach
EFL; (2) your educational philosophy; and (3) your thoughts on
encountering cultural difference.
→Personal Essay: The personal essay must address the prompt and
will be assessed on content, form, grammar and style. Off-topic
essays are unacceptable (e.g., resumes, biographies, excerpts
from papers or theses are unacceptable). Applicants with essays
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EPIK APPLICATION FORM INSTRUCTIONS

that are less than 500 words will not be given an interview.

Time Conversion Chart


Korea (KST)
Seoul 9:00 10:00 11:00 14:00 15:00 16:00 17:00
GMT +9

Australia
Sydney 10:00 11:00 12:00 15:00 16:00 17:00 18:00
GMT +11

Canada
Vancouver 17:00 18:00 19:00 22:00 23:00 24:00 1:00
GMT –7

Canada
Toronto 20:00 21:00 22:00 1:00 2:00 3:00 4:00
GMT –4

Ireland
Dublin 1:00 2:00 3:00 6:00 7:00 8:00 9:00
GMT

New Zealand
Auckland 12:00 13:00 14:00 17:00 18:00 19:00 20:00
GMT +13

South Africa
Cape Town 2:00 3:00 4:00 7:00 8:00 9:00 10:00
GMT+2

England
London 1:00 2:00 3:00 6:00 7:00 8:00 9:00
GMT

U.S.A.
Pacific 17:00 18:00 19:00 22:00 23:00 24:00 1:00
GMT –7

U.S.A.
Mountain 18:00 19:00 20:00 23:00 24:00 1:00 2:00
GMT –6

U.S.A.
Central 19:00 20:00 21:00 24:00 1:00 2:00 3:00
GMT –5

U.S.A. 20:00 21:00 22:00 1:00 2:00 3:00 4:00


Eastern

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EPIK APPLICATION FORM INSTRUCTIONS

GMT –4

Statement of Intent for EPIK Applicants with


Dependant(s)
EPIK aims to ensure that all Guest English Teachers have a comfortable, enjoyable and
successful tenure in Korea’s public schools. Occasionally, GETs are accompanied by a
dependant(s) to Korea (e.g., children or non-working spouses). EPIK is committed to
providing assistance and guidance for GETs to the fullest of our abilities. Support for a
dependant(s), however, is the responsibility of the GET, and EPIK needs to know that
GETs have a viable plan for their dependants’ wellbeing before arrival. In the space
provided, please provide full answers to the questions.

Dependant(s) Basic Information (add more rows if necessary)


Name Relationship M/F Age Nationality

① Why will your dependant(s) be accompanying you to Korea?


Answer here.

② What will your dependant(s) do during the day while you are teaching?
Answer here.

③ If your dependant(s) is a child, how will he/she continue his/her education?


Answer here.

④ If your dependant(s) is an adult, what will he/she be doing instead of


working at a traditional full-time job?
Answer here.

If you have any other comments or notes regarding your dependant(s), feel free
to leave
Please write specific them below.
information Thank
regarding the you for your
applicants’ time!The letter must:
career.

 Be<Proof
in Korean or of Teaching
English Experience Template>
 Include the applicant’s full first and last name.

 Letter
Include dates of employment: In Head format. E.g., 2008/08-2010/07
YYYY/MM-YYYY/MM
Should Include: Company Address
 Include the total number of academic or contractual years worked.Contact
E.g., “2 full
information
academic years.” Phone number
 Email
Include the exact location of the school or institute. E.g., Reading Town in address
Busan
Fax number (if available)
 Include a position title. E.g., “Full Time English teacher.”

 State the average number of hours worked per week. E.g., “40 hours per week.”
Date: may not be older than 2
 State
Recipient the relationship
Information: to the applicant.
E.g., “Dear Sir or E.g., Supervisor, Manager,years
Head Co-Teacher
Madam” or, “To whom it may concern.” 9
 Any additional relevant information
(Please do not put the recruiting agency’s
Name:
Position: name here)
Signature (must be in ink)
EPIK APPLICATION FORM INSTRUCTIONS

<Letter of Recommendation Template>

Letter Head
Company Address
Contact information
Phone number
Email address
Fax number (if available)

Date: Recommendations may


not be older than 2 years

Recipient Information: E.g., “Dear Sir or


Madam” or, “To whom it may concern.”
(Please do not put the recruiting agencies’
name here)

Please write specific information attesting to the applicant’s ability to teach in Korea.
The letter must:
 Be in Korean or English
 Be 1-2 pages

 Include the applicant’s full first and last name


 Clearly state the relationship between the referee and the applicant, including the
length and nature of the relationship

 Speak to the applicant’s strengths and weaknesses relevant to teaching English in


Name:Korea
Position:
 Include
Signature any other
(Must relevant
include 10
an information
ink
signature)