GRADES

# students

# of students # students % students excessively chronically absent chronically absent absent

% of students excessively absent

School Name
average daily attendance

Grade Grade Grade Grade Grade Grade Grade Grade Grade Grade Grade Grade Grade Total:

K 1 2 3 4 5 6 7 8 9 10 11 12

(Note: Delete unecessary grades) Definitions: Chronically absent (missing more than 10% of school over the course of the academic year) Moderately Absent (missing between 5-9% of school over the course of the academic year) Excessively Absent (missing more than 20% of school over the course of the academic year) Calculations: 1) Determine the number of students who are chronically, moderately or excessively absent by calculating the number of days absent/the number of days enrolled for each student from the specified population (e.g. a particular grade or all elementary or middle or high school students in the district) 2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the absence criteria by the total # of students enrolled from that specified population. Note: For Middle and High School, if absences are available by period, then need to define how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence. School Districts could modify depending upon what makes sense given their school schedule.

Timing of Analysis: This table is aimed at helping a district review trend data for each of these academic school year. The template, however,could be modified so a district could conduct analysis at the end of every 2 months or at least the end of every semester so that action could be taken in a more timely manner.

School Name
All Students With More than 10% Absence for Any Reason
STU Student # Name grad Parent/Guar teach race/e gend spec e dian Home Phone er th er EL ed UN V ILL T3

Type of Absence**

*sum of all days absent, including in categories not reported here (e.g. DHP, JUV, LIS) ** "Type of Absence" codes should be modified to reflect categories tracked by your school

Type of Absence**

# days of # days UN EX school absent % PER SUS X C to date to date* absent 157 28 17.8 157 26 16.6 157 19 12.1

Grade

Teacher/Class Room # of Students

% Chronically Absent % Excessively Absent

Note:

Definitions: Chronically absent (missing more than 10% of school over the course of the academic year) Moderately Absent (missing between 5-9% of school over the course of the academic year) Excessively Absent (missing more than 20% of school over the course of the academic year) Calculations: 1) Determine the number of students who are chronically, moderately or excessively absent by calculating the number of days absent/the number of days enrolled for each student from that particular classroom 2) Determine the % of chronic absence by dividing the # of students from the specified population who meet the absence criteria by the total # of students enrolled from that particular classroom. Note: For Middle and High School, if absences are available by period, then need to define how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 day of absence. School Districts could modify depending upon what makes sense given their school schedule.

who meet the

Absences By Student Sub-Population

Hispanic/Latino Total # Hispanic/Latino % chronically absent # chronically absent % excessively absent # excessively absent Black/African American Total # Black/African American % chronically absent # chronically absent % excessively absent # excessively absent White Total # Non Hispanic White % chronically absent # chronically absent % excessively absent # excessively absent % excessive absence Asian & Pacific Islander Total # Asian Pacific Islander % chronically absent # chronically absent % excessively absent # excessively absent Other Race Total # Other % chronically absent # chronically absent % excessively absent # excessively absent ELL Total # ELL % chronically absent # chronically absent % excessively absent # excessively absent Not ELL Total # Not -ELL % chronically absent # chronically absent % excessively absent # excessively absent

Definitions: Chronically absent (missing more than 10% of school over the course of the acad Moderately Absent (missing between 5-9% of school over the course of the acade Excessively Absent (missing more than 20% of school over the course of the acad

Calculations: 1) Determine the number of students who are chronically, moderately or excessiv calculating the number of days absent/the number of days enrolled for each stude the specified population (e.g. a particular grade or all elementary or middle or high 2) Determine the % of chronic absence by dividing the # of students from the sp absence criteria by the total # of students enrolled from that specified population. Note: For Middle and High School, if absences are available by period, then need how many periods = 1 day of absence. One suggestion is to use 6 periods = 1 d School Districts could modify depending upon what makes sense given their scho

Timing of Analysis: This table is aimed at helping a district review trend data for each of these academ The template, however,could be modified so a district could conduct analysis at th or at least the end of every semester so that action could be taken in a more timel

Special education Total # Special Education % chronically absent # chronically absent % excessively absent # excessively absent Not special education Total # Special Education % chronically absent # chronically absent % excessively absent # excessively absent

ver the course of the academic year) er the course of the academic year) ver the course of the academic year)

ly, moderately or excessively absent by ys enrolled for each student from ementary or middle or high school students in the district) # of students from the specified population who meet the that specified population. able by period, then need to define n is to use 6 periods = 1 day of absence. es sense given their school schedule.

a for each of these academic school year. ould conduct analysis at the end of every 2 months d be taken in a more timely manner.

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