Club Resource Kit

Generic Profit and Loss Statements - Budget v Actual

Directions for use:
The following spreadsheets have been designed to assist club administrators in the day to day
running of their clubs. The spreadsheets can assist club treasurers with yearly budget
preparations and financial reporting.
This file contains the following information (in separate tabs along the bottom of the spreadsheet):
a)
A budget template ('Budget Profit & Loss')
b)
An actual profit & loss statement template ('Actual Profit & Loss')
c)
A balance sheet template ('Actual Balance Sheet')
d)
A cash flow statement template ('Actual Cash Flow')
e)
A cash book template ('Cash Book')
f)
A daily takings template ('Takings')
Formulas have been entered for ease of use. Income and expenditure sub-headings can be
changed to suit club's specific needs.
If you need to insert rows please do so prior to the 'Total' row as to not affect the formulas.
Where cells are highlighted in RED there are formulas in here which flow from another spreadsheet .
Please complete information in the Calc spreadsheet - this will automatically provide figures for you.

the day to day

the spreadsheet):

ings can be

nother spreadsheet .
vide figures for you.

(Enter Club Name here)

BUDGETED PROFIT & LOSS STATEMENT FOR THE PERIOD
(Enter period here)
Oct-01

Nov-01

Dec-01

Jan-02

Feb-02

Mar-02

Apr-02

May-02

Jun-02

Jul-02

Aug-02

Sep-02 Total

Actual 99/00

Variance

INCOME
Membership Subscriptions
Canteen Income
Donations
Sponsorship
Fund Raising Social
Gate Receipts
Facility & Hall Hire
Interest Received
Raffle Receipts
Social Club/Bar Takings
Merchandise
Signage
Other Events
Grants
Sundry Income
Total Income

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
-

EXPENSES
Administration Expenses
Advertising & Promotion
Affiliation Fees
Amortisation
Audit Fees
Bank Charges
Cleaning
Depreciation
Raffle
Electricity & Gas
Fund Raising
Insurance
Telephone
Social Club
Interest Paid
Canteen
Equipment
Ground Hire
Facility Hire
Grounds Maintenance
Coaching Payments
Player Payments
Trophies
Uniforms
Rent
Sundry Expenses

0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

Total Expenses

$0

NET PROFIT/(LOSS)

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

(Enter Club Name here)

ACTUAL PROFIT & LOSS STATEMENT FOR THE PERIOD
(Enter period here)

Oct-01

Nov-01

Dec-01

Jan-02

Feb-02

Mar-02

Apr-02

May-02

Jun-02

Jul-02

Aug-02

Sep-02 Total

Variance to
budget

Budget

Last Year Actual

Variance to Last Year

INCOME
Membership Subscriptions
Canteen Income
Donations
Sponsorship
Fund Raising Social
Gate Receipts
Facility & Hall Hire
Interest Received
Raffle Receipts
Social Club/Bar Takings
Merchandise
Signage
Other Events
Grants
Sundry Income
Total Income

0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

$0

$0

EXPENSES
Administration Expenses
Advertising & Promotion
Affiliation Fees
Amortisation
Audit Fees
Bank Charges
Cleaning
Depreciation
Raffle
Electricity & Gas
Fund Raising
Insurance
Telephone
Social Club
Interest Paid
Canteen
Equipment
Ground Hire
Facility Hire
Grounds Maintenance
Coaching Payments
Player Payments
Trophies
Uniforms
Rent
Sundry Expenses
Total Expenses

NET PROFIT/(LOSS)

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

(Enter Club Name here)

BALANCE SHEET AS AT
(Include date)

9/30/2002

9/30/2001

TOTAL NON CURRENT ASSETS

TOTAL ASSETS

TOTAL NON CURRENT LIABILITIES

TOTAL LIABILITIES

TOTAL NET ASSETS

MEMBERS FUNDS
Represented by:
Revaluation reserve of leasehold property
Current Year Profit/(Loss)
Accumulated Profits

0
0

TOTAL MEMBERS FUNDS

CURRENT ASSETS
XXX Bank Account
XXX Cash Management Account
Cash on Hand
Bond for rented premises
Stock on Hand
Receivables
Other
TOTAL CURRENT ASSETS

NON CURRENT ASSETS

Fixed Assets
Less: Accumulated Depreciation

Leasehold Improvements
Less: Accumulated Amortisation

Formation Costs
Other

CURRENT LIABILITIES
XXX Bank Account
Provision for audit fees
Provision for accounting fees
Trade Creditors
Other
TOTAL CURRENT LIABILITIES

NON CURRENT LIABILITIES

Loan
Members Loans - unsecured
Other

(Enter Club Name here)

STATEMENT OF CASH FLOWS
(Enter date here)

2002

2001

CASH FLOWS FROM OPERATING ACTIVITIES

CASH RECEIPTS
Membership
Gate takings
Canteen
Donations
Other

0
0
0
0
0

TOTAL CASH RECEIPTS

CASH PAYMENTS
Club related activities
Building occupancy (repairs/rent/rates)
Canteen
Equipment
Other

0
0
0
0
0

TOTAL CASH PAYMENTS

NET CASH FLOWS FROM /(USED IN)

OPERATING ACTIVITIES

Opening Bank Balance

Closing Bank Balance

(Enter Club Name here)

CASH BOOK
(Enter date here)
CASH RECEIPTS
Date

Particulars

Membership

Total for the Year

Gate takings

Canteen

Donations

Other

Total

Receipt #

Banked Amount

Cheque #

Banked Amount

0
0
0
0
0
0
0
0
0
0

CASH PAYMENTS
Date

Particulars

Total for the Year

Club related activities

Building occupancy (repairs/rent/rates)

Canteen

Equipment

Other

Total

0
0
0
0
0
0
0
0
0
0

(Enter Club Name here)

DAILY TAKINGS for the Bar/Canteen/Kitchen
= Todays Date

STARTING FLOAT
Sales
Raffle
Expenses
TOTAL CASH AT END

Less FLOAT

TOTAL CASH COLLECTED