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Board

of Governors

Standing Committee Meetings


CONFIDENTIAL AGENDA

Tuesday, June 2, 2015


8:30 a.m. 4:30 p.m.

Breakfast Available 8:00 a.m.

Vancouver Campus

The Robert H. Lee Alumni Centre


6163 University Boulevard

1. FINANCE & PROPERTY COMMITTEE CLOSED


8:30 a.m.-10:30 a.m.
Chair: Mr. Greg Peet Members: Ms. Shannon Dunn, Mr. Darran Fernandez, Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane,
Dr. Richard Johnston, Ms. Alice Laberge, Ms. Fiona Macfarlane, Mr. Douglas Mitchell, Board Chair John Montalbano, Mr. Alan Shuster, Dr. Michael
Treschow
1.1 a. Capital Projects Report and
Liquidity Update | Vancouver
and Okanagan
b. UBC Five-Year Capital Plan
2016-2017 to 2020-2021
L. Castle
D. Farrar
D. Buszard
J. Metras
P. Smailes
M. White
A. Poettcker

CLOSED
APPROVAL

a. At each meeting, the Board receives an updated report on


capital projects currently in progress. This includes all major
Presentation
capital projects that have received at least Board 1 approval.
(10 min)
The report provides summary information on project schedule,
Discussion
(10 min)
budget, costs to date, confirmed funding sources, outstanding
unfunded amounts, and debt financing requirements for each
project. Also included is an estimate of the impact that each
capital project has toward reducing the Universitys deferred
maintenance backlog, either due to demolition of old facilities
to make way for new construction, or as result of major
building renewal.
A section on Pre-Board Capital Priorities provides a listing of
projects on the UBC 20-Year Capital Plan that are currently in
planning and have not yet been brought forward for Board
approval or are pending financial commitments.
The Board also receives regular liquidity updates.
b. DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property
Committee recommend that the Board of Governors approve
the UBC Five-Year Capital Plan (2016-2017 to 2020-2021) for
submission to the Ministry of Advanced Education.

CLOSED
1.2 University Boulevard Neighbourhood,
This report provides an update to the Board of Governors on the
Information
including University Square and
University Boulevard planning process.
Presentation
Neighbourhood Development
(10 min)
Attachments available from the Virtual Office of the Board Secretariat.
Framework (Vancouver), and
Discussion
concepts for:
(15 min)

a. General Services
Administration Building
b. D.H. Copp Building
L. Castle
J. Metras
M. White
A. Poettcker

1.3 Wesbrook Place Redesign


L. Castle
J. Metras
M. White
A. Poettcker

CLOSED
Information
Presentation
(10 min)
Discussion
(10 min)

1.4 Wesbrook Neighbourhood Plan -


Update

CLOSED
Information

Presentation
(10 min)
Discussion
(10 min)

1.5 Government Business Enterprise


Update

CLOSED
Information

AT BOARD
NO DOCUMENTATION

L. Castle
P. Smailes
A. Parr
I. Burgess

1.6 International Undergraduate


Tuition Fees
D. Farrar
L. Cowin
D. Buszard

CLOSED
Discussion

Consideration and endorsement of rate-setting methodology

Presentation
(10 min)
Discussion
(20 min)

REMARKS Chair | Chancellor | President

10:30 a.m.-10:45 a.m.

1. FINANCE & PROPERTY COMMITTEE continued


10:45 a.m.-12:00 p.m.
Open
AT BOARD
1.7 UBC Investment Management Trust
Information UBC IMANT report as of December 31, 2014 is circulated for information.
(IMANT) Quarterly Review

L. Castle
P. Smailes
J. Parihar

The presentation includes:

a. Capital Markets Returns


b. Results by fund to December 31, 2014 for:
i. Endowment Fund
ii. Staff Pension Plan
iii. Supplemental Plan
iv. Core Working Capital Fund
v. Student Housing Financing Endowment
vi. Brain Research Centre

1.8 University Boulevard and Transit


Terminal (Vancouver)
L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL

DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property Committee
Presentation
recommend that the Board of Governors grant BOARD 1
(10 min)
Discussion (Revised) approval
(10 min)

Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date


Revised: 14/05/2015 3:57 PM

$0
$0

Board of Governors | Standing Committees


June 2015 Agenda | Page 2

1.9 National Soccer Development


Centre | Fieldhouse (Vancouver)
L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL

DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property Committee
Presentation
recommend that the Board of Governors grant BOARD 3
(10 min)
Discussion approval
(10 min)

Capital Budget
Operating Budget
Schedule
Program
Funding Release
Information
Expenses to date
Funding Releases to Date

1.10 Tall Wood Student Residence |


Brock Commons Phase 1
(Vancouver)
L. Castle
L. Cowin
J. Metras
P. Smailes
M. White
A. Poettcker

$


$
$0
$0

Open
APPROVAL

DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property Committee
Presentation
recommend that the Board of Governors grant BOARD 2
(10 min)
Discussion approval
(10 min)

Capital Budget
Operating Budget
Schedule
Program
Funding Release
Information
Expenses to date
Funding Releases to Date

$


$
$0
$0

Lunch 12:00 p.m. to 1:00 p.m.



1. FINANCE & PROPERTY COMMITTEE continued


Open
1.11 Gage South | Student Residence
APPROVAL
(Vancouver)
L. Castle
L. Cowin
J. Metras
P. Smailes
M. White
A. Poettcker

1:00 p.m.-1:45 p.m.

DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property Committee
Presentation
recommend that the Board of Governors grant BOARD 1
(10 min)
Discussion approval
(10 min)

Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date


Revised: 14/05/2015 3:57 PM

$0
$0

Board of Governors | Standing Committees


June 2015 Agenda | Page 3

1.12 Indian Residential Schools History &


Dialogue Centre (Vancouver)
L. Castle
J. Metras
P. Smailes
M. White
A. Poettcker

Open
APPROVAL

DECISION REQUESTED
IT IS HEREBY REQUESTED that the Finance & Property Committee
Presentation
recommend that the Board of Governors grant BOARD 1
(10 min)
Discussion approval
(10 min)

Capital Budget
Operating Budget
Schedule
Project in Principle
Program
Consultant Selection
Proceed to Schematic Design
Funding Release
Information
Expenses to date
Funding Releases to Date

$0
$0

2. PEOPLE, COMMUNITY & INTERNATIONAL COMMITTEE

1:45 p.m.-4:30 p.m.


Chair: Dr. Michael Treschow Members: Mr. Birgit Bennett, Ms. Shannon Dunn, Dr. Kenneth Fung, Chancellor Lindsay Gordon, President Arvind Gupta,
Ms. Alice Laberge, Dr. Darrin Lehman, Mr. Lane Merrifield, Board Chair John Montalbano, Mr. Greg Peet, Mr. Alan Shuster, Mr. David Sidoo

2.1 Student Financial Support


Year-End Report
D. Farrar
D. Buszard
L. Cowin
A. Redish
C. Mathieson
K. Ross

2.2 UBC Development & Alumni


Engagement Campaign Year-End
Report
B. Miles
H. McCaw
J. Todd

2.3 Workplace Practices at UBC


Focus on People
Year 7 Benchmark Report
L. Castle
A. Bayne

2.4 Policy 71 Consultation with


Students about Tuition and
Mandatory Fees
H. Lai
D. Farrar
L. Cowin
D. Buszard
A. Redish

Open
Information

This report provides the year-end summary of student financial support


for the 2014-2015 academic year (May 2014 April 2015) as of x, 2015.
Presentation It includes need-based assistance underlining Policy 72 (Access to the
(10 min)
University of British Columbia) to demonstrate the Universitys
Discussion
continuing student access commitment, as well as merit-based
(15 min)
assistance, hybrid support, and work learn/study programs.
Open
Information

The Campaign progress report for the year ending March 31, 2015 is
attached. The two leading indicators for Campaign progress are: alumni
Presentation with points for alumni engagement and cumulative funds raised
(10 min)
towards the Campaign working goal. Points are a consolidated, value-
Discussion
weighted measure of all recordable alumni engagement and reflects a
(15 min)
higher level of alumni engagement (all forms).
Open
Information

The Focus on People Benchmark Report provides a comprehensive


review of the employment data that supports evidence-based human
Presentation resource decision making across the University.
(10 min)

Discussion
(10 min)

CLOSED
Information

This past year, Human Resources has made significant progress on


developing its capacity for workforce planning which is translating into
improved workplace analytics. As a result, in this years report we are
pleased to provide new and improved metrics such as: refined turnover
data; more comprehensive student employment data; and a snapshot of
career categories associated with the work people do across the
University. This years report also provides more clarity on the factors
contributing to first year turnover, an area upon which the Board of
Governors requested follow up coming out of last years report.

Presentation
(10 min)
Discussion
(20 min)


Revised: 14/05/2015 3:57 PM

Board of Governors | Standing Committees


June 2015 Agenda | Page 4

2.5 Okanagan Campus

a. Overivew
(follow up from strategic
discussion with Deans)
b. Master Plan

CLOSED
Information

Presentation
(15 min)
Discussion
(30 min)

A. Gupta
D. Buszard
M. White
M. Shakespeare

2.6 UBC Centennial Update


B. Miles
H. McCaw
J. Todd
R. Fisher

CLOSED
Information

AT BOARD

NO DOCUMENTATION

The University will be marking the Centennial from September


2015 to June 2016. The objective of the Centennial is to build
deeper connections to UBC within our existing communities and
to take the Centennial message out to the broader audience.

Additional Committee meetings:


3. AUDIT COMMITTEE
AT BOARD
Chair: Ms. Alice Laberge Members: Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane, Ms. Fiona Macfarlane, Mr. Douglas
Mitchell, Board Chair John Montalbano, Mr. Greg Peet
Scheduled for the June 2, 2015 meeting of the Audit Committee; the Committee Chair will provide a report from that
meeting to the Board of Governors on June 9, 2015:
3.1 UBC Financial Statements (Consolidated)
3.2 Capital Review CLOSED
4. EXECUTIVE COMMITTEE
AT BOARD
Chair: Mr. John Montalbano
Members: Chancellor Lindsay Gordon, President Arvind Gupta, Dr. Richard Johnston, Ms. Alice Laberge, Mr. Douglas Mitchell, Mr. Greg Peet,
Dr. Michael Treschow
Scheduled for the June x, 2015 meeting of the Executive Committee; the Committee Chair will provide a report from that
meeting to the Board of Governors on June 9, 2015:
4.1 UBC Annual Report and Institutional Accountability Report / Letter of Expectation
5. LEARNING & RESEARCH COMMITTEE
AT BOARD
Chair: Dr. Richard Johnston Members: Ms. Birgit Bennett, Dr. Kenneth Fung, Chancellor Lindsay Gordon, President Arvind Gupta, Ms. Celeste Haldane,
Dr. Darrin Lehman, Mr. Lane Merrifield, Board Chair John Montalbano, Mr. Greg Peet, Mr. Alan Shuster, Dr. Michael Treschow
Scheduled for the June x, 2015 meeting of the Learning & Research Committee; the Committee Chair will provide a report
from that meeting to the Board of Governors on June 9, 2015:

5.1

Canada First Research Excellence Fund | Update

5.2

Health Network Framework CLOSED

5.3

Flexible Learning and CPE CLOSED


Revised: 14/05/2015 3:57 PM

Board of Governors | Standing Committees


June 2015 Agenda | Page 5

CONSENT AGENDA
Includes Consent Items and Items received for Information
NOTE: Time will be allocated for discussion of specific Consent Approval and Information items upon request from a Governor.

i. CLOSED FOR APPROVAL


Minutes of April 13, 2015 Strategic Session and of April 14, 2015 Board of Governors meeting
ii. CLOSED Correspondence
iIi. CLOSED Presidents Activity Report
1. Finance & Property Committee
1.13 CONSENT APPROVAL REQUEST Policy #114 (Donations)
Approval of proposed amendments.
1.14 CONSENT APPROVAL REQUEST Appointment | Advisory Urban Design Panel
1.15 Energy & Water Services Advisory Board (Vancouver)
1.16 Endowment Status Report as at January 31, 2015
Circulated for information: The Endowment Status Report, including endowment funds administered under the
Universitys Endowment Management Policy, Vancouver Foundation endowments where the University has the
discretion to transfer all or any part of the capital to the University, the Peter Wall endowment (held within the UBC
Foundation) and the SHFE endowment.
1.17 Establishment of New Endowments
Circulated for information: Endowment funds listed under the docket submission have been approved by the
President on the recommendation of the University Counsel in accordance with UBC Policy #113 (Endowment
Management) and are presented to the Board of Governors for information only.
1.18 Board 4 Report | Allard Hall Faculty of Law
2. People, Community & International Committee
2.7 CONSENT APPROVAL REQUEST Naming of Campus Facilities
Approval of the Class 1 recommendation from the Naming Committee that the x (Vancouver) be named the x.
2.8 CONSENT APPROVAL REQUEST Senate Recommendations
a. Recommendations resulting from Vancouver Senate meetings of April 15, 2015 and May 13, 2015,
effective June 9, 2015.
b. Recommendations resulting from Okanagan Senate meeting of April 22, 2015, effective June 9, 2015.
Attachments available from the Virtual Office of the Board Secretariat.

2.9 CONSENT APPROVAL REQUEST Western Canadian Universities Marine Sciences Society (WCUMSS) Appointments
Approval of the following reappointments to the Western Canadian Universities Marine Sciences Society (WCUMSS)
Management Council, for the period from July 1, 2015 to :
2.10 Notable Distinctions
Profiles of the following scholars circulated for information:

Attachments available from the Virtual Office of the Board Secretariat.

2.11 alumni UBC Activity Update Circulated for information


2.12 In accordance with Policy #128 (Deaccession of Works of Art and/or Cultural Materials for the Morris and Helen
Belkin Art Gallery), the University Library and the Museum of Anthropology), it is reported that no art works and/or
cultural materials from the Universitys collections were deaccessioned by repatriation for the period May 1, 2014 -
April 30, 2015.


Revised: 14/05/2015 3:57 PM

Board of Governors | Standing Committees


June 2015 Agenda | Page 6

2.13 CONSENT APPROVAL REQUEST Naming in Recognition of Gift CLOSED


That the x (Vancouver) be named the Peter Dhillon Centre for Business Ethics.
5. Learning & Research Committee
5.4 CONSENT APPROVAL REQUEST Senate Recommendations
a. Recommendations resulting from Vancouver Senate meeting of April 15, 2015, effective June 9, 2015.
b. Recommendations resulting from Okanagan Senate meeting of April 22, 2015, effective June 9, 2015.
Attachments available from the Virtual Office of the Board Secretariat.

5.5 CONSENT APPROVAL REQUEST Endowment Variations


a. Name Change Request for Spouge Family Bursary Endowment Fund
b. TBC Name Change Request for Hotson Bakker Boniface Haden Scholarship in Urban Design Endowment Fund
c. TBC Name Change Request for Canwest Global Visiting Professorship Endowment Fund
Attachments available from the Virtual Office of the Board Secretariat.

6. Governance Committee
6.1 CONSENT APPROVAL REQUEST Photos/Recording at Board of Governors Meetings
Approval of the following policy statement:
No photography or recording of any kind is permitted at any meeting of the UBC Board of Governors or any of its
Committees (other than recordings made by the Secretary to the Board for the purposes of preparing minutes),
unless otherwise authorized by the Chair of the Board or the Chair of the Committee, as the case may be.
6.2 CLOSED CONSENT APPROVAL REQUEST Board of Governors 2016 Meeting Dates

Tuesday, February 2, 2016


Tuesday, February 9, 2016
Wednesday, February 10, 2016

Standing Committees
Board Dinner
Board of Governors Meeting

Tuesday, April 5, 2016


Wednesday, April 13, 2016
Thursday, April 14, 2016

Standing Committees
Board Dinner
Board of Governors Meeting

Tuesday, June 7, 2016


Monday, June 13, 2016
Tuesday, June 14, 2016

Standing Committees
Board Dinner
Board of Governors Meeting

Tuesday, September 13, 2016


Wednesday, September 21, 2016
Thursday, September 22, 2016

Standing Committees
Board Reception/Dinner (Okanagan)
Board of Governors Meeting (Okanagan)

Tuesday, November 29, 2016


Monday, December 5, 2016
Tuesday, December 6, 2016

Standing Committees
Board Dinner
Board of Governors Meeting


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June 2015 Agenda | Page 7

7. Employee Relations Committee


7.1 CONSENT APPROVAL REQUESTS Appointment Information
a. Summary of Board Appointments as of April 1, 2015
Circulated for information
b. Approval of Appointments and Reappointments Heads of Academic Units
Approval of appointments and reappointments of Heads of Academic Units processed between April 1, 2014
and March 31, 2015.
c. Delegation of Authority for Appointments
Approval of new delegations of authority as set out in sections 2.1 through 2.3 of Policy #25 (Board of Governors
Appointments) for the period from July 1, 2015 to June 30, 2016.
7.2 Included for purposes of tab printing only
7.3 Included for purposes of tab printing only
7.4 Included for purposes of tab printing only


Revised: 14/05/2015 3:57 PM

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June 2015 Agenda | Page 8