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CHECK LIST
(FOR THE GUIDANCE OF TENDERER WHILE SUBMISSION OF TENDER)
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No.

Action required

Signing the tender documents on all the pages by Tenderer / Authorised


Signatory.

Submission of offer on Original printout of the tender document downloaded


from the website as per Para No.11 of Instructions to Tenderer and Conditions
of Tender.

Submission of Demand Draft towards the cost of tender document downloaded


from website as per Para No.11 of Instructions to Tenderer and Conditions of
Tender.
Submission of Earnest Money Deposit as per Para No.9 of Instructions to
Tenderer and Conditions of Tender.

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Submission of Certificate in support of Technical Eligibility, self attested photo


copy, as per Para No.1.1 of Instructions to Tenderer and Conditions of Tender.
a) In case of Railway works, the certificate should be issued by an officer not
below the rank of JA grade.
b) In case of any other Government departments/ PSUs (other than
Railways), the certificate should be issued by an officer not below the rank
of Executive Engineer / equivalent grade.

Submission of Certificate in support of Financial Eligibility as per Para No.1.2


of Instructions to Tenderer and Conditions of Tender.
a) Audited Balance sheet duly certified by Chartered Accountant (clearly
indicating contractual payments).
b) Certificates from the Govt. department or Semi Governments / PSUs for
the work done for them.

Submission of Ballast test certificate as per Para No.1.1 of Instructions to


Tenderer and Conditions of Tender (in case of tender schedule having item
for Supply of Ballast).

Submission of documents of Tenderer as per Para No.3.0 of Instructions to


Tenderer and Conditions of Tender to consider the offer for further evaluation
as below :
In case the Tenderer is a Proprietary Firm or HUF :
Affidavit on stamp paper of appropriate value to the effect that he is a sole a
proprietor (or) has consent / authority to act on behalf of HUF.

Confirmed
()

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ii)

In case the Tenderer is a Partnership Firm(s) :


Notary certified copy of the Partnership deed (or) Partnership deed duly
attested by Gazetted officer.
Power of Attorney in favour of one of the partners to act on behalf of the firm
and to enter into liability by signing the tender / agreement.

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Sl.
No.

Action required

Confirmed
()

In case the Tenderer is a Private Limited / Limited Companies, the


following documents:
Notary certified copy of Resolution of the Directors of the Company
authorizing the one of the Directors / Managers of the company to act on
behalf of the company.
ii) Copy of Memorandum and Articles of Association of the Company.
iii) Power of Attorney by the Company authorizing the person to act as per (i)
above.
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Submission of Declaration regarding Employment of Retired Engineer/Retired
Railway Officer as per Para No.3.5 of Instructions to Tenderer and Conditions
of Tender - as per Annexure-V
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Submission of NEFT FORM - as per Annexure-VI
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Submission of Method statement as per Para No. 2.0 of Instructions to
Tenderer and Conditions of Tender.
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Submission of Details of Personnel to be deployed on work as per Annexure-II
of Instructions to Tenderer and Conditions of Tender.
13

Submission of Details of Plants & Machineries to be deployed on work as per


Annexure-III of Instructions to Tenderer and Conditions of Tender.

14

Submission of Statement Showing the particulars of Works on Hand & Works


Completed as per Annexure-IV of Instructions to Tenderer and Conditions of
Tender.

15

Submission of offer on amended document in case CORRIGENDUM is


issued for the subject tender.
Perusal of conditions of Tender including submission of documents as per
Para No.18.0 of Instructions to Tenderer and Conditions of Tender.

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Quoting of Uniform percentage rate Below/At par/ above over the total value
of each schedule both in figures and words.

Note: The above check list is not exhaustive. Tenderers shall go through the contents of the
tender notice and tender document carefully and ensure that all the relevant documents are
filled and submitted along with the tender.

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SOUTH CENTRAL RAILWAY


INDEX
Page No.
Sl.
No.

Contents
From

1.

Top sheet

2.

Check List

3.

Index

4.

Tender Form (First Sheet)

5.

Regulations for Tenders and Contracts for Guidance of


contractors

6.

Instructions to Tenderers and Conditions of Tender

7.

Programme of Mile stones - AnnexureI

8.

Details of Personnel to be deployed on work - Annexure-II

Details of Plant & Machinery to be deployed on work Annexure-III

12.

Statement showing the particulars of works on hand & works


executed - AnnexureIV
Form for Reporting of Employment of Railway Officers Annexure-V
NEFT FORM - ANNEXURE-VI

13.

Form of Bank Guarantee - ANNEXURE-VII

10.
11.

14.
Awareness of provisions of GCC

To

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15.

Certificate of Familiarization Annexure-VIII

16.

Special Conditions & Specifications of Contract

Variation in quantities

Seigniorage clause

VAT, Building & Construction Workers Welfare Cess

Price Variation Clause


17.
Particulars of work
18.
Special Conditions of contract (Technical)
19.
20.

Special Conditions in Annexure


Schedule of Rates & Quantities

Note: The Page Nos. from and to are to be indicated before uploading the tender document duly
verifying the same by the concerned uploading staff.