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DRILL PROCEDURES EVACUATION OR MOVE TO STORM SHELTER

including evaluation form to complete following drill.
(revised 8/03)
(Department of Environment, Health and Safety)
Why do a drill?
To help building occupants understand what is expected during an emergency, ensure
that the nearest exits are known, the storm shelter area is known, all exit routes and storm
shelter areas are accessible, and to help persons assigned building emergency
assignments know how to do their assignments in a practice emergency
What buildings should have drills?
Buildings that are at least two stories in height or those with a basement and one story,
optional for other buildings
When should a drill be planned?
The drill should be planned when the building is in full occupancy. This will allow a
more realistic scenario where more occupants will learn what is expected in a real
emergency
Who plans the drill?
Building Contact person with assistance from other assigned building emergency
responders the Drill Team
The time of the drill should have the approval of the dean or associate dean if in a
building that is conducting classes
How often should drills occur?
Annually (either an evacuation drill or a move to storm shelter drill)

Who else might be involved with the drill?

Director of Environment, Health and Safety (guidance and observation)
Security (deactivate fire alarm, observation)
Physical Plant (notify alarm company if applicable)
Person from the education department of the Tulsa Fire Department (give instructions)
Steps to Take:
1. Make sure each person on the Drill Team has their copy of the Building Emergency
Plan and ask that they review it. Make sure enough copies are posted in the building
so that all occupants are aware of it and have the opportunity to read it.
2. Meet with the Drill Team and decide the date and time for the drill; determine
assignments; if this will be an evacuation drill or a move to storm shelter drill, plan
how drill will be initiated (e. g. pull alarm, voice notification); decide where the
practice fire will originate
3. Coordinate time of drill and any training needs with the Director of Environment,
Health and Safetys schedule at least two weeks in advance.
4. Notify Physical Plant of drill plans, some buildings have alarm systems monitored by
offsite services
5. Contact Campus Security (x2711) to ensure they are aware of the drill and will be
available to reset alarm and assist to observe drill proceeding at least 24 hours in
advance
6. Drill can be unannounced, for announced drills notify building occupants about the
drill at least two days in advance of the drill day by email, flyers and door postings
7. If doing an evacuation drill you may set up cardboard fire indicator poster in
predetermined location
8. Ensure participants are in place and initiate drill by pulling alarm mechanism if
available or by voice alarm
9. Participants should follow their prearranged assignments
10. Time how long it takes for building occupants to complete the evacuation or move to
storm shelter area; all occupants should be moved out of the building or to storm
shelter area in less than 5 minutes
11. Account for normal occupants of building in staging area for an evacuation drill
12. Give all clear for occupants to return to building or rooms and resume normal
operations

13. Each drill team participant and observers complete a Drill Evaluation Form
14. Meet with team members (invite others as needed) to go over the evaluation forms,
drill proceedings and determine and assign any actions to take to improve
15. Send a copy of evaluation forms and a summary of improvement actions to be taken
to the Director of Environment, Health and Safety

DRILL EVALUATION FORM (building:

Complete and explain any answers, where necessary. Use back if needed
Type of Drill:
Date:
Person completing form (name and drill responsibility):
How long did it take from first alarm to evacuate or move to storm shelter area?
Were there any physical obstacles to movement (e.g. blocked exits?)
Are there any areas where exit may not be possible (e.g. dead end suites?)
Were building alarms heard from all occupied areas of building (if alarmed?)
Does all existing safety equipment work (e.g. exit lights, emergency lights?)
Was there reluctance or refusal of anyone to move as directed?
What other safety equipment do you recommend is needed?
What problems did you encounter in completing your assigned responsibilities?

Do you have other comments or issues that should be considered in performing a

more successful drill or an actual emergency response?