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Project Management With PMP Exam Preparation

Agenda

Define Activity
Sequence Activity

Estimate Activity Resource


Develop Human Resource Plan

Importance of Project Schedules


Managers often cite delivering projects on time as one of their

biggest challenges
50% of IT projects were challenged in the 2003 CHAOS
study, and their average time overrun increased to 82% from
a low of 63% in 2000
Schedule issues are the main reason for conflicts on projects,
especially during the second half of projects
Time has the least amount of flexibility; it passes no matter
what happens on a project

Define Activity

Identifying the specific schedule activities that need to be


performed to produce the various project deliverables.

Define Activity involves developing a more detailed WBS and

supporting explanations to understand all the work to be done


so you can develop realistic cost and duration estimates

Define Activity

Tools
1.Scope baseline

2.Enterprise
Environmental
Factors
3.Organizational
process assets

Input

1. Decomposition
2. Templates
3. Rolling wave
planning
4. Expert Judgment

1. Activity List
2. Activity
attributes
3. Milestone list

Output

Activity Lists and Attributes


An activity list is a tabulation of activities to be included on a
project schedule that includes
the activity name
an activity identifier or number

a brief description of the activity


Activity attributes provide more information such as
predecessors, successors, logical relationships, leads and
lags, resource requirements, constraints, imposed dates, and
assumptions related to the activity

Milestones
A milestone is a significant event that normally has no
duration
It often takes several activities and a lot of work to complete a
milestone
Theyre useful tools for setting schedule goals and monitoring
progress
Examples include obtaining customer sign-off on key
documents or completion of specific products

Sequence Activity
Identifying and documenting dependencies among

schedule activities
Involves reviewing activities and determining dependencies
A dependency or relationship is the sequencing of project
activities or tasks
You must determine dependencies in order to use critical
path analysis

Activity Sequencing

Tools
1. Activity List
2. Activity Attributes

3. Milestone list
4. Scope Statement
5. Organizational
Process Asset

Input

1. Preceding
Diagramming
Method
2. Dependency
Determination
3. Applying Leads and
Lags
4. Schedule Network
Templates

1. Project Schedule
network diagrams

2. Project Document
Updates

Output

Three types of Dependencies


Mandatory dependencies: inherent in the nature of the work

being performed on a project, sometimes referred to as hard


logic
Discretionary dependencies: defined by the project team.,
sometimes referred to as soft logic and should be used with
care since they may limit later scheduling options
External dependencies: involve relationships between project
and non-project activities

Task Dependency Types

Network Diagrams

Network diagrams are the preferred technique for showing


activity sequencing
A network diagram is a schematic display of the logical
relationships among, or sequencing of, project activities

PDM Network Diagram Template

Precedence Diagramming Method (PDM)


Activities are represented by boxes
Arrows show relationships between activities
More popular than ADM method and used by project
management software
Better at showing different types of dependencies

Estimate Activity Resource


Estimating the type and quantities of resources required to
perform each schedule activity

Consider important issues in estimating


resources
How difficult will it be to do specific activities on this project?

What is the organizations history in doing similar activities?


Are the required resources available?

Estimate Activity Resource

Tools
1. Activity List

1. Expert Judgment

2. Activity attributes

2. Alternatives analysis

3. Enterprise

3. Published
estimating data

Calendar
4. Enterprise

4. project

Environment

management

Factor

software

5. OPA

1. Activity Resource
Requirements
2. Resource
breakdown
structure
3. Project document
updates

5. Bottom-up

Input

estimating

Output

Develop Human Resource Plan

Develop Human Resource Plan determines project roles,


responsibilities, and reporting relationships, and creates the
Human Resource Plan.

Develop Human Resource Plan

1. Organizational
Process Asset
2. Activity Resource

Requirement
3.

Enterprise
Environmental
Factor

Tools
1. Organization Charts
and position

Descriptions
2. Networking
3. Organizational

1. Human Resource
Plan

Theory

Input

Output

Project Organizational Chart

Responsibility Assignment Matrices (RAM)

A responsibility assignment matrix (RAM) is a matrix that


maps the work of the project as described in the WBS to the

people responsible for performing the work as described in


the OBS
Can be created in different ways to meet unique project needs

Responsibility Assignment Matrix Template

Resource Histograms

A resource histogram is a column chart that shows the


number of resources assigned to a project over time

Resource Histogram Template

Human Resource Plan

The Human Resource plan details the resources needed for


the project
Plan can be formal or informal, detailed or broadly stated
On a project with a smaller scope, the plan may be informal
The detail and formality of the staffing management plan

depends on the
needs of the project

Summary

Define Activity helps to identify the tasks without considering


the amount of time, cost , and people required to perform the
activity .
Milestones are important elements which helps to present
progress to board or sponsor
Sequencing guides logical sequencing of tasks with the help of

PDM network diagrams


Develop Human Resource Plan involves identifying policies
and resource which will be used during project execution

THANK YOU