CITY COUNCIL MEETING MINUTES REGULAR SESSION

224 S. Jefferson Street Perry, Florida October 22, 2002 MEMBERS PRESENT: Shirley Scott, Bill Alexander, Richard Frith, Pam Feagle, Doug Everett STAFF PRESENT: Anderson Bill Brynes, Wayne Putnal, Billy LaValle, Sarah Drawdy, Bill Blue and Annette

Mayor Frith called the meeting to order. Councilmember Alexander led those attending the meeting in prayer. Mayor Frith led the group in the Pledge of Allegiance to the Flag. The secretary then called the roll. Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith PRESENT X X X X X ABSENT

AGENDA ITEM (3)…PRESENTATION OF CERTIFICATE(S) OF APPRECIATION TO CITY EMPLOYEE(S) FOR YEARS OF SERVICE (Troy Bedford and Billy Grantham). Mayor Frith noted the employees' years of service. The employees were not present. AGENDA ITEM (4)…APPROVAL OF PREVIOUS MINUTES. After a brief review of the minutes, Councilmember Scott noted a correction to be made on page seven of the October 8, 2002 regular session minutes. Councilmember Feagle then made a motion to adopt the minutes with the correction to be made. The motion was seconded by Councilmember Alexander and upon roll call vote was as follows: Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith YEA X X X X X NAY

AGENDA ITEM (5)…RECEIVING REQUESTS FROM THE GENERAL PUBLIC. The pastor of First Assembly of God church addressed the Council and told the Council the church had purchased the building that used to be the Grace United Methodist Church and he wanted to share with the City Council what is going on with church activities. The youth pastor, Mike Carson, was introduced. Pastor Carson told the Council the church building will serve as an outreach organization for the whole community and is a multi-denominational church. Pastor Carson told the Council of a recent free concert held there and the number of youth saved. Pastor Carson offered the church’s help to the City in any way. Another individual to address the Council was George Clayton, 1003 E. Green Street. Mr. Clayton

said he would like to bring to the Council’s attention the excessive speed of vehicles that travel this street and suggested stop signs could be placed along the intersections to help slow the speed.

Page 2, October 22, 2002, Council Minutes – Regular Session

Another individual to address the Council was Bob Meisner. Mr. Meisner asked the Council’s support, in writing, for the Dance Workshop & Gymnastics Center and the South House Home Furnishing store to discharge water into the City’s storm water system. It was the consensus of the Council that the City provide a letter of support allowing the Dance Workshop & Gymnastics Center and the South House Home Furnishing store to discharge its water into the City’s storm water system. The next person to address the Council was Mr. Wayne Dunwoody, NAACP. Mr. Dunwoody told the Council he has concerns about the possibility that City of Perry Patrol Officer Frank Gorski, who is currently suspended, might be coming back to work for the police department. Mr. Dunwoody said since Officer Gorski has been gone there have not been many complaints from the community and things have been quiet. Mr. Dunwoody said he has con0cerns with the City hiring Mr. Gorski back. Mr. Dunwoody said he would ask the Council to carefully look into this issue. Mayor Frith told Mr. Dunwoody that, pursuant to the City Charter, this decision rests ultimately in the hands of the city manager, as to hiring and firing of employees. Councilmember Alexander told Mr. Dunwoody the decision is in the hands of the public, in that the charter could be revised to get the power (to hire and fire) in the hands of the Council. It was explained that a referendum would need to be placed before the citizens for a vote. Mr. Dunwoody said he would like to see this issue placed on the agenda for discussion. Mayor Frith stated that the Council hires the city manager and members can individually speak with the manager about issues. Mr. Dunwoody said he would like to see the charter modified for the city manager to make recommendations and the Council to make decisions regarding hiring and firing employees. Local resident Lessie Gent addressed the Council about cleanup of properties in her neighborhood. Mrs. Gent said she had talked with Director of Community Development Billy LaValle and Councilmember Scott about this problem several months ago. Mr. LaValle said the lot behind Ms. Gent’s residence has been scheduled for mowing. AGENDA ITEM 6(A)…PUBLIC HEARING AND FINAL READING – ORDINANCE NO. 763 AN ORDINANCE OF THE CITY OF PERRY, FLORIDA CREATING CHAPTER 28 OF THE CODE OF ORDINANCES, ESTABLISHING ACCOUNTABILITY GUIDELINES FOR RECIPIENTS OF CITY FUNDS, WHETHER BY CONTRACT, GRANT, OR OTHERWISE, REQUIRING RECIPIENTS OF CITY MONEY TO MAKE THEIR RECORDS AVAILABLE FOR MUNICIPAL AND PUBLIC INSPECTION, PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE.

Page 3, October 22, 2002, Council Minutes-Regular Session

Councilmember Scott made a motion that Ordinance No. 763 be read by title only. The motion was seconded by Councilmember Alexander and upon roll call vote was as follows: YEA X X X X X NAY

Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith

The secretary read Ordinance No. 763 by title only. Mayor Frith opened the public hearing. There was no one from the public to speak for or against Ordinance No. 763. Addressing this item, Councilmember Feagle said she does not think the City has to have an ordinance to get the information it needs when considering funding to anyone. Councilmember Feagle said if the City sends a letter and requests certain information and does not receive it, the Council could refuse to provide any monies to them. Councilmember Everett made a motion to adopt Ordinance No. 763. The motion was seconded by Councilmember Scott and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X X X X NAY X

AGENDA ITEM 6(B)…MR. ANDY EASTON, BERRYMAN & HENIGAR, TO ADDRESS THE CITY COUNCIL TO PROVIDE INFORMATION REGARDING GRANTS AND GRANT WRITING. Mr. Easton, grant administrator for the firm of Berryman & Henigar, provided the Council with written information and gave a brief presentation. Mr. Easton asked if the Council was looking to hire a local staff grant writer or a consultant. Mayor Frith commented most of the City’s grants are written and administered by the North Central Florida Regional Planning Council (NCFRPC). Mayor Frith said Councilmember Feagle had asked that the Council explore some other means in addition to the NCFRPC, but not as a replacement. Councilmember Feagle said she had talked to the Council about hiring a grant writer or looking at a firm such as Berryman & Henigar. Councilmember Feagle asked if Berryman & Henigar work off a percentage when it secures grants. Mr. Easton said the Council could first look at what the goals of the City are and determine what is a reasonable cost to the City to achieve results. Mr. Easton said the firm would offer to administer the grant, do grant research and a need analysis for the City. Mayor Frith asked Councilmember Feagle if she is looking to find someone who would have the ability to find or know of grants the City might not otherwise be aware of. Councilmember Feagle commented there is a lot of grant money and she would like to make sure the City gets a portion of that grant money which is available. Councilmember Feagle asked about a $200,000 land and water conservation grant she had heard about. Mr. Easton said because the county is of an economic concern it could get advantages other counties may not get.

Page 4, October 22, 2002, Council Minutes – Regular Session

Councilmember Scott asked about the firm’s fees. Mr. Easton said this was described in the handout information but explained there is an annual fee whereby the firm would obtain as many grants as possible based upon the City’s needs. Councilmember Feagle said her objective for the City is to get grant monies the City might not know about. Regarding fees, Mr. Easton said the firm and the City would have to negotiate a contract, but for $25,000 the City could get a reasonable return on its investment. Councilmember Feagle asked Mr. Easton to provide a list of references of some cities with which the firm has contracted. Mr. Easton said this was contained in the information package given to the Council. Councilmembers thanked Mr. Easton for his presentation. Mayor Frith said the Council, as a body, would need to come to a common goal as to the services the City is looking for. AGENDA ITEM 6(C)…CITY COUNCIL TO HEAR REQUEST FOR FUNDING FROM TAYLOR COUNTY LEADERSHIP COUNCIL. Mr. Marty King from the Taylor County Leadership Council addressed the Council. There were a number of interested persons in the audience. Mayor Frith asked the Council their thoughts on funding the Taylor County Leadership Council (TCLC). Councilmember Alexander said after reading the letter of request from the TCLC he sees the need for TCLC to be funded and feels the Council should reconsider. Mayor Frith asked in what amount Councilmember Alexander feels TCLC should be funded. Councilmember Alexander said TCLC needs all the money it can get and noted that monies come back to the City through payment of city utilities. Councilmember Feagle commented that all organizations had an equal opportunity to respond to the Council’s request for information. Councilmember Feagle noted that Mr. A.D. Jones, Chairman, was sent the initial letter of request and the City received the initial response from Johnny Sirmans, Chairman on May 10, 2002, but the City received no response when the Council requested additional information. Councilmember Feagle said she thinks the organization does some good for the community but she doesn’t think she could make a special exception for TCLC or any other organization. Councilmember Feagle explained TCLC had noted in its letter to the Council dated September 9, 2002 (Council meeting September 10) that TCLC had received $7,000 the previous fiscal year. Councilmember Feagle said this was an incorrect amount, as TCLC only received $5,000 in funding from the City. Councilmember Feagle noted that the response did not address all the questions the Council had asked for. Mr. King said he had provided a copy of TCLC’s financial audit report with the letter at the September 10, 2002 Council meeting. Councilmember Feagle said, from her perspective, if a special exception is made for TCLC other organizations might request the same consideration. Councilmember Feagle said the Council had already made a decision as to the total amount that would be funded to the organizations. Councilmember Scott said she realizes TCLC did not get their information to the Council in a timely fashion; but, she did not recall the Council saying at the time of budget discussion there was an absolute deadline. Councilmember Scott said, as she stated before, in light of the fact that the person

Page 5, October 28, 2002, Council Minutes – Regular Session

who should have received the information request from the Council did not receive it in a timely fashion and they were not aware TCLC should have made a presentation to the Council at budget time, she doesn’t feel the entire community should be penalized. Councilmember Scott said people come before the Council all year long with requests for funding and she feels the City should donate something to TCLC. City Manager Bill Brynes noted the City gave TCLC $5,000 last year and their request this year is for $7,000. Councilmember Everett said, in light of the events, he would have to vote no. Councilmember Scott made a motion that the City give the Taylor County Leadership Council $5,000 funding for the 2002-03 fiscal year. The motion was seconded by Councilmember Alexander and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X X X X NAY X

AGENDA ITEM 6(D)…PROCLAMATION – NATIONAL HOSPICE MONTH-NOVEMBER 2002 Mr. Brynes told the Council this was an annual request for adoption of the proclamation. It was the consensus of the Council to proclaim the month of November as National Hospice Month in the City of Perry. AGENDA ITEM 6(E)…CITY COUNCIL TO CONSIDER APPOINTMENT/REAPPOINTMENT OF TREE BOARD MEMBERS. Director of Community Development Billy LaValle told the Council the Tree Board will meet soon to discuss and made a recommendation to the City Council regarding appointment of members to the Tree Board. AGENDA ITEM 6(F)…CITY COUNCIL TO CONSIDER APPOINTMENT OF MEMBER TO THE CITY’S PLANNING AND ZONING BOARD/BOARD OF ADJUSTMENT. It was the consensus of the Council to discuss this item at the November 12, 2002, City Council meeting. AGENDA ITEM 6(G)…CITY COUNCIL AND STAFF TO REVIEW SEPTEMBER FINANCIAL REPORT. City Manager Bill Brynes briefly reviewed the September financial report noting approximately $133,000 increase on total unrestricted cash from October 2001 through September 30, 2002. Councilmember Feagle commented favorably that a good job was done with the budget last year.

Page 6, October 22, 2002, Council Minutes – Regular Session

AGENDA ITEM (7)…CITY MANAGER. Mr. Brynes updated the Council on the Main Street storm water project saying it was going slowly. Mr. Brynes also gave an update on the burning and demolition of several houses associated with the cleanup along U. S. 19. AGENDA ITEM (8)…DEPARTMENT HEADS. Director of Community Development Billy LaValle requested permission for the Mayor to sign an application for a Comprehensive Plan text amendment. Mr. LaValle said the amendment would allow the City to be equivalent to the Suwannee River Water Management District’s (SRWMD) rules and regulations concerning wetlands smaller than one-half acre. Mr. LaValle explained that, presently, the City’s regulations are more restrictive than the SRWMD. Mr. LaValle told the Council the application would first go to the City’s Planning and Zoning Board and then come back to the Council for final approval or approval with modifications or rejection. Councilmember Alexander made a motion that the Mayor sign the application for a Comprehensive Plan text amendment as discussed by Mr. LaValle. The motion was seconded by Councilmember Everett and upon roll call vote was as follows: Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith YEA X X X X X NAY

In regard to the Gladys Morse School property, Attorney Bill Blue provided information from Florida Statues 1013.15 that basically says the School Board could do with the property what they wish. Mr. Blue said he would provide this information. AGENDA ITEM (9)…CITY COUNCIL REQUESTS. Councilmember Scott commented about the bad condition of the interior of the City’s trash trucks. Councilmember Feagle again expressed the need for a street light at Bishop Boulevard and Highway 27 and asked that staff check on this again. Councilmember Feagle commented on the trash strewn on the lot next to Foodland. Mr. Brafford told the Council he owns the property and had it mowed recently but the trash is coming from the shopping center parking lot. Mr. Brafford suggested having prison inmates clean the property. Mr. Brynes said he did not think the inmates could do this, as it is private property. Mr. Mike Carson, youth pastor for First Assembly of God church, told the Council if the City could give some assistance, he could probably get some volunteers to help clean the lot up in time before the

Page 7, October 22, 2002, Council Minutes – Regular Session

Florida Forest Festival. When asked by Councilmember Feagle if the City could help, Mr. Brynes said some city employees could probably help and the City could provide trash bags and a truck. The Council thanked Mr. Carson for the offer to clean up the lot. Mayor Frith said he had received several calls regarding discussion at a budget meeting about city employee health insurance as to whether the Council had said anything about the City paying the difference in the health insurance premiums for employees. Councilmember Everett said there were comments made by other employees during the meeting about the cost of insurance and that the three percent pay increase was just basically being retracted back from the employee. Councilmember Everett said this was a false comment because without the pay increase the employees would be paying more for insurance. Councilmember Everett commented that city employees are not any different from many other employees whose health insurance costs have increased. City employee Wayne English said at the budget meeting it was said at that time that the City would absorb any insurance increase. Director of Finance Sarah Drawdy said concerns she had heard were that employees would be paying more in premiums for less coverage. Mr. English said he would like to see the Council reconsider and have the City pay the increase. Councilmember Scott said it is her understanding that the City is still going to pay what it had been paying for the employee. City Manager Bill Brynes said the City would be paying the same portion as it has been paying for employees. It was the consensus of the Council that this issue be put on the agenda for the next meeting. AGENDA ITEM (10)…ADJOURNMENT. There being no further business to come before the City Council at this time, the meeting was adjourned at approximately 7:20 p. m.

ATTEST:

_______________________________ William E. Brynes, City Manager

_________________________________ Richard D. Frith, Mayor

Recorded in Official Minute Book: ___________________________ Annette Anderson, Secretary _________________________________ Date

Sign up to vote on this title
UsefulNot useful