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Objective of this session:

MS Excel Ribbon, Quick Access Toolbar, Workbook and Worksheets

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Selecting Cells in a Dataset


Selecting cells and Naming them(Individually and as a group)
Selecting all populated rows in a column
Selecting All Cells in a worksheet
Selecting Noncontiguous Ranges
Filling Series
Fill Handle
Copying & Moving Entries
The Undo Command
Basic Cell Formatting
Paste Special

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Freeze Panes

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Keyboard Shortcuts,

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Cell References (Within worksheet, workbook and multiple workbooks)

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Data Validation (Prevent Duplicate Entries, Drop-down List, Dependent Dropdown Lists, Reject Invalid Dates)

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Print commands (Page Breaks, print gridlines, print area)

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Protect Workbook, read only, mark as final

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Absolute Reference

Ctrl+n -> To open new workbook

Ctrl+Shift+Arrow
Ctrl+A
Using Ctrl
Drag down
Ctrl+C/Ctrl+V
Ctrl+Z

View -> Freeze Panes, for freezing multiple rows and columns, go to
active cell, the cell above which and to the left of which you need
to freeze rows and columns, go to View -> Freeze panes and select
1st option

Data -> Data Validation - can give Alert message or Error message
Drop-Down List - Same Data -> Data Validation, Criteria select
"List" and select the source from where the list needs to be
displayed.
Dependent Drop Down List - Write down all the values for
dependent values, select all the values and name the complete set
same as the Dependent Name, and in the cell where dependent
value is required, go to Data -> Data Validation -> Select List and
in Source write -> =INDIRECT(Cell reference of the cell where
dependent value is entered)
For not allowing Duplicate data, Go to Data -> Data Validation ->
Custom and in formula set to "=COUNTIF(Cellrange, Active cell)=1"

Go to Review -> Protect Sheet/Protect Workbook


"$" sign - $A$4

India
Ireland
USA
UK

Delhi
Chennai
Mumbai
Kolkata

Country

USA

Dublin
Galway
Mayo
Waterford

USA
New York
Florida
Washington

London
Edinburg
Glasgow
Wales

City

USA

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1. Navigate Inside Worksheets


Ctrl+Home
Ctrl+End
Ctrl+f
Ctrl+h
Ctrl+Page Down/Ctrl+Page Up
Work with Data Selections
Shift+Space
Ctrl+Space
Ctrl+a(orctrl+Shift+spacebar)
Shift+Arrow Keys
Ctrl+Shift+Arrow Key
Insert and Edit Data
Ctrl+z
Ctrl+y

Move to the beginning of a worksheet.


Move to the last cell with content on a worksheet.
Display the Find and Replace dialog box (with Find selected).
Display the Find and Replace dialog box (with Replace selected).
Move to the next / previous worksheet in current workbook.

Select the entire row.


Select the entire column.
Select the entire worksheet or the data-containing area. Pressingctrl+aa second
time then selects entire worksheet.
Extend the selection by one cell.
Extend the selection to the last cell with content in row or column.

Undo last action (multiple levels).


Redo last action (multiple levels).

Data Validation

Drop Down List

Dependant Drop Down List

Prevent Duplicate Entries

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Select Country

USA

City

New York