Case No.

2005-0373RE May 1, 2007

Sent by Federal Express (NO. 8560 8277 9604) Melanie Sloan Citizens for Responsibility and Ethics in Washington 1400 Eye Street, NW Suite 450 Washington, DC 20005
Dear Ms. Sloan: This is our fifth release'of records responsive to your January 11,2005, Freedom of Information Act (FOIA) request for the Department of Health and Human Services (HHS) contracts and contacts with public affairs firms from January 1, 2001. Enclosed you will find approximately 33 1 pages of records which originated in the National Institutes of Health (NIH). I have determined to withhold portions of some of the released pages under FOIA exemption (b)(4) and (b)(6). The NIH is continuing its review of the contract records responsive to this request, we will continue to produce said contracts on a rolling basis. The enclosed records include contracts/purchase ordersltask orders and statements of Work. I have enclosed a list of the records which identifies the records by the parties involved (both the NIH institute and the company) and the contract number. Please review the enclosed records and indicate the contracts for which you wish to receive related records of contacts. Please reference all three identifiers for the contracts for

1 The initial release of approximately 2,708 pages was sent on November 16, 2006. The second release of approximately 3,266 pages was sent on January 24,2007. The third release of 7 17 pages was sent on February 27, 2007; although, the letter was inadvertently dated February 30, 2007. The fourth release of 694 pages was sent on April 4,2007.

which you want records of contacts. Your response should be sent to: Adam D. Kirschner Trial Attorney U.S. Department of Justice Civil Division, Federal Programs Branch P.O. Box 883 Washington, D.C. 20044 Telephone (202) 353-9265 Exemption (b)(4) permits the withholding of commercial or financial information that was obtained from a person outside the government and that is privileged or confidential. The material withheld includes taxpayer identification numbers, estimated reimbursable costs, labor hours costs, and indirect cost rates. Exemption (b)(6) permits the withholding of personal privacy information. The information withheld includes the names of lower level employees. If you have reason to believe that the information withheld should not be exempt from disclosure, you may appeal. Your appeal should be mailed within 30 days from the date of this letter, to the Deputy Assistant Secretary for Public Affairs (Media), US Department of Health and Human Services, 330 C Street, SW, Room 5416, Mary E. Switzer Building, Washington, DC 2020 1. Clearly mark both the envelope and your letter "Freedom of Information Act Appeal."

Sincerely yours,

I\

J

Robert Eckert Director FOIIPrivacy Acts Division Office of Public Affairs

FOIA 2005-0373

NIH records provided on May 1,2007
National Center for Complimentary and Alternative Medicine Coinpany Name I.D. Number GYMR N02-AT-3 8602 Graves Fowler Creative 00-064404 Matthews Media Group Inc. N02-CO-24209 Matthews Media Group Inc. N02-AT-38600 N Matthews Media Group Inc. N02-AT-59900 Graves Fowler Creative 00-064404 Matthews Media Group Inc. N02-AT-59900 Vocus 263-MD-205521 Mediamap 263-MD-407381 National Institute on Drug Abuse Company Name I.D. Number Porter Novelli 263-01-D-0175 National Eve Institute Company Name Ogilvy Public Relations Worldwide
,

No. of Pages 18 10 14 5 29 10 10 6 4

No. of Pages 21

I.D. Number 263-01 -D-0180

No. of Pages 3

National Institute of General Medical Sciences Company Name I.D. Number GYMR NTE-53840 GYMR NICS-232 GYMR NICS-74 GYMR NTE-54205 National Human Genome Research Institute Company Name I.D. Number Powell Tate 263-MD-302402 Spectrum Science Public 263-MD-404375 Relations 263-MD-4 14315 Ogilvy Public Relations Worldwide Ogilvy Public Relations NICS-220 Worldwide Ogilvy Public Relations 263-MD-418193 Worldwide

No. of Pages 5 6 7 9

No. of Pages 4 4

FOIA 2005-0373

Kethchum Inc. Ogilvy Public Relations Worldwide

263-MD-514530 263-MJ-602850

National Institute of Neurological Disorders and Stroke Cotnpany Name I.D. Number Oglivy Public Relations N02-NS-59835 Worldside N02-NS98 138 N Oglivy Public Relations Worldwide

No. of Pages 66

A W ~ ~ / c o ~ C I '
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4 REQUISITION PURCHASE IU?QVEST/PROECT . NO

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02-AT-38602
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CODE

ational Cancer Institute esearfh Cantram Branch, ESS rerutive P a a South, Safte 600, Room 6001 lz 20 Ex~uthre Blvd MSC 7196 ethesda Msryland 20892-71%

Oflice of tbc Director National Ctr for Comp~mentary/Aftcm~tive Medicine (RPPNo. NOZAT3104 1-64)

NAME AM) ADDRESS OF THE C € ) M R A m R (No, Ibuq cuy,county,Sutc rad PP Cak)

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DOC NO. N2AT38602A

--499,129
499,129

K C W E 25.22

'ITLE:

NCCAM Communications Support

CANI:

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CANZ: r
WRRENT OBLIGATION: 08/20/2003 through 'ONTRACT PENOD: 'ONTRACT TYPE: Labor Hours. TERM 08/19/2004

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SEC.
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DESCRDPTION

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PARTI THE S C ~ L J L E , SOUCfTA~ONtCOMRACT FORM

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PART m - US o~ DDCPILEMS-ITS

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PARTIV . REPRESWTA~ONSAM) m m v m w

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MSPUrnON AND ACCEPTAWE

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DEUYERIESORPERFORMANCE CONTRACT A D M M I S ~ T I O N D A T A
SPECLAL CONTRACT REWREYENTS

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RFPRESMATIONS,CEXTmCATIONS A N D

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O l I E R S T A T a t e M f rT OFFERORS r ~ m s corns.,AND NOTICESTO OFFERORS ..

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EVALUATiON FACTORS FOR AWARD

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t sign thrs o X -- / COEiTRACTORSNEGOTIATED AGFJEMEM. (Conbaclar is requtnd items or d~cmcnt ream 2 capies issuing ofice.) CrmIracm e g w s to fumlsh and &live? all
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CONTRACTING OFFICER W L L COMPLETE ITEM i 7 OR I8 AS APPLlCABLE n ~ d (18, f ' AWARD ( ConIGKlor i.5 not ~ q ~ to s a p this documcnl.)
on Soiicitrlion Number including Lhe additmru or changes made by you wh~cb lMioons or cbsnges are set forth ia full above. i hcrrrn acccpled u to cbc i f e m ltsted above and on m conobuatioo Jcerr. s y This award consummates fhc c n t which combs ofthe flotlowing dacumntr: (a) Uu cm Govcmmeol's soiitation and your offer and (bf tbis ~wardlu)nmct. f W r No contnchol doc~lnent Ilccuxarv. is

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mn a15 rhe s&es sct fonh m othemse identified above and on any coatinuadonsheett for the ideration slated herein. The righrc and cbiigauoar of Le panics to Ibis conmct sbll be sub)rcl t o :ovenred by tbe ioHbwiog documents: (a) this awadcontnct. @) the solicitstion, dany, aod (c) provismns, rcprcwntolians, certificationr, sod specifmtions, as arc anached or u~c~zpanted by erne hercm. (Attachments we litled herein.)

NAME AND T

m OF SIGNER (fypc or print)

P a t r i c k J,cae .MCb,

Partner

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20A.

N M OF CONTRACTlNG OFFICER VICTOR S.. BUYIIY

1985 0.461-275 (410

TABLE OF CONTENTS

Section
Y

Description

Page(s)

PART I - SCHEDULE
PAGE I PAGE 2 PAGE 3

A

SOLICITATION/CONTRACTFORM
SUPPLIES OF SERVICESAND PIUCESlCOSTS DESCRTPTION/SPECS./WORK STATEMENT
PACKAGING A N i MAKELING

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B
C

D

PAGE 7
PAGE 7 PAGE 7

1

E

INSPECTION AND ACCEPTANCE DELNERDES OR PERFORMANCE

F
G
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CONTRACT ADMINISTRATION DATA
SPECIAL CONTRACT REQTIREiMENTS

PAGE 7
PAGE 8

H

PART I1 - CONTRACT CLAUSES

I

CONTRACT CLAUSES
PART rn - LIST OF DOCUMENTS

PAGE 9

1

J

LIST OF ATTACHMENTS
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PAGE 12

PART N

- REPRESENTATION AND
INSTRUCTIONS
PAGE 12

K

REPRESENTATIONS & CERTIFICATIONS

k =

Fti

SECTlOL'U' - SUPPLIES OR SERVICES AMD PRICES/COSTS B ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES
The contractor shall provide support for the Office of Communications and Public Liaison , National Center for Complementary and Alternative Medicine, NTH project titled: "NCCAM Commuaications Support" in accordance yith Article C.1. Statement of Work.

@TICLE R.2. ESTIMATED COST
a.
--.
-.

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The Not To Exceed cost of the base year is %499,129, which is comprised of a Not To Exceed ( 3 4 ) :direct labor hours at a Not To Exceed- -- - direct labor cost of---(b)(4) - -+and -- other direct costs at a Not To Exceed amount of. (b)(4) Actual direct labor hours expended shall be reimbursed at the fully burdened fzd'hourly rates identified in paragraph a. of Article 33.3. Other direct cost shaiI be billed at actual costs with no indirect costs or load applied.
The Governmentfsobligation, represented by the total Not to Exceed cost for the BASE YEAR is $499.129 .
Zf the Government exercises its option pursuant to ARTICLE H. 1. of this contract, the Gov~mmBnt's total obligation represented by the sum of the estimated cost will be increased as follows
.

b.

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c

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d.

Total funds currently available for payment and allotted to this contract are $499,129 . For fiuzher provisions on funding, see the LIMITATION OF FUNDS clause referenced in Part IT, ARTICLE 2.2. Authorized Substitutions of Clauses. It is estimated that the amount currently allotted will cover performance of the contract through August 19.2004 . The Contracting Officer may allot additional funds to the contract without the concurrence of the Contractor.

e.

f.

ARTICLE B.3. ADVANCE UNDERSTANDINGS
a.

Labor Hour Rates shali not exceed the following for the base period and option periods:
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Title

Partner-PYH Partner - PM/SR

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Fixed Hourly Rate -

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I

Senior Vice President
Vice President

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Managing Supervisor

Account Supervisor Senior Account Executive Account Executive
Assistant Account Executive

I (b)(4)

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Account Coordinator
Administrative Associate
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b.

Other Direct Cost shall be billed at cost as presented in the contractor's proposal revision dated 7/31/03. There are no load or indirect costs applied to other direct costs.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
ARTICLE C-1. STATEMENT OF WORK
h~dependently not as an agent of the Government, the Contractor shall furnish all the necessary and services, qualified personnel, material, equipment, and facilities, not otherwise provided by the. Government as needed to perform the Statement of Work.below:

The contractor shall be responsible for assisting NCCAM's Office of Communications and Public Lixison in a range of communications activities to include: program planning and evaluation, formative research, message development and testing, product creation, and promotion of NCCAM and its programs to the public, "conventional" and CAM health care practitioners, and researchers.

During the first year, NCCAM and the contractor shall focus efforts on developing messages, materials, and program plans to reach the general public. Concurrently, the contractor shall support NCCAM with ongoing communications initiatives, including patient recruitment and retention to a national cardjovascular clinical trial, and development of a consumer advisory board for NCCAM.

-.

The contractor shall work with NCCAM. identify priority projects, and develop detailed program to A d evaluation plans. Plans should be bGed on social marketing and health communications n practices. .

Formative research and evaluation
The contractor shall work w t NCCAM to conduct formative research as needed, and may include ih such tasks as: literature reviews, focus groups, interviews, and surveys,. to identify and characterize key audiences, knowledge, attitudes, beliefs, information needs, and to test messages and materials. In addition, to the extent possible, the contractor shall evaluate the impact of communications actsdies.
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-NOTE: NCCAlM is currently seeking a generic clearance &om the Office of Management and Budgetto ~ondu~Lkmnative and-evaluati~e~ixearch, h .contrac~or.YviU-prepareinstnunas, T methodology, and other documentation for submission to OMB to conduct specific research activities under the generic clearance, as needed.
,Messa~e development

U i g formative raearch, the contractor shall work wt NCCAM to develop salient messages sn ih
targeted to our key audiences.

Materials and other oroduct develoameat
As needed for various programs or for NCCAM as a whole, the contractor shall work with NCCAM to develop materials and other commilnications products. Products shall incorporate key messages and may include such products as: fact sheets, brochures, print and/or broadcast public service announcements, videos, video news releases, slide presentations, CD-ROMs, etc. The contractor shall have the capability to provide graphic design or production services as needed.

S t corn-municationsinitiatives - u p ~ o ro n ~ o i n g

The contractor shall provide support to NCCAM's c m n t communications initiatives;-including:

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Patient recruitment and retention for a clinical trial assessing chelation therapy for people with heart disease (see h~~://w.nccam.nih.~ov/neWS/2OO~chelatiod~-~d-ah~). Support will include the following activities: - Development of rc&uitment kits for skdy sites Development of a participant newsletter Development of a recruitment and retention Web site, including an interactive discussion board Coordination of communications with study sites O Recruitment of minority participants including targeted media, public service announcements and advertising, and outreach to minority-focused medical associations + Discrete media relations activities, including development of media materials, coordhation of national media events including conference calls, radio media tour, and targeted pitching

+ + + +

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Support for a consumer invoivemeni program, which may inciude: + Gathering feedback on NCCAM Strategic Plan (arranging and promoting 3 public me'etings throughout the country and collating comments received through meetings -- - - d through -Website) Establishing and supporting a consumer advisory board for NCCAM (soliciting and selecting members, orientating and communicating with members, and attending 2 meetingsfyearin Bethesda for up to 10 people)
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+

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Mana~ernent and Administration

The contractor shall provide a plan for management and administration of the contract. The plan should address tasks, timelines, staffing, and other resource requirements to carryout the menu of tasks outlined in the statement of work.

ARTICLE C.2. REPORTING REQUIREMENTS
a.

Technical Rmorts

In addition to those reports required by the other terms of the basic contract 263-01-D01 70, the Contractor shall prepare and submit the following reports during the period of performance of t h s contract:
1) The contractor shall prepare a Workplan and Timeline. Copies to the Task Order Monitor.
2) The contractor shall prepare Program planning doucrnents and evalution plans Copies to the Task Oider Mo~litor.
5

3) The contractor shZprepare Research and evaluation reports. Copies to the Task Order Monitor.

6

4) The contractor shall prepare Draft and Finai Communication products. Copies to the Task Order Monitor.

5) Monthly status report will include, as a minimum,the work completed during the previous period, the tasks to be cornpleted during the next period, funds spent and funds available in the contract. Monthly Status reports shall be delivered on 15' of each month starting 10115/03 one (1) copy to the Contracting Officer and one (1) copy to the Task Order Monitor.

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6) All reports as required by base contract.
*

7) Task Order Close Report shall be delivered on 08/19/04 one (1) copy to the Contracting Officer and one (I) copy to the Task Order Monitor. If all the options are exercised then the report shall be due upon completion of Option Year 2.
,

8) All Services outlined in Section C.

b.
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Deliveries required by the contractor shall be made f.0.b. destination as set forth in FAR 52.247-35, F.O.B. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984) to the addr~sladdressee listed below:

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DELIVERY POINT: (Or as directed by the Task Order Monitor)
Task Order Monitor Alyssa Cotler, Task Order Monitor National Center for Complementary and Alternative Medicme 6707 Democracy BIvd Suite 401 Bethesda, MD 20892 Contracting Officer Victor S. Buyny, Contracting Officer National Cancer Institute Research Contracts Branch 6 120 Executive Boulevard, MSC 7196 Executive Plaza South, Suite 600 Bethesda, MD 20892-7196 Unless otherwise spec~fied, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal HoIidays) between the hours of 8:30 a.m. and 5:30p.m. EST only. Supplies or services scheduIed for delivery on a Federal holiday shall be made the foIlowing day. 6

SECTION D - PACKAGING, MARK3BG APJD SIIIPPING

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REWX TO BASIC AWARD - CONTRACT MJMBER: 263-01 -D-0170
SECTION E - LNSPECTION AMD ACCEPTANCE

REFER TO BASIC AWARD - CONTRACT NUMBERz263-01-D-0170
SECTION F' - DELJVERIES OR PERFORMANCE

ARTICLE F. 1. PERIOD OF PERFORMANCE
a.

.

The period of performance of this contract shall be Erom August 20,2003 through -August 19,2004. .

b. If the Government exercises its options pursuant to Article H.3 of this contract the period of performance will be inc~eased follows: as

Option Year 1 Option Year 2
.

08/20/04 - 08119/05 08/20/05 - 05/14/06

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SECTION G - CONTRACT ADMIMSTRATION DATA

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ARTlCLEG.l.TASKORDE%M --

ohmOR

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The following Task Order Monitor will represent the Government for the purpose of this contract: Alyssa CotIer - Phone: 301-451-3851 The Task Order Monitor is responsible for: (1) monitoring the Contractor's technical proaess, including the surveillance and assessment of performance and recommending to the Contracting the Officer changes in requirements; (2) ~nterpreting Statement of Work and any other techrucaf performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

ARTICLE G.2. KEY PERSONNEL Pursuant to the Key Personnel clause incorporated in this contract, the following individual is considered to be essential to the work being performed hereunder:
Moira Saucer - Managing Supervisor

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ARTICLE (3.3. INVOICE f
a.

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Invoiceflinancing Request Instructions and Contract Financial Reporring for MH CostReimbursement Type Contracts MH(RC)-4 are attached and made part of thrs contract. The instructions and the following directions for the submission of invoicedfinancing request must be followed to meet the requirements of a "proper" payment request pursuant to FAR 32.9.

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Thea instructions also p v i d e forlhe submission of financial and pmonnei reporting required by HHSAR 342.7002.
(-1)
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Invoiceslfinancing requa& shall be submitted a follows: s

An original and two copies to the following designated billing office:
Victor S. Buyny, Contracting O f f i c ~ , National Cancer Institute Research Contracts Branch 6120 Executive Boulevard, MSC 7196 Executive Plaza South, Suite 600 Bethesda, MD 20892-7196 (2) Jquiries regarding payment of invoices should be directed to the designated billing office, (301) 496-8611.

SECT'ION H - SPECIAL CONTRACT ~ ' O U L R E ~ N T S The following Article as stated in the Basic contract 263-01-D-0170 is hereby revised as follows:
The following Articles are added under Section H.

MXTICLE H. 1. OPT1ON PROVISION
Unless the Government exercises its option pursuant to the Option Clause set forth in ARTICLE I.3., the contract will consist only of Year 1 of the Statement of Work as defined in Sections C and F of the contract. Pursuant to clause 52.217-9 set forth in ARTICLE 1 3 . of this contract, the Government may, by mi lateral contract modification, require the Contractor to perform Option Year 1 of the Statement of Work as also defined in Sections C and F of the contract. If the Government exercises this option, notice must be given at least 30 days prior to the expiration date of the contract, and the estimated cost of the contract will be increased as set forth in ARTICLE B.2. For additional article H.provisions please REFER TO BASIC AWARD - CONTRACT MnViBER:263-01 -D-0170

SECTION f CONTRACT CLAUSES
AR.TTCLE I. 1. GENEFUU CLAUSES FOR A TIME A ! M A T E W OR A LABOR HOUR COh7aACT FAR 52.252-2, CLAUSES ?NCORPORATED BY REFERENCE (FEBRUARY 1998)
nLis contract incorporates one or more clauses by reference, with the same force and effect, as if they were given m full text. Upon request, tbe Conqacting Officer wl make theb fU available. Also, the full text of a ciause may il text be accessed electromcally at this address: httuYhuww.arnet.gov/far/.
a.

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FEDERAL ACQUESTION REGULATION (FAR) (48 CHAPTER 1) CLAUSES

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-

FAR
CLAUSE NO.

DATE
Dec 2001

-

TITLE

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..

52.202-1 5 2.203 -3
52.203-5

Definitions Gratuities (Over $100,000) Covenant Against Contingent Fees (Over $100,000) Restrictions on Subcontractor Sales to the Government (Over $100,000) Anti-Kickback Procedures(0ver $100,000) Cancellation, Rescission, and Recovery oCFunds for 'lllegal or Zmproper Activity (Over % 100,000) Price or Fee Adjustment for Illegal or Improper Activity (Over $100,000)
_._.

Apr 1984
Apr 1984

52.203-6 52.203-7

Jul1995

Jul1995
Jan i997

-

Jan 1997

- --

Jun 2003
Aug 2000

Limitation on Payments to Muence Certain Federal Transactions (Over $100,000) Printed or Copied Doublc-Sided on Recycled Paper (Over % 100,000) Protecticg the Government's Interests When Subcontracting With Con~actors Debarred, Suspended, or Proposed for Debarment (Ovcr $25,000) Audit and Records Negotiation (Over $100,000)
Order of Precedence - Unifonn Contract Format

Jul 1995
Jun 1999 Oct 1997 Oct 1997 Oct 1997 Oct 1997 Dec 1998 Oct 1.997
52.215-19

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Price Reduction for Defective Cost or Pricing Data Subcontractor Cost or Pricing Data (Over $500,000) Integrity of Unit Prices (Over $100,000) Pension Adjustments and Asset Reversions Reversion or Adjustment of Plans for Post-Retirement Benefits (PRB)otber than Pensions Notification of Ownership Changes
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Oct 1997 Oct 1997 Oct 2000

-

52.215-2 1
52.2194

Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data - Modlfrcations Utilization of Small Business Concerns (Over $100,000)

52.2 19-9
52.219-16

Jan 2002
Jan 1999

Small Business Subcontractmg Plan (Over $500,000)
Liquidated Damages,- Subcontracting Plan (Over $500,000)

. r B

'ts.

52.222-20 52.222-26 52.222-35 52.2.22-36 52.222-37

Dec f 996 Apr 2002 Dec 2001
Jun 1998

Walsh-HeaIey Public Contracts Act

Equal Opportunity
Equal Oppommity for Spedd Disabled Veterans, Veterans of the Vicmam Era, and Other Eligible Veterans
Affimmtive Action for Workers with Disabilities Ehp1oymtnrReport.s 06 Special Disabled Veterans, Veterans of the Vietnam Era, and O h r Eligible Veterans te Drug-Frec Workplace
..
&

Dec 2001
May 200 1

52.223-6
52.223-14
'

Jun 2003

Toxic Chemical Release Reporting Buy American Act - Supplies Restrictions on Certain Foreign Purchases Authorization and Consent Notice and Assistance Regarding Patent and Copyright W i i n g e m t (Over $lOo,rn)
Federal, State and Local Taxes (Over $100,000)

52.225-1 52.225-13 52.227-1 52.127-2 52.229-3 52.232-7 52.232-8

Jua 2003
Jun 2003
Jul 1995
Aug 1996

Apr 2003
Dec 2002

Payments under Time-and-Materials and Labor-Hour Contracts Discounts ior Prompt Payment
Me

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~ e 2002 b
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52.2324 52.232-17 52.237-23 52.232-25 52.232-34 52.233-1 52.233-3
52.242-1

Apr 1984

Lunitanon on Witkholding of Payments Interest (Over 5100,000)
Assignment of Claims

Jun 1996
Jan 1986 Feb 2002 May 1999

Prompt Payment Payment by Electronic Fmds Transfer--Other T a Central Contractor Registration hn

JuI 2002
Aug 1996
Apr 1984

Dsue ipts
Protest After Award Notice of Intent to Dlsallow Costs

52.242-13 52.243-3

Jul 1935

Bankruptcy (Over $I 00,000)

Sep 2000
Aug 1998

Changes - Time-and-Materialsand Labor-Hours
Subcontracts *If written consent to subcontract is required, the identdied subcontracts are listed in ARnCLE B, Advance Understandings. Govenunent Property (Cost-Reimbursement, Time and Material, or Labor-Hour Contract) Terrninahon (Cost-Reimbursement), Alternate IV (Sep 1996) Excusable Delays Computu Generated F o m

Jun 2003

Sep 1996
Apr 1 M 9
Jan 1991

b.

DEPARTMENT OF H m A m & CFR CIIAPTER 3) CLAUSES

SERvIcEs A C Q U I S ~ ~ Z R E G U L A T I O N (HHsAR) (48

mA sR
CLAUSE NO.
352.202-1

DATE

TITLE

Jan 2001
Dec 1991
Apr 1984

Def~tiuns
Insurance Liability to Third Persons withhold& of contract Payments Litigation a d Claims

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Apr 1984 Apt 1984 Apr 1984

Find k s r o n s on Audit Findmgs Key Personnel Publications and Publicity
Paperwork Reduction Act

Ju3 1991
Jan 2001

[ End of GENERAL CLAUSES FOR A T M AM)MATERlAL OR LABOR HOL'R CONTRACT - Rev. 6/2003]. K E

ARTICLE 1.2 AUTHORIZED StTBSTITljTION OF CLAUSES
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ARTICLE 1.3. - Refmence the Basic Contract 263-01-D-0170

This contract incorporates the following clauses by reference, with the same force and effect, as if they were given in full text. Upon request, the contracting officer will make their full text
available.
a

FEDERAL ACQIJTSITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAC'SES
(1)

FAR 52.217-8, Option to Extend Services (NOVEMBER 1999). "...The Contracting Officer may exercise the option by written notice to the Contractor within the ~ e r i o d performance of the contract.. of
FAR 52.2 17-9, Option to Extend the T m of the Contract (MARCH 2000). "(a) The Government may extend the tenn of this contract by written notice to the Contractor within the period of performance of the contract.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Govemrnat to an extension." The totdl duration of this contract, including the exercise of any options (c) under this clause, shall not exceed 2 years."

b.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITlON REGULATlOX ( H S A R ) (48 CHAPTER 3) CLAUSES:
(1)

f-fWSAR 352.270-5, Key Personnel (Apr 1984)

L SECTION J LIST OF ATTACHMENTS

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+

In addition to the Section J - List of Attachments as stated in the Basic Contract 263-(11-D-0170,
the following documenl are attached and incorporated in this contract:

(1)

InvoicelFimcing Request and Contract Financial Reporting Instructions for NIH CostReimbursement Type Contracts; NlH(RC)-4 (5/97), 6 pages.

SECTION K - REPRESENTATIONS AFiD CER'P"1FICATIONS

REFER TO BASIC AWARD - CONTRACT NUMBER: 263-01-D-0170

-

MSTRUtnONS FOR MH COST-REIMBURSEMENT CONTRACTS,NIH(RCl-4
General: Tbe contractor shall submit claims for reimbursement in the manner and format described herein and as illuskdted in the sample invoicef5nancing request.

Format: Standard Form 1034, "Public Voucher for Purchases and Services Other Than Personal," and Standard Fonn 1035, "Public Voucher for Purchases and Services Other Than Personal-Continuation
Sheet," or reproduced c$ies of suchforms marked OHC-IN= should be used to submt claims for reimbursement. In lieu of SF-1034 and SF-1035, claims may be submitted on the payee's lerter-head or self-designed form provided that it contains the informarlon shown on the sample mvoice/5nancing request.

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Number of Copies: As indicated in the Invoice Submission Clause in the contract.
Frequency: Invoices/fmancing requests submitted in accordance with the Payment Clause shall be submitted monthly unless otherwise authorized by the contracting officer.
Cost Incurrence Period: Costs incuned must be within the contract performance period or covered by precontract cost provisions.

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Billing of Costs Incurred: If billed costs include: (1) costs of a prior billing period, but not previously billed; ST (2) costs mcurred &ring the coxtract penod and claimed after be cottiact period fias expked, -the amount and month(s) in which such costs were mcurred shall be clted.
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Contractor's Fiscal Year: Invoices/fmancing requests shall be prepared in such a manner that costs c ~ m e f i i i ~ C i ~ f i E d ~ t h e n m c t w year. fiscal ' s

Currency: All NM contracts are expressed in United States dollars. When payments are made in a cunency other than United States dollars, b~llings the contract shall be expressed, and payment by the on United States Government shall be made, in that other currency at amounts coincident with actual costs incurred. Currency fluctuations may not be a basis of gain or loss to the contractor. Notwithstanding the above, the total of all invoices paid under thls contract may not exceed the United States dollars authowd
Costs Requiring Prior Approval: Costs requiring the contracting oficer's approval, which are not set

forth in an Advance Understandmg in the contract shall be so identified and reference the Contracting Offtcer's Authonzanon (COA) Number. In addition, any cost set forth in an Advance Understanding shall be shown as a separate line item on the request. Invoiceminancing Request Identification: Each invoice/fjnancingrequest shall be identified as either:
(a)

Interim Invoice/Cootract Financing Request - These are interim payment requests submitted during the contract performance period. Completion Invoice - The complebon involce is submitted promptly upon completion of the work; but no later than one year from the contract completion date, or within 120 days after settlement of the final indirect cost rates covering the yew in which this contract is physically complete (whichever date is later). The completion invoice should be submitted when all costs have been ass~gned the contract and all performance provisions have been compleied. to

(b)

(c)

Final Iuvaice

- A furinvoice may be required i h r the amountsowed have been settled

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-'

between the Government and the contractor (e.g., resolution of all suspensions and audit exceptions).
.

Preparatiou and Itemization of the lnvoice/Financing Request: The contractor shall fumsh the information set forth in the explanatory notes below. These notes are keyed to the entries on the sample invoice/financiag request.
(a)

Designated Billing Office Name and Address Enter the designated billing office and address, identified in the Invoice Submission Clause of the contract, on all copies of the invoice/financing request.

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fnvoice/Financing Request Numbef- Insert the appropriate serial number of the invoice/financing request. Date InvoicelFinancing Request Prepared - Insert the date the invoiceffinancing request is prepared.
Contract Number and Date - Insert the contract number and the effective date of the contract. Payee's Name and Address - Show the contractor's name (as it appears in the contract), correct address, and the title and phone number of the responsible offic~al to.whom payment is to be sent. ?. n *e zn zpprcvec?zssigrment has been mad? by the contractor, GT a different payee has been designated, then insert the name and address of the payee lnstead of the contractor. Total Estimated Cost of Contract Insert the total estimated cost of the contract, exclusive of f u t e . - f ; u r incremenWly%ndi%--contracts, enter the amount m e n aandavailable for payment
Total Fixed-Fee - Lnsert the total fixed-fee (where applicable). For incrementally fimded contracts, enter the amount currently obligated and available for payment.

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(c) (d) (e)

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(f)

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(g)

(h)

Billing Period h e r t the beginning and ending dates (month, day, and year) of the period in wfrich costs were incurred and for which reimbursement is claimed. Incurred Cost Current Lnsert the amount billed for the major cost elements, adjustments, and adjusted amounts for the cment period. Incurred Cost - Cumulative - Insert the cumulative amounts billed foZthe major cost elements and adjusted amounts claimed dunng this contract. Direr* Costs - Insert the major cost elements. For each element, consider the application of the paragraph entttled "Costs Requiring Prior Approval" on page 1 of these mstructions.
() I

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(i)
(J)

-

(k)

Direct Labor - Include salaries and wages p a ~ d accrued) for direct performance of the (or contract. For Key Personnel, list each employee on a separate line. Llst other employees as one amount unless otherwise required by the contract.

(2)

Fringe Benefits List any fiinge benefits applicable to direct labor and billed as a direct cost. Fringe benefits mduded in indirect costs should not be identified here.
Accountable Personal Property - Include permanent research equipment and general purpose equipment having a unit ,acquisition cost of $1,000 or more and having an
A7TACHMENT i

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(3)
MI-r (RC)-4

t I , expected service life of more than two years, and sensitive T ety & r- regardless of cost (see the DHHS Colttractor's Guidefor Control o Government Property). Show permanent f research equipment separate fiom general purpose equipment. Prepare and attach Form HHS-565, "Report of Accountable Property," i accordance with the following h instructions:

List each item for which reimbursement is requested. A reference shall be made to the following (as applicable):

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The item n&ber for the ~ ~ e c i f i c - ~ of c e i e equipment listed in the Property Schedule.

' The Contracting Officer's Authorization letter and number, if the equipment is not
covered by the Property Schedule.

(4)

Be preceded by an asterisk (*) if the equipment is below the approval level.

Materials and Supplies -Include equipment with unit costs of less than $1,000 or an expected service life of two years or less, and consumable material and supplies regardless of amount. Premium Pay - List remuneration jn excess of the basic hourly rate. Consultant Fee - List fees paid to consultants. Identify consultant by name or category as set forth in the contract's Advance Understanding or in the COA letter, as well as the effort (i.e., number of hours, days, etc.) and rate being billed.

(5)
.

(6)

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(7)

Travel -Include domestic and foreign travel. Foreign travel is travel outside of Canada, the United States and its territories and possessions. However, for an o~ganization located
outside Canada, the United States and ~ t territories and possessions, foreign travel means s travel outside that country. Foreign travel must be billed separately from domestic travel.

(8)
(9)

Subcontract Costs -List subcontractor(s) by name and amount billed.
Otber -List all other direct costs in total unless exceeding $1,000 in amount. If over $1,000, list cost elements and dollar amounts separately. If the contract contains restrictions on any cost element, that cost element must be listed separately.

(1)

Cost of Money (COM) - Cite the COM factor and bise in effect during the time the cost was lncuned and for which reimbursement is claimed. Indirect Costs-Overhead indirect cost category.

(m)
(n)

- Identify the cost base, indirect cost rate, and amount billed for each

Fixed-Fee Earned Cite the formula or method of computation for the fixed-fee (if any). The fixed-fee must be claimed as provided for by the contract.

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(0)

Total Amounts Claimed - Insert the total amounts claimed for the current and cumulative periods.

@)

Adjustments -Include amounts conceded by the contractor, outstanding suspensions, and/or disapprovals subject to appeal.
ATTACHM.1
,

MH (RC)-4 Rev397

i .

(q)

Grand TotaIs

wi=

The contracting officer may require the contractor to submit detailed support for costs claimed on one or more interim invoicesffinancing requests.

FINANCIAL REPORTING WSTRUCTIONS:
These instructions are keyed to the Columns on the sample invoicfinancing request.

Column A-Expenditure Category - Enter the expenditure categories required by the contract.
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Column R--Cumulative Percentage of _EffortMrs.-Negotiated Enter the percentage of effort or number of hours agreed to doing contract negotiations for each employee or labor category listed in Column A. Column C-Cumulative Percentage of Effort0h-s.-Actual- Enter the percentage of effort or numba of hours worked by each employee or labor category listed in Column A. Colu rnn D--Incurred Cost-Curren t Enter the costs, which were incurred during the current period. Column E--incurred Cost-Cumulative -Enter the cumulative cost to date.
.

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- - - "

Column F-~ost'at Completion - Enter data only when the contractor estimates that a particular e x p e n d i t m e c ~ ~ ~ o m t h e m unega-tiated. Realisticmimates xre -esseri@l. unt Column G- Contract Arnount - Enter the costs agreed to during contract negotiations for all expenditure categories listed in Column A.
Columri &-Variance (Over or Under) - Show the difffeence between the estimated costs at completion (Column F) and negotiated costs (Column G) when entries have been made in Column F. This column need not be filled in when Column F is blank. When a line item varies by plus or minus 10 percent, i.e., the percentage arrived at by dividing Column F by Column G, an explanation of the variance should be submitted. In the case of an overrun (net negative variance), t h i s submission shall not be deemed as notice under the Limitation of Cost (Funds) Clause of the contract.

Modifications: Any modification in the amount negotiated for an item since the precelng report should be listed in the appropriate cost category. Expenditures Sot Negotiated: An expenditure for an item for which no amount was negotiated je.g., at the discretion of the contracto: in performance of its contract) should be listed in the appropriate cost category and all columns filled in, except for G. Column H will of course show a 1 00 variance and will be explained along with those identified under H above.

ATTACHMENT 1

SAMPLE NOlCErFINANCING FSQUEST AND CONTRACT FINANCIAL REPORT
(b) InvoictlF~mcing Request

L

t

No
(a>

Billing Oflice Name and Addxis

(c) Ilzte hvuiu Prepared

NAnONAL W S m V I E S OF HEALTH National Cancer Instiate, RCB EPS.Room 6114 6120 EXECUTIVE BLVD hfSC 71%
Payetk+dameand Address ABC CORPORATION 100 Mun Strea Anywhm. USA zip code

I

\

(d) Contract Effective

(9 Tocal Eshmatcd Cost
Cg) Tot& Fixed Fct

Nunc, Title, % Phone Number ofofficial to
Whom Paymrnt is Sat

I
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r ,1 01) T?ris irtvoicdfinancing request npnscnts reimbursable cwts for the period hn i' ,
Cumulahve P m t a g c of EfFoiVHn
Incurnd Con
(1)

!I
Cost at Cornpleho
n
F,

E r p n r t h Category' ~~
A

Negotiated

A c ~ l

Cumat

(I)Cumulative

B

C

D

F

Contracl Amount G

Vrnanu

H

QO DmU Costs
(1)

i
I
I
r

Bmr Labor
Accountable
Roperty (attach HHS--

(2) Fnnge Benefits
(3)

1

I

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'
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(4) Materials &

SlJpplles
I

1
I
I

(51 Prmuum Pay

(6) Consultant Fees
(7) Travel

(8) Subconaacts
(9) Other

1

I

Total Duect Cosrs

1
1
f

I

I

0)Cost of Money
(m) Overhead
G&A
(n) Fixed Fee
I

(01 Tolill Amount Clarmed

[ {q) Grand Tohls
I certify [hat all payments arc [or appnytnatc purposes and In accordance mth thc Contract
(Name of Ofiicial)

(p) Adjustments

1

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Attach details as specified in the conbact

SOUClTATlONlCONTRACTIORDER FOR COMMERCIAL ITEMS 11. REWION OFEROR TO COMPLETE BLOCKS 12 17,23,24, & 30 2. COMTRACT NO.

NVMBER

]PAGE r OF

1
8. SOUCnATlON lSSUE DATE
'

00464404
7. FUR SOUCITATION INFORMATION CALL:
9. ISWED BY

3. AWARDEFFECTWE OAE
i

4. ORDER NUME€R

6. SOtrClTATION NUMBER

a. N A M E

b. TELEPHONE NUMBErA (No collbn

8. ORER W E DATW

uAtl

LOCAL TIME

Malinda Holdcraft, Contrect Specialist
CODE

301-4024509
E S ~ OR ~ E

1

10. TMS ACQUWON IS

National Cancer Institute-Officeof Aoquisltion 6120 Executive Boulevard Room 6072 Rockville, MD 20852-7194

~

R

-

MS. 541990 SEE STANDARD.

IL1 D EzwstNEss 0rmsrm~ euwss
13b. R A W

n FOR:

SMALL

E E
0
-

~SRVICEQIIBLED wriwu~. OWNED S M A U BUSfNESS

- -

-

1 I . . D E L I V w FOR FOB DESnNA-

12. O l X M l N T TERMS

TlON UNLESS BLOCK IS
MARKED

GSA Terns 8nd Conditions

SEE scti(EDuI.E 1 5 . O U N W TO

w r y
CODE

138. THIS COUTRACT IS A ORDER U*ER DP4S (16 CFR 7001

'14. METHWI OF SDUClTATION

I

C l R m

C31m
CODE

As stated in the SOW
I 7a. s?%%RmOw

/ As stated in block 9
18.. PAYMENT WILL BE MADE BY

16. ADMlNtSTERED BY

1

RFp

1

FACILITY COOE

CODE

-

Graves Fowler Cfeetive 5515 Security Lane, Suite 1109 R W i l e , Maryland 20852

National Institutes of Health, Office of Financial Management CornmedalAccounts 2115 East Jefferson Street, Room 48432,MSC 8500 Bethesda, Maryland 20892-8500 I
S U M I T lNVOlCES TO AmRESS S H O W fN BLOCK BELOW IS CHECKEO SEE ADDENDUM WLESS B L w K

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D im. mEcr OFFER

TELEPHONE NO -. - -

IF REMITTANCE IS D~FFERENT AND WT SUCH ADM(ESS r# l*b.

,. .

20. ~CUEDUlX SUPPUES/ShRVIC€S OF

21. WlANTtTY

22. UNIT

National Center for Cornplementaw end Alternative Medicine (NCCAM) Health Communications Swmn Contract. Base Year: 09/29/06 09/28/07 Minimum Requirement: as stated in contract

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1 total

{Us?Reyeme end/or Attech A d d i t i o ~ Sheets 6s Wec.sseiyi l 25. ACCOVNTING AND APPAOPRIAnON DATA

26. TOTAL AWARD AMOUNT (For Oovf. Use Onfy)

I
27.. SOLtClTATlON WCORPOSATIk3 BY REFERENCE FAR 52212.1, 62.212-4. FAR 62.212.3 AND 82.2124 A M ARACMED. ADDENOA
27b. CONfR*CIlPUACfUIGE ORDER fNCORWfl*'lES

.

U

b

.

BY REFFREXE FAR 52.2724. FAR 62.212.6 28. CONTRACTOR IS REQUlRFD TO SIGN TUtS DOCUMENT AND RETURN

(6 ATTACHED.

ADDENIM

U
I

COPiES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AM0 DELIVER ALL lfEMS SET FORTH OR OTHERWtSE tDkMTIFlED ABOVE AND ON ANY ADDtnONAC SHEETS SU8JECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: AEF. OFFER DATED 0912912006 YOUR OFFER ON SOLlCITATlON ~BCOCKsi. INCLUDING ANV ADMTIONS ~1 CHAN~ESwnicn ARE SET FORTH.HEREIN, IS ACCEPTED AS TO ITEMS:

308.SIGNATURE OF OCRROR~CONTRACTOR

131s. UNITED STATES OF AREKICA

ISGWTURE OF cmmcnffiwiww

f.U
30b.NAME AND TtTLE OF SIGNER f f y p wpnntl

Theresa Graves, President
AWHOR~~ED FOR LOCAL RffROWCTlON PREVIOUS EDITION I NOT USABLE S

i q -99 -061

130~. DATE SIGNED 3

131c. DATEAIGNEO

csntn Rarmussen. Contracting Oflieer
STANDARD FORM 1449 (REV. 3t20051
P I . ~ f h d GSA FAR (48 by CFR) 63.212

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32b. SIGNATURE OF AUTHORZED GOVERNMEW
AEPRESEMATIVE

.
I

32c. DATE

'32d. PMNTED NAME AND llN OF AUTHORRED GOVERNMUUT
REPRESENTATIVE

328.MAIUNG ADDRESS OF AUTHORIZED GOVERNMEKT REPRESENTATIVE

I

'32f. TELPHONE NUMBER OF AUTHORtED G O V U I N W T REPRESWTATNE

I

328.E-MAIL OF AUTMORPED GOVERNMENT REPRESWATIVE
33. SHIP NUMBER 34. VOUCHER NUMEER

35. AMOUNT VERIFIED
CORRECT FOR

36, PAYMENT COMPLETE PARTtAL FINAL

,97. CHECK NUMBER

PARTIAL I FINAL
38 S/R ACCOUNT NO.
1

39

SIR VOUCHER NUMBER 40.PAID BY
1

41a. I CERTIFV THIS A C C W M IS CORRECT AND PROPER FOR PAYMENT 4lb. SIGNATURE AND TlfLE OF CERTIFYING OFRCER 141~. DATE

42a.

BY

II

42b. RECEIVED AT 11Gtrbnl

2 . DATE AEC'D IYY/AAM/DO/ e

42d. TOTAL CONTAINERS
I

I

STANDARD FORM 1449 IAN.

312005)BACK

National Center for Complementary and Alternative Medicine (NCCAM) Health Communications Support Contract

I:

STATEMENT OF WORK:

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BacJcgrounrf Comp!ementary and alternative medicine (CAM) consists of medical and health care systems. practices, and products that are not presentiy considered part of conventional medicine. Public interest in, and use of CAM are widespread. According to the 2002 National Health Interview Survey, 36 percent of Americans used some form of CAM during the preceding year (a figure that rises to 62 percent when prayer for W t b reasons is included in the def~nition CAM). Evidenceof based research is beginning to offer answers into which modalities work or don't work, whether -they are safe, and how they work However, most forms of CAM have not been sufficiently studied to answer these important questions.
The National Center for Complementary and Alternative Medicine (NCCAM) is dedicated to exploring complementary and alternative healing practices in the context of rigorous science; training researchers; and disseminating authoritative information to the public and professionals. In 2005, NCCAM marked its sixth anniversary by releasing a 5-year strategic plan for 2005-2009, Expanding Horizom ofHealth Care (see the NCCAM website, www.nccam.nih.~ov).The plan was developed to address four strategic areas: 1) investing in research, 2) training CAM researchers, 3) expanding outreach, and 4) advancing our organization.

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Effective health communications play a vital role in furthering each aspect of NCCAM's mission. NCCAM meets this challenge primarily through its M c e of Communications and Public Liaison (OCPL).
Communications G a ol DCPL's primary goals are to raise the public's awareness of issues unique to CAM and to raise the awareness of NCCAM as the central source for credible and authoritative CAM-related information. The OCPL does this by delivering proactive, creative, health communication products and services; providing clear, accurate, science-based information; and increasing.awareness of NCCAM's efforts to improve public health.

Statement of Work The contractor will be responsible for providing a range of health communications activities that include: strategic health communications program planning; formative communications research and program evaluation; promotion of NCCAM and its programs to the public, "conventional" and CAM health care practitioners, and researchers; media relations; materials development; stakeholder outreach; partnership development; and rapid response communications. The contractor wifl implement a new program to involve members of the public in scientific peer review. The contractor will plan and implement a new educational campaign focusing on patienuprovider communications regarding CAM use.

1: ~ G t e e i c health communications promam ~lanning Based on discussions and information gathered from OCPL,the contractor will identify approximately five strategic communications priorities and develop an annual detailed program and evaluation plan. The plan should be based on social marketing and health communications theory and practices. The contractor will also anend an annual day-long planning retreat (held either at NCCAM offices or at a local hotel or conference center) with OCPL and its other contractors, including those that manage our information clearinghouse, manage our Web site, and assist with

other communications activities; and attend monthly hour-long meetings at the NCCAM offices with the same group. These annual remats and monthly meetings are to plan and update on project work, They give the contractors an opportunity to understand the big picture of what OCPL is doing, what the priorities for the ofice are, and how work in each contract is synergistic.
2. Formative communications wearch and promam evaluation The cbntraetor will conduct formative~research, which may include such tasks as: conducting literature reviews, telephone or in-person focus groups, interviews, and surveys; identifying and characterizing key audiences, knowledge, attitudes, beliefs, and information needs; and testing . messages and materials.

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NCCAM currently has a generic clearance From the O f c of Management and Budget ( O M ) fie to
conduct formative and evaluative research. The contractor will prepare instruments (for example, focus group moderator's guides, interview guides, and survey questions), research methodology, and other documentation for submission to OMB to conduct specific research activities under the generic clearance. T e e items shall be submitted first to the project o f c r (PO) for review and hs fie approval. The PO shall provide comments and return the documents to the contractor for revision. Typical turnaround time will be 2-3 weeks for each instrument. The contractor may be expected to conduct literature reviews, telephone focus groups, telephone indepth interviews, and omnibus . , surveys (approximately 5 questions added to a larger omnibus survey).

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For selected projects, the contractor will evaluate the impact of communications activities using the consumer research detailed above and data provided by NCCAM on calls to the NCCAM clearinghouse and visits to the NCCAM Web site. The contractor will provide research reports that include these data and implications and recommendations for programmatic changes and future initiatives (assume one evaluation project per year).
3. Promotion of NCCAM and its wromams NCCAM provides numerous public information services, including an information clearinghouse

accessible through a toll-free number and live-help service, a Web site rich with fact sheets and other information products, a quarterly newsletter, monthly eBuUetin, a semi-annual Distinguished Lecture Series, an online continuing medical education series, exhibits at professional meetings, etc. The contractor will prepare a detailed promotion plan to promote NCCAM and specific products and services through the media, third-party organizations, and online venues. OCPL shall review the plan and decide which tactics to pursue. 4. Media relations The contactor will have the capability tb perform several media miations tasks, including drafting press kits (press releases and backgrounden), pitching stories, coordinating media telebriefings and satellite media tours to disseminate emerging research findings, and uacking and reporting on media response to press releases. Contractors should assume up to three media events per year that disseminate research results, including press kits, pitches, telebriefings, and tracking reports. The contractor will provide professionals with the expertise to conduct group and individual media training of NCCAM spokespeople andhr grantees. Up to two full-day group trainings will be held each year, each consisting of five participants, Two halfday individual trainings will be held each year. Trainings will be held in the NCCAM offices.

5. Messape develonment Using formative research, the contractor wilI develop salient messages targeted to our key audiences (CAM consumers, researchers, and health cam practitioners). The contractor should utilize the principles of social marketing to develop messages, which will be incorporated into NCCAM's communications materials and outreach and promotion activities.
6. Product development For specific education or outreach program or for NCCAM as a whole, the contractor will develop communications products. Products will jncorporate key messages and may include such items as: fact sheets, brochures, print public service announcements, "bites and b-roll" packages, slide presentations, CD-ROMs, The contractor will provide ideas for new products and the etc, contractor's approach to developing materials. For exampjes of NCCAM products, visit hm:l/nccam.nih.gov.
7. Stakeholder a q c h and partnership development Based on the outcomes of tasks 1 and 3, the contractor will propose strategies to proactively involve stakeholder p u p s in NCCAM communications activities. The contractor will identify key stakeholder groups and opportunities for communications partnerships based on identified goals and objectives. With approval from NCCAM, the contractor will initiate contact with possible outreach partners to establish and maintain partnerships. The contractor will set up and prepare for meetings and plan joint activities. Note: emphasis of this task is on building substantive relationships nor logistical meeting support.
8. hvolvine ~ublic members in oeer review In 2007, NCCAM shall launch a new program to include members of the public in the peer =view process. These individuals will serve afongsidc scientific and technical experts as peer reviewers and provide a unique perspective to reviews of clinicai and translational research grant applications. The contractor will assist with the recruitment and training of these public members. The contractor will develop a plan and timeline for recruiting members.The contractor will also develop recruitment materials, such as flyers, text, and ads; and develop an application form and manage the application process. The contractor wilt develop a training plan and cumcula (based on other similar NM trainjng programs; which NCCAM shaB provide), coordinate logistics, invite participants. develop training materials (agenda, handouts, slide presentations), and conduct an evaluation of the training sessions.
9. Raoid resmnse communications The contractor will assist OCPL in quickly responding (within 1 day to I week depending on the project) to emerging information or situations in the research field. NCCAM has a rapid response communications plan that involves all levels of NCCAM leadership and various communications elements. NCCAM shall alert the contractor should this need arise and provide all relevant background information. The contractor will quickly assemble lists of stakeholders and/or the media regarding new developments. The contractor will draft talking points or a statement for the media if needed.

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10. Patientlnrovider communications carnoaim NCCAM is planning and developing a new educational initiative to emphasize the importance af a dialogue between patients and health providers regarding the use of CAM. The patient focus is on older Americans specifically. Several aspects of the formative research phase have been completed including a literature review, surveys of the target audiences, and focus groups with health care providers and consumers. The contractor will develop and implement a communications campaign

that includes messages, materials, and communications channels to convey the messages for both health professionals and consumers. Materials will likely include a brochure, fact sheet,Web content for consumers and professionals, and letters to third-party organizations.

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I 1. Proiect management and administration The contractor will deliver monthly invoices accompanied by monthly reports to the project officer and contracting officer. Reports should detail activities completed during the preceding month, as well activities planned f& the follo&ng month. In staffingthis contract, the contractor will provide as Key Staff: A project director with extensive health communications and public relations experience (at least 8-10 years experience) whe can serve as senior public affairs counsel to NCCAM and oversee staffing, reporting, and d communications activities. l A project manager with a least 3-5 years of health communications expwience to oversee dayt to-day operations.
Other staff should include individuals with skills, training and expertise to respond to the specific health communications requirements of this SOW as outlined in the tasks above, including media relations, media training, evaluation mew%, creative services. and crisis communications.

Base Y a : September 29,2006 through September 28,2007 er opkon Year 1: September 29,2007 through September 28,2008 Option Year 2: September 29,2008 t h m g h September 28,2009 Option Year 3: September 29,2009 through September 28,2010

The contractor shall be reimbursed by the Govemmnt in an amount not less than the minimum commitment 900 hours, nor more than the maximum commitment of 3300 hours for the base year and each option.
1V:

ORDERING AND ORDER LIMITATIONS: FAR Clause 52.216-18 Ordering (Oct 1995)
A. Any slipplies and services to be furnished under this contract shall be ordered utilizing the record of call mechanism by an authori~ed C C M delegated N acquisition official. For purposes of this contract, Malinda Holdcraft, Contract Specialist, National Cancer Institute-Office of Acquisition (back-up: Deborah Moore, Contract Specialist, NCI-OA) is the only delegated acquisition official authorized to place records of call. O d r from individualsother than those res persons herein shall not be accepted by the Contractor. Such orders may be issued in accordance with the performance'periods. The Contractor shall confirm order acceptance with the Government acquisition official within twenty-four (24) hours of receipt if a record of call order is faxed.

B.

All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

C.

If mailed, a delivery order or task order is considered 'Tssued" w h e ~ the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause)

FAR Qause 52.216-19 Order Litations (Oct,19%)
Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 900 hours, the Government is not obligated to purchase nor is the Contractor obligated to furnish, those supplies or services under the contract. Maximum order. The Contractor is not obligated to honor(1) Any order for a single i e in excess of, See I: Statement of work; tm (2) Any order for a combination of items in excess of, See I: Statement of work or, (3) A series of orders from the same ordering ofice within 1 year that together c l al for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.
If this is a requirements contract (i-e., includes the Requirements clause at subsection 52.21 6-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

-

--

Notwithstanding paragraphs (b) and (c) of this section, the Contractor shali honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering oSce within 30 days after issuance. with written notice stating the Contractor's intent not to ship the item (or i e s called for and the reasons. Upon receiving tm) this notice, the Government may acquire the supplies or services from another source. (E!nd of clause)
52316-22 Indefinite Quantity (Oct 1995)

A.

This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified are estimates only and are not the exact quantities that will be purchased under this contract. Delivery or performance shali be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified up to and including an equivalent quantity of supplies or services designated as the "maximum amount." The Government shall order at least an equivalent quantity of supplies or services designated as the "minimum amount." Except for any dollar limitations on quantities in Pricing and Schedule, there is no limit on the number of record of calls that may be issued. Any record of calVorder issued during the effective period of this contract and not compleled within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor

B.

C.

D.

V:

shall not be required to make any deliveries under this contract more than 45 working days after the expiration of the contract's period of performance. (End of clause) DELIVERY:
A.
,

Deliveries and Acce~tance
1.

~at/sfactor~ &rforrnance of this contract shall be deemed to occur upon the Contractor's delivery and acceptance by the Contracting Officer, or the duly authorized representative. of the services pdvided. For purpose of this contract the duly authorized representative shall be the NCCAM Project Officer. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided. Inspection and acceptance shall be performed at the address of the duly authorized representative. Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or duly authorized representative within 30 days of delivery. The reports shall be delivered to the NCCAM Project Officer: Address will be provided upon a ~ a r d

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2.

M:

PROJECT OFFICER:
The following Project Officer will represent the Government for the purpose of this contract: Aiyssa Coder Chris Thomsen The Project Officer i s responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommends to the Contracting Officer changes in.requirements; (2) interpreting the specifications and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by thjs purchase order; and (5) assisting in the resolution of technical problems encountered during performance.
The Contracting Officer is the only person with authority to act as an agent of the Government under this purchase order. Only the Contracting Officer has authority to: ( I ) direct or negotiate any changes in the specifications; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this mnaact.

-.-

The Government may unilateraily change its Project Officer designation.

VII

OPTIONS:

FAR Clause 52.217-9 Option of Extend the Term of the Contrad (March 2000)
A.

The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a

preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does aot commit the Government to an extension.
3.

C

If the Govenunent exercises this option, the extended contract shall be considered to include this option ciause. The total duration of this contract, including the exercise of any options under this ciause, shall not exceed three (3) years. (End of Clause)

VIIl
.

CONTRACT PAYMENT:
4

Listed below are the steps to be taken for both the authorized user and the Contractor in order to initiate and receive payment promptly.
Contractoc

(MMS) a r d of call number should be given to the Contractor at the time the R order is placed. The Contractor is cautioned not to accept an order unless a proper record of call number is issued. This record of call number is to be completed in accordance with
Original invoices are to be submined monthly to the addresses indicated on Page 1, Block 25 of the contract. Invoices shall cite the contract number and the word of call number.

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~utkorized'her:The record of call should be entered into thc Delegated Rokuremmt System (DELPRO) at the time the call is placed. As deliveries are made, the receiving information should be entered into the DELPRO System to ensure payment to the Contractor.

IX

MVOlCE SUBMISSION;
lnvoices shall be submitted in accordance with Attachment 1- INVOICE AM) PAYMENT PROVISJONS to the contract.

8

TERMS AND CONDITIONS:
GSA TERMS AND CONDITIONS APPLY

ATTACHMENTS TO TI= CONTRACT
Attachment I: Invoice Payment Provisions

Isvoice aMt Paymeat Provisions

B e following c l a w is applicable to all purchase oniers: h m p f Payment (Feb 02) FAR 52.232-2s. %@lights of this dulse and NIH implemurtation requinments fo'llow:
1.
Invoice Requimwaits

For inquiries regarding payment call:
Chief, Accounts Payable Section, OFM,APB
(301) 4964088
q t payment of invoices for "SuviceTypePurchaseOrdezs" ag. Prafessional SMices, Programming Services, it is ncommended that the vendor submit a photocopy of the invoice to the Project O f c s fie designated for tire acquisition.

A.

An invoice i s tbe Contractor's bill or wrjtm request fur payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the itws lleted in subdivisionlr 1

In order to facilitate the p

through 9, below. If the invoice does not comply with UXEX quirwnenn, ttie Contmtor will be notifd of Ihe defect within 7 days after the date the designated billing office received the invoice (3 days for meat, m a food et products, or fish, and 5 days for perishabltagticubraI commoditieb, edible fats or oils) wich a statemkt of the reasons why it is not a proper invoice. (See exceptions -underII., below.) Untidy noti8cstisn wilt be taken into accouot in the compulation of any i n ~penalty owed t the Contractor.
Name ant! A d d m of the Contraclor. Invoice date. ContractRurchase Order number. Description, quantity, unh of mcasure, unit prict, and extendedprice of supplies delivered or mites
W f d . Shipping and payment terms (cg,shipment nurnbcr and riate of shipment, prompt payment discount temar;) Name and oompir9e maifing address where payment h to be sent. Name (where practicable). tkle. phone number eod mailing address of person to be notified in event of

lavofce Payment
A.

.

Excegt as indicated in paragraph B., M o w , the due date for making invoice payment6 by the dtsignatrd payment office shaI1 be the l a w of the follwvidg two evdots:
1.

2
3.

The 3 t day a f t u the designetcd biUing office bas 0h d v e d a proper invoice. The 30th day akr Government acoept;uwc of supplies delivered or betvias pnfonntd.

The due date for making invdce paymeats for meat and

meal f d producls, puishabk alpicultnral canmdtics, dairy products, and edible fats or o l , sbaU be in - - is accordance with the Prompt Payment Act, as amended.

m.

Interest Penalties
A. An inleresl penalty shall be paid aumrnaricafly,if payment is not made by the due date arid the conditions listed below rare m if applicable.
'

a defective invoice. Any other infomaion or documentation required by the purchase order (such as evideace of shipment). Invoi* identificalion number. (Optima1 but strongly encouraged.)
B.

I.
2

Shippingcosts will be reimbursed only if atitharid by the Contracl/hrrchase Order, If authorized, shipping oosta m s be i t m i d Where shipping wsts exceed $100, the ut invoke must b supported by a bill of lading or a paid canier's receipt

3.

C.

Mail an original and one copy of the itemized invoice to:
National Institutes of Health O N , Commtrcial Accounts 21 15 E. Jefferson SW, Room 4B-432 Bethcsda, MD 20892

A proper invoice was reaivcd by rhe designatad billing office. A receiving report of other Government documntatioa authori7ingpayment was pressed and then: was no disagreemat over quantity, quality, or contractor compliance with m turn or condition. In the case of s final invoice for arry balance of funds due the c o n m o r for supplies deliverwl o r services performed, the amount was not subject to further settientent itctionsbwwm cheCovenu~at and tbe Contractor.

B.

Determination of inktest and penalties due will be made in accotdancc with the provisions of the P o p PaymentAd, rmt as amended, the Contract Disputes A a and regulations iwtd by the Office of Management and Budget

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Invoice lnstrucrians

6

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Contract No N02-CO-24209

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DETAILED TABLE OF CONTRACT CONTENTS
.

SECTION A * SOLICITATIONICONTRACTFORM

........................
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SECTION B . SUPPLIES OR SERVICES AND PRlCESlCOSTS
4

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SECTION C . DESCRlPTlONlSPEClFlCATlONSMtORKSTATEMENT
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SECTION G . CONTRACT ADMINISTRATION DATA . . . . ; . . . . . . . . . . . . . . . . 12
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SECTION H SPECIAL CONTRACT REQUIREMENTS SECTIQN I . CONTRACT CLAUSES

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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

SECTION 3 . LIST OF ATTACHMENTS ................................ 14 SECTION K . REPRESENTATIONS AND CERTlFlCATlONS . . . . . . . . . . . . . . . 14

Page 2 of 14

Contract No. N02-CO-24209

SECTION B SUPPL1ES OR SERVICES AND PRICESiCOSTS
ARTICLE 8.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES The Contractor shall provide support services for the National Center for Complementary and Alternative Medicine contract, "NCCAM Distinguished Lecture Series" in accordance with Article C.I., Statement of Work, and all terms and conditions as negotiated herein and under the Basic Contract N02-CO-84205.

-

ARTICLE B.2. ESTIMATED COST AND FIXED FEE
--

---(b)(4)

a. b.

The estimated cost of this contract is

(b)(4) 'The fee l The fixed fee for this contract is+ shall be paid in direct ratio to the level of effort expended; that is, the percent of fee paid shall be equal to the percent of total effort expended. Payment shall be subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT and FIXED FEE referenced in the General Clause Listing in Part I!, ARTICLE 1.1. of the Basic Contract M02-CO-84205. Payment of fixed fee shall not be made in less than monthly increments.

c.

The Government's obligation, represented by the sum of the estimated cost plus the fixed fee, is $83,745. Total funds qrrently available for payment and allotted to this contract-are $65,000, -of which (b)(:) represents the estimated costs, and of which'-~bj2j-"~epresents the fixed fee. For further provisions on funding, see the LIMITATION OF FUNDS clause referenced in Part !I, ARTiCLE 1.2. Authorized Substitutions of Clauses of the Basic Contract N02-CO-84205. It is estimated that the amount currently allotted will cover performance of the contract through October 15,2002. The Contracting Officer may allot additional funds to the contract without the concurrence of the Contractor.

d.

e.
f.

ARTICLE B.3. PROVISIONS APPLICABLE TO DIRECT COSTS

a.

Items Unallowable Unless Otherwise Provided
Notwithstanding the clauses, ALLOWABLE COST AND PAYMENT, and FlXED FEE, incorporated in this contract, unless authorized in writing by the Contracting Officer, the costs of the following items or activities shall be unallowable as direct
Page 3 of 14

Contract No. N02-CO-24209
costs:

(1) Acquisition, by purchase or -lease, of any interest in real property; (2) Special rearrangement or alteration of facilities; (3) Purchase or lease of any item of general purpose office furniture or office
equipment regardless of dollar value. (General purpose equipment is defined as any items of personal property which are usable for purposes other than research, such as ofice equipment and furnishings, pocket calculators, etc.); (4) Travel to attend general scientific meetings; (5) Foreign travel; (6) Consultant costs; (7) Subcontracts; (8) Patient care costs; (9) Accountable Government property (defined as both real and personal property with an acquisition cost of $1,000or more and a life expectancy of more than two years) and "sensitive items" (defined and listed in the Contractor's Guide for Control of Government Property), 1990, regardless of acquisition value. (10) Printing and Reproduction Costs for Publications (as defined in the NIH Manual Issuance 6308 located on website http:lhrvww?.od.nih.oov/oma/manualcha~ters/ )
Travel Costs

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b.

(1) ~ornestic Travel
(a) The Contractor shall invoice and be reimbursed for all travel costs in

accordance with Federal Acquisition Regulations (FAR) 31.205-46.
c.

Government DiscountAir'Travel Rates
Reference Basic Contract N02-CO-84205

1.

ARTICLE B.4. ADVANCE UNDERSTANDINGS

In addition to the Advance Understandings covering Task Order Provisions, Indirect Costs, and Non-Personal Services, as stated in the Basic Contract N02-CO-84205, and other provisions of this contract notwithstanding, approval of the following items within the limits set forth is hereby granted without further authorization from the Contracting Officer. a. The contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance.
Page 4 of 14

Contract No. N02-CO-24209
Also refer to the requirements of the Limitation of Funds and Limitation of Cost Clauses in the contract.

SECTION

- DESCRIPTIONISPECIFICATIONSMIORK STATEMENT
*

ARTICLE C.1. STATEMENT OF WORK
a.
Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:
(I) Backaround and Overview

Complementary and alternative medicine (CAM) practices are best described as those not presently considered an integral part of conventional medicine. CAM usage has been continually on the rise. Historical precedent predicts the promise of CAM modalities to expand the health care repertoire; however, there . is to date little definitive scientific evidence to establish their safety and efficacy. In 1998, Congress established the National Center for Complementary and Alternative Medicine (NCCAM) at the National institutes of Health. NCCAM is dedicated to exploring complementary and alternative healing practices in the context of rigorous science; training researchers; and disseminating authoritative infomatian to the public and professionals. To achieve these goats and to ensure that NCCAM's actions are commensurate with the public trust, the Center has developed a 5-year strategic plan entitled, Expanding Horitons of Healthcare. The plan was written to address four strategic areas: I) investing in research, 2) training CAM researchers, 3) expanding outreach, and 4) facilitating integration. (See the NCCAM website, www.nccam.nih.aov) As part of the plan to expand outreach, NCCAM will strive to create a public image that conveys a dedication to exploring complementary and alternative healing practices in the context of rigorous science, and also providing accurate information to consumers with sensitivity and compassion. To this end, NCCAM will use a variety of methods, media, and technologies to provide a timely source of evidence-based, CAM information. As part of its outreach and education strategy, NCCAM will host a Lecture Series entitled, Distinguished Lectures in the Science of Complementary and Alternative Medicine.The goals of the Lecture Series are to:

Page 5 of 14

Contracf No. NOZICO-24209
(a) Promote NCCAM as an organization that adheres to uncompromising standards of excellence in the pursuit of science.
\

(b) Educate scientists, stakeholders, and the interested public regarding what

CAM i ,and what-it is not.' s
(c) Attract talented and creative scientists to apply their expertise and knowledge to help the advancement of the science by increasing awareness of NCCAM and its scientific mission throughout the basic and clinical research community.
(2) Description of Lecture Series
Frequencv and Duration The Center will'host 3 lectures. Topic Areas During the first year, lectures will place CAM within the historical and cultural context of medicine as an ever-evolving discipline. Subsequent lectures will cover topics spanning the five domains within which NCCAM categorizes the many and diverse CAM approaches: 1) alternative medical systems, 2) mindbody interventions, 3) biologically based treatments 4) manipulative and bodybased methods, and 5) energy therapies. Selection of Lecturers Lecturers will be individuals who have distinguished themselves for their accomplishments such that they have national or international recognition by the larger scientific community as evidenced by, for example, membership in the Institute of Medicine or National Academy of Sciences. The NCCAM Director, with input from NCCAM senior staff, will select the lecturers.

-

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Audience The primary audience is the NIH community and other government agencies in the Washington, DC, area that have an interest in CAM. The secondary audience is the larger conventional and CAM research communities, advocates, and the interested public.
Loqistics The event wili occur on the NIH campus, in Lipsett Auditorium over the noon hour. The lecture will also be shown by NIH Videocast live via the web. Archived lectures will be available on the NCCAM website.

Page 6 of 14

Contract No. N02-CO-24209

Outcome
To archive the role of the Lecture Series in establishing NCCAM's history, NCCAM will commission and publish a compilation of the lectures.
Speakers in 2002 March 11,2002: Stephen Straus The Director of NCCAM, Dr. Stephen E. Straus, will deliver the Inaugural Lecture on March 11,2002. He will provide an overview of CAM, what it is, who uses it, etc.

- -

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July TBN, 2002: Charles Rosenberg Charles Rosenberg of Harvard, one of the nation's most eminent medical historians, will place CAM in the context of medicine as an ever-evolving discipline. He will discuss the shiing boundaries from the 19th into the 20th century surrounding mainstream medicine and what is novel about today's situation, and why the issue of alternative medicine seems so conflicted.
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November 7,2002: Arthur Kleinman 'The Global Transformation of Health Care: Cultural and Ethical Challenges to Medicine." Arthur Kleinrnan is the Maude and Lillian Presley Professor of Medical Anthropology and Professor of Psychiatry at the Harvard Medical School, where he chaired the Department of Social Medicine from 1991 to 2000

(3) Tasks
Overview

NCCAM will use a contractor to plan, develop, and carryout publicity and promotion for the Lecture Series. The contractor will include three tasks:

(a) Promotion. Including the NIH, local media, and community. Nationwide Promotion. To bring awareness of NCCAM in the larger conventional and CAM research communities and to draw viewers to the web to view the lecture series.

(b) Event Coordination. Logistics, event coordination,~evaluation.
(c) Series Summary. Editing and manuscript coordination. Under the direction of the Director of Communications, the contractor will provide and implement a plan to meet for each of the tasks described above.

Page 7 of 14

Contract No. N02-CO-24209

Task 1. Promotion
Posters A poster design is being developed by the NIH Medical Arts Branch. The contractor will coordinate production, distribution, and hanging the posters around the NIH or elsewhere in the Washington, DC area.
-

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Determinina S~ecific Groups and Individuals NCCAM will develop a list of key.groups and individuals to invite. This list will include key advocates, including Congress, and interested public, CAM practitioners. The contractor will maintain the mailing lists for all Lecture Series. All data should be entered into a database and be searchable by category. The information contained in the database will be the property of NCCAM. The following levels of notification may occur:

(a) Personal invitations: A formal letter from NCCAM with brochure mailed . to specific individuals andtor groups. (b) Personal e-mail notification: An e-mail from NCCAM to a e individual or group notifying them personally of the event.
(c) Broadca'st e-mail notification: E-mail sent to listsenre or bulletin boards.

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Press Refease A press release will be written and should be sent to the appropriate venues as determined by NCCAV1sOffice of Communications.
Web Site NCCAM will host the web page for the Lecture Series. The contractor will coordinate with NCCAM's webmaster to ensure timely posting of information.
Journal Advertising The contractor will develop and place an advertisement/announcernent for the Lecture Series in specific journals (up to 10) to be determined by NCCAM. The contractor will oversee the design and development as well as the placement and purchasing of advertising space. The announcement will also be used in the NCCAM Newsletter.

Page 8 of I4

Contract No. NOZ-CO-24209
Task 2. Event Coordination Administrative The contractor shall coordinate all logistical arrangements for the lecturers. This includes honoraria, travel, and lodging and per diem. The contractor shall compose and send formal invitations to the Lecturers and invited VIP guests. Maintain database of invitees.

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The Event VideoCast Contractor shall coordinate video crew and all arrangements through NIH Medical Arts, The signal will be streamed to the NIH VideoCast department and'broadcastedon the web. Coordinate posting of digitized lecture on NCCAM website.
AudioNisual Reuuirements The contractor should be on site for each event and make sure that appropriate audiovisual requirements are met. This includes managing media, photography, etc. and coordinating with NiH and NCCAM staff. NCCAM will use an NIH photographer. A NIH photographer will be used. The contractor shall ensure appropriate photographs are taken. Prooram The contractor will design and produce a program booklet for the event, as directed by NCCAM, The booklet wit1 include the agenda, Lecturer's bio and photo, overview of NCCAii1 and Lecture Series. Coordinate onsite activities, including order of speakers, introductions, etc. Arransements for meetings with NCCAMINIH staff The lecturer may meet with different NIH and/or NCCAM staff as necessary. The contractor will coordinate the meetings and provide a schedule of activities.
Task 3. Series Summary The contractor shall arrange for an experienced writededitor to create a summary of each lecture for publication by NCCAM. Contractor shall oversee production, review by the Lecturer., and final preparation of the summary. Each lecture will be summarized separately.'

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Page 9 o ' 14 f

Contract No. N02-CO-24209

ARTICLE C.2. REPORTING REQUIREMENTS

a.

Technical Reports

In addibon to those reports required by the other terms of this contract, the
Contractor shall prepare and submit the folhwing reports during the period of performance of this contract:
-,

(1) -,MonthlyProgress Report
--

This report shall include a description of the activities during the reporting period, and the activities planned for the ensuing reporting period. The first reporting period consists of the first full month of perfomance plus any fractional part of the initial month. The first report shall be due February 15, 2002. Thereafter, reports shali be due on or before the fifteenth (15") calendar day folfowing each reporting period.

(2) Final Report
This report shall consist of the work performed and results obtained for the entire contract period of performance as stated in Section F of this contract. This report shall be in sufficient detail to describe comprehensively the results achieved. The Final Report shall be submitted on or before the last day of the contract performance period. An annual report shall not be required for the period when the Final Report is due. c.
Other ReportsIDeliverables

('I) The contractor will prepare a summary report after each lecture that documents the activities, tasks, outcomes, and expenditures. The contractor will prepare an historical file of each lecture that includes all products, invitation lists, and media coverage reports.

c.

The items specified above shall be delivered F.O.B. Destination as set forth in FAR 52.247-35, F.O.B. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984), and in accordance with and any specifications stated in SECTION D, PACKAGING, MARKING AND SHIPPING, of the contract:

Page 10 of 14

Contract No. N02-60-24209

No. o Copies f
One (I) Task Order Monitor National Center for Complementary and Alternative Medicine Democracy II, Suite 200 6707 Democracy BIvd Bethesda, Maryland 20892

No. of Copies

One (I) Robin M. Irving Contracting Officer National Cancer Institute Research Contracts Branch 6120 Executive Blvd, MSC 7224 Executive Plaza South, Room 620 Bethesda, Maryland 20892-7224

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d.

Unless otherwise specified, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal Holidays) between the hours of 8:30 a.m. and 5:00 p.m. EST only. Supplies or services scheduled for delivery on a Federal holiday shall be made the foiIowing day.

SECTION O PACKAGING, MARKING AND SHIPPING
.

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All deliverables r'equired under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E INSPECTIONAND ACCEPTANCE Refer to Basic Contract N02-GO-84205
SECTI0N.F DELIVERIES OR PERFORMANCE
ARTICLE F.1. PERIOD OF PERFORMANCE

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The period of performance of this contract shall be from January 2, 2002 through December 2,2002. ARTICLE F.2. LEVEL OF EFFORT

a.

During the period of performance of this contract, the Contractor shall provide (b)(4) : I direct labor hours. The labor exclude vacation, sick leave, and holiday. It is --,----' estimated that the labor hours are constituted as specified below and will be expended approximately as follows:

Page 11 of 14

Contract No. N02-CO-24209
Labor Category Sr. ProfessionaVProfessional AdrninistrativeiOther Support

Labor~HOURS
I

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?

i

I

(b)(4)

Total b.

.

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.

The Contractor shall have satisfied the requirement herein if not less than 95% nor

more than 105% of the total direst labor hours specified herein are furnished.
the total categories are used by the Contractor in accomplishing the prescribed work and the Government has not invoked its rights under the clause TERMINATION (Cost-Reimbursement) Federal Acquisition Regulation 52.249-6 incorporated in this contract, these parties agree that the fee will be adjusted based solely upon the quantity of hours by which the number of direct labor hours furnished is less than the number of direct labor hours specified in this ARTICLE. The resufting adjustment _ shall be evidenced by a contract modification.

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c. In the event fewer hours than the minimum specified number of direct labor hours in

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ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 - {FEBRUARY 1998)

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This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available, Also; the full text of a clause may be accessed electronica\fyat this address: http:/iwww.arnet.gov/far/. a. Refer to Article F.3. of the Basic Contract N02-CO-84205 for Stop Wok Order

SECnON G CONTRACT ADMINISTRATION DATA ARTICLE G.1. TASK ORDER MONlTOR The following Task Order Monitor will represent the Government for the purpose of this contract: Chris Thomsen 301i594-1873 The Task Order Monitor is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

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Contract No. ~02-CO-24209 The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the Statement of Work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

The Government may unilaterally change its Task Order Monitor designation.
7

ARTICLE G.2. KEY PERSONNEL

Pursuant to the Key Personnel clause incorporated in this contract, the following individual is considered to be essential to the work being performed hereunder:
Name
Tltie

Laura Anthony

Senior ~e.eting.Planner
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-ARnCLE G.3. INVOICE SUBMiSSIONICONTRACT FINANCING REQUEST
a. Invoice/Financing Request instructions for NIH Cost-Reimbursement Type Contracts NIH(RC)-1 is attached to the Basic Contract N02-CO-84205 and made part of this contract. The instructions and the following directions for the submission of invoicesffinancing request must be followed to meet the requirements of a "proper" payment request pursuant to FAR 32.9.

(1) Invoiceslfinancing requests shall be submitted as follows:
An original and two copies to the following designated billing office: contracting Officer Research Contracts Branch National Cancer Institute, NIH EPS,Room 620 6 20 €XECUTIVE BLVD MSC 7224 1 BETHESDA MD 20892-7224

Page 13of 14

Contract No. N02-CO-24209

b.

As outlined in NIH(RC)-1 on page 2, and at a minimum, the following cost information shall be submitted with each invoice for each major cost category: Incurred Cost Current Incurred Cost Cumutative Cost at Completion Amount Funded Variance (Over indicating overrunlUnder indicating cost savings)

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SECTION H SPECIAL CONTRACT REQUIREMENTS Reference Basic Contract N02-CO-84205
SECTlON i CONTRACT CLAUSES

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Reference Basic Contract NO~~CO-84205

J --SECTION -- LIST OF ATTACHMENTS
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Reference Basic Contract N02-CO-84205

SECTION K REPRESENTATIONS AND CERTlFlCATfOMS Reference Basic Contract N02-CO-84205

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Page 14 of 14

AMENDMENT OF SOLlCTTATION/MODIRC4T1ON CONTRAm OF
FM)MEf;T/MODJFICATiON KO.
4. R E Q U 1 S l T l O W P U R REQ.NO. ~

1 I . COETRACT I CODE D
N U Z A T ~ ~N O O ~
15. P

PAGE O PAGES F

1 R O F NO. @ appliublc)
CODE;

!

3

291038600 1hal.Cancer institute uch Coatrnrts Branch, B S ntive Plnza South, Suite 600, Room 6001 Brecntive Bhrd MSC 71% sda Maryland 20892-7196
4lE AND ADDOF THE CONTRACTOR Wo, hews Media Group lac
SUUL

jEnBi'

1

I

I
7.ADMWSlZREDBY (Ifotbatbanmm6,

Officeo f t h e Director I -National Ctr for ComplimentarylAltem3tive Medicine

ciry, COW@, Wtt md m o e ~ d )

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9~

O F

SOUQTA~ON NO

Tower Oaks, Suite 200 villt, Maryland 20852

9 ~DATED (SEE m 11) .

- -~

MODIFICAT~OH CQK~~UCTR)RDER OF NO.

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-of PBRFOlWANEE: RockviUe, M a ~ h n d
FACfI.llY CODE

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x

lOA.

K02AT38600 N 263-01-D-0168 04fMD003

1OB. D A E D (SEE EEM 13)

s murk admowlcdge ~ ~ c ndlha un~1&mrp r lo tht bolo and date speufitd ur (be sohcrubon or rs nomdeQ by one of ~?IC f o l l o rocrhods pt ~ :oqlenng ltuns 8 aad 1S, and r t ! w x q caprta of @e unendmtnq @)By rdmowiedgmgn c a p f of t h Mmdsncnt of u c h copy of cbe a8b submsacd, o (c) By scpmle ~ ~ r telegnm uiruch mcluder t rcfcrencc m the solacltthon and -dmeu; numbar FhMfRE.OF YOUR A & S K ) W L E D G m TO BE IECEIlP) AT THE P U C E DES~ONATED - RECZET OF OFFERS RUOR TO THE HOUR AN13 DATE SPECIRED MAY RESULT DJ RUECnON OF YOUR OFFER If by vmuc of tbh madmeot you dcsrr to E an OBI d y subrwnhq su3r c-e h mry be m d e by ltlcgun or kuu, p m & d each tdegnm or 1enrrnml;es refmace co rhc sdudltum rod &IS rrntadmcnh and IS ncuved the opemag bow d dale 5pedcd
XWWING

AND AIOPR~A'IION DATA ( d ~ q u t t d )
.

-- -

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--

'25.22

_/ A

liiiS C I G E OROW ISISSUED P U I ( S U N 7 (SpewfL rutboncy) THE CHANGE SPT FORTH n( ITEM 14 ARE MADE IN THE COMRACT ORDER NO. DJ V ' jCA. - - -B T E ABOVS M , U P , W CONl-RACTIORDER IS MODIFIED TO SFLEm THE A D M M S M T I V E CHANGES (such rs cbmgts rn plyurg oace a p p r o p m date, err) H SET FORTH I rEM 14. PURSUANT TO THI.A V n r O i W Y OF FAR 43 103 @) N C.TlfS Sb'PPLB4EXTALAGWEMEX? I nvlZRm N O PUKSUAKf TO AUMORTIY OF S FAR 52.217-9 Option t o Extend Term, FAR 52.232.22 Lidtation of Funds D 0lHF.X (Specify type cf rnobfiuhon a& aurhonty)
Conhactm

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DOC% N2AT38600A TIN&\ (bI(4) LOUl 13. II3JIS ITEM APPLES OM Y TO M O D & ~ ~ ! ~ ~ N S O O ~ ~ O ~ E R S , C F ITMODLFIES TEiE C#NRLQ CVORDER NO AS WESCRBED 17V ITEM 14

CAN1 48336601 S CAN2

48,889

1

'0Rf AVT: -. ------

IS n q d t itgn thus &cuma~tasd~ R U U2 copies to Ihe usuiag office o ~CRIPnON A M E N T X ~ M O D ~ C h f i O N OF (Organized by VCF recum bwdqs, ~acl~mng sohcrt/cooaact sub~man where fzas~bk )

"-

G

is llot

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purpose of this modificatian i s exercise Option Year I as r e f l e c t e d on pages 1 through this modification. contract allotted amount is increased by $48,889 from $ 4 7 , 1 8 9 to $96,078.

total contract is increased by $48,899 from $47,189 t o $96,078.

c o n t r z c t perfod of pesfoz?nance i c extszdee t o ( ~ p r i l , 2005). 6

s p m d e d hmin, aU lcxns m conQboos of t dwumn~ d k referencedin ikm 9h or IOA, as heretofore changed remrlrrr unchanged md m full bnc and d c c i 16A. NAME AND TIN OF COMRhCTING OFRCER (typc or pnnt) AND TlTLE O STF fiypt m pnnt)

Ripad Abu-Sbarr, CFO
1MK4DOWOEEROR

"----

VICTOR S. BUYNY
fi

IiSC

DATE SIGm

20C DATE SIGMED

BY
41-152 8070
'S

/

(Stprnrre of pemn auQ-d

:o s i p )

11.25.03
V

30- 105

mmon W S ~ L E

FORM 30 @ X 10-1) E &NARD M I b y G U FAR [ 48 CF'R) S3 243

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