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National Federation of Junior Philippine Institute of

Accountants National Capital Region


2006 CONSTITUTION
PREAMBLE
We, the members of the National Federation of Junior Philippine Institute of
Accountants National Capital Region, realizing the need for an organization to
serve as medium of expression of an ideal aspiration, to promote and protect the
welfare and interest of accountancy students as well as for the society, to assert a
dynamic and responsible studentry and to strengthen the common ties that bind us,
do hereby ordain and promulgate this constitution.

ARTICLE I
NAME AND PRINCIPAL OFFICE
Section 1

The organization shall be known as the National Federation of Junior


Philippine Institute of Accountants National Capital Region herein
referred to as the NFJPIA NCR.

Section 2

The principal office of this organization shall be determined by the


executive officers of every federation year. However, it will be limited
to PICPA main office or any CPA review schools.

ARTICLE II
GENERAL PROVISIONS
Section 1

The National Federation of Junior Philippine Institute of Accountants


National Capital Region is the regional organization of accountancy
students in NCR.

Section 2

The NFJPIA NCR is a democratic, non-partisan, non-political, and


non-profit academic student organization.

Section 3

Member schools of the NFJPIA NCR shall mean those local


chapters duly recognized by the Commission on Higher Education
(CHED) and the executive officers of the current federation year.

Section 4

The general membership of the NFJPIA NCR shall mean those


members of the local chapter duly recognized by the executive officers
of the current federation year.

Section 5

The executive officers of the NFJPIA - NCR shall be the principal


governing body of this organization.

Section 6

Federation year shall mean one school year.

Section 7

A representative shall mean any of the executive officers of a local


chapter, preferably the president, or any member whose authority is in
writing.

Section 8

The officers-in-charge (OIC) of every standing committee (Stancom)


shall mean the executive officers.

Section 9

Major position shall mean any executive officer whether elective,


honorary, or appointive.

Section 10

Majority shall mean more than fifty percent of the subject.

Section 11

Organization shall mean NFJPIA NCR.

ARTICLE III
OFFICIAL SEAL

Section 1

The figures of the regional seal and their definitions are as follows:
a. The four fin-like edges represent the four districts in NFJPIA
NCR;
b. The twelve (12) metal bolts stand for the twelve (12) executive
officers governing the NFJPIA NCR;
c. The circular shape represents the regions continuing efforts to
develop JPIAns into well-balanced individuals; and
d. The images of men symbolize the local chapter presidents and the
shadows at their back represent the general members.

Section 2

The colors of the regional seal and their definitions are as follows:
a. The silver signifies the strength of the organization and its metallic
effect symbolizes its responsiveness to the emerging needs of the
21st century;
b. The oceanic impression characterizes the organizations
distinctiveness and its productive life; and
c. The black color of the base represents solidarity, elegance and
unity of the organization.

ARTICLE IV
OBJECTIVES OF THE ORGANIZATION
The Organization aims for:
Section 1

Fellowship and Solidarity to establish unity and harmonious


relationship among JPIAns in NCR.

Section 2

Academic Excellence to adopt measures necessary to foster


educational advancement in the field of accountancy through:
a. Seminars, symposia, workshops, conferences, congress, and
conventions;
b. Inter-scholastic functions; and
c. Other academic services to the members.

Section 3

Socio-cultural Awareness to promote civic consciousness through


social, economic and cultural projects.

Section 4

Moral Integrity to uphold moral values that would be beneficial to the


interest of the accounting profession.

ARTICLE V
MEMBERSHIP
Section 1

Membership into the organization is open to all JPIA local chapters in


all colleges and universities recognized by CHED.

Section 2

The admission of any local chapter for membership in the organization


will be acted by a decision of the executive officers within thirty (30)
days upon the receipt of application.

Section 3

All applicants and members will be required to submit the following to


the Vice President for Membership:
a. Constitution of the first time local chapter applicants or
revised/amended constitution of the renewing member schools;
b. Directory of officers, advisers/moderators and list of members
(hard & soft copy);
c. Letter of certification from the school officials certifying that the
school duly recognizes the organization;
d. JPIA seal (soft copy); and
e. Any other requirements set forth by the executive officers and
NFJPIA executive board.

Section 4

Accepted applicants will have to:


a. Pay a membership fee that will be decided by the executive board
of the NFJPIA; and
b. Observe the rights and duties of members as stated in Article VI of
this constitution.

Section 5

Membership in this organization is for a period of one federation year


and is renewed annually.

Section 6

All requirements must be submitted on or before the 31st day of


August of the current federation year. Failure to comply shall mean
disqualification from membership unless the local chapter will provide
a letter of intent, signed by the adviser/moderator, to be a member of
NFJPIA-NCR.

Section 7

Membership in this organization shall be classified as:


a. Regular members those who have fully complied with all the
requirements set forth under this article; and
b. Probationary members those who have fully complied with all the
requirements set forth under this Article but committed an act
discreditable to the organization as deemed by the executive
officers. Probationary members shall have their rights curtailed as
regular members and shall be disqualified from the activities of the
organization, unless provided otherwise by the executive officers
in the meritorious cases, pending compliance with the
requirements

ARTICLE VI
RIGHTS AND DUTIES OF MEMBERS
Section 1

The regular members of this organization, through their delegated


representatives, shall have the following rights and privileges:
a. The right to participate in the discussion in all general or special
meetings of the organization;
b. The right to be informed of any project and /or activity of the
organization and to participate in such undertakings;
c. The right to vote on issue regarding the activities and endeavors of
the organization and to question matters which may arise therein;
d. The right to inspect the records and financial reports of the
organization at a reasonable place and time; and
e. The right to regress the grievances to the organization.

Section 2

The regular members of the organization, through their delegated


representatives, shall have the following expressed duties and
obligations:
a. The duty to have full knowledge & understanding and to comply
with the provisions of this constitution, and other rules that may be
promulgated by the executive officers;
b. The duty to attend meetings, whether general or special;
c. The duty to pay the membership fee and other such fees that may
be due in accordance with this Constitution;
d. The duty to attend and participate actively in all its activities and
functions; and
e. The duty to comply with any other requirement of the organization
as agreed by the executive officers and majority of the local
chapter representatives.

ARTICLE VII
ORGANIZATIONAL STRUCTURE
Section 1

The NFJPIA NCR shall adopt the organizational structure as


provided in this section:

ARTICLE VIII
THE ASSEMBLY
Section 1

Composition.
The assembly shall have for its members a
representative from each accredited local chapter.

Section 2

Powers and Functions. The assembly shall have the powers to elect
the executive officers and to ratify the constitution of the organization.
Any agreement in the course of a meeting, whether general or special,
may be enforced through a majority vote of the local chapters present
in the affected meeting.

Section 3

Regional Assembly. There shall be a regional assembly every month,


the time and place of which shall be announced on the general
meeting prior to the month of the regional assembly.

Section 4

General Meeting. The assembly shall be convene in a regular


meeting at least once a month, the time and date of which shall be
fixed by the executive officers at the principal office of the organization
or at a place that may be designated by the executive officers.

Section 5

Special Meeting. A special meeting may be called at any convenient


date by majority of the executive officers in case the need for it arises.
A special meeting also may be called by the executive secretary at the
instruction of the executive officers upon the formal request of the
majority of members, stating the time, place and object therefore in
writing.

ARTICLE IX
THE EXECUTIVE OFFICERS
Section 1

The general management of the organization and the transactions of


its business shall be exercised by the executive officers.

Section 2

The executive officers shall hold office for a term of a one federation
year.

Section 3

Composition. The executive officers shall be composed of the


following:
a.
b.
c.
d.
e.
f.
g.

President
Vice President for Academics
Vice President for Non Academics
Vice President for Finance
Vice President for Membership
Vice President for Information and Publicity
Vice President for Communications West

h.
i.
j.
k.
l.

Vice President for Communications East


Vice President for Communications North
Vice President for Communications South
Vice President for Audit
Executive Secretary

Section 4

The executive officers shall have the power to appoint the chairperson
and members of all the standing committees (stancom) and special
committees. Their powers extend to the suspension or impeachment
of any officer.

Section 5

Quorum. The quorum at any meeting of the executive officers shall


consist of the majority members. Failure to reach a quorum can be a
ground for the unenforceability or invalidity of whatever agreement
perfected in the course of the affected meeting.

Section 6

Presiding Officer. The president, or in his absence or incapacity, the


Vice President for Academics or any member of the executive board
appointed by the president shall preside over all the meetings of the
executive board.

Section 7

The Executive Secretary, by virtue of being appointed in his position,


shall not have any voting right but is deemed a member of the
executive officers.

ARTICLE X
AUTHORITIES AND DUTIES OF THE EXECUTIVE OFFICERS
Section 1

Authority. In general, the executive officers


properties, interest, business and transactions of
full authority to manage, direct and supervise
collective responsibility which include, but is
following:

shall safeguard all


the organization with
the same under its
not limited to, the

a. To appoint the chairpersons of the standing committees and to


prescribe their duties and authorities;
b. To study, devise and adopt policies, criteria and guidelines as may
be necessary and convenient to carry out, effectuate and
implement in the most effective and economical manner, the
purpose and objectives of the organization; and
c. The authority to suspend or impeach any officer while sitting en
banc by a majority vote of the executive officers.
Section 2

The President shall be the Chief Executive Officer of the organization


and shall have the following authorities and duties:
a. To take active supervision and control over the properties,
interests, business and affairs of the organization;
b. To preside in all meetings of the executive officers and the
assembly;
c. To supervise, direct and control subordinate officers in the
discharge of their authorities and duties;
d. To lead the members in carrying out the activities and objectives of
the organization and enforce the provision of this constitution, and
all rules and regulations enacted in the meetings;

e. To delegate to any officer any of his authorities and duties


whenever, in his judgment, such delegation is expedient
practicable;
f. To authorize expenditures necessary in carrying out the
organizations activities and programs;
g. To represent the EOs vote in the election of the next officers;
h. To render semi-annual report of the organizations activities to the
national executive board;
i. To render an annual report of the organizations activities on the
last regional assembly;
j. To act as one of the signatories in all cash disbursements from the
bank account credited to the organization;
k. To act as the OIC of the grievance committee; and
l. To perform other duties inherent to the position.
Section 3

The Vice President for Academics shall have the following authorities
and duties:
a. To perform and discharge the powers and duties of the president
in the latters absence or inability;
b. To supervise the implementation of academic projects of the
organization such as quiz bees, seminars and symposia;
c. To act as the OIC of the Academics Committee; and
d. To perform other duties inherent to the position.

Section 4

The Vice President for Non-Academics shall have the following


authorities and duties:
a. To supervise and execute the complimentary role of extracurricular activities by integrating and coordinating cultural, and
sports activities and incorporate these in general activities of the
organization;
b. To coordinate with other institutions, agencies or organizations
necessary or the non-academic programs of the organization;
c. To act as the OIC of the Non Academics Committee; and
e. To perform other duties inherent to the position.

Section 5

The Vice President Finance shall have the following authorities and
duties:
a. To keep the fund and other valuables in his possession and
deposit such in the name of the organization in a bank;
b. To disburse funds of the organization along with the president;
c. To keep all records pertaining to the cash receipt and
disbursement function;
d. To prepare the financial statements of the organization per activity;
e. To prepare the semi-annual fund status report;
f. To finance the activities and programs of the organization through
solicitations and sponsorships;
g. To act as the OIC of the Finance Committee; and
h. To perform other duties inherent to the position.

Section 6

The Vice President Membership shall have the following authorities


and duties:
a. To keep a complete record and up-to-date list of names of all
accredited members and their directories;
b. To recruit the JPIA local chapters which are not yet members of
the organization;
c. To monitor the attendance of the member schools in the
organizations meetings and functions;
d. To act as the OIC of the Membership Committee; and
e. To perform the duties inherent to the position.

Section 7

The Vice President for Information and Publicity shall have the
following authorities and duties:
a. To take charge of the official newsletter, promotional materials and
other documentations of the organization;
b. To prepare the semi-annual report of the organization;
c. To act the OIC of the Information and Publicity Committee; and
d. To perform other duties inherent to the position.

Section 8

The Vice Presidents for Communications (West, East, South & North)
shall have the following authorities and duties:
a. To serve as the link between the organization and the different
member local chapters;
b. To properly and accurately disseminate timely information to the
local chapters;
c. To maintain a constant communication with the different local
chapters; and
d. To perform other duties inherent to the position.

Section 9

The Vice President for Audit shall have the following authorities and
duties:
a. To audit the financial statements prepared by the Vice President
for Finance & render an opinion on the financial statements under
audit;
b. To monitor all receipts and disbursement of the organization every
activity; and
c. To perform other duties inherent to the position.

Section 10

The Executive Secretary shall have the authorities and duties:


a. To keep accurate minutes of all meetings of the assembly;
b. To be the custodian of all records, documents and papers of the
organization except for the membership requirements;
c. To certify all records of the executive officers noted by the
President;
d. To keep track of the performance and degree of participation of all
local chapters in the organizations activities for evaluation
purposes; and
e. To perform all duties inherent to the position.

Section 11

The outgoing executive officers shall have the duty to efficiently


turnover all pertinent records of the organization to the incoming
officers on or before the second week of May or at the time agreed by
both parties.

ARTICLE XI
ADVISER
Section 1

The executive officers shall appoint an adviser every federation year.

Section 2

The adviser shall be an accountant by profession & shall have a


sufficient knowledge about the organization.

Section 3

The adviser shall have the right to be informed of all the activities and
projects of the organization.

Section 4

The adviser shall have the right to attend the meeting of the executive
officers and give his opinion in all matters pertaining to the
organization but the final decision shall rest on the executive officers.

ARTICLE XII
STANDING COMMITTEES
Section 1

The following shall be the standing committees referred to as


STANCOMS with their respective executive officers as OICs:
a. Standing Committee for Grievance President
b. Standing Committee for Academics Vice President for
Academics
c. Standing Committee for Non-Academics Vice President for Non
Academics
d. Standing Committee for Membership Vice President for
Membership
e. Standing Committee for Finance Vice President for Finance
f. Standing Committee for Information & Publicity Vice President
for Information & Publicity

Section 2

Standing Committees shall serve as the working committees in all the


projects of the organization. They can make suggestions and
recommendations to the executive officers for deliberation and shall
implement the latters decision.

Section 3

A Committee Chairperson shall be appointed by each OIC and shall


head each standing committee.

Section 4

Authorities and duties of a Committee Chairperson are:


a. To ensure the proper implementation of their respective duties;
b. To preside over all meetings of their respective committees;
c. To conduct elections or appoint persons as may be designated to
discharge functions of their respective committees after
consultation with the executive officers; and
d. To report to his respective OIC for proper coordination.

Section 5

Executive officers of any local chapter may not apply as a member of


any Standing Committee.

Section6

Committees may be created by the executive officers as may be


deemed necessary, proper and convenient for the interest of the
organization. The delegation of their authorities and duties may be
lawfully defined by the executive officers.

Section 7

Functions of the Standing Committees are:


a. Grievance
i. To channel and address all the grievances from the local
chapter directly to the President or to the Regional Council for
immediate action;
ii. To respond to the specialized needs of the local chapter; and
iii. To perform such other functions as may be assigned by the
Officer-In-Charge.
b. Academics
i. To organize and coordinate activities and projects with regards
to current events and issues in the accounting professions;
and
ii. To perform such other functions as may be assigned by the
Officer-In-Charge.
c. Non Academics
i. To plan and coordinate activities for the development of social,
physical and cultural awareness of its members; and
ii. To perform such other functions as may be assigned by the
Officer-In-Charge.
d. Finance
i. To devise effective methods of generating funds for the
federation;
ii. To be responsible for the records of the Federation funds;
iii. To be responsible for other committees regarding financial
concerns; and
iv. To perform such other functions as may be assigned by the
Officer-In-Charge.
e. Membership
i. To keep a complete list of the directories of the members the
organization;
ii. To recruit the JPIA organizations of schools which are not yet
members of the federation;
iii. To handle the membership procedures of the local chapters;
and
iv. To perform such other functions as may be assigned by the
Officer-In-Charge.
f.

Information and Publicity


i. To be responsible for the release of the federation newsletter
at least twice a year;
ii. To handle all publicity, advertisement and promotions of an
activity and /or functions of the federation;

iii. To print hand-outs, minutes of the meetings, financial reports


and annual reports for the members; and
iv. To perform such other functions as may be assigned by the
Officer-In-Charge.
Section 8

Removal of committees shall be manifested in the same way they are


created.

ARTICLE XIII
VACANCIES
Section 1

Vacancies in the executive office by reason of incapacity, resignation,


impeachment, or death shall be filled through special election.
However, if the vacancy is less than six (6) months from the end of the
federation year, the executive officers sitting en banc, through a
majority vote may opt to fill the vacancy through appointment.

Section 2

Vacancies by resignation. Any officer with valid reason or cause may


opt to resign from office in the organization by a written notice
submitted to the executive officers. If a fixed date for resignation is
indicated, such shall not be effective until acted upon by the executive
officers seven (7) days from the receipt of the resignation letter.

Section 3

Vacancies by impeachment. Any elected or appointed officer may be


impeached through a valid reason and due process, which shall be set
forth by the executive officers at the start of the federation year, on
any of the ff grounds:
a. Gross violation of the Constitution, internal rules and regulations of
the organization
b. Grave abuse of authority
c. Immoral acts
d. Gross negligence of duties and responsibilities
e. Gross insubordination
f. Guilt of acts involving moral turpitude
g. Failure to enroll in the semester during his term
h. Lack of independence

Section 4

Vacancies due to failure of elections. The rule on Article XV Section 5


shall be followed.

Section 5

The resigned or impeached officer shall have the duty to efficiently


turn over all pertinent records of the organization within fifteen (15)
days after the effectivity of his resignation or impeachment.

ARTICLE XIV
FUNDS
Section 1

The funds shall emanate from the membership fee of the local
chapters and other fees necessary as agreed by the majority of the
local chapters & executive officers.

Section 2

The collection of the fund and other fees shall be imposed during the
yearly first general meeting.

Section 3

The fund shall be deposited under the name of the organization, in a


bank of good repute, wherein the signatories shall be the President
and the Vice President for Finance. The passbook must be under the
safekeeping of the Vice President for Finance. ATM access to the
fund is prohibited.

Section 4

Disbursements from the fund should only be allowed though the


authorization of the President and Vice President for Finance and
should be subsequently reviewed by the Vice President for Audit with
a careful consideration of the nature of the expenditure.

Section 5

The executive officers shall retain at least five thousand pesos (P5,
000) of the fund at the beginning of the year as the starting fund of the
succeeding executive officers.

ARTICLE XV
ELECTIONS
Section 1

The executive officers sitting en banc shall supervise and conduct the
electoral process of the succeeding officers for the executive office

Section 2

It shall be the duty of the executive officers to conduct the election in


an efficient and effective manner. Such elections shall be based on
procedures duly promulgated by this Constitution and for which the
same shall be announced at least three (3) month prior to the election
date. All questions and conflicts arising form and regarding the
election, as well as the result there of, when ruled by the executive
officers, shall be final and irrevocable.

Section 3

The manner of election shall be through secret balloting.

Section 4

Date, time and place. The executive officers sitting en banc shall
decide on the date, time and place of the election of the succeeding
officers.

Section 5

Any member shall be eligible to be a candidate for regular and special


elections subject to the provisions of this section. Candidates for
officership must conform to the following qualifications and
requirements:
a. He must be a bona fide member of any JPIA Local Chapter duly
recognized and accredited by the organization for at least a year;
b. He must be an accounting student with good moral character;
c. He must have been able to attend at least three (3) activities of the
organization in the current year;
d. He must have a general weighted average of at least 2.5 (for local
chapters with a grading system of 1.00 <highest> to 3.00
<lowest>) or 2.00 (for local chapters with a grading system of 4.00
<highest> to 1.00 <lowest>) and must not have any failing grades
in all subjects taken.
e. He must not hold any major position in any organization that may
hinder his responsibilities.
f. He must submit the following requirements:

1. Duly accomplished candidacy form.


2. Endorsement from the JPIA President noted by the JPIA
Adviser or College Dean.
3. Certificate of good moral character from the school or
university;
4. Certificate of grades or temporary transcript of records; and
5. Two pieces of 2 x 2 pictures, wearing business attire with
white background.
Section 6

The candidate who garnered the higher number of votes as opposed


to his opponents for the same position shall be declared winner. In
case of lone candidate, he must acquire at least 2/3 votes of the
qualified voters present during the election.

Section 7

Special Elections. Special elections may be called upon in case of


failure of elections and shall be subject to the same rules as that of the
regular elections.

Section 8

An executive officer shall occupy his position for a maximum of two (2)
years.

ARTICLE XVI
AMENDMENTS OR REVISIONS
Section 1

There shall be a Constitutional Commission composed of a


chairperson and five (5) commissioners. Two members of the
commission shall be alumni of the organization and three will come
from the local chapters of the current federation year.

Section 2

The Constitutional Commission, after application of Sections 5 and 6


of this article shall be vested with the exclusive power to revise and
amend the constitution. It shall function as an independent
constitutional body.

Section 3

The Constitutional Commission members shall be appointed by the


executive officers sitting en banc. Removal from the office shall be
manifested in the same way they were appointed.

Section 4

Any amendments to or revisions to the Constitution may be proposed


by any member of any local chapter upon a written request of such
member, stating the reasons thereto.

Section 5

Any request for amendments and revisions as well as proposed


amendments must initially be reviewed by the executive officers and
then forwarded to the Constitutional Commission for discussion,
editing and final approval.

Section 6

The Constitutional Commission shall have the right to debunk any


proposed revisions and amendments, submitted to them by the
executive officers, which are deemed unnecessary. The Constitutional
Commission shall have the final decision on any inclusions and
exclusions to the constitution, after application of section 5 of this
article, regardless of the executive officers decision post initial
approval.

Section 7

Proposed amendments and revisions of this Constitution shall be


approved by the majority of the Constitutional Commission before the
presentation to the assembly for ratification.

Section 8

Proposed amendments and revisions shall be valid and shall form an


integral part of this Constitution when presented and ratified by the
assembly in a meeting called for such purpose.

Section 9

There shall be no amendments or revisions to this Constitution within


three (3) years from its ratification

ARTICLE XVII
TRANSITIONAL PROVISIONS
Section 1

The recently elected Vice President for Communications and District


Coordinators for West and North last February 12, 2006 will be the
new Vice President for Information and Publicity and Vice President
for Communications West and South respectively.

Section 2

The vacant positions of the District Coordinators for South and East
will be automatically the vacant post for the Vice President for
Communications South and East.

This Constitution of the National Federation of Junior Philippine Institute of


Accountants National Capital Region was last ratified on March 19, 2006, the
last Presidents Meeting of the Federation Year 2005-2006 at Review School of
Accountancy (ReSA).
Therefore, be it resolved as it is resolved that the above Constitution is ratified
and shall be effective beginning the Federation Year 2006-2007.

Conrad Allan M. Alviz


Chairperson

Jayson V. Lu
Commissioner

Joseph V. Albania
Commissioner