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REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

CIRCULAR

T0

:

No. :
Date:

2015-002
MAR 0 9 2015

All Heads of Departments, Bureaus, Offices, Agencies and Instrumentalities
of National Government Agencies, Managing Heads of Government-Owned
and/or Controlled Corporation, Heads of Financial Management
Services/Comptrollership Departments, Heads of Accounting Units; Heads of
Budget Units; COA Assistant Commissioners, COA Directors, COA Auditors,
and All Others Concerned.

SUBJECT:

Supplementary guidelines on the preparation of financial statements and
other financial reports, the transitional provisions on the implementation of
the Philippine Public Sector Accounting Standards, and the coding structure

1.0 RATIONALE/PURPOSE
The Unified Accounts Code Structure (UACS), a government-wide coding
framework that provides a harmonized budgetary and accounting code classification,
took effect on January 1, 2014. This was jointly developed by the Department of
Budget and Management (DBM), Commission on Audit (COA), Department of Finance
(DOE) and Bureau of the Treasury (BTr) and was prescribed under COA-DBM-DOF Joint
Circular No. 2013 - 1 dated August 6, 2013.
The account codes in the Revised Chart of Accounts for National Government
Agencies prescribed under COA Circular No. 2013-002 dated January 30, 2013, as
amended by COA Circular No. 2014-003 dated April 15, 2014, were adopted as an
integral part of the UACS or the object codes.
COA Resolution No. 2014-003 dated14n ary 24, 2014 prescribed the adoption
of 25 Philippine Public Sector Accounting Standards (PPSASs) effective January 1,
2014. These PPSASs were based on International Public Sector Accounting Standards
(IPSASs) which were published in the 2012 Handbook of International Public Sector
Accounting Pronouncements of the International Public Sector Accounting Standards
Board. Each IPSAS provides transitional guidelines on the proper implementation of
the IPSASs.

In view of these developments, there is a need to issue this Circular to
prescribe the guidelines on the:
1.1 preparation of the financial statements and other related financial reports
required for submission to COA and other oversight agencies for the reporting
period ending December 31, 2014 and onwards;
1.2 coding structure to be used for CY 2014 financial statements in accordance with
the UACS; and
1.3 implementation of the PPSASs in accordance with the IPSASs transitional
provisions.

2.0 COVERAGE
This Circular covers public sector entities, such as, the National Government
Agencies (NGAs) and Government-Owned and/or Controlled Corporations (GOCCs)
maintaining Special Accounts in the General Fund (SAGF). GOCCs not maintaining
SAGF and Local Government Units (LGUs) shall be covered by separate guidelines.

3.0 DEFINITIONS
For the purpose of this Circular, the following terms shall be construed to
mean as follows:
3.1 Entities — refer to NGAs and GOCCs maintaining SAGF. These may be a group of
NGAs and GOCCs combined as a single entity (e.g. central and regional offices
including their operating units)
3.2 NGAs — refers to the various units of the Government, including a department,
bureau, office and instrumentality.
s a stock or nonstock corporation,
3.3 GOCCs - refers to any agency organ
vested with functions relating to public needs whether governmental or
proprietary in nature, and owned by the Government of the Republic of the
Philippines directly or through its instrumentalities either wholly or, where
applicable as in the case of stock corporations, to the extent of at least a
majority of its outstanding capital stock.
3.4 Fund cluster — refers to an accounting entity (similar to a bank account) for
recording expenditures and revenues associated with a specific activity for which
accounting records are maintained and periodic financial reports are prepared.

4.0 GENERAL GUIDELINES
4.1 The components of the financial statements, pursuant to PPSAS 1, are as follows:
a.

Statement of Financial Position (Annexes A and Al)

b.
c.
d.
e.
f.

Statement of Financial Performance (Annexes B and B1)
Statement of Cash Flows (Annexes C and C1)
Statement of Changes in Net Assets/Equity (Annex D)
Statement of Comparison of Budget and Actual Amounts(Annex E)
Notes to Financial Statements comprising a summary of significant
accounting policies and other explanatory notes

4.2 For the purpose of preparing the Annual Financial Report (AFR) and the annual
audit reports (AARs) for CY 2014, all NGAs shall submit to the COA Auditors and
the Government Accountancy Sector (GAS), COA, the detailed financial
statements and trial balances consolidated by fund cluster as follows:

a. Regular Agency Fund
b. Foreign Assisted Projects Fund
c. Special Accounts - Locally Funded/Domestic Grants Fund
d. Special Accounts - Foreign Assisted/Foreign Grants Fund
e. Internally Generated Funds
f. Business Related Funds
g. Trust Receipts/Inter-Agency Transferred Funds (IATF)

4.3 NGAs are required to upload the soft copies of the above required financial
statements at the COA website (www.coa.gov.ph)
4.4 GOCCs, such as NTA and PCA, shall submit to the COA Auditors and the
Government Accountancy Sector (GAS), COA, the trial balances and financial
statements stated in 4.2 of the SAGF as required by law, and upload the soft
copies of the same at the COA website.
4.5 The Budget and Financial Accountability

ts (BEARs) prescribed under COA
DBM Joint Circular No. 2014-1 dated July 2, 2014 shall also be submitted to the

GAS, COA and Agency's COA Auditor, in addition to the financial statements and
reports stated in 4.1 and 4.2.
4.6 The NGAs, including the NTA and PCA, are likewise required to upload the BFARs
at the COA website following the deadlines prescribed in the COA-DBIVI Joint
Circular No. 2014-1 dated July 2, 2014.

4.7 The fund clusters and fund codes as prescribed in the UACS Manual per DBMCOA-DOF Joint Circular No. 2013-1, as amended by DBM-COA-DOF Joint Circular
No. 2014-1 dated November 7, 2014, shall be used.
4,8 Upon the effectivity of this Circular, the following revised forms and registries
shall be used/maintained by the NGAs, including the NTA and PCA for their SAGF,
to facilitate the monitoring of budget information and the preparation of the
budget and accounting reports,:
a.
b.

Obligation Request and Status (ORS)

c.

Registry of Revenue and Other Receipts (RROR)
Registry of Appropriations and Allotments (RAPAL)

d.
e.
f.

Budget Utilization Request and Status (BURS)

Registry of Allotments, Obligations and Disbursements (RAOD)
Registry of Budget, Utilization and Disbursements (RBUD)

4.9 The guidelines on the implementation of PPSAS transitional provisions under
paragraphs 6.18 to 6.1m shall be implemented.

5.0 SPECIFIC GUIDELINES
5.1 All NGAs shall prepare and submit for the CY 2014 one set of financial statements
for all funds (combined all funds) as enumerated in paragraph 4.1 as their general
purpose financial statements.
5.2 The NTA and PCA shall submit the financial statements of the SAGF as stated
paragraph 4.4.
5.3 The Statement of Management Responsibility (Appendix A) shall be attached to
the financial statements.
5.4 To serve as guide to preparers of financial statements, a basic model or pro-forma
Notes to Financial Statements shall be included in the Government Accounting
Manual (GAM).

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5.5 The guidelines in the submission of the financial statements and trial balances
for the preparation of the CY 2014 AFR and annual audit reports are as follows:
a. All the financial statements, except the Notes to Financial Statements, and
the trial balances shall be consolidated at the cluster level as follows:
1. Regular Agency Fund consisting of:
a.

General Fund — New General Appropriations
b. General Fund — Continuing Appropriations
c. General Fund — Supplemental Appropriations
d. General Fund —Automatic Appropriations
e. General Fund — Unprogrammed Funds

2. Foreign Assisted Projects Fund consisting of:
a. General Fund — New General Appropriations
b. General Fund — Continuing Appropriations
c. General Fund — Unprogrammed Funds
3. Special Accounts - Locally Funded/Domestic Grants Fund
4. Special Accounts - Foreign Assisted/Foreign Grants Fund
5. Internally Generated Funds (Off-Budgetary Funds — Retained
Income Funds)
6. Business Related Funds
7. Trust Receipts/Inter-Agenc
nsferred Fund (IATF)
a. Receipts Deposited with the National Treasury other
than IATF
b.

Receipts Deposited with Authorized Government
Depository Banks (AGDB)

b. Pursuant to Executive Order No. 292 series of 1987, instituting the 1987
Administrative Code, the financial statements and trial balances enumerated
in paragraph 4.1 shall be submitted to GAS, COA and the Agency's COA
Auditor on or before February 14, 2015. In addition, the printed copies of the
detailed financial statements (Annexes Al, B1 and C1) shall be submitted to
GAS, COA and electronic copies uploaded to the COA website.

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5.6 The following are the revised budget forms and registries to be used/maintained
by NGAs:
a. Obligation Request and Status (Annex F)
1. This form shall be used for:
a. Regular Agency Fund,
b. Foreign Assisted Projects Fund,
c. Special Accounts - Locally Funded/Domestic Grants Fund, and
d. Special Accounts - Foreign Assisted/Foreign Grants Fund.
2. The ORS shall be prepared by the Requesting/Originating Office based on
their approved budget allocation per General Appropriations Act (GAA)
and other budget laws/authority.
3. The Funding Source Code segmented by Fund Cluster, Fund
Authorization, Major Final Output, Program/Activity/Project, and Major
Programs/Projects shall be indicated on the face of the ORS using the
UACS Object Code.
4. Section C of the ORS shall serve as a subsidiary record for obligation to be
maintained by the Budget Unit. It shall contain the amounts of obligation,
actual disbursements/payments, and balances of due and demandable
obligations and not yet due and demandable obligations.
b. Budget Utilization Request and Status (Annex G)
1. This form shall be used for:
a.

nded/Domestic Grants Fund, specifically
Special Accounts - Loca
for income collections of agencies constituted as special accounts

b.
c.

Internally Generated Funds

Business Related Funds, and
d. Trust Receipts/IATF.
2. This shall be prepared by the Requesting/Originating Offices based on
their approved budget allocations for off budgetary and custodial funds.
3. Section C of the BURS shall serve as a subsidiary record for budget
utilization to be maintained by the Budget Unit. It shall contain the
amounts of budget utilizations, actual disbursements/payments, and
balances of due and demandable utilizations and not yet due and
demandable utilizations.
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c.

Registry of Revenue and Other Receipts (Annex H, Hl-H4) - This shall be
kept by the Budget Unit of the entity and shall be maintained by fund cluster
as provided in paragraph 5.5.a.

d. Registry of Appropriations and Allotments (Annex I) - This shall be
maintained to monitor the balance of unreleased appropriations for the
following funds:
1. Regular Agency Fund,
2. Foreign Assisted Projects Fund,
3. Special Accounts - Locally Funded/Domestic Grants Fund, and
4. Special Accounts - Foreign Assisted/Foreign Grants Fund.
e. Registry of Allotments, Obligations and Disbursements (Annex J) - This shall
be used to monitor the unobligated allotments and unpaid obligations (due
and demandable obligations and not yet due and demandable obligations)
for the following funds:
1. Regular Agency Fund,
2. Foreign Assisted Projects Fund,
3. Special Accounts - Locally Funded/Domestic Grants Fund, and
4. Special Accounts - Foreign Assisted/Foreign Grants Fund.
f.

Registry of Budget, Utilization and Disbursements (Annex K) - This shall be
maintained to monitor the unutilized budget and unpaid utilizations (due and
demandable utilizations and not yet due and demandable utilizations) for the
following funds:
1. Special Accounts - Locally Fun. 44S Domestic Grants Fund, specifically for
income collections of agencies constituted as special accounts
2. Internally Generated Funds
3. Business Related Funds, and
4. Trust Receipts/IATF.

6.0 GUIDELINES ON THE IMPLEMENTATION OF PPSASs TRANSITIONAL PROVISIONS
6.1. The guidelines for the implementation of the PPSAS transitional provisions are as
follows:
a. Presentation of Financial Statements (PPSAS 1)
1. Considering the significant changes in the accounting policies as a result
of the first time adoption of the PPSAS in CY 2014, comparative

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information for CY 2013 and CY 2014 is not required. Thus, the CY 2014
financial statements shall reflect CY 2014 balances only. After CY 2014,
comparative information for the current and immediately preceding year
shall be reflected in the FS.
2.

The effects of the changes in the accounting policies/estimates for all
accounts as result of the first time adoption of the PPSAS shall be
disclosed.

3.

However, agencies may prepare comparative FS with proper disclosure, if
required for other purposes.

b.

Borrowing Costs (PPSAS 5). The entity shall capitalize only those borrowing
costs incurred after January 1, 2014 that meets the criteria for capitalization.

c.

Consolidated Financial Statements (PPSAS 6) and Interests in Joint Venture
(PPSAS 8). Entities with controlled entities or interest in joint ventures which
are required to prepare consolidated financial statements are allowed up to
three years from January 1, 2014 to fully eliminate the balances and
transactions between entities within the economic entity.

d.

Leases (PPSAS 13)
1. Entities which have pre-existing leases shall determine whether these are
finance or operating leases.
2. The entity shall recognize a lease classified as a finance lease
retrospectively in accordance with PPSAS 3, Accounting Policies, Changes
in Accounting Estimates and Errors. Appropriate financial statement
presentation, disclosures and/or adjusting entries shall be
prepared/effected.
3.

However, if an entity do

t have the information necessary to apply
the amendments retrospectively, it shall:
a.

Apply the amendments to those leases on the basis of the facts and
circumstances existing as of January 1, 2014; and

b.

Recognize the asset and liability related to the lease classified as
finance lease at their fair values (FVs) on that date; any difference
between those FVs is recognized in accumulated surplus/(deficit).

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e. Investment Property (PPSAS 16)
1.

The entity shall recognize the effect of the initial recognition of
investment property acquired before CY 2014 as an adjustment to the
opening balance of "Accumulated Surplus/(Deficit)" for CY 2014.

2.

The entity shall also recognize the accumulated depreciation and
accumulated impairment losses that relate to the depreciable
investment property, as if it had always applied those accounting
policies.

3.

If the investment property is an existing asset or was previously
recognized as asset of an entity other than investment property,
recomputation of the accumulated depreciation and carrying amount
shall be made before effecting the reclassification.

4.

The estimated useful life and the estimated residual value used for
Property, Plant and Equipment (PPE) shall be applied to depreciable
investment property.

f. Property, Plant and Equipment (PPSAS 17)
1.

Public Infrastructures
a.

An entity shall recognize the cost and the related accumulated
depreciation and impairment losses of existing public infrastructure
assets based on the data in the Registry of Public Infrastructures
(RPIs) previously maintained under the NGAS and the estimated
useful life as may be determined by competent authority, if
practicable. The RPIs shall no longer be maintained.

b.

If not practicable, thee IJlternative approach of depreciated
replacement cost approach may be used to determine the cost and
the accumulated depreciation. The Depreciated Replacement Cost
Approach is an approach used to determine the value in use of a
non-cash generating asset. Under this approach, the present value of
the remaining service potential of an asset is determined as the
depreciated replacement cost of the asset. The replacement cost of
an asset is the cost to replace the asset's gross service potential. This
cost is depreciated to reflect the asset in its used condition.

c.

The estimated life of the public infrastructure assets shall be 20-40
years. Based on this life span, the entity shall prepare the specific
estimated useful life for each specific assets based on their
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experience, copy furnished the Agency COA Auditor and the
Government Accountancy Sector, COA.
d. The effect on the recognition of the public infrastructure assets shall
be applied retrospectively or directly to "Accumulated
Surplus/(Deficit)".
e.

Starting January 1, 2014 an entity is allowed up to five years to fully
comply with the provisions of PPSAS 1.7.

2. PPE controlled but not owned by the entity
a.

An entity shall, in accordance with PPSAS 17, recognize the cost and
the related accumulated depreciation and impairment losses of
existing PPE which were not previously recognized due to absence of
ownership/title based on contract, memorandum of agreements and
other reasons.

b.

If no documents are available, an entity shall recognize the cost of
the PPE based on fair value as of: (a) the date of the acquisition, it
available, or (b) January 1, 2014, or (c) at the date the FV was
determined.

c.

For PPE acquired in an exchange of asset, initial measurement shall
be applied prospectively or only to future transactions, as follows:
• The cost of such an item of PPE is measured at FV unless (a) the
exchange transaction lacks commercial substance, or (b) the FV of
neither the asset received nor the asset given up is reliably
measurable.
® The acquired item is me iftd in this way even if an entity cannot
immediately derecognize the asset given up.
• If the acquired item is not measured at FV, its cost is measured at
the carrying amount of the asset given up.

3.

The effect on the recognition of depreciation as a result of the change in
the estimated residual value to 5 per cent of the cost shall be applied
prospectively.

4.

The estimated useful lives of PPE prescribed under COA Circular No.
2003-007 dated December 11, 2003, as amended, shall continue to be
used until revoked/amended.
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5.

The accounting policy on tangible assets with serviceable life of more
than one year but small enough to be considered as PPE as provided
under COA Circular No. 2005-002 dated April 14, 2005, which revoked
the threshold of P10,000 for semi-expendable items, shall continue to
be applied until revoked/amended.

Provisions, Contingent Liabilities and Contingent Assets (PPSAS 19).
1. Entities shall adjust the opening balance of "Accumulated
Surplus/(Deficit)" for the Cy 2014 to recognize the provisions, if
applicable and practicable. If not practicable, this fact shall be disclosed in
the notes to financial statements.
h.

Impairment of Cash and Non-Cash-Generating Assets (PPSAS 21 and
PPSAS 26).
1. The recognition of impairment and reversal of impairment shall he
applied prospectively.

i.

Revenue from Non-Exchange Transactions (Taxes and Transfers) (PPSAS 23)
1. Revenue generating entities are not required to change their accounting
policies with respect to the recognition and measurement of taxation
revenue for reporting periods beginning on January 1, 2014 and five
years thereafter.
2.

Entities are not required to change their accounting policies with respect
to the recognition and measurement of revenue from non exchange
transactions other than taxation revenue, for reporting periods beginning
on January 1, 2014 and three years thereafter.

3. Changes in accounting policies

%espect to the recognition and

measurement of revenue from non-exchange transactions made before
the expiration of the five-year period permitted for taxation revenue, or
the three-year period permitted for revenue from non-exchange
transactions, other than taxation revenue, shall only be made to better
conform to the accounting policies prescribed in PPSAS 23. Entities may
change their accounting policies with respect to revenue from nonexchange transactions on a class-by-class basis subject to the review and
approval of the Commission on Audit.
4.

When an entity takes advantage of the above transitional provisions for
revenue from non-exchange transactions, that fact shall be disclosed. The

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entity shall also disclose (a) which classes of revenue from non-exchange
transactions are recognized in accordance with PPSAS 23, (b) those that
have been recognized under an accounting policy that is not consistent
with the requirements of PPSAS 23, and (c) the entity's progress towards
implementation of accounting policies that are consistent with PPSAS 23.
The entity shall disclose its plan for implementing accounting policies that
are consistent with PPSAS 23 in the Notes to Financial Statements.
5. When an entity takes advantage of the transitional provisions for a
second or subsequent reporting period, details of the classes of revenue
from non-exchange transactions previously recognized on another basis
but which are now recognized in accordance with PPSAS 23 shall be
disclosed.
j. Agriculture (PPSAS 27).
1. An entity shall recognize the effect of initial recognition of the biological
assets and the produce as an adjustment to the opening balance of
"Accumulated Surplus/(Deficit)" for the period ending December 31,
2014.
k. Financial Instruments (PPSAS 28, 29 and 30).
2. An entity shall apply the transitional provisions in PPSAS 28, 29 and 30,
unless impracticable.
I. Intangible Assets (PPSAS 31)
1. An entity shall apply PPSAS 31 prospectively.
2. Where prior to January 1, 2014,

ng computer software were
recognized as part of PPE and the carrying amount of which can be

determined separately from those of the PPE, these shall be recognized
as intangible assets. The carrying amount as of January 1, 2014 shall he
used in initial recognition. Those that cannot be determined separately
shall continue to be recognized as PPE.

m. Service Concession Arrangements: Grantor (PPSAS 32). A grantor
(government entity) with existing service concession arrangements as of
December 31, 2014 shall recognize and measure service concession assets
and the related liabilities in accordance PPSAS 32 from the effectivity of the
agreement.

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7,0 Saving Clause
Procedural issues and other matters not covered in this Circular shall be
covered by supplemental issuances and/or shall be referred to the Government
Accountancy Sector of the Commission on Audit for resolution.

8.0 REPEALING CLAUSE
All circulars, memoranda and other issuances or parts thereof which are
inconsistent with the provisions of this Circular are hereby rescinded/
repealed/modified accordingly.

9.0 EFFECTIVE DATE
This Circular shall take effect immediately.

MENDOZA
Commissioner
Officer-in-Charge

JOS

A IA

Commiss oner

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Annex A
(NAME OF THE ENTITY)
STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

ASSETS
Current Assets
Cash and Cash Equivalents
Receivables
Inventories
Investments
Other Current Assets
Total Current Assets
Non - Current Assets
Investments
Investment Property
Property, Plant and Equipment
Biological Assets
Intangible Assets
Other Non-Current Assets
Total Non-Current Assets

Note

Amount

6
8
9
7
14

xxx
xxx
xxx
xxx

7
10
11
12
13
14

xxx
xxx
xxx
xxx
xxx
xxx
xxx

xxx
xxx

xxx

Total Assets
LIABILITIES
Current Liabilities
Financial Liabilities
Inter-Agency Payables
e icy
Intra-Agency Payables
Trust Liabilities
Deferred Credits/Unearned Incom
Provisions
Other Payables

19
20
21
22
23

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Total Current Liabilities
Non- Current Liabilities
Financial Liabilities
Trust Liabilities
Deferred Credits/Unearned Income
Provisions
Other Payables
Total Non- Current Liabilities

24
25
26
27

Total Liabilities
NET ASSETS/EQUITY
Accumulated Surplus/(Deficit)
Total Net Assets/Equity

28

Total Liabilities and Net Assets/Equity

14

xxx
xxx
xxx
xxx

Annex Al

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Amount
ASSETS
Current Assets
Cash and Cash Equivalents
Cash on Hand
Cash - Collecting Officer
Petty Cash
Cash in Bank - Local Currency
Cash in Bank - Local Currency, Bangko Sentral Ng Pilipinas
Cash in Bank - Local Currency, Current Account
Cash in Bank - Local Currency, Savings Account
Cash in Bank - Local Currency, Time Deposits
Cash in Bank - Foreign Currency
Cash in Bank - Foreign Currency, Bangko Sentral Ng Pilipinas
Cash in Bank - Foreign Currency, Current Account
Cash in Bank - Foreign Currency, Savings Account
Cash in Bank - Foreign Currency, Time Deposits
Treasury/Agency Cash Accounts
Cash - Treasury/Agency Deposit, Regular
Cash - Treasury/Agency Deposit, Special Ac
Cash - Treasury/Agency Deposit, Trust
Cash - Modified Disbursement System (MD ) egular
Cash - Modified Disbursement System (MDS), Special Account
Cash - Modified Disbursement System (MDS), Trust
Cash - Tax Remittance Advice
Cash - Constructive Income Remittance
Cash Equivalents
Treasury Bills
Receivables
Loans and Receivable Accounts
Accounts Receivable
Allowance for Impairment - Accounts Receivable
Net Value - Accounts Receivable
Notes Receivable
Allowance for Impairment - Notes Receivable
Net Value - Notes Receivable

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ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Loans Receivable - Government-Owned and/or Controlled Corporations
Allowance for Impairment - Loans Receivable - GOCCs
Net Value - Loans Receivable - GOCCs
Loans Receivable - Local Government Units
Allowance for Impairment - Loans Receivable - Local Government Units
Net Value - Loans Receivable - LGUs
Interests Receivable
Allowance for Impairment - Interests Receivable
Net Value - Interests Receivable
Dividends Receivable
Loans Receivable - Others
Allowance for Impairment - Loans Receivable - Others
Net Value - Loans Receivable - Others

XXX

Lease Receivable
Operating Lease Receivable
Allowance for Impairment - Operating Lease Receivable
Net Value - Operating Lease Receivable
Finance Lease Receivable
Allowance for Impairment - Finance Lease Receivable
Net Value - Finance Lease Receivable
Inter-Agency Receivables
Due from National Government Agencies' •
Due from Government-Owned and/or Contr I
Due from Local Government Units
Due from Joint Venture
Intra-Agency Receivables
Due from Central Office
Due from Bureaus
Due from Regional Offices
Due from Operating Units

orporations

xxx
xxx
xxx
xxx
xxx

tF~

Other Receivables
Receivables - Disallowances/Charges
Due from Officers and Employees
Due from Non-Government Organizations/People's Organizations
Other Receivables
Allowance for Impairment - Other Receivables
Net Value - Other Receivables
Inventories
Inventory Held for Sale
Merchandise Inventory

16

xxx
XXX

xxx
xxx
xxx
(xxx)
xxx

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Inventory Held for Distribution
Food Supplies for Distribution
Welfare Goods for Distribution
Drugs and Medicines for Distribution
Medical, Dental and Laboratory Supplies for Distribution
Agricultural and Marine Supplies for Distribution
Agricultural Produce for Distribution
Textbooks and Instructional Materials for Distribution
Construction Materials for Distribution
Property and Equipment for Distribution
Other Supplies and Materials for Distribution
Inventory Held for Manufacturing
Raw Materials Inventory
Work-in-Process Inventory
Finished Goods Inventory
Inventory Held for Consumption
Office Supplies Inventory
Accountable Forms, Plates and Stickers Inventory
Non-Accountable Forms Inventory
Animal/Zoological Supplies Inventory
Food Supplies Inventory
Drugs and Medicines Inventory
Medical, Dental and Laboratory Supplies I
Fuel, Oil and Lubricants Inventory
Agricultural and Marine Supplies Inventory
Textbooks and Instructional Materials Inventory
Military, Police and Traffic Supplies Inventory
Chemical and Filtering Supplies Inventory
Construction Materials Inventory
Other Supplies and Materials Inventory
Investments
Financial Assets at Fair Value Through Surplus or Deficit
Financial Assets Held for Trading
Financial Assets Designated at Fair Value Through Surplus or Deficit
Derivative Financial Assets Held for Trading
Derivative Financial Assets Designated at Fair Value Through Surplus or Deficit
Financial Assets - Held to Maturity
Investments in Treasury Bills - Local
Allowance for Impairment - Investments in Treasury Bills - Local
Net Value - Investments in Treasury Bills - Local
Investments in Treasury Bills - Foreign
Allowance for Impairment - Investments in Treasury Bills - Foreign
Net Value - Investments in Treasury Bills - Foreign

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Amount
xxx

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Investments in Treasury Bonds - Local
Allowance for Impairment - Investments in Treasury Bonds - Local
Net Value - Investments in Treasury Bonds-Local
Investments in Treasury Bonds - Foreign
Allowance for Impairment - Investments in Treasury Bonds - Foreign
Net Value - Investments in Treasury Bonds - Foreign

Amount
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx

Other Current Assets
Advances
Advances for Operating Expenses
Advances for Payroll
Advances to Special Disbursing Officer
Advances to Officers and Employees
Prepayments
Advances to Contractors
Prepaid Rent
Prepaid Registration
Prepaid Interest
Prepaid Insurance
Other Prepayments .
Deposits
Deposit on Letters of Credi
Guaranty Deposits
Other Deposits

xxx

Total Current Assets
Non - Current Assets
Investments
Financial Assets - Held to Maturity
Investments in Treasury Bonds-Local
Allowance for Impairment - Investments in Treasury Bonds - Local
Net Value - Investments in Treasury Bonds - Local
Investments in Treasury Bonds - Foreign
Allowance for Impairment - Investments in Treasury Bonds - Foreign
Net Value - Investments in Treasury Bonds - Foreign
Financial Assets - Others
Investments in Stocks
Investments in Bonds
Other Investments

18

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Investments in GOCCs
Investments in GOCCs
Allowance for Impairment - Investments in GOCCs
Net Value - Investments in GOCCs
Investments in Joint Venture
Investments in Joint Venture
Allowance for Impairment - Investments in Joint Venture
Net Value - Investments in Joint Venture

Amount
xxx
xxx
xxx
xxx
xxx
xxx
(xxx)
xxx
X)0(

Sinking Fund

xxx

Investment Property
Land and Buildings
Investment Property, Land
Accumulated Impairment Losses - Investment Property, Land
Net Value
Investment Property, Buildings
Accumulated Depreciation - Investment Property, Buildings
Accumulated Impairment Losses - Investment Property, Buildings
Net Value
Property, Plant and Equipment
Land
Land
Accumulated Impairment Loss
Net Value
Land Improvements
Land Improvements, Aquaculture Structures
Accumulated Depreciation - Land Improvements, Aquaculture Structures
Accumulated Impairment Losses - Land Improvements, Aquaculture Structures
Net Value
Land Improvements, Reforestation Projects
Accumulated Impairment Losses - Land Improvements, Reforestation Projects
Net Value
Other Land Improvements
Accumulated Depreciation - Other Land Improvements
Accumulated Impairment Losses - Other Land Improvements
Net Value

xxx
xxx
(xxx)
(xxx)
xxx

Infrastructure Assets
Road Networks
Accumulated Depreciation - Road Networks
Accumulated Impairment Losses - Road Networks
Net Value

19

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Flood Control Systems
Accumulated Depreciation - Flood Control Systems
Accumulated Impairment Losses - Flood Control Systems
Net Value
Sewer Systems
Accumulated Depreciation - Sewer Systems
Accumulated Impairment Losses - Sewer Systems
Net Value
Water Supply Systems
Accumulated Depreciation - Water Supply Systems
Accumulated Impairment Losses - Water Supply Systems
Net Value
Power Supply Systems
Accumulated Depreciation - Power Supply Systems
Accumulated Impairment Losses - Power Supply Systems
Net Value
Communication Networks
Accumulated Depreciation - Communication Networks
Accumulated Impairment Losses - Communication Networks
Net Value
Seaport Systems
Accumulated Depreciation - Seaport Systems
Accumulated Impairment Losses - Seaport Systems
Net Value
Airport Systems
Accumulated Depreciation - Airport Systems
Accumulated Impairment Losses - Airport Systems
Net Value
Parks, Plazas and Monuments
and Monuments
Accumulated Depreciation - Parks,
Accumulated Impairment Losses - Par s, Plazas and Monuments
Net Value
Other Infrastructure Assets
Accumulated Depreciation - Other Infrastructure Assets
Accumulated Impairment Losses - Other Infrastructure Assets
Net Value

Amount
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)
xxx

xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)
xxx

xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx

xxx
Buildings and Other Structures
txxx
Buildings
(xxx)
Accumulated Depreciation - Buildings
(xxx)
Accumulated Impairment Losses - Buildings
xxx
Net Value
xxx
School Buildings
(xxx)
Accumulated Depreciation - School Buildings
(xxx)
Accumulated Impairment Losses - School Buildings
xxx
Net Value

20

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Hospitals and Health Centers
Accumulated Depreciation - Hospitals and Health Centers
Accumulated Impairment Losses - Hospitals and Health Centers
Net Value
Markets
Accumulated Depreciation - Markets
Accumulated Impairment Losses - Markets
Net Value
Slaughterhouses
Accumulated Depreciation - Slaughterhouses
Accumulated Impairment Losses- Slaughterhouses
Net Value
Hostels and Dormitories
Accumulated Depreciation - Hostels and Dormitories
Accumulated Impairment Losses - Hostels and Dormitories
Net Value
Other Structures
Accumulated Depreciation - Other Structures
Accumulated Impairment Losses - Other Structures
Net Value
Machinery and Equipment
Machinery
Accumulated Depreciation - Machinery
Accumulated Impairment Losses - Machinery
Net Value
Office Equipment
Accumulated Depreciation - Office Equi
Accumulated Impairment Losses - Office q ipment
Net Value
Information and Communication Technology Equipment
Accumulated Depreciation - Information and Communication Technology Equipment
Accumulated Impairment Losses - Information and Communication Technology Equipment
Net Value
Agricultural and Forestry Equipment
Accumulated Depreciation - Agricultural and Forestry Equipment
Accumulated Impairment Losses - Agricultural and Forestry Equipment
Net Value
Marine and Fishery Equipment
Accumulated Depreciation - Marine and Fishery Equipment
Accumulated Impairment Losses - Marine and Fishery Equipment
Net Value
Airport Equipment
Accumulated Depreciation - Airport Equipment
Accumulated Impairment Losses - Airport Equipment
Net Value

21

Amount
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Communication Equipment
Accumulated Depreciation - Communication Equipment
Accumulated Impairment Losses - Communication Equipment
Net Value
Construction and Heavy Equipment
Accumulated Depreciation - Construction and Heavy Equipment
Accumulated Impairment Losses - Construction and Heavy Equipment
Net Value
Disaster Response and Rescue Equipment
Accumulated Depreciation - Disaster Response and Rescue Equipment
Accumulated Impairment Losses - Disaster Response and Rescue Equipment
Net Value
Military, Police and Security Equipment
Accumulated Depreciation - Military, Police and Security Equipment
Accumulated Impairment Losses - Military, Police and Security Equipment
Net Value
Medical Equipment
Accumulated Depreciation - Medical Equipment
Accumulated Impairment Losses - Medical Equipment
Net Value
Printing Equipment
Accumulated Depreciation - Printing Equipment
Accumulated Impairment Losses - Printing Equipment
Net Value
Sports Equipment
Accumulated Depreciation - Sports Es ,Ire 1 -nt
euipment
Accumulated Impairment Losses - Spo
Net Value
Technical and Scientific Equipment
Accumulated Depreciation - Technical and Scientific Equipment
Accumulated Impairment Losses - Technical and Scientific Equipment
Net Value
Other Machinery and Equipment
Accumulated Depreciation - Other Machinery and Equipment
Accumulated Impairment Losses - Other Machinery' and Equipment
Net Value

Amount
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx

Transportation Equipment
Motor Vehicles
Accumulated Depreciation - Motor Vehicles
Accumulated Impairment Losses - Motor Vehicles
Net Value
Trains
Accumulated Depreciation - Trains
Accumulated Impairment Losses - Trains
Net Value

22

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Aircrafts and Aircrafts Ground Equipment
Accumulated Depreciation - Aircrafts and Aircrafts Ground Equipment
Accumulated Impairment Losses - Aircrafts and Aircrafts Ground Equipment
Net Value
Watercrafts
Accumulated Depreciation - Watercrafts
Accumulated Impairment Losses - Watercraft
Net Value
Other Transportation Equipment
Accumulated Depreciation - Other Transportation Equipment
Accumulated Impairment Losses - Other Transportation Equipment
Net Value

Amount
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx

Furniture, Fixtures and Books
Furniture and Fixtures
Accumulated Depreciation - Furniture and Fixtures
Accumulated Impairment Losses - Furniture and Fixtures
Net Value
Books
Accumulated Depreciation - Books
Accumulated Impairment Losses - Books
Net Value
Leased Assets
, •
Leased Assets, Land
Leased Assets, Buildings and Other Str
uildings and Other Structures
Accumulated Depreciation - Leased As
Accumulated Impairment Losses - Leased Assets, Buildings and Other Structures
Net Value
Leased Assets, Machinery and Equipment
Accumulated Depreciation - Leased Assets, Machinery and Equipment
Accumulated Impairment Losses - Leased Assets, Machinery and Equipment
Net Value
Leased Assets, Transportation Equipment
Accumulated Depreciation - Leased Assets, Transportation Equipment
Accumulated Impairment Losses - Leased Assets, Transportation Equipment
Net Value
Other Leased Assets
Accumulated Depreciation - Other Leased Assets
Accumulated Impairment Losses - Other Leased Assets
Net Value
k

xxx
xxx
xxx
(xxx)

Leased Assets Improvements
Leased Assets Improvements, Land
Accumulated Depreciation - Leased Assets Improvements, Land
Accumulated Impairment Losses - Leased Assets Improvements, Land
Net Value

xxx
xxx
(xxx)

23

(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx

(xxx)

xxx

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Leased Assets Improvements, Buildings
Accumulated Depreciation - Leased Assets Improvements, Buildings
Accumulated Impairment Losses - Leased Assets Improvements, Buildings
Net Value
Other Leased Assets Improvements
Accumulated Depreciation - Other Leased Assets Improvements
Accumulated Impairment Losses - Other Leased Assets Improvements
Net Value
Construction in Progress
Construction in Progress - Land Improvements
Construction in Progress - Infrastructure Assets
Construction in Progress - Buildings and Other Structures
Construction in Progress - Leased Assets
Construction in Progress - Leased Assets Improvements

Amount
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Heritage Assets
Historical Buildings
Accumulated Depreciation - Historical Buildings
Accumulated Impairment Losses - Historical Buildings
Net Value
Works of Arts and Archeological Specimens
Accumulated Depreciation - Works of Arts and Archeological Specimens
Accumulated Impairment Losses - Works of Arts and Archeological Specimens
Net Value
Other Heritage Assets
ets
Accumulated Depreciation - Other Herita
Accumulated Impairment Losses - Otherririge Assets
Net Value

xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx

Service Concession Assets
Service Concession - Road Networks
Accumulated Depreciation - Service Concession - Road Networks
Accumulated Impairment Losses -Service Concession - Road Networks
Net Value
Service Concession - Flood Control Systems
Accumulated Depreciation - Service Concession - Flood Control Systems
Accumulated Impairment Losses - Service Concession - Flood Control Systems
Net Value
Service Concession - Sewer Systems
Accumulated Depreciation - Service Concession - Sewer Systems
Accumulated Impairment Losses - Service Concession - Sewer Systems
Net Value
Service Concession - Water Supply Systems
Accumulated Depreciation - Service Concession - Water Supply Systems
Accumulated Impairment Losses - Service Concession - Water Supply Systems
Net Value

xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx
xxx
(xxx)
(xxx)
xxx

24

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Service Concession - Power Supply Systems
Accumulated Depreciation - Service Concession - Power Supply Systems
Accumulated Impairment Losses - Service Concession - Power Supply Systems
Net Value
Service Concession - Communication Networks
Accumulated Depreciation - Service Concession - Communication Networks
Accumulated Impairment Losses -Service Concession - Communication Networks
Net Value
Service Concession - Seaport Systems
Accumulated Depreciation - Service Concession - Seaport Systems
Accumulated Impairment Losses - Service Concession - Seaport Systems
Net Value
Service Concession - Airport Systems
Accumulated Depreciation - Service Concession - Airport Systems
Accumulated Impairment Losses - Service Concession - Airport Systems
Net Value
Service Concession - Parks, Plazas and Monuments
Accumulated Depreciation - Service Concession - Parks, Plazas and Monuments
Accumulated Impairment Losses - Service Concession - Parks, Plazas and Monuments
Net Value
Other Service Concession Assets
Accumulated Depreciation - Other Service Concession Assets
Accumulated Impairment Losses - Other Service Concession Assets
Net Value
Other Property, Plant and Equipment
Work/Zoo Animals
Accumulated Depreciation - Work/Zoo Animals
Accumulated Impairment Losses - rk/Zoo Animals
Net Value
Other Property, Plant and E
t
Accumulated Depreciation - Ot r roperty, Plant and Equipment
Accumulated Impairment Losses - Other Property, Plant and Equipment
Net Value
Biological Assets
Bearer Biological Assets
Breeding Stocks
Accumulated Impairment Losses - Breeding Stocks
Net Value
Livestock
Accumulated Impairment Losses - Livestock
Net Value
Trees, Plants and Crops
Accumulated Impairment Losses - Trees, Plants and Crops
Net Value

25

Amount
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)
xxx

xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx
xxx
xxx
(xxx)
(xxx)

xxx
xxx
(xxx)
(xxx)

xxx

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Aquaculture
Accumulated Impairment Losses - Aquaculture
Net Value
Other Bearer Biological Assets
Accumulated Impairment Losses - Other Bearer Biological Assets
Net Value
Consumable Biological Assets
Livestock Held for Consumption/Sale/Distribution
Accumulated Impairment Losses - Livestock Held for Consumption/Sale/Distribution
Net Value
Trees, Plants and Crops Held for Consumption/Sale/Distribution
Accumulated Impairment Losses - Trees, Plants and Crops Held for Consumption/Sale/Distribution
Net Value
Agricultural Produce Held for Consumption/Sale/Distribution
Accumulated Impairment Losses - Agricultural Produce Held for Consumption/Sale/Distribution
Net Value
Aquaculture
Accumulated Impairment Losses - Aquaculture
Net Value
Other Consumable Biological Assets
Accumulated Impairment Losses - Other Consumable Biological Assets
Net Value

Amount
xxx
(xxx)
xxx
xxx
xxx
xxx
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx

Intangible Assets
Intangible Assets
Patents/Copyrights
Accumulated Amortization - Patents/Copyrights
Net Value
Computer Software
ftware
Accumulated Amortization - Com
Net Value
Other Intangible Assets
Accumulated Amortization - Other Intangible Assets
Net Value

xxx
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx

Other Non-Current Assets
Acquired Assets
Accumulated Impairment Losses - Acquired Assets
Net Value
Foreclosed Property/Assets
Accumulated Impairment Losses - Foreclosed Property/Assets
Net Value
Forfeited Property/Assets
Accumulated Impairment Losses - Forfeited Property/Assets
Net Value

xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx
xxx
(xxx)
xxx

26

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Confiscated Property/Assets
Accumulated Impairment Losses - Confiscated Property/Assets
Net Value
Abandoned/Surrendered Property/Assets
Accumulated Impairment Losses - Abandoned/Surrendered Property/Assets
Net Value
Other Assets
Accumulated Impairment Losses - Other Assets
Net Value

Amount
xxx
(xxx)

xxx
xxx
(xxx)

xxx
xxx
(xxx)

xxx

Prepayments
Advances to Contractors
Prepaid Rent
Prepaid Registration
Prepaid Interest
Prepaid Insurance
Other Prepayments
Deposits
Deposit on Letters of Credit
Guaranty Deposits
Other Deposits
Total Non-Current Assets
TOTAL ASSETS
LIABILITIES AND NET ASSETS/EQUITY
Liabilities
Current Liabilities
xxx

Financial Liabilities

xxx

Payables
Accounts Payable
Due to Officers and Employees
Internal Revenue Allotment Payable
Notes Payable
Interest Payable
Operating Lease Payable
Finance Lease Payable
Awards and Rewards Payable
Service Concession Arrangements Payable

27

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Amount
xxx
xxx
xxx
xxx
xxx
xxx
(xxx)
xxx
xxx
xxx

Bills/Bonds/Loans Payable
Treasury Bills Payable
Bonds Payable - Domestic
Discount on Bonds Payable - Domestic
Premium on Bonds Payable - Domestic
Bonds Payable - Foreign
Discount on Bonds Payable - Foreign
Premium on Bonds Payable - Foreign
Loans Payable - Domestic
Loans Payable - Foreign
Trust Liabilities
Bail Bonds Payable
Guaranty/Security Deposits Payable
Customers' Deposits Payable

xxx
xxx
xxx
xxx

Other Payables

xxx

Inter-Agency Payables
Due to BIR
Due to GSIS
Due to Pag-IBIG
Due to PhilHealth
Due to NGAs
Due to GOCCs
Due to LGUs
Due to Joint Venture

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Infra-Agency Payables
Due to Central Office
Due to Bureaus
Due to Regional Offices
Due to Operating Units

xxx
xxx
xxx
xxx
xxx

Trust Liabilities
Trust Liabilities
Trust Liabilities - Disaster Risk Reduction and Management Fund

xxx
xxx
xxx

Deferred Credits/Unearned Income
Deferred Finance Lease Revenue
Other Deferred Credits
Unearned Revenue - Investment Property
Other Unearned Revenue

xxx
xxx
xxx
xxx
xxx

Provisions
Pension Benefits Payable
Leave Benefits Payable
Retirement Gratuity Payable
Other Provisions

xxx
xxx
xxx
xxx
xxx

28

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Amount
Other Payables

xxx

Total Current Liabilities

xxx

Non- Current Liabilities
Financial Liabilities
Payables
Notes Payable
Finance Lease Payable
Service Concession Arrangements Payable
Bills/Bonds/Loans Payable
Treasury Bills Payable
Bonds Payable - Domestic
Discount on Bonds Payable - Domestic
Premium on Bonds Payable - Domestic
Net Value
Bonds Payable - Foreign
Discount on Bonds Payable - Foreign
Premium on Bonds Payable - Foreign
Net Value
Loans Payable - Domestic
Loans Payable - Foreign
Trust Liabilities
Bail Bonds Payable
Guaranty/Security Deposits Payable
Customers' Deposits Payable
Other Payables
Trust Liabilities
Trust Liabilities
Trust Liabilities - Disaster Risk Reduction and Management Fund
Deferred Credits/Unearned Income
Deferred Finance Lease Revenue
Other Deferred Credits
Unearned Revenue - Investment Property
Other Unearned Revenue

29

ENTITY NAME
DETAILED STATEMENT OF FINANCIAL POSITION
(ALL FUNDS OR NAME OF FUND)
AS OF DECEMBER 31, 2014

Amount
xxx
xxx
xxx
xxx
xxx

Provisions
Pension Benefits Payable
Leave Benefits Payable
Retirement Gratuity Payable
Other Provisions
Other Payables

XXX

Total Non -Current Liabilities

XXX

Total Liabilities

XXX

Net Assets/Equity
Equity
Accumulated Surplus/(Deficit)

XXX

Total Net Assets/Equity

XXX

XXX

TOTAL LIABILITIES AND NET ASSETS/EQUITY

XXX

30

Annex B
(NAME OF THE ENTITY)
STATEMENT OF FINANCIAL PERFORMANCE
(ALL FUNDS OR NAME OF FUND)
For theYear Ended December 31, 2014

Revenue
Tax Revenue
Service and Business Income
Shares, Grants and Donations
Gains

Note

Amount

29
30
31
39

xxx
xxx
xxx
xxx
xxx

Total Revenue
Less: Current Operating Expenses
Personnel Services
Maintenance and Other Operating Expenses
Financial Expenses
Direct Costs
Non-Cash Expenses

32
33
34
35
36

xxx

Total Current Operating Expens s
Surplus/(Deficit) from Curren

xxx
xxx
xxx
xxx
xxx

xxx

rations
37
38
39
40

Net Financial Assistance/Subsidy
Sale of Assets
Gains
Losses

xxx
xxx
xxx
(xxx)
xxx

Surplus/(Deficit) for the period

31

Annex B1
ENTITY NAME
DETAILED STATEMENT OF FINANCIAL PERFORMANCE
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014

Amount

Revenue
Tax Revenue
Tax Revenue - Individual and Corporation
Income Tax
Professional Tax
Travel Tax
Immigration Tax
Tax Revenue - Property
Estate Tax
Donors Tax
Capital Gains Tax
Tax Revenue - Goods and Services
Import Duties
Excise Tax
Business Tax
Tax on Sand, Gravel and Other Quarry Products
Tax on Delivery Vans and Trucks
Tax Revenue - Others
Documentary Stamp Tax
Motor Vehicles Users' Charge
Other Taxes
Tax Revenue - Fines and Pen

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Taxes on Individual and Corporation

xxx

Property Taxes

xxx

Taxes on Goods and Services

xxx
xxx

Other Taxes
Total Tax Revenue

xxx

Service and Business Income
Service Income
Permit Fees
Registration Fees
Registration Plates, Tags and Stickers Fees
Clearance and Certification Fees
Franchising Fees
Licensing Fees
Supervision and Regulation Enforcement Fees
Spectrum Usage Fees
Legal Fees
Inspection Fees
Verification and Authentication Fees
Passport and Visa Fees
Processing Fees
Fines and Penalties - Service Income
Other Service Income
Total Service Income

XXX

Business Income

32

Annex B1
School Fees
Affiliation Fees
Examination Fees
Seminar/Training Fees
Rent/Lease Income
Communication Network Fees
Transportation System Fees
Road Network Fees
Waterworks System Fees
Power Supply System Fees
Seaport System Fees
Landing and Parking Fees
Income from Hostels/Dormitories and Other Like Facilities
Slaughterhouse Operation
Income from Printing and Publication
Sales Revenue
Less: Sales Discounts
Net Sales
Hospital Fees
Guarantee Income
Fidelity Insurance Income
Dividend Income
Interest Income
Share in the Profit of Joint Venture
Fines and Penalties - Business Income
Service Concession Revenue
Other Business Income
xxx

Total Business Income
Shares, Grants and Dona
Share from National Wealth
Share from PAGCOR/PCSO
Share from Earnings of GOCCs
Grants and Donations
Income from Grants and Donations in Cash
Income from Grants and Donations in Kind
Total Shares, Grants and Donations
Gains
Gain on Initial Recognition of Biological Assets
Gain on Sale of Biological Assets
Gain from Changes in Fair Value Less Cost to Sell of Biological Assets
Gain from Changes in Fair Value Less Cost to Sell of Biological Assets
Gain on Sale of Agricultural Produce

xxx
xxx
xxx
xxx
xxx

Total Gains

xxx

xxx

Total Revenue

33

Annex 81

Less: Current Operating Expenses
Personnel Services
Salaries and Wages
Salaries and Wages - Regular
Salaries and Wages - Casual/Contractual

xxx
xxx
xxx

Total Salaries and Wages
Other Compensation
Personal Economic Relief Allowance (PERA)
Representation Allowance (RA)
Transportation Allowance (TA)
Clothing/Uniform Allowance
Subsistence Allowance
Laundry Allowance
Quarters Allowance
Productivity Incentive Allowance
Overseas Allowance
Honoraria
Hazard Pay
Longevity Pay
Overtime and Night Pay
Year End Bonus
Cash Gift
Other Bonuses and Allowances

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Total Other Compensation
Personnel Benefit Contrib
Retirement and Life Insurance Premiums

xxx

Provident/Welfare Fund Contributions

xxx
xxx
xxx
xxx
xxx

Total Personnel Benefit Contributions

xxx

Pag-IBIG Contributions
Pag-IBIG Contributions
PhilHealth Contributions
Employees Compensation Insurance Premiums

Other Personnel Benefits
Pension Benefits
Retirement Gratuity
Terminal Leave Benefits
Other Personnel Benefits
Total Other Personnel Benefits
xxx

Total Personnel Services
Maintenance and Other Operating Expenses
Traveling Expenses
Traveling Expenses - Local
Traveling Expenses - Foreign

xxx
xxx

Total Traveling Expenses

xxx

Training and Scholarship Expenses
Training Expenses
Scholarship Grants/Expenses
Total Training and Scholarship Expenses

xxx
xxx
xxx

34

Annex B1

Supplies and Materials Expenses
Office Supplies Expenses
Accountable Forms Expenses
Non-Accountable Forms Expenses
Animal/Zoological Supplies Expenses
Food Supplies Expenses
Welfare Goods Expenses
Drugs and Medicines Expenses
Medical, Dental and Laboratory Supplies Expenses
Fuel, Oil and Lubricants Expenses
Agricultural and Marine Supplies Expenses
Textbooks and Instructional Materials Expenses
Military, Police and Traffic Supplies Expenses
Chemical and Filtering Supplies Expenses
Other Supplies and Materials Expenses

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Total Supplies and Materials Expenses
Utility Expenses
Water Expenses
Electricity Expenses
Total Utility Expenses

xxx

Communication Expenses
Postage and Courier Services
.• •
Telephone Expenses
Internet Subscription Expe
Cable, Satellite, Telegraph and Radio Expenses

xxx
xxx
xxx
xxx
xxx

Total Communication Expenses
Awards/Rewards and Prizes
Awards/Rewards Expenses
Prizes

xxx

Total Awards/Rewards and Prizes
Survey, Research, Exploration and Development Expenses
Survey Expenses
Research, Exploration and Development Expenses
Total Survey, Research, Exploration and Development Expenses
Demolition/Relocation and Desilting/Dredging Expenses
Demolition and Relocation Expenses
Desilting and Dredging Expenses
Total Demolition/Relocation and Desilting/Dredging Expenses

xxx
xxx
xxx

xxx
xxx
xxx

Generation, Transmission and Distribution Expenses
Generation, Transmission and Distribution Expenses

xxx

Confidential, Intelligence and Extraordinary Expenses
Confidential Expenses
Intelligence Expenses
Extraordinary and Miscellaneous Expenses

xxx
xxx
xxx

Total Confidential, Intelligence and Extraordinary Expenses

35

xxx

Annex B1
Professional Services
Legal Services
Auditing Services
Consultancy Services
Other Professional Services
xxx

Total Professional Services
General Services
Environment/Sanitary Services
Janitorial Services
Security Services
Other General Services

xxx

Total General Services
Repairs and Maintenance
Repairs and Maintenance - Investment Property

xxx

Repairs and Maintenance - Land Improvements

xxx

Repairs and Maintenance - Infrastructure Assets

xxx

Repairs and Maintenance - Buildings and Other Structures
Repairs and Maintenance - Machinery and Equipment

xxx
xxx

Repairs and Maintenance - Transportation Equipment

xxx

Repairs and Maintenance - Furniture and Fixtures

xxx

Repairs and Maintenance - Leased Assets

xxx

Repairs and Maintenance - Leased Assets Improvements

xxx

Restoration and Maintenance - Heritage Assets

xxx

Repairs and Maintenance - Other Property, Plant and Equipment

xxx

Total Repairs and Maintenance

xxx

Taxes, Insurance Premiums andel r Fees
Taxes, Duties and Licenses

xxx

Fidelity Bond Premiums

xxx

Insurance Expenses

xxx

Total Taxes, Insurance Premiums and Other Fees

xxx

Labor and Wages
Labor and Wages

xxx

Other Maintenance and Operating Expenses
Advertising Expenses
Printing and Publication Expenses

xxx
xxx

Representation Expenses

xxx

Transportation and Delivery Expenses

xxx

Rent/Lease Expenses
Membership Dues and Contributions to Organizations

xxx

Subscription Expenses

xxx

Donations
Litigation/Acquired Assets Expenses

xxx

Other Maintenance and Operating Expenses

xxx

Total Other Maintenance and Other Operating Expenses

xxx

xxx

xxx

Total Maintenance and Other Operating Expenses

xxx

Financial Expenses
Financial Expenses
xxx

Management Supervision/Trusteeship Fees

36

Annex B1
Interest Expenses
Guarantee Fees
Bank Charges
Commitment Fees
Other Financial Charges
Total Financial Expenses

xxx

Non-Cash Expenses
Depreciation
Depreciation - Investment Property
Depreciation - Land Improvements
Depreciation - Infrastructure Assets
Depreciation - Buildings and Other Structures
Depreciation - Machinery and Equipment
Depreciation - Transportation Equipment
Depreciation - Furniture, Fixtures and Books
Depreciation - Leased Assets
Depreciation - Leased Assets Improvements
Depreciation - Heritage Assets
Depreciation - Service Concession Assets
Depreciation - Other Property, Plant and Equipment
Total Depreciation
Amortization
Amortization - Intangible Assets
Impairment Loss
o Maturity
Impairment Loss - Financial Assets
Impairment Loss - Loans and Receivab es
Impairment Loss - Lease Receivables
Impairment Loss - Investments in GOCCs
Impairment Loss - Investments in Joint Venture
Impairment Loss - Other Receivables
Impairment Loss - Inventories
Impairment Loss - Investment Property
Impairment Loss - Property, Plant and Equipment
Impairment Loss - Biological Assets
Impairment Loss - Intangible Assets
Impairment Loss - Investments in Associates
Impairment Loss - Other Assets
xxx

Total Impairment Loss
Losses
Loss on Sale of Biological Assets
Loss on Sale of Agricultural Produce
Loss on Initial Recognition of Biological Assets
Total Losses
Total Non-Cash Expenses

Current Operating Expenses

xxx

Surplus (Deficit) from Current Operations

xxx

37

Annex 81
Financial Assistance/Subsidy from NGAs, LGUs, GOCCs
Subsidy from National Government
Subsidy from other NGAs
Assistance from Local Government Units
Assistance from Government-Owned and/or Controlled Corporations
Subsidy from Other Funds
Total Financial Assistance/Subsidy from NGAs, LGUs, GOCCs

xxx
xxx
xxx
xxx
xxx
xxx

Less: Financial Assistance/Subsidy to NGAs, LGUs, GOCCs, NGOs/POs
Subsidy to NGAs (for BTr only)
Financial Assistance to NGAs
Financial Assistance to Local Government Units
Budgetary Support to GOCCs
Financial Assistance to NGOs/POs
Subsidies - Others

xxx
xxx
xxx
xxx
xxx
xxx

Total Financial Assistance/Subsidy to NGAs, LGUs, GOCCs

xxx
XXX

Net Financial Assistance/Subsidy
Other Non-Operating Income
Sale of Assets
Sale of Garnished/Confiscated/Abandoned/Seized Goods and Properties
Gains
Gain on Foreign Exchange (F(RREX
Gain on Sale of Investments
Gain on Sale of Investment Prope
Gain on Sale of Property, Plant and Equipment
Gain on Sale of Intangible Assets

xxx

Other Gains

xxx
xxx
xxx
xxx
xxx
xxx

Total Gains

xxx

Losses
Loss on Foreign Exchange (FOREX)
Loss on Sale of Investments
Loss on Sale of Investment Property
Loss on Sale of Property, Plant and Equipment
Loss on Sale of Intangible Assets
Loss on Sale of Assets
Loss of Assets
Loss on Guaranty
Other Losses

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Total Losses

Surplus (Deficit) for the period

XXX

38

Annex C

(NAME OF THE ENTITY)
STATEMENT OF CASH FLOWS
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014

Note

Amount

Cash Inflows
Receipt of Notice of Cash Allocation
Collection of Income/Revenues
Receipt of Assistance and Subsidy from Other NGAs, LGUs and GOCCs
Collection of Receivables
Receipt of Inter-Agency Fund Transfers
Receipt of Intra-Agency Fund Transfers
Trust Receipts
Other Receipts
Adjustments
Total Cash Inflows

29
30
31
32
33
34
35
36
37

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Cash Outflows
Replenishment of Negotiated MDS Checks (for BTr)
Remittance to National Treasury
Payment ofExpenses
Purchase of Inventories
Purchase of Consumable Biological Ass s
Grant of Cash Advances
Prepayments
Refund of Deposits
Payment of Accounts Payable
Remittance of Personnel Benefit Contributions and Mandatory Deductions
Grant of Financial Assistance/Subsidy
Release of Inter-Agency Fund Transfers
Release of Intra-Agency Fund Transfers
Other Disbursements
Reversal of Unutilized NCA
Adjustments
Total Cash Outflows

38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53

Cash Flows From Operating Activities

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Net Cash Provided by (Used in) Operating Activities

xxx

Cash Flows from Investing Activities

xxx

Cash Inflows
Proceeds from Sale of Investment Property
Proceeds from Sale/Disposal of Property, Plant and Equipment
Sale of Investments
Receipt of Cash Dividends
Proceeds from Matured/Return of Investments
Collection of Long-Term Loans
Proceeds from Sale of Other Assets
Total Cash Inflows

39

54
55
56
57
58
59
60

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Cash Outflows
Purchase/Construction of Investment Property
Purchase/Construction of Property, Plant and Equipment
Investments
Purchase of Bearer Biological Assets
Purchase of Intangible Assets
Grant of Loans
Total Cash Outflows

61
62
63
64
65
66

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

Net Cash Provided by (Used in) Investing Activities
Cash Flows From Financing Activities
Cash Inflows
Proceeds from issuance of bills and bonds
Proceeds from Domestic and Foreign Loans
Total Cash Inflows

67
68
xxx

Cash Outflows
Payment of Long-Term Liabilities
Redemption of Bills/Bonds Issued
Payment of Interest Expense (BTR/NG Debt)
Total Cash Outflows
Net Cash Provided by (Used in) Financing Activities
Increase (Decrease) in Cash and Cash Equivalents
Effects of Exchange Rate Changes on Cash and Cash Equivalents
Cash and Cash Equivalents, January 1, 2014
Cash and Cash Equivalents, December 31, 2014

40

Annex C1
(NAME OF THE ENTITY)
STATEMENT OF CASH FLOWS
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014

Amount
Cash Flows From Operating Activities
Cash Inflows
Receipt of Notice of Cash Allocation
Receipt of Notice of Cash Allocation
Receipt of Notice of Transfer of Cash Allocation
Receipt of NCA for Trust and other receipts
Receipt of Working Fund for Foreign-Assisted Projects

xxx

xxx
xxx
XXX

xxx

Collection of Income/Revenues

xxx

Collection of tax revenue

xxx
xxx
xxx
xxx
xxx

Collection of service and business income
Collection of other income
Receipt of shares, grants and donations
Receipt of prior years' income
Receipt of Assistance and Subsidy from Other NGAs, LGUs and GOCCs
Subsidy from Other National Government Agencies
Assistance from Local Government Units
Assistance from Government-Owned and/or Controlled Corporations

xxx
xxx
xxx
xxx

Collection of Receivables
Collection of loans and receivables
Collection of lease receivables
Collection of receivable from audit disallowances
Collection of other receivables

xxx
xxx
xxx
xxx

Receipt of Inter-Agency Fund Transfers
Receipt of cash for the account of NGAs/ GUs/GOCCs
projects from NGAs/LGUs/GOCCs
Receipt of funds for the implementa'tio
nsactions
Receipt of funds for other inter-agen

xxx
xxx
xxx

Receipt of Intra-Agency Fund Transfers
Receipt of funds from CO/Bureaus/ROs/Ous for implementation of programs/projects
Receipt of working fund for foreign-assisted projects
Receipt of funds for other intra-agency transactions

xxx
xxx

Trust Receipts
Receipt of Disaster Risk Reduction and Management Fund
Receipt of bail bonds
Receipt of guaranty/security deposits
Receipt of customers' deposits
Collection of other trust receipts

xxx
xxx
xxx
xxx
xxx

xxx

Other Receipts
Advance collection of income
Receipt of deposits on Letter of Credits
Receipt of refund of guaranty deposits
Receipt of payment for liquidated damages
Unused Petty Cash Fund
Other deferred credits
Refund of overpayment of Personnel Services
Refund of overpayment of Maintenance and Other Operating Expenses
Receipt of refund of cash advances
Proceeds from terminated treasury bills
Collection from trust receipts from entities other than NGAs/LGUs/GOCCs
Other miscellaneous receipts
Adjustments
Restoration of cash for cancelled/lost/stale checks/ADA
Restoration of cash for unreleased checks
Other adjustments - Inflow

xxx

xxx

xxx
xxx

xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx
xxx

xxx
xxx
xxx
xxx
xxx

xxx
xxx
xxx
xxx

Total Cash Inflows
41

Cash Outflows
Replenishment of Negotiated MDS Checks (for BTr)

xxx

Remittance to National Treasury

xxx

Payment of Expenses
Payment of personnel services
Payment of maintenance and other operating expenses
Payment of financial expenses
Payment of expenses pertaining to/incurred in the prior years
Liquidation of prior year's cash advances

xxx
xxx
xxx
xxx
xxx
xxx

Purchase of Inventories
Purchase of inventories for sale
Purchase of inventories for distribution
Purchase of inventory held for consumption
Purchase of raw materials inventory

xxx
xxx
xxx
xxx
xxx

Purchase of Consumable Biological Assets
Purchase of livestock held for consumption/sale/distribution
Purchase of trees, plants and crops held for consumption/sale/distribution
Purchase of aquaculture
Purchase of other consumable biological assets
Grant of Cash Advances
Advances for operating expenses
Advances for payroll
Advances for special purpose/time-bound undertakings
Advances to officers and employees
L
Prepayments
Advances to Contractors for repair and maintenance of property, plant and equipment (not capitalize
Prepaid Rent
Prepaid Registration
Prepaid Interest
Prepaid Insurance
Other Prepayments

xxx
xxx
xxx
xxx
xxx
xxx
xxx

Refund of Deposits
Payment of deposits on letter o
Payment of guaranty deposits
Payment of other deposits

xxx
xxx
xxx
xxx

s

xxx

Payment of Accounts Payables
Remittance of Personnel Benefit Contributions and Mandatory Deductions
Remittance of taxes withheld not covered by TRA
Remittance to GSIS/Pag-IBIG/PhilHealth
Remittance of personnel benefits contributions
Remittance of other payables
Grant of Financial Assistance/Subsidy
Subsidy to NGAs
Grant of financial assistance to NGAs/LGUs/GOCCs
Grant of financial assistance to NG0s/POs
Payment of Internal Revenue Allotment
Grant of other subsidies

xxx
xxx
xxx
xxx
xxx
xxx

Release of Inter-Agency Fund Transfers
Advances to Procurement Service
Advances to other NGAs/GOCCs/LGUs for purchase of goods/services as authorized by law
Release of funds to NGAs, GOCCs, LGUs for the implementation of projects
Release of other inter-agency fund transfers

xxx
xxx
xxx
xxx
xxx

Release of Intra-Agency Fund Transfers
Issuance of Working Fund to foreign service posts and regional consular offices
Issuance of NTCA by CO/ROs to ROs/OUs
Issuance of funding checks by HO/CO/ROs to ROs/OUs
Release of other infra-agency fund transfers

xxx
xxx
xxx
xxx
xxx

Other Disbursements
Refund of excess income

xxx
xxx
42

Refund of excess Working Fund/fund transfers/Trust Fund
Refund of bail bond
Refund of guaranty/security deposits
Refund of customers'deposit
Refund of cash advances
Other disbursements

XXX
XXX
XXX
XXX
XXX
XXX

Reversal of Unutilized NCA

XXX

Adjustments
Reversion/Return of unused NCA
Adjustment for dishonored checks
Adjustment for cash shortage
Reversing entry for unreleased checks in previous year
Other adjustments - Outflow

XXX

Total Cash Outflows

XXX
XXX
XXX
XXX
XXX

XXX

Net Cash Provided by (Used in) Operating Activities

XXX

Cash Flows from Investing Activities

XXX

Cash Inflows
Proceeds from Sale of Investment Property

XXX

Proceeds from Sale/Disposal of Property, Plant and Equipment

XXX

Sale of Investments
Proceeds from sale of stocks/bonds/marketable securities
Sale of investment in joint venture
Sale of investment in associates
Sale of other investments

XXX
XXX
XXX
XXX
XXX

Receipt of Cash Dividends

XXX

Proceeds from Matured/Return of Investments
Redemption of long term investments
Proceeds from matured investments
Proceeds from the return on investment in joint venture
Proceeds from the return on investment in associates

XXX

Collection of Long-Term Loan
Repayment of long term-loan
Collection of long-term loans

XXX
XXX
XXX
XXX

XXX

OCC/GFI

XXX
XXX

XXX

Proceeds from Sale of Other Assets

Total Cash Inflows

XXX

Cash Outflows
Purchase/Construction of Investment Property

XXX

Purchase/Construction of Property, Plant and Equipment
Purchase of land
Payment for land improvements
Construction of infrastructure assets
Construction of buildings and other structures
Purchase of machinery and equipment
Purchase of transportation equipment
Purchase of furniture, fixtures and books
Payments for leased assets improvements
Construction in progress
Construction/Acquistion of heritage assets
Purchase of other property, plant and equipment
Payment of right-of-way
Advances to contractors
Payment of guaranty deposit
Payment of retention fee to contractors
Payment of other fees charged to the projects
Payment of incidental expenses
Payment for rehabilitation of property, plant and equipment (capitalized repair)
Payment of accounts payable for the construction of property, plant and equipment

XXX

43

XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX

Investments
Investment in stocks/bonds/marketable securities
Investment in GOCC/GFI
Investment in joint venture
Investment in associates
Other long-term investments

XXX
XXX
XXX
XXX
XXX
XXX

Purchase of Bearer Biological Assets
Purchase of breeding stocks
Purchase of livestock
Purchase of trees, plants and crops
Purchase of aquaculture
Purchase of other bearer biological assets

XXX
XXX
XXX
XXX
XXX
XXX

Purchase of Intangible Assets
Purchase of computer software
Purchase of other intangible assets

XXX

Grant of Loans
Release of funds for sub-loans
Grant of loans

XXX

XXX
XXX

XXX
XXX

XXX

Total Cash Outflows

XXX

Net Cash Provided By (Used In) Investing Activities
Cash Flows From Financing Activities
Cash Inflows
Proceeds from issuance of bills and bond
Proceeds from issuance of bill
Proceeds from issuance of bonds

XXX

Proceeds from Domestic and Foreign Loans
Proceeds from issuance of notes payable
Proceeds from domestic loans
Proceeds from foreign loans

XXX

XXX
XXX

XXX
XXX
XXX

XXX

Total Cash Inflows
Cash Outflows
Payment of Long-Term Lia
Payment of notes payable
Payment of domestic loans
Payment of foreign loans
Payment of finance lease payable
Payment of other long-term liabilities

XXX

Redemption of Bills/Bonds Issued
Payment for redemption of treasury bills
Payment for redemption of bonds

XXX

Payment of Interest Expense (BTR/NG Debt)

XXX

XXX
XXX
XXX
XXX
XXX

XXX
XXX

XXX

Total Cash Outflows
Net Cash Provided By (Used In) Financing Activities

XXX

Increase (Decrese) in Cash and Cash Equivalents

XXX

Effects of Exchange Rate Changes on Cash and Cash Equivalents

XXX

Cash and Cash Equivalents, January 1, 2014

XXX

Cash and Cash Equivalents, December 31, 2014

XXX

44

Annex D

(NAME OF THE ENTITY)
STATEMENT OF CHANGES IN NET ASSETS/EQUITY
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014

Note

Accumulated
Surplus/
(Deficit)
xxx

Balance at January 1, 2014
Changes in accounting policy

73

(xxx)

Prior Period Adjustments/Unrecorded Income and Expenses

74

(xxx)

Other Adjustments

75

xxx
xxx

Restated balance
Changes in Net Assets/Equity for the Calendar Year
Adjustment of net revenue recognized directly in net assets/equity 1

76

xxx

Surplus for the period
Total recognized revenue and expense for the period

xxx
77

Others 2
Balance at December 31, 2014

xxx

xxx
XXX

*1 - Net revenue deposited with the National Treasury (revenue including constructive receipt of income by DFA
and income of BIR remitted by agencies thru TRA)
*2 - Direct adjustments to Net Assets/Equity which are not revenue or expense (e.g. transfer of PPE from one
of the agency to another directly charged to Accumulated Surplus/(Deficit))

45

Annex E

(NAME OF THE ENTITY)
STATEMENT OF COMPARISON OF BUDGET AND ACTUAL AMOUNT
(ALL FUNDS OR NAME OF FUND)
FOR THE YEAR ENDED DECEMBER 31, 2014
(in thousand pesos)

Particulars

Actual
Amounts on
Comparable
Basis

Difference
Final Budget
and Actual

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

)0(X

XXX

XXX

XXX

)0(X

XXX

XXX

XXX

XXX

xxx
xxx
xxx

xxx
xxx
xxx

XXX

xxx

xxx
xxx

xxx
xxx

xxx

xxx

xxx

xxx

Budgeted Amount

Note

Original

RECEIPTS
Tax Revenue
Services and Business Income
Assistance and Subsidy
Shares, Grants and Donations
Gains
Other Non-Operating Income
Other Non-Operating Receipts
Loan Proceeds
Refund of Petty Cash and Advances
Others

xxx
xxx
xxx
xxx
xxx
xxx

3.13 & 3_15
3.14 & 3.15
3.13 & 3.15
3.13 & 3.15
3.14 & 3.15
3.15
3.15
3.15
3.15
3.15

Total Receipts
PAYMENTS
Personnel Services
Maintenance and Other Operating Expenses
Capital Outlay
Financial Expenses
Other Disbursements
Loan Repayment
Remittance to National Treasury
Others

3.15
3.15
3.15
3.15
3.15
I•
3.15
3.15
3.15

Total Payments
NET RECEIPTS/PAYMENTS

I

Final

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

)0(X

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

)0(X

xxx

xxx

xxx

>30(

xxx

xxx

xxx

xxx

XXX

XXX

XXX

XXX

Certified Correct:

Certified Correct:

Head of Accounting Unit

Head of Budget Unit

46

Annex r

OBLIGATION REQUEST AND STATUS

No.
Date:

Agency

Fund:

Payee
Office
Address
MFO/PAP

Particulars

Responsibility Center

1.1ACS Code/
Expenditure

Amount

Total
Certified:

Charges to appropriationralloment

B.

Certified: Allotment available and obligated
for the purpose/adjustment necessary as
indicated above

necessary, lawful and under my direct supervision; and
supporting documents valid, proper and legal

Signature

Signature

:

Printed Name.

Printed Name'

Position

Position
Head, Requesting Office/Authorized
.
Representative

Head, Budget Unit/Authorized
t/Authorized Representative
Date

Date

STATUS OF OBLIGATION

C.

Amount

Reference

Date

1/13
1/22
1/28
1/31

Particulars

Obligation
Receipt of ITC Equipt
Payment
Remittance of Wtax

Obligation

U
No.
ORS/JEWRCRADAI

Payment

50,000
(50,000)

50,000

ORS No. 6-101-101-2014-01-01
JEV No.2014-01-012
RCI No. 2014-01-028
TRA No. 001

Totals

50,000

47

Not Yet Due

Due and
Demandable

44,000

50,000
(44,000)

6,000

(6.000)

50,000

OBLIGATION REQUEST AND STATUS (ORS)
INSTRUCTIONS
A. The form shall be accomplished as follows:
I. Serial No. - Number assigned to the ORS by the
Budget Section/Unit, as follows:
011 00 1000 {)100 10 0)000
I 1—■ Serial number (one series for
each year)
ll• Month

Box B — Certification by the Head of Budget
Unit/Authorized Representative that allotment is
available for obligation based on the Registries of
Allotments, Obligations and Disbursements
(RAODs) maintained.
Box C— Status of Obligation. It shall serve as the
subsidiary record for obligations to be maintained
by the Budget Unit.

Year

2.
3.

Obligations shall be posted in the Obligation
Column and Not Yet Due and Demandable
Column based on ORS issued. A Notice of
Obligation Request and Status Adjustment
(NORSA) shall be issued to the Budget Unit by
the Accounting Unit for any correction made in
the ORS, as the basis of the Budget Unit in
effecting adjustment in the RAOD. Based on
Journal Entry Voucher (JEV) drawn, services
rendered/goods delivered per Inspection and
Acceptance Report (EAR) shall be posted as
addition to Due and Demandable Column and a
reduction to Not Yet Due and Demandable
Column. Amount of expenses paid shall be
posted in the Payment Column based on JEV
drawn and a reduction on Due and Demandable
column. The money columns shall be footed,
balances and ruled upon full payment/settlement.

Nt• VACS Funding Source
Code
■ Allotment Class
I — Personnel Services
2 — Maintenance & Other
Operating Expenses
3 — Financial Expenses
4 - Direct Costs
(manufacturing and
trading)
6 - Capital Outlays
Date — Date of receipt
Fund—the fund code in which the obligation is
to be charged

NOTE: Items 1-3 shall be accomplished by the
Budget Unit upon receipt of contracts, purchase
orders, claim vouchers and other supporting
documents
4.
5.
6.

Agency - name of the entity
Payee - Name of payee or creditor
Office/Address - Name of the office/address of
payee/creditor
7. Responsibility Center — Code of the cost center
where expenses shall be charged
8. Particulars — Brief description of the obligation
requested code for
9. MFO/PAP — Major Final Output or Pr9grat /
Activity/Project
as
shown
in.
GAA/SARO/GARO
10. Account Code — the appropriate account code
according to the Revised Chart of Accounts in
which the object of obligation shall be charged
I I Amount — Amount of obligation

B. The three sections of the ORS shall be accomplished
as follows:
Box A — Certification by the Head of Requesting
Office/Authorized Representative that charges to the
responsibility center are proper, necessary, and under
his direct supervision.

48

After every transaction, pencil footing shall be
made to determine available balance. At the end
of the month, each column shall be footed to
arrive at the balances. When the obligation is
fully liquidated, any excess obligation shall be
adjusted or negated both in the Obligation and
Not Yet Due and Demandable columns.
C. ORS which have been fully liquidated or with zero
balances shall be filed separately from those with
balances.
D. This form shall be prepared in three copies to be
distributed as follows:

Original —Budget Unit (as subsidiary record)
Duplicate Copy — to be attached to the DV
Triplicate Copy— Accounting Unit
NOTE: Items A.4 to A.1 I shall be accomplished by
the Head of Requesting Office/Authorized
Representative upon submission of claim based on the
Budget/Allotment Allocation of the Office received
from the Budget Unit.

Annex G

BUDGET UTILIZATION REQUEST AND STATUS
Agency

Na
Datei
Fund:

Payee
Office
Address
MFO/PAP

Particulars

Responsibility Center

Amount

HAGS Code

Total
A.

Certified:

Charges to budget necessary, lawful

Certified: Budget available and utilized

B.

for the purpose/adjustment necessary as
indicated above

and under my direct supervision, and supporting
documents valid, proper and legal

Signature

Signature

:

:

Printed Name:

Printed Name:

Position

Position

Head, Budget Unit/Authorized
Representative

Head, Requesting Office/Authorized
Representative

Date

Date

STAT S OF OBLIGATION

C.

Amount

Reference
Date
1/13
1/22
1/28
1/31

Particulars
Utilization
Receipt of ITC Equipt
Payment
Remittance of Wtax

Utilization

BURS/JEV/RCI, et
HORS No.6-101-101-2014-01-0
JEV No.2014-01-012
RCI No. 2014-01-028
TRA No. 001

Payment

50,000
(50,000)

50,000
44,000
6,000

Totals

50,000

49

Not Yet Due

50,000

Due and
Demandable

50,000
(44,000)
(6,000)

-

[MAW ITILIZATION REQUICS'l' AND ST 'US (DUDS)
INsTRtICHONS

A. The form shall be accomplished as follows:
I. Serial No. - Number assigned to the BURS by
the Budget Section/Unit, as follows:
o tio0000 woo on 0000

Box C— Status of Utilization. It shall serve as the
subsidiary record for budget utilizations to be
maintained by the Budget Unit.

Serial number (one series

Budget utilizations shall be posted in the

for each year)
10" Month

Utilization Column and Not Yet Due and
Demandable Column based on BURS issued. A

Year

Notice of Budget Utilization Request and Status
Adjustment (NBURSA) shall be issued to the
Budget Unit by the Accounting Unit for any
correction made in the BURS, as the basis of the
Budget Unit in effecting adjustment in the RBI ID_

HA GS Funding Source
Code
Allotment Class
- Personnel Services
2 Maintenance & Other
Operating Expenses
3 - Financial Expenses
4 - Direct Costs
(manufacturing and
trading)
6 - Capital Outlays

3

Based on Journal Entry Voucher ()EV) drawn,
services rendered/goods delivered per Inspection
and Acceptance Report (IAR) shall be posted as
addition to Due and Demandable Column and a
reduction to Not Yet Due and Demandable
Column. Amount of expenses paid shall be posted
in the Payment Column based on JEV drawn and a
reduction on Due and Demandable column. The
money enhimns shall be footed, balances and
ruled upon full payment/settlement.

Date — Date of receipt
Fund - the hind code in which the obligation
is to be charged

NOTE: Items 1-3 shall be accomplished by the
Budget Unit upon receipt of contracts, purchase
orders, claim vouchers and other supporting
documents

After every transaction, pencil footing shall be
made to determine available balance. At the end
of the month, each column shall be footed to
arrive at the balances. When the utilization is
fully liquidated, any excess balance shall be
adjusted or negated both in the Utilization ((Armin
and Not Yet Due and Demandable column.

4.
5.
6.

Agency - name of the entity
Payee - Name of payee or creditor
Office/Address - Name of the office/address
of payee/creditor
7_ Responsibility Center - Code of the cost
center where expenses shall be charged
8_ Particulars - Brief description of the
Obligation requested code for
9. MFO/PAP — Major Final Output or Program/
Activity/Project as shown in the Approve
Budget
10. Account Code — the appropriate account cc
according to the Revised Chart of Accounts in
which the object of obligation shall be charged
I I Amount — Amount of utilization

C.

BURS which have been fully liquidated or with
zero balances shall be filed separately from those
with balances.

D.

New BURS shall be prepared/ issued for additional
utilization.

E.

'Ibis form shall be prepared in three copies to be
distributed as follows:

Original Budget Unit (as subsidiary record)
Duplicate Copy to be attached to the DV
triplicate Copp — Accounting Hutt

B. The three sections of the BURS shall be
accomplished as follows:
Box A — Certification by the Head of Requesting
Office/Authorized Representative that charges to
the responsibility center are proper, necessary, and
under his direct supervision.

NOTE: Items A.4 to A.11 shall be accomplished
by the Head of Requesting Office/Authorized
Representative upon ,submission of claim based on
the Approved Budget received 'nom the Budget
Unit.

Box B — Certification by the Head of Budget
Unit/Authorized Representative that budget is
available for utilization.

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Reference

REGISTRYOFREVENUEANDOTHERRECEIPTS

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I

REGISTRYOF REVENUE AND OTII ER RECEIPTS
(RI2012)

INSTRUCHONS
A. This form shall be accomplished as follows:
1. Agency - the name of the entity
2. Fund Cluster Code - the hind cluster code based on the Unified Accounts Code
Structure
01 Regular Agency Fund
02 Foreign Assisted Projects Fund
Funded / Domestic
Special Accounts
03 Grants Fund
Special Accounts - Foreign Assisted / Foreign
04 Grants Fund
05 Internally Generated Funds
06 Business Related Funds
07 Trust Receipts/Inter-Agency Transferred Funds

3. Sheet No. - sheet number which shall be one series for each year
4. Date-the date of recording
5. Reference — the report number of the Report of Collections and Deposits, the
Cash Receipts Register, or the Journal Entry Voucher Number.
6. UACS Code - the object code provided in the -MACS Manual and in accordance
with the Revised Chart of Accounts
7. Estimated Revenue — the amount of estimated revenue as reflected in the
approved budget/other relevant document of the entity
8. Revenue Collections — the amount of collections received from revenue
transactions. In the case of collections for the General Fund, revenue
collection is further divided to tax and non-tax.
9. Non-Revenue Collections — the amount of collections received from revenue
transactions and other receipts (example is refund from overpayment of
expenses)
10. Cumulative Revenue/Other Receipts — the sum of the revenue collections and
non-revenue collections
r Cumulative Revenue and Other
11. Variance (Estimated Revenue
the difference between the estimated revenue over the actual
Receipts)
revenue collections and other receipts.
12. Remittance to 'far — the amount of collections remitted to the Bureau of the
Treasury
13. Deposit with AGDB/AABs — the amount of collections deposited with the
Authorized Government Depository Banks/Accredited Agent Banks
14. Cumulative Remittances and Deposits -- the sum of the remittances to the
Bureau of the Treasury and the deposits with AGDBs/AABs
15. Unremitted/ Undeposited Revenue and Other Receipts
the difference
between the total of the revenue collections and other receipt and the total
remittances to BIr and deposits with AGDB.
B. This Summary shall be kept by the Budget Unit for each of the fund clusters maintained
by the entity.

52

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Pt:wanlia

Estimated
Income Tax

Tax
Profess ional

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LU
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Immigration Tax

Tax Revenue Collections

Registration Fees
(40201020)

Registration
Plates, Tags &
Sticker Fees
(40201030)
Clearance a nd
Franchising Fees
Certification
(40201050)
Fees (40201040)

Non•Tax Revenue Collections

(a)

1--

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Refunds of
Overpayment of
Expenses

Non-Revenue Collections (b)

:P.

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Reference

cc

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Amin_ t tt

REGISTRY OF REVENUE AND OTHER RECEIPTS
(Regular Agency/Foreign Assisted Projects Fund)
INSTRUCTIONS
A. 'this form shall be accomplished as follows:
I Name of Agency — the name of the department/agency/bureau/entity.
Fund Cluster Name and Code — name of the fund cluster and code based on the

2.

UACS manual
Sheet
No. — sheet number which shall be one series for each year
3.
Date—the
date of recording
4.
Reference
— the number of the source documents such as the approved
5.
budget/other document, number of the KCDs, the CRReg, or the
6. Estimated Revenue — the estimated revenue per approved budget/other
doucment of the entity
7. Revenue Collections — the amount of collections received from revenue
transactions by account. In the case of collections for the Regular
Agency/Foreign Assisted Projects Fund, revenue collections are classified as
follows:
• Tax Revenue Collections — includes income tax, professional tax, travel
tax, immigration tax.
• Non-Tax Revenue Collections — includes permit fees, registration fees,
registration plates, lags and sticker lees, clearance and certification
fees, franchising fees.
Non-Revenue
Collections — the amount of collections other than the collections
8.
received from revenue transactions (example is refund from overpayment of
9.

expenses) by account.
Cumulative Revenue/Other Receipts — the sum of the revenue collections and

non-revenue collections u •
collections remitted to the BTr
I 0. Remittance to BTr— the amour
amount of collections deposited with the
I I. Deposit with AGDB/AABs —
AGITBs/(AABs
12. Cumulative Remittances and Deposits—the sum of the remittances to the 1311
and the deposits with AGDI3s/AABs
13. Unremitted/ Undeposited Revenue and Other Receipts — the difference
between the total of the revenue collections/other receipt and the total
remittances to BTr and deposits with AGDI-3.
B.

Blank columns are intended for collections other than the collection that columns were
specifically provided.

C [his shall be maintained by the Budget Unit of the entity for the following fund clusters:
1. Regular Agency Fund
2. Foreign Assisted Projects Fund

56

z

0
0

Permit Fees
(40201010)

at

at

Registration
Fees
go201020)

co)

>
Et o 115
LL C =
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>=
H

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a)
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PY z

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[

Franchising
Fees
'
(40201050)

Share from
National
Wealth
(40401010)

Income from 1
Grants and
Donations in
Cash
(40402010)

Revenue Collections

Refunds of
Overpayment
ofExpenses

Non-Revenue CollecttonslOther
Receipts ( b)

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REGISTRY OF REVENUE AND OTHER RECEIPTS
(Special Accounts Locally/Foreign Funded)

INSTRIK :TIONS
A This form shall be accomplished as follows:
1. Name of Agency — the name of the department/agency/bureau/entity
2. Name of Fund Cluster and Code—the name and code of the fund cluster based
on the VACS
Sheet
No. — sheet number which shall he one series for each year
3.
Date—the
date of recording
4.
Reference—the
number of the I2CD, the CRReg, or the JEV.
5.
Estimated
Revenue
— the amount of estimated revenue per approved
6.
budget/document of the entity
7. Revenue Collections — the amount of collections received from revenue
transactions. Permit Fees, Registration Fees, Franchising Fees, Share from
National Wealth, Income from Grants and Donations in Cash, Interest
Income are examples of revenue collected by an entity under the Special
Account in the General Fund.
Non-Revenue
Collections — the amount of collections other than the collections
8.
received from revenue transactions (example is refund from overpayment of
expenses)
9. Cumulative Revenue/Other Receipts — the sum of the revenue collections and
non-revenue collections. It is computed as Column (a) plus Column (b).
10. Remittance to BTr —the amount of collections remitted to the BTr
the 1amount of collections deposited with the
11. Deposit with AGDB/AABs
AGDI3s/AABs
Cumulative
Remittances andre tsits — the sum of the remittances to the BTr
12.
and the deposits with AGDI3s/AABs
B. Blank columns are intended for collections other than the collection that columns were
specifically provided.
C. This shall be maintained by the Budget Unit of the entity for t h e following fund clusters:
1. Special Accounts - Locally Funded/Domestic Grants Fund
1 Special Accounts - Foreign Assisted/Foreign Grants Fund

58

Permit Fees
(40201010)

School
Fees
(40202010)

Seminar and
Training Fees
(40202040)

Revenue Collections

Non-Revenue Collections (6)

P

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Annex Hi

REGISTRY OF REVENUE AND OTHER RECEIPTS
(Internally Generated Funds/Retained Income Funds;
Business Related/Revolving Fund)
INSTRUCTIONS
A. [his form shall be accomplished as follows:
I. Name of Agency — the name of the agency/entity
2. Name of Fund Cluster and Code — the name and code of the fund cluster based
on the VACS
3. Sheet No. — sheet number which shall be one series for each year
4. Date—the date of recording
5. Reference the number of the RCD, the CRReg, or the MN.
6. Estimated Revenue — the amount of estimated revenue per approved
budget/document of the entity
Revenue
Collections — the amount of collections received from revenue
7.
transactions. Permit Fees, School Fees, Seminar and Training Fees,
Rent/Lease Income, Income from Grants and Donations in Cash are examples
of revenue collections for entities with internally generated funds/retained
income funds and business related/revolving 11111d.
8. Non-Revenue Collections — the amount of collections other than the receipts
from revenue transactions (example is refund from overpayment of expenses)
Cumulative
Revenue/Other Receipts — the sum of the revenue collections and
9.
non-revenue collections. It is computed as Column (a) plus Column (h).
10.Variance (Estimated Revenue over Cumulative Revenue/Other Receipts) - the difference between the estimated revenue over the actual revenue
collections and other receipts.
emitted to the RiftI I Remittance to BTr — the collect
12 Deposit with AGDB/AABs — the collections deposited with the AGIA3s/AAtis
13. Cumulative Remittances and Deposits — the stun of the remittances to the
Bureau of the Treasury and the deposits with AtiDBs/AABs
the difference
14. Unremitted/thadeposited Revenue and Other Receipts
between the total of the revenue collections and other receipt and the total
remittances to BTr and deposits with AGDB.
B. Blank columns are intended for collections other than the collection that columns were
specifically provided.
C. This shall be maintained by the Budget Unit of the entity for the following fund clusters:

I

Internally Generated Funds

2. Business Related Funds

60

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Annex 1-1L

REGISTRY OF TRUST RECEIPTS/
INTER-AGENCY TRANSFERRED FUNDS
INSTRUCI7ONS
A. This form shall be accomplished as follows:
1. Name of Agency — the name of the department/agency/bureau/entity.
2. Fund Cluster Name and Code — name of the Mud cluster and code based on the
VACS manual
3. Sheet No. — sheet number which shall be one series for each year
4. Date—the date of recording
5. Reference — the number of the source documents such as the approved
budget/other document, number of the RCDs, the CRReg, or the JEV.
6. Estimated Trust Receipts — the estimated amount of trust receipts/inter-agency
transferred funds per approved project plan/agreement/other documents of
the entity
includes collections of revenue/other
7. Collections/Receipts
receipts/constructive receipts of revenue from the accounts Due to NGAs,
Due to GOCCs, Due to LGUs, Trust Liabilities. The blank columns arc
intended for other receipts not distinctively identified.
8. Variance (Estimated Trust Receipts over Total Collections) - the difference
between the estimated trust receipts over the total collections and other
receipts.
9. Remittance to tar— the collections remitted to the I3Tr
10. Deposit with AGDB/AABs -- the collections eposited with the AGD13s/AABs
the sum of the remittances to the
11. Cumulative Remittances and Depos
with AGDBs/AABs
Bureau of the Treasury and the de
the difference between the
12. Unremitted/Undeposited Collections/Receipts
total of the collections/receipt and the total remittances to Ear and deposits
with AGDB.
B. Blank columns are intended for receipts that columns were not specifically provided.
C. This shall be maintained by the Budget Unit for the Trust Receipts/Inter-Agency
Transferred Funds (IATF) fund cluster.hM

62

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Services (PS)

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Maintenance and
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Expenses
(MOOS)
Financia l
Expenses (FE)

App ropriations
Cap ital Outlays
(CO)

Personnel
Services (PS)

Maintenance a nd
Other Operating
Expenses
(MODE(
Financia l
Expenses (FE)

Adjustment's on Appropriation s
Capita l Outlays
(CO)

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Expenses (14 000)

(32)

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(PS)

(31.

Capita l Outlays (00)

(34)

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(FE)

(33)

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(25)

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Annex I

REGISTRY OF APPROPRIATIONS AND ALLOTMENTS (RAPAL)
INSTRUCTIONS
A. this form shall be accomplished as follows:
1 Name of Agency - name of the agency/entity
2. Fund Cluster — the fund cluster code in accordance with the Unified Accounts Code
Structure
01 Regular Agency Fund
02 Foreign Assisted Projects Fund
03 Special Account - Locally Funded
04 Special Account - Foreign Assisted / Grant
3. Sheet No. -- sheet number which shall he one series per year
4. Date — date of recording
5. Reference - Date the date/year of the appropriations law/other authority and the allotment
release documents such as: General Appropriations Act (GAA), Supplemental
Appropriation (SA), Special Allotment Release Order (SARO) and General Allotment
Release Order (CARO), etc.
6. Reference — GAA/GARO/SARO No. - the serial number of the General Appropriations Act
(GAA) for comprehensive release, Special Allotment Release Order (SARO) and General
Allotment Release Order (GARO)
7. M FO/ PAP - code for major final output (MFO) and Program/Activity/Project (PAP) of the
entity per GAA/SARO/ GARO
8. Appropriations - Personnel Services (PS), Maintenance and Other Operating Expenses
(MOOE), Financial Expenses (FE) and Capital Outlay (CO) — amounts of approved
appropriation for each allotment class
9. Total Appropriations—the sum of the appropriation columns for PS, MODE, FE and CO
10. Adjustment/s on Appropriations -- amount of the adjustment on the appropriation like
realignment, transfers (to and from), withdrawals, and other adjustments based on SARO,
'
and other authorities.
he Adjustment/s on Appropriation/s
11. Total Adjustment/s on Appropriations -- the s
columns
12. Adjusted Appropriations amount of appropriation by allotment class after taking effect
the adjustments
13 Total Adjusted Appropriations—the sum of the Adjusted Appropriation columns
14. Allotments - Personnel Services (PS), Maintenance and Other Operating Expenses
(MOOE), Financial Expenses (FE) and Capital Outlay (CO) — amount of allotment
released per GAA/SARO/GARO for each allotment class (PS, MOOS, FE and CO)
15. Total Allotments -- the sum of the allotment columns
amount of adjustments on allotments per allotment class
16. Adjustment/s on Allotments
based on SARO, and other authorities.
17. Total Adjustment/s on Allotments—the sum of the adjustment/s on allotments columns
18. Adjusted Allotments — amount of allotment atter taking effect the adjustment
19. Total Adjusted Allotments -- the sum of the Adjusted Allotment columns
20. Unreleased Appropriations — running balance of appropriations or the unalloted
appropriation balance (Adjusted Appropriation Less Adjusted Allotment)
21. Total Unreleased Appropriations — the sum of the Unreleased Appropriations columns
13. This Registry shall be maintained by fund cluster by the Budget Unit of each government entity to
ensure that allotment releases are within the authorized appropriation. Separate registry shall he
iaintained for prior year's appropriations.

66

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Allotments

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Name of Agency

0

Due a nd
Demanda ble

Not YetDue and
Demandable

UnpaidObligations

a)

0

2

....0e

a

Annex J

REGISTRY OF ALLOTMENTS, OBLIGATIONS AND DISBURSEMENTS
INSTRUCTIONS
A. This form shall be accomplished as follows:
I. Entity Name — name of the entity
MFO/PAP — the code for Major Final Output (MFO) or Program/Activity/Project
(PAP) as shown in the GAA/SARO/GARO
3. Fund Cluster— the fund cluster code based on the Unified Accounts Code Structure
2.

01 Regular Agency Fund
02 Foreign Assisted Projects Fund
03 Special Account - Locally Funded
04 Special Account - Foreign Assisted / Grant
05 Internally Generated Income
06 Business Type Income
07 Trust Fund

4. Sheet No. — sheet number which shall be one series per year
5. Date — the date of recording
6. Reference Date — the date of the reference document
7. Reference Serial Number- the number of the General Appropriations Act
(GAA)/General Allotment Release Order (GARO)/Special Allotment Release
Order (SARO)/Obligation Request and Status (ORS)/Reports of Checks Issued
(RCI)/Report of Advice to Debit Account Issued (RADAI)/ Tax Remittance
Advice (TRA)/Journal Entry Voucher (JEV)/ Notice of Obligation Request and
Status Adjustment (NORSA) with the original ORS number adjusted
8. UACS Object Code/Expenditures —the expenditure code based on the UACS
9. Allotments — amount of allotment received based on the General Appropriations Act
(GAA)/General Allotment Release r er (GARO)/Special Allotment Release
e (IRA), etc. including adjustments on
Order (SARO)/Tax Remittance
allotments based on SARO, and oth r obligational authorities. The amount herein
should always tally with the corresponding allotment in the RA PAL.
10. Obligations — amount of obligation incurred based on the approved Obligation
Request and Status (ORS) and adjustments based on Notice of Obligation Request
and Status Adjustment (NORSA) supported by pertinent documents
I 1 . Unobligated Allotments — balance of available allotment that can still be obligated
(Allotments less Obligations)
12. Disbursements — actual amounts paid based on RCI/RADAI/TRA/JEV including
adjustments thereto supporting by pertinent documents
13. Unpaid Obligations — Due and Demandable - balance of obligation with delivered
goods and services but not yet paid (Payable less Disbursement)
14. Unpaid Obligations - Not Yet Due and Demandable — the amount of obligations
without delivered goods and services (Obligations less Payable)
B. This Registry shall be maintained by the Budget Unit of each entity.
C. The RAOD shall be maintained by fund cluster, by Major Final Output (MFO) or
Program/Activity/Project (PAP), and by allotment class.
D. Separate Registry shall be maintained for Overdraft/Obligations Incurred in Excess of
Allotment and for continuing appropriations (unreleased and unobligated allotments).

68

V.

Serial Number

0
U
C

Date

UACS Object
Code/
Expenditure
Budgeted Amount

Name of Agency

Unutilized
BudgetedAmount

REGISTRY OF BUDGET. UTILIZATION A ND DISBURSEMENTS

=
0
0

=

Due and
Demanda ble

NotYet Due and
Demandable

Unpa id Utilization

Annex K

REGISTRY OF BUDGET, UTILIZATION AND
DISBURSEM ENT
(RBUD)
INSTRUCTIONS
A. This form shall be accomplished as follows:
I. Name of Agency - name of the agency/entity

2.

Fund Chaster— the fund cluster code based on the Unified Accounts Code

Structure
03 - Special Accounts - Locally Funded / Domestic Grants Fund,
specifically for income collections of agencies constituted as special
accounts
05 - Internally Generated Funds
06 - Business Related Funds, and
07 - Trust Receipts/Inter-Agency Transferred Fund (IATF).
3. Sheet No. -- sheet number which shall be one series per year
4. Date— the date of recording
5. Reference - Date - the date of the reference date
6. Reference — Serial No. -- the serial number of the Budget Utilization
Request and Status (BURS)/Reports of Checks Issued (RCO/Report
of Advice to Debit Account (RADAI)/Tax Remittance Advice
(TRA)/Notice of Budget Utilization Request and Status Adjustment
(NBURSA)/Journal Entry Voucher (JEV)
7. -VACS Object code/Expenditure -- the expenditure code based on the
VACS Manual
— the amount of approved budget and any
8. Budgeted Amount
supplemental/ additional budget as of a given date
9. Utilization — the amount of utilized budget/commitment made based on the
approved BURS supported by pertinent documents
10. Unutilized Budgeted Amount — t le amount of budget still available for
t less Utilization)
utilization (Budgeted Pad
nt paid based on the Reports of Checks
1 I Disbursement — the actual
Issued and Journal Entry Vouchers
12. Unpaid Utilization — Due and Demandable — balance of budget
utilization with goods delivered and/or services rendered yet to be paid
(Payable less Disbursement)
13. Unpaid Utilization -- Not Yet Due and Demandable — the amount of
budget utilization without goods delivered and/or services rendered
(Utilizations less Payable)
B. This Registry shall be maintained by the Budget Unit of each entity
C. The RUUD shall be maintained by fund cluster and by Major Final Output
(MFG) or Program/Activity/Project (PAP) and by budget classification.
D. Separate Registry shall be maintained for Overdraft/Utilizations Incurred in
Excess of Budgeted Amount.
rt.

70

Appendix A

Agency Letterhead

STATEMENT OF MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL STATEMENTS

is
(Name of Department/Agency)
The management of
responsible for all information and representations contained in the accompanying Statement
and the related Statement of Financial
of Financial Position as of
Performance, Statement of Cash Flows, Statement of Comparison of Budget and Actual
Amounts, Statement of Changes in Net Assets/Equity and the Notes to Financial Statements for
the year then ended. The financial statements have been prepared in conformity with the
Philippine Public Sector Accounting Standards and generally accepted state accounting
principles, arid reflect amounts that are based on the best estimates and informed judgment of
management with an appropriate consideration to materiality.

In this regard, management maintains a system of accounting and reporting which provides for
the necessary internal controls to ensure•tha transactions are properly authorized and
recorded, assets are safeguarded against

thorized use or disposition and liabilities are

recognized.

Chief, Financial and Management Office/

Head of Agency/

Comptroller

Authorized Representative

Date Signed

Date Signed

71