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CITY OF CARMEL-BY-THE-SEA

AGENDA BILL
TO:

Honorable Mayor and Members of the City Council


Michael Calhoun, Interim City Administrator

FROM:

Andy Vanderford , Project Manager, Public Works Department


Rob Mullane, AICP, Public Works Director

SUBJECT:

Forest Theater Renovation Project Update

AMOUNT OF EXPENDITURE

$ N/A

AMOUNTBUDGETED

$NM

APPROPRIATION REQUIRED

$ N/A

AB 1096
March 1, 2016
Consent Calendar

RECOMMENDATION
Receive an update on the Forest Theater Renovation Project

SUMMARY
The Forest Theater Renovation Project continues to be actively under construction. Since the February
2, 2016 status report on this project, there has been a long stretch of good (dry) weather, and
substantial progress on weather-dependent components was made. As such, the time line has
improved (i.e., shortened), and staff now anticipates a Substantially Complete date of March 31, 2016.
This is in comparison to the mid-April date provided at last month's Council meeting, and well in
advance of the date that the first user group needs to start rehearsals and set work, which is May 1,
2016.
Following last month's City Council discussion of this item, on Wednesday, February 1Oth, City staff
met with the management team for Otto Construction and representatives from CAW Architects: Chris
Wasney, principal, and Jilian Cadouri, Job Captain. The meeting included a site walk to view the status
of the construction components followed by a review of the timeline for the remaining work.
At this meeting, the new substantial completion date of late March was presented by Otto Construction.
It was also noted that although there was some discussion at last month's City Council meeting
regarding potential delays and the reasons for such delays, in fact, none of the parties involved in the
project were holding up the process. All parties continue to work diligently to complete the project prior
to the May 1, 2016 date that the user groups will want access to the theater, and well prior to the start
of production in June 2016. In the event of unexpected delays, the concept of limited access for user
groups for rehearsals and set preparations through the granting of partial occupancy was also
discussed as a contingency if needed.

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PRIOR CITY COUNCIL ACTION


The City Council awarded a construction contract to Otto Construction for the Forest Theater
Renovation Project for a Not to Exceed Amount of $1,462,236.00 and approved a Not to Exceed
Amount of $146,224.00 for Project Contingency. The contract duration was 100 working days. The
Council received a status report on this project at the February 2, 2016 meeting.
ATTACHMENTS

N/A

APPROV~D:

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Michael Calhoun, Interim City Administrator

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