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Introduction to the job analysis

:
Stated by samanth sir in class notes
Definition:
Stated by samanth sir in class notes

Job description:
Job title: college principal
Job location: kcdc college
Job summary:
Responsible for managing the college policies, regulations, and procedures to ensure that all
students are supervised in a safe learning environment that meets the approved curricula.
Work collaboratively with college staff to communicate effectively with parents and support
students.

Reporting to: board of directors

Job duties:
1. Establish and promote high standards and expectations for all students and staff for
academic performance and responsibility for behavior.
2. Manage, evaluate and supervise effective and clear procedures for the operation and
functioning of the school consistent with the philosophy, mission, values and goals of the
school including instructional programs, extracurricular activities, discipline systems to
ensure a safe and orderly climate, building maintenance, program evaluation, personnel
management, office operations, and emergency procedures. Ensure compliance with all
laws, board policies and civil regulations.
3. Establish the annual master schedule for instructional programs, ensuring sequential
learning experiences for students consistent with the school’s philosophy, mission
statement and instructional goals.
4. Keep the Board advised of employees not meeting their contractual agreement.
5. Communicate with the Board regularly about the needs, successes and general operation
of the school
6. Organize and supervise procedures for identifying and addressing special needs of
students including health-related concerns, and physical, emotional and spiritual needs
(keeping the Chaplain informed of these).
7. Attend required committee meetings (e.g.: fund-raising, curriculum, etc.) and extra school
sponsored functions and religious events e.g.: First Communion, Confirmation,
Graduation, etc.).

Job specification:
Qualifications:

A master's degree or doctoral degree in school administration or a related field is
required.
Must have a minimum of 10 years experience as a teacher or administrator.

Strong interpersonal and leadership skills.

Able to structure, implement and manage a wide
and business projects.
Must be a visionary with organizational and analytical skills.

range

of

school

Skills :

1. Effective use of resources
2. Communication skills
3. Serving as an instructional resource
4. Being visible and accessible

Responsibilities:

Manage and supervise college procedures, instructional programs, and
extracurricular activities to ensure a safe learning environment.

Ensure compliance with all policies, laws and regulations.

Supervise college policies, evaluating schedule plans and observing classes on a
regular basis.

Establish procedures for evaluation and selection of instructional materials and
equipment, approving all recommendations.

Ensure a safe environment that encourages students to take responsibility for
behavior.

Establish a professional rapport with students and staff.

Display a high ethical and professional behavior when working with students,
parents and school personnel.

Be and encourage teachers to be role models for students, dressing professionally,
demonstrating the importance and relevance of learning, accepting responsibility.

Advise the Board of employees not meeting their contracts.

Conduct regular meetings with teachers.

Maintain inventory of all college supplies, materials and equipment.

Assume responsibility for the health and safety of students, staff and visitors.

Develop clearly understood procedures and provide regular drills for emergencies.

Maintain a schedule for all teachers.

Communicate regularly with parents, so as to create a cooperative relationship to
support the student in the school.

Use excellent written and oral English skills when communicating with students,
parents and teachers.

Maintain attendance records.

2. Selection process for hr trainee in welfare department

Introduction to selection process:
Stated by samanth sir in class notes
Definition to selection process:
Stated by samanth sir in class notes

Job analysis of welfare hr trainee:
1.
Job Analysis : The first step in selection process is analyzing the job. Job analysis
consists of two parts :
(a)

Job Description, and (b)

Job Specification.

Job description of a welfare department:

Directs welfare activities for employees of stores, factories, and other industrial and
commercial establishments: Arranges for physical examinations, first aid, and other medical
attention.

2) Arranges for installation and operation of libraries, lunchrooms, recreational
facilities, and educational courses.

3) Organizes dances, entertainment, and outings.

4) Ensures that lighting is sufficient, sanitary facilities are adequate and in good order,
and machinery safeguarded.

5) May visit workers' homes to observe their housing and general living conditions
and recommend improvements if necessary.

6) May assist employees in the solution of personal problems, such as recommending
day nurseries for their children and counseling them on personality frictions or emotional
maladjustments.
Proper job analysis helps to advertise the job properly. Accordingly, the right candidates may
apply for the job, thus saving a lot of time and effort of the selectors.
2.
Advertising the Job : The next step is to advertise the job. The job can be advertised
through various media. The right details about the job and the candidate must be given in the
advertisement.

3. Application Blank : It is a prescribed form of the company which helps to obtain
information about candidate in respect of social, biographic, academic, work experience,
references, etc.
The application blank helps to –

It provides input for the interview.

It provides basis to reject candidates if they do not meet eligibility criteria, such as
experience, qualifications, etc.

4. Tests : Various tests are conducted to judge the ability and efficiency of the candidates.
The type of tests depends upon the nature of job. An important advantage of testing is that it
can be administered to a large group of candidates at a time and saves time and cost.
The various tests are : (a) Personality test, (b) Intelligence test,
Stress test, etc.

(c) Performance test, (d)

5.
Interview : It is face to face exchange of views, ideas and opinions between the
candidate and interviewer(s). There are various types of interviews such as : (a) Panel
Interview, (b) Individual Interview, (c) Group Interview, (d) Stress Interview, (e) Exit
Interview.
6.
Medical Check : Medical examination of the candidates is undertaken before they join
the firm in order to –

Find out whether the candidate is physically fit to carry out duties and responsibilities
effectively,

Ensure the health and safety of other employees,

Find out whether the candidate is sensitive to certain work place such as in a chemical
factory.

7.
Final Interview : Before making a job offer, the candidates may be subjected to
one more oral interview to find out their interest in the job and their expectations. At
this stage, salary and other perks may be negotiated.

8. Job Offer : This is the most crucial and final step in selection process. A wrong
selection of a candidate may make the company to suffer for a good number of years
and the loss is incalculable. Company should make a very important decision to offer
right job to the right person.

Appointment letter: A reference check is made about the candidate selected and then
finally he is appointed by giving a formal appointment letter.