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Citv of Carmel-bv-the-Sea

PUBLIC WORKS DEPARTMENT


POST OFFICE BOX CC, CARMEL-BY-THE-SEA, CA 93921
(831) 620-2070

CONTRACT CHANGE ORDER NO_


CONTRACT AWARDED BY: City Council

18
Apr 7, 2015

DATE OF AWARD

~P~R
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n_________________________________________

SHEET _____
1_o_f_1____

PROJECT ID#: 13-70903


Purchase Order#: 76-004428
TO:
Otto Construction Company; 2150 Garden Road, Suite A-1, Monterey, CA 94940

,CONTRACTOR

You are hereby requested to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.

Chan

NOTE: THIS CHANGE IS NOT EFFECTIVE UNTIL FULLY EXECUTED.

ea

Description:
1

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Deletion: Credit labor and materials related to the following: Reference RFP #25, Bulletins #14
& 14.1, and PCO #42 Rev1 (Otto's tracking number). Summary of Work; multiple items related
to "Driveway Revisions" and difficulty in drilling driveway piers.
Agreed Lump Sum ....... .... .. ..................................................... ......... ........ ... .

(12,203.00)

(12,203.00)

CONTRACT PRICE

Total decrease in contract price


3

CONTRACT TIME
Twenty Five (25) additional working days

Original Contract Price


Approved Cost Changes to Date
Total of all Contract Changes
includ
this
Order

(12,203.00)

$
$

1 ,462,236.00
97,524.00

321.00

Sum net change in Contract Price is


of the original Contract Price

25
Decrease

5.8%

We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefore the price shown above.
Contractor:

Otto Construction Company

Signed By:

If the contractor does not sign acceptance of this order, his attention is directed to the requirements of the

Submitted By:

Approved:

Authorized:

[E) Public Works Director


Rob Mullane

Date

[E) City Administrator

Date
Authorized:

[E)

Attachments:

City Council

Minutes of Meeting Dated:

f Z/rojfs,

/1../tt'/ts:-

Contract Awarded on April 7, 2015.

Contractor Proposal (5 pages total)

RFI #75
Bulletins 14 & 14.1

RFP #25
Note to Contracts and Budgets Office: Council awarded a 10% construction contingency in the amount of $146,224.00 and the cost of
ceo #4 i.e. the "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21 ,346.00). Thus $167,570.00 is the
adjusted total amount of all change orders which the City Administrator has authority, or 11 .46% of the Original Contract Price.

OTTO

Related RFI #

42 Rev1
25
14.1
25

DATE:

12/03/15

Project
Forest Theater Renovation
Description of Change

Below and attach ~d_..pl>- mg is related to RFP #25 amendment No. 1, Bulletin
#14 & 14.1 and R~25. Pricing is related to the reduction of the quantity of
driveway piers, wall height and stone veneer. The additional work is relate
the raising of grade at the lower pathways and discovered stone per RFI #2
Excludes change in footing design (Bulletin 14 & 14.1) at section of already
poured wall at the acceptable parking area. Will be addressed in separate
change order.
Excludes engineering, permits, surveyor, detailing/shop drawings and
undiscovered existing conditions.
Excludes General Conditions costs, to be discussed at a later date.
COST

CHANGE ESTIMATE ITEM

M/U %

MIUTOTAL

GC DIRECT COSTS
-$3,830

GC DIRECT LABOR
GC DIRECT MATERIALS
GC DIRECT EQUIPMENT
GC OTHERIINDIRECTS

-$6,046
$7,419
-$991
TOTAL L, M, & E DIRECT COST

-$3,448

GC MARKUP ON DIRECT COST


GC MARKUP ON DIRECT LABOR
GC MARKUP ON DIRECT MATERIAL
GC MARKUP ON DIRECT EQUIPMENT
GC MARKUP ON DIRECT OTHERIINDIRECTS

($3,830)

($6,046)
$7,419
($991)

0.0%
0.0%
0.0%
0.0%

$0
$0
$0
$0
TOTAL MARKUP ON DI RECT COST

$0

GC SUBCONTRACT(S) OR 'OTHERS'
($8,755)

Patania Masonry

TOTAL SUBCONTRACT COST

-$8,755

GC FEE ON SUBCONTRACT(S)
-$8,755

0.0%

ADDITIONAL TIME REQUIRED


25
DAY(S)
FOR CONTRACT COMPLETION..__ _ _ _ _ _ __.

COMPLETED BY: Matt Wetmore

$0
TOTAL GC FEE ON SUBCONTRACT($)

$0

TOTAL UNAVOIDABLE DELAY COSTS

$0

TOTAL CONSTRUCTION OOSTS

-$12.203

BOND AND INSURANCE ( 1 112%)

$0

TOTAL COST OF CHANGE ORDER

-$1 2,203

Otto Construction

OTTO

2150 Garden Road , Suite A-1


Monterey, CA 93940
TEL 831.657.9805 FAX 831.657.9820
License #178809

STIMATE SUMMARY SHEET


Below and attached pricing is
Bulletin #14 & 14.1 and RFI #
quantity of driveway piers, w~
ll he
t and stone veneer. The additional
work is related to the raising
rade at the lower pathways and
discovered stone per RFI tf2 .
Excludes change in footing design (Bulletin 14 & 14.1) at section of
already poured wall at the acceptable parking area. Will be addressed in
separate change order.
Excludes engineering, permits, surveyor, detailing/shop drawings and
undiscovered existing conditions.
Excludes General Conditions costs, to be discussed at a later date.

Job No.: 15-3141-00


Project: Forest Theater Renovation

PCO# 42 Rev1
Date 12/3/2015

Hrs

ID Description

Rate

Labor

Matl

-5,718

1 Attached Otto RFP #25 Estimate


2
4 Demolition of Existng Rock Conditions

(6 ,046)

Equip
6,399

Sub/Mise
-3,591

0
32.0

59

1.888

3,820

100

TOTAL
(8,956)
5,808

5 fNot in attached Estimate) for RFI #75

2,500

2,500

7 Place Holder For Handrails

8 Potential Credit to Owner. Subcontractor

9 To inform Otto if there is associated costs

10 by 11/13/15. This is related to the new


11 step and handrail layouts per

12 Bulletin #14 and 14.1

13

14 Credit Related to Attached OTTO Estimate


15 02220.014 Sidewalk Grade annd Backfill

0
0

16

17

18

(2,800)

(2.800)

19

20

21

22

23

24

25

26

27

28

29

3D
31

0
0

32
33
34

0
0

Totals

32.0

"CHECK L,M,E,S": -3,448


Notes:

-3,830

-6,046

7 ,419

-991

-3,448

S tandard Estimate Report

OJ' TO

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ADDITIONAL WORK AUTHORIZATION


PATANIA MASONRY
1176 LOYOLA DR
Salinas, CA 93901
(831) 422-2769
ATTENTION
C ('f.J I

FAX (831) 422-0264


LIC. #324209

MATT

OTTO CONSTRUCTION

., ~,c I ))~

?HCN:O

:> ll' .. tl
r:ll'
I

657-9805

DATE:

11/5/2015

~Y

: I A I !o

~E'l.OGt

Otl

t<CHI I l C I

LOCA II' .I I

t. \IS I CON I fl

~td

FOREST THEATRE
CARMELCA

'Otlt;,)

to i. NO

You are hereby authorized to perform the following specifically described additional work
RFP 25/ BULLETIN 14
DELETE WALL AT PATH OF TRAVEL NW CORNER
($1 ,155.00)
DELETE DOUBLE WALL BEHIND DRIVEWAY
$7,600 00)

Due to the current California energy crisis our suppliers may experience difficulties in the production of ma
Patania Masonry reserves the right to modify this proposal at any time due to increases of more than 5% ir
cost of natural gas, electricity, or petroleum products used in the manufacturing or distribution of the mater
our suppliers. Patania Masonry is not responsible for any delays or non-performance caused by our suppl
due to electrical or natural gas shortages.

ADDITIONAL CHARGE FOR ABOVE WORK IS:


Payment to be made as follows:

$SEE ABOVE

AS JOB PROGR ESSES

Above additional wor1< to be performed under same conditions as specified in original contract unless otherwise stipulated.

AUTHORIZING SIGNATURE:
DATE:

Vwn<t r

o '"

n .. ,. .

We hereby agree to furnish labor and materials-complete in accordance with the above specifications, at above slated price.

AUTHORIZING SIGNATURE:

Date
(., n

10,.

I n

n r

THIS IS CHANGE ORDER NO.


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11/5/2015

PCO #42 Additional Time Request Summaries

Driveway Revisions & Discovered Bedrock- 21 Days

Existing bedrock discovered Wednesday September 23, 2015. RFI #75 drafted and submitted
same day (9/23/15). Received new potential footing design 10/12/15. Cost of labor, material
and equipment was not beneficial to the project or the city. Bulletin 14.1 received 11/4/15.
o

Thirty-seven (31

usiness days from discovery of bedrock

Requesting Twenty-one

Drilling Piers - 4 Days

Existing soil conditions would not allow required piers to install per plans. Section of piers was
removed from lower retaining wall per Bulletin #14.1. Contra ctor drilled piers per Bulletin #14
and original plans to best of ability. Not all piers could be drilled to required depth. Specialized
equipment was brought in.
o

Four (4) days delay

OTTO

2150 GARDEN ROAD, SUITE A-1


MONTEREY, CA 93940
Ph : 831 657-9805

CONSTRUCTION

RFI
To:

CC:

Andrew Vanderford
CITY OF CARMEL BY THE SEA
P.O. Box CC
Carmel By the Sea, CA 93921
Ph: 831-620 -2078

RFI #: 75
Date: 9/23/2015
Job: 15-3141-00 FOREST THEATER RENOVATIONS
Phone: (831 )620-2078

Monique Wood (Cody Anderson Wasney), Jilian Cadouri (Cody Anderson Wasney). Oscar Cisneros (Otto Construction), Matt
Wetmore (Otto Construction)

Subject: Exposed Bedrock at Driveway


Drawing: A0.4
Cost Impact: TBD

Spec Section: 310000


Schedule Impact: TBD
Date Required: 9/30/2015

Request:

During excavation of the footings for the stone walls along the driveway, contractor exposed a large area of bedrock at the south
most end of driveway. This bedrock intersects with our footing, piers and driveway. For the footings, Contractor is proposing to
jackhammer down to elevation per plans until reaching bottom of footings. Then in lieu of the piers at these locations, Contractor
proposes to dowel into the bedrock. Please verify with specialist and confirm acceptable.
Due to the unknown size of this area of bedrock, there is a possibility of hitting bedrock again when excavating fo r piers further up
the driveway. In this situation, Contractor is unsure of direction to take. It would be p hysically difficult to dowel inside the small, and
possibly deep excavation required for the piers. See attached map. Please advise.

Requested by: Scott Vander Heyden


OTTO CONSTRUCTION

Response:

See Attached Detail for Revised Footing with key at driveway. There is one design for 3' retained
soil and another with 1.5' retained soil.
The detail shows concrete shelf to support stone veneer- notify RPSE if contractor prefers to use bolted
ledger angle to support stone on the driveway side.

msb
Answered by

10/12/15

RPSE
Company

Date

Page 1 of 1

Rinne & Peterson

Sheet No.

S T R U CT UR AL E N G IN EE R S

CARMEL FOREST THEATER

By

RFI 75 - 1

MSB

Dote 11/12/15

Keyways not included in PCO #~2


~

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fl~C,VKe.Ptl./><;\L;.:;
OC(.vRS

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'1 - ~------

il !I

r
r

<

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0~

l'h" OX< ~~r,

"2

#5@ 12" o.c. VERT EA FACE

'I

--

#5 @ 16" o.c. HORIZ EA FACE

#5@ 12" O.C. EA WAY


TOP & BOT

STD HOOK AT
TOP & BOT
TRANSVERSE
BARS

$ 1D.4.

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:=

-.

-$:

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ATE SIGNED} \~II


10/12/15
<P \\

{-1\1~.

t1r$ 2-

'2,;\-o"

#5@ 12" O.C. EA


WAY

'

CODY ANDERSON WASNEY

A RCHITE CTS

BULLETIN
BULLETIN NO.:

14.1 Pier location clarification

ISSUE DATE:

PROJECT NAME:

Carmel Forest Theater

RFI No.:

PROJECT No.:

14017

ISSUED TO:

11 /4/15

ISSUED BY

Jilian Cadouri

CC:

Andrew Vanderford

Otto Construction
2150 Garden Road, Suite A-1
Monterey, CA 93940

All materials and work hereinafter shall conform to all the requiroments of the project Drawings and Specifications. except as otherwise described.
(Choose one of the following)
Execute promptly the instructions given herein, which interpret the Contract Documents or order minor changes in the
Work without change in Contract Sum or Contract Time. If you consider that a change in Contract Sum or Contract Time
is required, submit an itemized proposal to the Architect immediately and before proceeding with this Work. If your
proposal is found to be satisfactory and in proper order. this Bulletin will be superseded by a Change Order.

II.

Changes described horein are being considered for incorporation into the Work. Submit an itemized quotation, in
format required by the Contract Documents. indicating your proposed changes to the Contract Sum or Contract Time.
Do not proceed with the changes described herein unti I further written instructions are issued by the Architect.

Ill.

In order to expedite the Work and avoid or minimize delays in the Work which may affect Contract Sum or Contract
Time, the Contract Documents are hereby amended as described below. Proceed with this work promptly and submit
final costs for Work involved and change in Contract Time (if any), for inclusion in a subsequent Change Order.

DESCRIPTION:
Item No. 01

See attached markup for approximate pier locations along driveway. On east edge of driveway, first pier to
occur where elevation of driveway surface is above surrounding grade, as shown. Piers to continue at 6' -0"
o.c. Where driveway elevation is lower than or equal to surrounding grade, provide 6" curb only and regrade
away from driveway as necessary. Delete piers from scope as shown in red.
On west edge, piers to occur at 6'-0" o.c. starting at base of driveway, including where sandstone occurs.

Cody Anderson Wasney Architects, Inc. 455 Lambert Avenue Palo Alto. CA 94306 650.328.1818 Fax 650.328.1888 www.cnwarchlt'1cts.rofll

1 ' 12" C L R

*'1=5 @ 12" O .C . H ORIZ.

A_

S TA IRS/ S .O.G.
OR EX-:-. GRA-DE

~OOK@TOPI
DOWELS W

3 '-6 " LAP

~~.,.0

PIER
"

*'1:3 S PIRA-L AT 3 " PITCH


WI ' '12 T ~ R~S ..,..OP It
BOT:0:---1

~. S~ED

V ERT. BARS-------

A RCH I TE CT S :
C o d y A n d e r s o n W a s n e y A r c h i t e c t s, I n c.
455 L a m b e r t A v e n u e P a I o A I t o, CA 94306
650 . 328 . 1818 Fax 328 . 1888
Copyright 2010 by CODY ANDERSON WASNEY ARCHITECTS , INC.

FOREST THEATER
'Projeet-Name---------- --------------................................................... .
14017

Projecr Nu.m6er ...............

A6.7

.. .. .... .. Refereiricesneer

CA-30.2

09115 115
D
afe............................ ............................................. sneefNumoer

'

.
II

c ' l-

.0 1 . -

,. -

CODY ANDERSON WASNEY

A RCHITE CTS

BU LLETIN
BULLETIN NO.:

14 Driveway Revisions

ISSUE DATE:

PROJECT NAME:

Carmel Forest Theater

RFI No.:

PROJECT No.:

14017

ISSUED TO:

9/16/15

ISSUED BY.

Jilian Cadouri

CC:

Andrew Vanderford

Otto Construction
2150 Garden Road, Suite A-1
Monterey, CA 93940

All materials and work hereinafter shall conform to all the requirements of the project Drawings and Specifications, except as otherwise described.
(Choose one of the following}
I.

Execute promptly the instructions given herein, which interpret the Contract Documents or order minor changes in the
Work without change in Contract Sum or Contract Time. If you consider that a change in Contract Sum or Contract Time
is required, submit an itemized proposal to the Architect immediately and before proceeding with this Work. If your
proposal is found to be satisfactory and in proper order, this Bulletin will be superseded by a Change Order.

II.

Changes described herein are being considered for incorporation into the Work. Submit an itemized quotation, in
format required by the Contract Documents, indicating your proposed changes to the Contract Sum or Contract Time.
Do not proceed with the changes described herein untiI further written instructions are issued by the Architect.

Ill.

In order to expedite the Work and avoid or minimize delays in the Work which may affect Contract Sum or Contract
Time, the Contract Documents are hereby amended as described below. Proceed with this work promptly and submit
final costs for Work involved and change in Contract Time (if any), for inclusion in a subsequent Change Order.

DESCRIPTION:
Item No. 01

Driveway and Stair Layout


See attached CA-30.1 for revised driveway and stair layout. See attached C1.1 for revised wall heights and
stair elevations. Reduced wall heights allow a reduction in pier footing depth and rebar size. See attached
CA-30.2 for revised detaii4/A6.7.
Stone Wall
Per attached CA-30, omit section of stone wall at top of driveway. Omit ballard light at this location.
Grading adjacent to driveway
See C1.1 for revised grading adjacent to driveway to "soften" retaining wall . Omit plante r wall (delete detail
4/A6.6).

REVIEWED
By Andy Vanderford at4:00 pm, Sep 17, 2015

Cody Anderson Wasney Architects. Inc. 455 Lambert Avenue Palo Alto, CA 94306 650.328.1818 Fax 650.328.1 888 www.cawilrchitccts.com

Cody Anderson Wasney Architec t s, Inc.


455 L a m b e r t Ave n u e P a I o A I t o, CA 94306
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455 L a m b e r t A v e n u e P a I o A I t o, CA 94306
650.328 . 1818 Fax 328 . 1888
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