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SAP WORLD TOUR 09 meets

3rd SAPience.be TECHNOLOGY DAY

Reporting and Budgeting with SAP


BPC 7.0 version NetWeaver at
Corelio

Luc Joren
Group Controller, Corelio
Bjorn Vandamme
Partner, CFObelux
Jeroen Roosen
BI Business Unit Leader, Cernum
SAP Lounge, Vilvoorde
June 3-4, 2009
Agenda

1. Corelio
1.1. Situation Before BPC
1.2. Wish-list Corelio
1.3. Solution BPC
1.4. Why Cernum/CFObelux
2. CFObelux
2.1 Project Scope
2.2 Project Approach
2.3 Functionalities used
2.4 Project Observations
2.5 Lessons Learnt
3. Cernum
3.1. Terminology
3.2. Integration SAP BI – BPC
3.3. Set-up Transactional data
3.4. Set-up Master Data
3.5. Lessons Learnt

© SAP 2009 / Page 2


Corelio

Corelio is the largest newspaper publisher in Belgium with a presence in both sides of
the country

90.000 copies/day 265.000 copies/day 95.000 copies/day


355.000 readers/day 950.000 readers/day 400.000 readers/day
Corelio

Our websites and mobile platforms are alive and kicking

200.000 unique surfers/day 250.000 unique surfers/day 35.000 unique surfers/day


2.200.000 unique surfers/month 3.300.000 unique surfers/month 500.000 unique surfers/month

p. 4
Corelio

Corelio has the highest reach in free sheets in Belgium, every week

96 local editions
4,3 million readers/week
155 salespeople

Together with the newspapers, the free sheets are the key channels of our vertical
classifieds businesses: car, real estate, travel, relations, job, miscellaneous

p. 5
Corelio

Through our stakes in Woestijnvis (40%) and Caviar (38%), producers of some of the
best TV, film and commercial products in Belgium, Corelio also became a player in the
audiovisual sector

Van Vlees en Bloed


High-end audiovisual production company
TV-production of the national soccer De
league Slimste Loft
Mens
ter
Wereld

Dirty Mind
Nr 1 Belgian production TV commercials
Caviar Los Angeles and Amsterdam
Film projects and high quality series
SM-Rechter
Corelio

Corelio Printing became the market leader in coldset, sheet fed and heat set in Belgium
in 2008 and has a strong presence in the Netherlands and France
Three print sites in the Brussels area
Coldset:
– Production of own newspapers and free
sheets
– Using 60.000 tons of newsprint/annum
– Major customers are other publishers of
free sheets, professional organisations
and trade-unions
Sheet fed and Heatset:
– Using 60.000 tons magazine paper
– Some of our major customers are
Sanoma in Belgium and the Netherlands,
Hachette, Media Participations and
Produpresse
Financial Department Corelio

Centralised Group Controlling


Decentralised controllers
SAP FI/CO :
– One platform in 2010
– Untill then : 2 platforms with BW to bring reporting data together
Reporting tool : BW with Excel/bex as front-end tool
Forecasting : excel stand-alone
Budgetting : excel stand-alone + SAP upload
– Excel is not made for this
– Upload in SAP in time-consuming, especially for handling revised data
Situation before BPC

SAP + BW/bex
Advantages
– Standardised
– Data content : bringing 2 SAP-platforms together for reporting
– Quick data look-up

Disadvantages
– Difficult to integrate with standard lay-out & presentation
– User friendliness
– Only reporting, no budgetting or consolidation
– Forecasting in excel : lot of re-input in different excel-reports
– Budgetting in excel and upload in SAP : dangerous, needs a lot of checks
Wish-list Corelio (1)

Improvement lay-out : reports on paper are still very important !


Standard lay-out
– Easier for end-user to walk around in data
– Bringing decentralised users on standardised platform : one truth
– No more excel stand-alone
Forecast
– In database
– But not on lowest detail level
– Allocations
– Integrated comments of budgetholder
– Proces : log
Wish-list Corelio (2)

Budget
– In database
– Integration ‘framework’ on high level with details (CC/CE) on lowest level
– Allocations
– Integrated comments & interaction with division controllers
– Proces automatistion & log
Consolidation in same database as management reporting
– Faster
– Auto-reconciliation
Solution : BPC

Strong integration with existing SAP/BW


– Netweaver-version
– Integration with new profitcenter accounting in SAP/R3 (2010) goes very quickly
Front-end : excel
– Flexible : use of standard excel-functionality possible
– Need for poweruser to create ‘standard reports’ for end-user, but poweruser does not have to
be an IT-specialist.
– End-user can navigate easily in reporting
– Feels like excel, but with one database one truth
Comments are available in database interactive
Budget & forecasting process :
– Uniformisation (inputschedules)
– Automatisation (no more multiple inputs)
– High level data & low devel detail in same tool
One tool for both consolidation & management reporting (next step)
Why Cernum/CFObelux

Combined knowledge of SAP/BW specialists (IT) with BPC specialists (business)


– Cernum :
• SAP/BW in depth knowledge
• IT oriented
• Back-end
– CFObelux
• BPC/Outlooksoft in depth knowledge
• Business oriented
• Front-end
• Ex-controllers : “we speak the same languages”
Agenda

1. Corelio
1.1. Situation Before BPC
1.2. Wish-list Corelio
1.3. Solution BPC
1.4. Why Cernum/CFObelux
2. CFObelux
2.1 Project Scope
2.2 Project Approach
2.3 Functionalities used
2.4 Project Observations
2.5 Lessons Learnt
3. Cernum
3.1. Terminology
3.2. Integration SAP BI – BPC
3.3. Set-up Transactional data
3.4. Set-up Master Data
3.5. Leassons Learnt

© SAP 2009 / Page 14


Who is CFObelux?

Founded in Feburary 2006


Belgium-based company but operating on national and international level
business knowledge driven services by senior financial experts
Expert knowledge on SAP BPC, over 18 years of experience
Enterprise performance management and business intelligence
IFRS reporting and financial consolidation
Vital to our approach is our ability to combine finance and technology expertise as
well as our capability in offering the full range of finance functions, from accountant
to financial executive, in small, medium-sized and large companies.
SAP Services partner and Lounge partner
First partner in financial consolidation on SAP BPC Netweaver version (CargoLux)
CFObelux Services

Consulting model

Focus on the office of the CFO


Supporting all functions
Services
Solution implementation
Advisory services
Outsourcing (e.g. Consolidation)
Training
Ad-Hoc Finance Support
For processes such as IFRS, Fast
Close, Working Cap, Reporting,
Consolidation, Planning and
Budgeting

find more on www.cfobelux.com


SAP BPC Project @ Corelio

Project Scope
Phase 1 Actuals & Forecast (delivered)
Phase 2 Budget (in progress)

Project approach
Workshops with Corelio to define the design of the application (discuss group
reporting templates)
Adopted BI hierarchy and tuned for BPC use
Bex query analyzer vs dimensionality reporting
Group approach: data load (automated) and manual input non-SAP units
Key-user involvement asap – business user is key
SAP BPC Project @ Corelio

Functionalities used
EVDRE reporting and input schedules
EVSND and EVGET formulas used for some specific schedules
Use of Datasrc dimension to capture adjustments
Multiple hierarchy structures in dimensions to comply to various reporting
needs
Management of versions (Budget versions)
EVHOT (create report jumps)
Jump to the SAP Portal for detailed reporting on document level (Actuals)
Allocation logic (CO allocations can be handled in BPC)
EVPRO to link dimension members (eg Forecasting on higher level than
actuals reporting)
Reports
Input Screens
SAP BPC Project @ Corelio

Project observations
Fast ROI on Actuals reporting due to integrated environment
Key-user quickly adopts BPC functionality and report building
BI plays an important role to make good progress

Project recommendations / lessons learnt


Involvement of key-user is important, even during design ; design is not an
IT related job in SAP BPC
Workflow functionality of the Microsoft version not yet present – be creative
Make sure you know all functionality differences between Microsoft and
Netweaver version
Be a Microsoft Excel expert
Agenda

1. Corelio
1.1. Situation Before BPC
1.2. Wish-list Corelio
1.3. Solution BPC
1.4. Why Cernum/CFObelux
2. CFObelux
2.1 Project Scope
2.2 Project Approach
2.3 Functionalities used
2.4 Project Observations
2.5 Lessons Learnt
3. Cernum
3.1. Terminology
3.2. Integration SAP BI – BPC
3.3. Set-up Transactional data
3.4. Set-up Master Data
3.5. Leassons Learnt

© SAP 2009 / Page 22


Introduction Cernum

SAP CRM Gold Partner


SAP VAR Partner
Part of Alti Group
1000 + consultants with 400 SAP consultants
SAP offering
ERP
CRM
BI / BOBJ
30+ Consultants
20 BI Certified
125 FTE years of SAP BI experience
SOA NetWeaver (Portal, PI, Mobile, Web Development,..)
Belgium
110 SAP consultants (market leader in CRM and BI)
30 Java/.NET consultants (custom development projects)
Offices in Aalst and Brussels
End-to-end project organisation
Consulting & advisory
Implementation
Support

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50+ Cernum projects

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BPC Terminology vs SAP BI Terminology

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Integration SAP BI - BPC

BPC objects generates SAP NetWeaver BI objects (i.e. InfoCubes, InfoObjects)


All BPC Objects are stored in the /CPMB/ namespace

SAP BPC SAP BI

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Integration SAP BI - BPC

BPC is not able to use the objects in the « standard BI namespace »


In the NetWeaver version you can choose between SAP BI functionalities
and BPC functionalities
In BPC, data (transactional, master) IS NOT shared across AppSets.
Appsets are like InfoAreas, but without shared data
Load Transactional Data

Transaction Data

ACTUALS
Load from Load into a Load into a
1 2 BI Cube
3 BPC Cube
SAP ECC

ABAP
VUM Routine
s

PLAN BI Cube BPC Cube


EDA
Load Master Data

Master Data
Load Attributes Load from BI Process Dimensions
1 and Texts from 2 InfoObjects to 3 (BPC tasks triggered
SAP ECC BPC Dimensions by an ABAP Program)

0COSTCENTER
Cost Centers
0COSTCENTER

VUM

0COSTELMNT

0COSTELMNT Accounts
Lessons learnt

User driven
Tight Integration with MS Excel
SAP BI Integration
Easy Master Data maintenance
The choice between BPC functionality and SAP BI functionality
Manual maintenance needed if using SAP BI ETL functions not fully in user
hands
Less performant with big amount of master data during Rampup
Time-dependency management
Business Process Flow not yet available during Rampup
Only 1 Key Figure possible per application

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Thank you!

© SAP 2009 / Page 31