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Enterprise Technology Solutions “Designing effective IT systems for today’s changing world.”

Enterprise

Technology

Solutions

“Designing effective IT systems for today’s changing world.”

Enterprise Technology Solutions “Designing effective IT systems for today’s changing world.”
___________________________________________________________________________ Table of Content Project Name……………………………………………………………………………3 Project Team…………………………………………………………………………….3 Team Members………………………………………………………………………….3 Project Description……………………………………………………………………3 Measurable Organizational Value (MOV)………………………………………4

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Table of Content

Project Name……………………………………………………………………………3

Project Team…………………………………………………………………………….3

Team Members………………………………………………………………………….3

Project Description……………………………………………………………………3

Measurable Organizational Value (MOV)………………………………………4

The desired area of impact…………………………………………… 4

..

Desired value of the IT project……………………………………… 4 ..

Appropriate metric…………………………………………………………5

Set time frame for achieving the MOV………………………………5

Summary of the MOV…………………………………………………… 5

..

Phases of the project…………………………………………………………………6

Milestones for each phase and deliverable……………………………………9

Activities/Tasks………………………………………………………………………10

Resource Assignments…………………………………………………………… 11

..

Estimates for each Activity/Task………………………………………………13

___________________________________________________________________________ Table of Content Project Name……………………………………………………………………………3 Project Team…………………………………………………………………………….3 Team Members………………………………………………………………………….3 Project Description……………………………………………………………………3 Measurable Organizational Value (MOV)………………………………………4
___________________________________________________________________________ Project Name The project name is Poseidon. Project Team The group that will be implementing

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Project Name

The project name is Poseidon.

Project Team

The group that will be implementing the project is Enterprise Technology Solutions. The members of this project team include Gavin Heinly, Andrew Krug, Batul Merchant, Lee Pickett, Matthew Shaw, and Bob Woods.

Team Members

Gavin Heinly, Batul Merchant, Matthew Shaw, Lee Pickett, Andrew Krug, Bob Woods

Project Description

Our team is seeking to develop a database backbone for the Husky Air Company. In the following proposal, our team will attempt to outline and explain what our proposed solution for the revamp of their current data storage system. Our goal is to create a database system that will keep Husky Air's day- to-day operations more efficient and effective. Database systems organize and catalog data to better aid in using information effectively. Husky Air's current data organization system is ineffective for the changing market and to keep their company competitive; revamping the back end operations will help move them forward.

___________________________________________________________________________ Project Name The project name is Poseidon. Project Team The group that will be implementing
___________________________________________________________________________ Measurable Organizational Value  The Desired Area of Impact : First and foremost, our interest

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Measurable Organizational Value

The Desired Area of Impact: First and foremost, our interest is in helping Husky Air in their Operational flow. Improvement of operations describes maintaining a system that will create a lowered cost and overall improvement in task completion. Since Husky Air's current system has proven to be less-than useful for the changing demands of today's electronic-focused world, our new system will focus on improving their operations. Our next concern is the improvement of the Strategic element of their business. To expand and grow, a company should move forward technologically regularly. Companies that don't use computerization in their business plan are prone to being market-starved against companies that will. Tying into this, improving the Strategic area will improve the financial area as well. With improved growth, a company would naturally see an increase in revenue. Plus with the reduced cost of maintaining a lower profile file management system, profit margin will also see an increase. Customer relations will likely improve with a more streamlined file system as entering and retrieving data will allow for quicker turnaround times and improved accuracy. Finally, we can examine the improvement for Social concerns. However, the focal point of this project is to improve the Operational concerns of the company as that is where we will see the largest benefit.

Desired Value of the IT Project: As the focus of the project is to improve operations, in general we are trying to lower time taken to handle requests for data entry or retrieval. With a non- database system, much time and energy is lost in trying to maintain and use data. Using physical data storage requires a manual organization system and having to peruse through file cabinets or bookshelves of paperwork to find one piece of information or enter a new piece of information is inefficient in today's computerized society. As such, in the interest of making a more effective operation for Husky Air, computerizing their data storage will remove the need to physically organize data. Database software like SQL Server and MySQL are designed to collect and manage data on behalf of the user, freeing up their time. In addition, time lost on inaccurate data entry due to errors in human organization of information can be averted with

___________________________________________________________________________ Measurable Organizational Value  The Desired Area of Impact : First and foremost, our interest
___________________________________________________________________________ a computer data storage system as a computer data storage system reduces the number of

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a computer data storage system as a computer data storage system reduces the number of variables a user must know about the data to organize it (organization on the computer level can be preprogrammed and thus blunting the risk of erratic data entry). Time lost is money lost and in the business world, any gain in time improves the possibility for improved earnings.

Appropriate Metric: By implementing a pilot supply database it would be possible to increase productivity by at least 50%. This is due in part because of the ability to make certain tasks automated. For instance, when certain supplies become low, it would be possible to automatically order more to keep inventory up. It will also allow the workers to see how many items they have in inventory and be able to work accordingly. Also, by implementing a user-friendly interface the users will be more likely to adopt the system and make use of its beneficial qualities.

Set Time Frame for Achieving the MOV: Once the data is added to the database and set up then it will be possible for the workers to be trained to take advantage of the system and begin to feel the beneficial effects of the system at least 1-2 months after its implementation.

Summarize the MOV: By implementing this system, there will be a noticeable increase in operational efficiency. Workers will be able to access information more efficiently than was previously possible. It will also be possible to improve operations by automating inventory orders. The system will provide a productivity increase of at least 50% after the workers have been trained to use the system. The project will be successful if the users are trained and are willing to use the new system.

___________________________________________________________________________ a computer data storage system as a computer data storage system reduces the number of
___________________________________________________________________________ Phases of the project 1. Initialize and Conceptualize Business Case Project Charter Project plan 2.

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Phases of the project

1. Initialize and Conceptualize
1. Initialize and
Conceptualize

Business Case

Project Charter Project plan
Project Charter
Project plan

2. Project Charter and plan

___________________________________________________________________________ Phases of the project 1. Initialize and Conceptualize Business Case Project Charter Project plan 2.
___________________________________________________________________________ Phases of the project 1. Initialize and Conceptualize Business Case Project Charter Project plan 2.
___________________________________________________________________________ Strategic DB Plan Analysis Systems Proposal Logical Design Design Technical Design Database Construction Application Systen

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Strategic DB Plan Analysis Systems Proposal Logical Design Design Technical Design Database Construction Application Systen 3.Execute
Strategic DB Plan
Analysis
Systems
Proposal
Logical Design
Design
Technical Design
Database
Construction
Application
Systen
3.Execute and
control
Test Plan
Testing
Test Results
Test Completed
Documentation
Implementation
Training Program
Conversion Plan
___________________________________________________________________________ Strategic DB Plan Analysis Systems Proposal Logical Design Design Technical Design Database Construction Application Systen
___________________________________________________________________________ Final Project 4. Close Report Project Formal Acceptance 5. Evaluate Project Success Project Evaluation Work

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Final Project 4. Close Report Project Formal Acceptance
Final Project
4. Close
Report
Project
Formal
Acceptance

5. Evaluate Project Success

Project

Evaluation

___________________________________________________________________________ Final Project 4. Close Report Project Formal Acceptance 5. Evaluate Project Success Project Evaluation Work
___________________________________________________________________________ Milestone for each phase and deliverables Business case Project Charter and plan Design Plan Client

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Milestone for each phase and deliverables

Business case
Business case
Project Charter and plan
Project Charter
and plan
Design Plan
Design Plan
Client Sign off on Test Results
Client Sign off
on Test Results
Testing Completed
Testing
Completed
Implementaion Successful
Implementaion
Successful
Project Completed
Project
Completed
___________________________________________________________________________ Milestone for each phase and deliverables Business case Project Charter and plan Design Plan Client

Work Breakdown Structure

Page 9

___________________________________________________________________________ Activities/Tasks Initialize and Conceptualize Project Charter and Plan •Business case •Project Charter and Project Plan

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Activities/Tasks

Initialize and Conceptualize Project Charter and Plan •Business case •Project Charter and Project Plan Execute and
Initialize and Conceptualize
Project Charter and Plan
•Business case
•Project Charter and Project Plan
Execute and Control
•Analysis
•Strategic DB Plan
•Decide on database structure and required application
•Research what the company needs to get started using the DB
•Systems Proposal
•List hardware and software required for the company to use the DB
•Design
•Logical Design
•Think about what type of network to implement
•Design layout for different terminals and server
•Technical Design
•Create a blueprint for ethernet cable layout
•Install server in a strategic location
•Install terminals in appropriate locations
•Design Completed
•Construction
•Database Application System
•Assigning database admin to work on setting up database system
•Testing
•Test plan
•Review Criteria with Client
•Setup Variables to Observe
•Design Test to Accurately Observe Variables
•Prepare Test Plan
•Test Results
•Review Test Plan with Client
•Carryout Test Plan
•Analyze the Results
•Prepare Test Report
•Present Test Results to Client
•Address Any Issues or Problems
•Clients Sign off on Test Results
•Testing Complete
•Implementation
•Documentation
•Training Program
•Conversion Plan
•Implementation Successful
Close Project
•Final Project Report
•Formal Acceptance
•Project Completed
Evaluate Project Success
•Project Evaluation
•Debug Leftover Errors
___________________________________________________________________________ Activities/Tasks Initialize and Conceptualize Project Charter and Plan •Business case •Project Charter and Project Plan
___________________________________________________________________________ Resource Assignments ETS Web Will be responsible for designing the web page 'interaction point' during

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Resource Assignments

ETS Web

Will be responsible for designing the web page 'interaction point' during

Designer

the Construction phase of the Execute and Control step. Designs the

front-end web page that the employees will use to interact with the

database. Also responsible for the implementation of any coding

necessary to actually connect to the database.

 

ETS Database

Is responsible for a working database. Participates in the

Specialist:

Conceptualization step by offering a skeleton of how the database will

be formed. During the Execute and Control step, will work in the Design

and Construction phases to implement the database. Also has a role in

the Testing phase to ensure that the database is taking entries correctly

and storing data. Overall ensures a smooth and elegant operation

between the client and server in relation to the database end.

 

ETS Physical

Develops the physical implementation of the network. Is most crucial

Networking

during the Implementation step. Is responsible for the initial operation

Specialist

of the network and laying out the wiring. Has a role in the Analysis

phase to determine what physical links are going to be set up to service

all client nodes. Handles implementation of the switches, routers, and

other networking components.

 

ETS Business

Primarily responsible for the budget during the Project Charter & Plan

Manager

phase. Determines if the components chosen fit in with the budget

established by the client and generally handles all accounting details to

present to the project sponsor.

 

ETS Server

Is a key player during the Design phase onwards. Is responsible for

Administrator

working with the server itself. Responsibilities include installation of the

server OS, any associated programs, working with the client terminals

to ensure they properly connect to the server. Also oversees the testing

and feedback from the users. Is generally in charge of the

Implementation phase.

___________________________________________________________________________ Resource Assignments ETS Web Will be responsible for designing the web page 'interaction point' during
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ETS Project

As the one in charge of the entire workflow of the project, the

Manager

Project Manager plays a role in every step and phase and is almost solely responsible for the final two steps (Close Project and Evaluation). Interacts directly with the project sponsor, getting approval, and ensuring the work on the project stays within the needs of the client.

Instructor

Responsible for teaching employees how to use the new system. Primarily functions within the Implementation phase.

Husky Air

Takes over for ETS Database Specialist during the

Database

Administrator

Implementation phase to manage the database once ETS has implemented the system. May be ETS itself if the client desires to maintain ETS' services once the project is complete.

Project

Represents Husky Air as the client. Primiarly functions in the

Sponsor

early steps by approving the propositions put forth by ETS.

Husky Air

Server

Administrator

Assumes the duties from the ETS Server Administrator after the Implementation phase. Is responsible for keeping the server running once ETS has completed the implementation of the system. Depending on the client's wishes, ETS itself may assume this role and continue administrating the network after the project is considered 'complete'.

___________________________________________________________________________ ETS Project As the one in charge of the entire workflow of the project, the
___________________________________________________________________________ Estimates for each Activity/Task Work Breakdown Structure Page 13

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___________________________________________________________________________ Estimates for each Activity/Task Work Breakdown Structure Page 13

Estimates for each Activity/Task

___________________________________________________________________________ Estimates for each Activity/Task Work Breakdown Structure Page 13
___________________________________________________________________________ Estimates for each Activity/Task Work Breakdown Structure Page 13