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AILEEN JOY FAJARDO LANIP

Muroor Road, Abu Dhabi


Mobile Number: 050.616.4459/055.485.4354
E-mail Address: aj.lanip@yahoo.com
Career Objective

Education

Job Experiences

Dedicated and enthusiastic individual with a desire to learn and to obtain


a responsible and challenging position with a progressive organization
which will require me to utilize my skills, abilities, education and work
experiences.
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
MAJOR IN
COMPUTER SCIENCE
Colegio de San Juan de Letran April 2006
Senior Hire Desk Controller
Instant Access Kharafi National LLC, Mussafah Abu Dhabi UAE
September 27 2010 - Present
Duties and Responsibilities:
Receiving equipment /vehicle requests from Internal/External
customer and validating them.
Coordinate with Workshop Supervisors to arrange the required
vehicle /equipment requested by the client.
Coordinates with the clients for delivery and/or collection of
requested equipment.
Arranging the logistics for the equipment/vehicle to be delivered or
collected in Clients different sites.
Preparing Hire/Purchase/Service Quotation for all clients.
Coordinating with all clients in terms of breakdown and other issues
related to IA equipments.
Preparing invoices for all clients in accordance with Company policy
and procedures.
Maintaining the files for all active and non active Hire Agreements
and machine history files.
Arranging and preparing Agreements for different subcontractors and
equipment suppliers.
Preparing documentation for subcontractors payments.
Coordinating with designated agents and suppliers.
Coordinating with designated agents and representatives for insuring
and registering vehicles/equipment.
Preparing correspondence regarding vehicle and equipment accidents
and Insurance related issues.
Assisting accountant in making Statement of Accounts and other
documents required by client.
Contacting all clients to follow up for payments.
Liaising with legal department concerning clients debt issues.
Meeting clients for possible business opportunities.
Coordinating with all other departments of Kharafi National in terms
of office related works.
Assisting NM/M staff in all employee related documents such as
Leave Form, BTA, Allowance, Resignation, Training and others.
Preparing employee time sheet.
Reporting to Operation Managers regarding the daily operational
status of equipment and machineries.

Managing the daily business transactions of Instant Access during the


absence of Manager.
Prepare the department for Internal Audit for ISO Certification
Process.
Prepare the department for ISO Certification Process.
Stood during ISO validation and Certification.
Asst. Doc. Controller cum Project Secretary cum Receptionist
Reem Investments, Muroor Road Opp. Bus Station, Abu Dhabi, UAE
February 5, 2009 June 15, 2010
Duties and Responsibilities:
Drafting & maintain the internal correspondences between the
contractors, consultant and clients.
Maintain the files related to project documents such as shop drawings,
specifications, Request for Informations (RFIs), Quality Plans &
Standard Operating Procedures (SOPs)/Method Statements (MS),
Tenders/Contracts, Pre-Qualification Documents, Library for
Registered Companies, Live and current running files by clients,
contractors and consultants, Sales and Purchase Agreements (SPA),
and others.
Ensure systematic filing, labeling & coding for running project
documents.
Personally responsible for the quality of work whilst making a
positive contribution to the quality of both the department and the
work carried out by their colleagues.
Issue, record, distribute and transmit documentation and comments
both internally and externally in the required format, advising
relevant users of all new and revised documentation incorporated into
the collection.
Convert documentation to electronic formats, produce documentation
indexes, retrieve and print Company As Built documentation and
arrange copying and imaging as requested.
Liaise with other Company Document Management centres to
expedite the sourcing and retrieval on non documentation.
Maintain a high professional standard output.
Scrutinizes, dispatches all outgoing mails and sort out incoming mail
to distribute to the concerned person.
Attend and coordinate with the consultants and subcontractors to its
needs and queries.
Operate electronic mail system and coordinate the flow of information
both internally and with other organizations.
Liaise with the IT Administrator regarding technical problems which
can occur during the work.
Assisting Project Directors in clerical works.
Calendar management such as scheduling appointment, meeting,
conference and other activities and events.
Travel management includes getting visa, hotel and restaurant, ticket
and transportation bookings.
Preparation for the meeting, take dictation in shorthand or by
machine and transcribe information.
In charge for ordering and maintaining stationery and equipment
supplies by collecting quotation from the suppliers and choose the
best one.

Buyer/Trader cum Secretary


Al Mazroui Trading and General Services LLC, Najda Street, Abu Dhabi
UAE
April 15, 2008 February 15, 2009
Duties and Responsibilities:
Handles inquiries from different clients/end-user and agents.
Coordinates with the suppliers regarding inquiries, P.O and invoices.
Responsible in preparing quotations, purchase orders and invoices to
the client/end-user, agents and suppliers.
Responsible in checking and providing complete and accurate
information pertaining to the documents to be sent to the client/enduser and suppliers.
Receiving and answering emails from client/end-user and suppliers.
Responsible in making follow ups from the clients/end-user and
suppliers.
Responsible in preparing reasonable and competitive prices in issuing
quotations.
Ensures that the requirements and specification of the client/end-user
will meet on its best.
Responsible in all clerical works (filing and documenting all the
important files in NIKKISO).
Assisting in all telephone calls.
Front Desk Receptionist
SM Science Discovery Center, Pasay City, Metro Manila Phil.
September 15, 2007 January 30, 2008
Duties and Responsibilities:
Engaged in receiving and giving calls to the customers and clients.
Deal with customer, answer queries and provide information.
Correspondence letters to the clients.
Prepare and post companys monthly schedules and events.
Prepares monthly reports pertaining to the number of visitors.
Image Designer/Graphic Artist
SPi Technologies, Brgy. Punta, Calamba City, Philippines
August 15, 2006 August 14, 2007
Duties and Responsibilities:
Performed scanning of images provided by the client.
Retouching the scanned images from the client.
Reproduce a same and exact image provided by the client.
Perform image inspection in accordance with project requirements
and quality standards.
Checks every detail of the image and its quality.
Addressed and corresponded quality reports to immediate supervisor
and project managers.
HR/ADMIN Staff(File Auditing and 201 File Administration)
Honda Cars Philippines Inc., Laguna Techno Park Sta. Rosa City,
Philippines
November 3, 2006 May 10, 2006
Duties and Responsibilities:
Performed detail check of employees information.
Prepares monthly reports pertaining departmental status.
Prepares Posting and schedules of companys events and holidays.
Propose an Automation system of 201 file for easy retrieval.

Trainings

* Microsoft Office
Reem Investment/Reem Developers
Abu Dhabi, UAE
Nov-2009
* Customer Service Representative
John Clements Consultancy Inc.
May 2006 July 2006
LKG Tower, Makati City
Philippines
* Data Encoder
Management Information System
Colegio de San Juan de Letran
Calamba City, Philippines

Skills & Personal


Strength

Computer Skills

Personal
Information

Well organized with concern for details and accuracy, and capable to
follow instructions/schedules/timelines and handle multiple
priorities.
Experience with Quality System Documentation and good
documentation practices
Accuracy and attention to details and good language and reading
skills
Willing to adapt and learn new assigned task and responsibilities.
Outstanding verbal and written communication skills
Good clerical and organizational Skills.
Strong prioritization and organizational skills.
Knowledge in designing and mapping processes flow charts.
Strong interpersonal skills and ability to work with others in a
positive and collaborative manner.
Hardworking, self motivated, efficient, flexible and dedicated person.
Trained to give good customer service.
Can work with a minimum supervision.
Ability to work with complex situations that may not have a
prescribed resolution.

Advanced computer skills. Ability to utilize multiple word-processing


and database applications including MS Office applications such as
Word, Excel, PowerPoint and Access, as well as Adobe Acrobat, etc
Well developed problem solving skills.
Internet / HTML Programming
Adobe Photoshop (Ver. 7.0, CS and CS2)
Computer Troubleshooting
Date Of Birth
Place o Birth
Sex
Civil Status
Religion
Height
Citizenship
Visa Status
Passport No.

11 November 1984
San Pablo City, Philippines
Female
Married
Christian
54
Filipina
Residence Visa / Transferable
EB6842853
With UAE driving license

Reference is available upon request.