CLOSE OUT CHECK LIST

Item 1 Decription of Item to Complete Work associated with Punch List(s) Testing, balance or performance operations complete and in agreement that associated work is in compliance with the Contract Documents and verified as such by the Design Professional One hard copy and one electronic copy in .pdf format of final approved test, balance or performance report(s) complete with directory of contents submitted to Owner Operation and Maintenance Manuals complete and verified as such by the Design Professional Owner sign-off of receipt of O&M Training on proper use, care and operation of all systems or components as required by the Contract Documents One hard copy set and one electronic copy in .pdf format of final approved Operation and Maintenance Manuals with directory of contents submitted to Owner and uploaded by Contractor into CIMS As-Built drawings converted to accurate Record Drawings and verified as such by the Design Professional using information provided by the Contractor and by other knowledge the Design Professional may possess
Date Expected Completion Date Final Acceptance DP / Owners Initials

2

3 4

5

6

7

As identified in PSFA General Conditions

Sections 9.10.1-3; 9.11.2

Designed by Pamela L. Gow

CLOSE OUT CHECK LIST
Item Decription of Item to Complete One vellum set and one electronic copy in .dwg format and one copy in .pdf format of final approved Record Drawings with directory of contents submitted to Owner and uploaded by Contractor into CIMS Written certification signed by Owner of delivery and stocking of extra material, equipment or components required by the Contract Documents at a location established by the Owner
Date Expected Completion Date Final Acceptance DP / Owners Initials

8

9

10

Delivery of all warranties required by the Contract Documents All keys, signs, passes, codes, software or other methods or components of control or security have been correctly and adequately accounted for and closed-out Up-loading of all Close-Out documents into CIMS including scans of Building Code Approvals and other code certifications, Substantial Completion documents, Punch Lists, Warranties, O&M Manuals, Training Sign-off, Extra Stock Sign-off, Record Drawings, Final Completion documents, Correction of Work Period documents and 11th month inspection. Exception: Up-loading of Final Completion, Correction of Work Period and 11th month inspection documents shall be loaded into CIMS within seven (7) days of availability.

11

12

As identified in PSFA General Conditions

Sections 9.10.1-3; 9.11.2

Designed by Pamela L. Gow

CLOSE OUT CHECK LIST
Item Decription of Item to Complete At completion of Items 1 -12 (the List), the Contractor shall state in writing to the Design Professional that the Close-Out Punch List has been completed and request a Close-Out Meeting with the Design Professional and the Owner. The Design Professional shall schedule such meeting within ten (10) days of the request, or otherwise reply in writing to the Contractor why the request is pre-mature. (At the CloseOut Meeting, all requirements to achieve close-out will be verified, and if Work is found to be complete, the Design Professional, with concurrence from the Owner, shall provide written approval of Contractor's completion of close-out requirements within five (5) days of the conclusion of the meeting). The balance at Substantial Completion of the Schedule of Values line item for Documents and Close-Out in accordance with Subparagraph 9.2.2 shall only be approved for payment when all requirements under Paragraph 9.10 are complete. No partial payment of the Close-Out balance will be considered
Date Expected Completion Date Final Acceptance DP / Owners Initials

13

14

15

As identified in PSFA General Conditions

Sections 9.10.1-3; 9.11.2

Designed by Pamela L. Gow

CLOSE OUT CHECK LIST
Item 16 Decription of Item to Complete Final payment shall not become due until the Contractor submits to the Design Professional An affidavit that payrolls, bills for subcontracts, materials and equipment, and other indebtedness connected with the Work for which the Owner or the Owner's property might be responsible or encumbered (less amounts withheld by Owner) have been paid or otherwise satisfied A certificate evidencing that insurance required by the Contract Documents to remain in force after final payment is currently in effect and will not be canceled or allowed to expire until at least forty-five (45) days following written notice to the Owner A written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents Consent of surety, if any, to final payment Releases and waivers of claims of all Subcontractors, and suppliers If required by the Owner, other data establishing payment or satisfaction of obligations, such as receipts, releases and waivers, claims, security interests or encumbrances arising out of the Contract, to the extent and in such form as may be designated by the Owner. If a Subcontractor or other entity refuses to furnish a release or waiver required by the Owner, the Contractor may furnish a bond satisfactory to the Owner to indemnify and protect the Owner.
Date Expected Completion Date Final Acceptance DP / Owners Initials

16.1

16.2

16.3 16.4 16.5

16.6

As identified in PSFA General Conditions

Sections 9.10.1-3; 9.11.2

Designed by Pamela L. Gow

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