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User Manual - FI09.

03
Master Data - Profit center accounting
Controlling Module

Title:
Module Name

Enterprise Controlling Profit center accounting


The postings in profit center accounting are all driven by master data. It is very critical to understand the master
data and its profit center links. When profit center accounting is active like in BSNL, all cost centers are
assigned to a profit center through master data. Thus any posting to cost centers are also posted to respective
profit center.
All materials in each plant are assigned to profit center. This ensures the key figure like inventory is derived
based on this material master data. The key figure like AR is derived based on the revenue posting in each of the
sale order related posting to profit centers.
Hence it is very important that these master data is well understood not only by the user responsible for
maintaining the master data but also by end users who access profit center information for making business
decision. One step more when they come across some data errors in profit center accounting problem they
should be able to detect the source of error.
Enterprise controlling master data Profit center master

Overview:
Business Process Procedure Overview

Mostly organization introduces or deletes profit centers during the planning for the new fiscal year or organization
restructuring. A profit center is an organizational unit in SAP that represents a clearly delimited location where costs,
revenue and key balance sheet figures can be analyzed. Before you create profit centers, you define a hierarchical
profit center structure (Standard hierarchy). In BSNL line of business are represented by Profit centre.

Input - Required Fields

Profit center code


Validity date
Profit center name
Profit center description
Profit center related data

Field Value / Comments

Profit center code


Validity date from and to
Profit center name
Profit center description
Profit center related data like person responsible so on

Output Results

Comments

Profit center created

Profit center is created

Tips and Tricks


If you need to change or modify standard hierarchy during the exercise of creating new profit center it can be
done. The navigational aspect of maintaining the standard hierarchy is similar to accessing create / change cost
center group. Ensure you use the right transaction / menu path for standard hierarchy.

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
1 of 17

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Procedural Steps
FI09.03.01 - Access to Create Profit center by:
Via Menus

Accounting Controlling Profit center accounting Master data Profit


Centre Individual Processing Create
KE51

Via Transaction Code

From the SAP R/3 System main menu access as shown below

On screen Create Profit center: Initial Screen, enter information in the fields
as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
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User Manual - FI09.03


Title:
Module Name

Field Name
Profit center
Valid from & to

Description
Profit center code
Valid from and to dates

Master Data - Profit center accounting


Controlling Module

R/O/C
R
R

User Action and Values

Comments

01.01.1950 to 31.12.2999

ENTER

On screen Create profit center: Basic Screen, enter information in the fields
as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
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User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Field Name
Name

Description
Name of the profit center

Description
Person in charge
Profit center group

Description of the profit center


Name of the profit center manager
Standard hierarchy group code

R/O/C
R

User Action and Values

Comments
Follow the coding
which will assist
searching

R
R
R

SAVE
Tips & Tricks
Profit centre created will be inactive and needs to be activated before using the same. Click on
button
when creating the profit centre master and save after that. In case you forgot to activate the same, open the
profit centre master in change mode (KE52) and activate the same.

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
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User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Procedural Steps
FI09.03.02 Access to Change Profit center by:
Via Menus

Accounting Controlling Profit center accounting Master data Profit


Centre Individual Processing Change
KE52

Via Transaction Code

From the SAP R/3 System main menu access as shown below

On screen Change profit center: Basic Screen, enter information in the fields
as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
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User Manual - FI09.03


Title:
Module Name

Field Name
Profit center

Master Data - Profit center accounting


Controlling Module

Description
Profit center code

R/O/C
R

User Action and Values

Comments

ENTER

On screen Change profit center: Basic Screen, enter information in the fields
as specified in the table below:

Field Name
Name

Description
Name of the profit center

Description
Person in charge
Profit center group

Description of the profit center


Name of the profit center manager
Standard hierarchy group code

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

R/O/C
O

User Action and Values

O
O
O
Version: 1.0
Release: ECC 6.0

Page:
6 of 17

Comments
Follow the coding
which will assist
searching

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

SAVE

Procedural Steps
FI09.03.03 - Access to Display Profit center by:
Via Menus

Accounting Controlling Profit center accounting Master data Profit


Centre Individual Processing Display
KE53

Via Transaction Code

From the SAP R/3 System main menu access as shown below

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
7 of 17

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

On screen Display Profit center: Initial Screen, enter information in the fields
as specified in the table below:

Field Name
Profit center

Description
Profit center code

R/O/C
R

User Action and Values

ENTER

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
8 of 17

Comments

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Access to Delete/Lock Profit center by:


Via Menus

Accounting Controlling Profit center accounting Master data Profit


Centre Individual Processing Change
KE52

Via Transaction Code

From the SAP R/3 System main menu access as shown below

On screen Change Profit center: Initial Screen, enter information in the fields
as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
9 of 17

User Manual - FI09.03


Title:
Module Name

Field Name
Profit center

Description
Profit center code

Master Data - Profit center accounting


Controlling Module

R/O/C
R

User Action and Values

Comments

ENTER

On screen Change Profit center: Initial Screen, enter information in the fields
as specified in the table below:

Go to Indicator Tab

Field Name
Lock Indicator

Description
Lock Indicator

R/O/C
R

User Action and Values


Tick the field

SAVE
Last changed on:
10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
10 of 17

Comments
This will lock the
profit centre to be
used for posting in
future

User Manual - FI09.03


Master Data - Profit center accounting
Controlling Module

Title:
Module Name

Profit center group Create Profit center group

Overview:
Business Process Procedure Overview

You can use profit center groups in the information system, for example. You can use the profit center group
structure to define the row structure of your reports. Totals are calculated in the report for each node. The standard
hierarchy nodes are also part of the profit center groups.
You can also use profit center groups whenever you want to process several profit centers in one transaction. The
usage is similar to other master data groups in controlling module
Input - Required Fields

Field Value / Comments

Profit centers Group

Output Results

Comments

Profit Centre group created

Tips and Tricks


The standard hierarchy nodes are also profit center groups. This grouping would be useful in most of the
business needs. Only in case of special requirements you may have to create profit center groups.

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
11 of 17

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Procedural Steps
FI09.03.04 - Access to create profit center group by:
Via Menus

Accounting Controlling Profit center accounting Master data Profit


center group Create
KCH1

Via Transaction Code

From the main menu of the SAP access screen as shown below

On screen Create Profit Center group: Initial Screen, enter information in the
fields as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
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User Manual - FI09.03


Title:
Module Name

Field Name
Profit center group

Master Data - Profit center accounting


Controlling Module

Description
Name of PC group

R/O/C
R

User Action and Values


Follow coding norm as per tips in
cost center / cost element groups

Comments

ENTER
You can add nodes and to the last nodes the profit center values. The navigational aspects are similar to cost
element group/cost centre group creation.

Field Name
Profit center group
Profit centre

Description
Profit center group description
Add profit centre in the group

R/O/C
R
R

User Action and Values


Add profit centre code from and to

SAVE

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
13 of 17

Comments

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Procedural Steps
FI09.03.05 - Access to Change Profit center group by:
Via Menus

Accounting Controlling Profit center accounting Master data master


data Profit Centre group Change
KCH2

Via Transaction Code

From the SAP R/3 System main menu access as shown below

On screen Change profit center group: Basic Screen, enter information in


the fields as specified in the table below:

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
14 of 17

User Manual - FI09.03


Title:
Module Name

Field Name
Profit center group

Master Data - Profit center accounting


Controlling Module

Description
Name of PC group

R/O/C
R

User Action and Values


Follow coding norm as per tips in
cost center / cost element groups

Comments

ENTER

On screen Change profit center group: Basic Screen, Change information in


the fields as specified in the table below:

Field Name
Profit center group
Profit centre

Description
Profit center group description
Add profit centre in the group
or Remove

R/O/C
O
O

User Action and Values


Add profit centre code from and to or
delete the assigned profit centre by
selecting
same.

it and removing the

profit centre

SAVE

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
15 of 17

Comments

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

Procedural Steps
FI09.03.06 - Access to Display Profit center group by:
Via Menus

Accounting Controlling Profit center accounting Master data Profit


Centre group Display
KCH3

Via Transaction Code

From the SAP R/3 System main menu access as shown below

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
16 of 17

User Manual - FI09.03


Title:
Module Name

Master Data - Profit center accounting


Controlling Module

On screen Display profit center group: Basic Screen, enter information in


the fields as specified in the table below:

Field Name
Profit center group

Description
Name of PC group

R/O/C
R

User Action and Values


Follow coding norm as per tips in
cost center / cost element groups

ENTER

---------------------------------------------------------End of
Document--------------------------------------------------------

Last changed on:


10-Jun-10

Last changed by:


Ravi Shankar Gupta

Version: 1.0
Release: ECC 6.0

Page:
17 of 17

Comments