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TABLE OF CONTENTS
SECTION I: WHY START YFC IN THE HIGH SCHOOLS? SECTION II: HOW TO BRING GOD’S HIGH TO THE SCHOOLS (Five Steps to Starting YFC in a High School): The HIGH FIVE Steps SECTION III: Planning 101 SECTION IV: The High School Based Pastoral Track (Planning Your Household Meetings) SECTION V: Planning A General Assembly SECTION VI: Planning A Youth Camp SECTION VII: Planning A Special Project
(The YFC High School Core Group Overnight Planning) 30
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F O R E W O R D
Welcome to the revised edition of the YFC High School-Based Program Manual! This manual was created as a labor of love for all those people out there who are itching to know what they need to do to start YFC in their desired high schools or already have YFC in their schools but have no idea as to how to run the YFC club. Ideal for young and old alike, it’s filled with **almost everything you need to know about YFC in the high schools. However, as all the works of God go, the YFC High School-Based Program is a living thing.. it is not something that you can box in or categorize – it develops as the Spirit leads it to grow, depending on the urgency and the need of God’s children. Thus the words “**almost everything” in the paragraph above. The contents of this manual are not the be-all and end-all of every high school-based YFC club. Everything that was written in this manual was found to be tried and true by the authors at the time of writing. However, some things that worked for YFC in schools in Metro Manila may not be applicable in other areas; other sections in this manual may have room for improvement. Therefore, it is up to YOU to MAKE THE MOST out of this manual. Whether you are the High School Program Volunteer (HPV), High School Couple Coordinator (HSCC), High School Core Group Member, or any other “chosen one” to serve God in the high schools, you need to use this manual to the best of your ability. In order to do this, we only pray and ask that you do the following: 1. PRAY. Acknowledge that this is God’s work and only He alone can enlighten us regarding His will in our schools. PLAN. Never go into battle without knowing your soldiers, your weapons and your battle plan. Research on the school’s policies regarding religious clubs, gather information regarding YFC members studying in the school, etc. Look for YFC community-based and/or campus-based members in the area who are willing to help you. Look for couple coordinators who will help you and support your work in the high school. Research on members of the school administration who may be part of CFC and its family ministries – knowing this will be a big help to you.
3. PERSEVERE. If you experience difficulties in starting YFC in any school, persevere. Just keep on doing God’s work and He will do the rest. “..knowing that suffering produces endurance, and endurance produces character, and character produces hope, and hope does not disappoint us, because God’s love has been poured into our hearts through the Holy Spirit that has been given to us” (Romans 5:3-5). God will make everything fall into place.
4. PRAY. Ask God to bless your plans. After all, He’s the Creator of
everything, and we are mere instruments – it is not the messenger that is important; IT IS THE MESSAGE. “Likewise the Spirit helps us in our weakness; for we do not know how to pray as we ought, but that very Spirit intercedes with sighs too deep for words.” (Romans 8:26)
WHY START YFC IN THE HIGH SCHOOLS?
The youth today, given the right social and moral formation, have the potential to make a positive impact in the world. However, many of them end up in very confusing situations when external forces impose values which contradict what they learn at home and in school. Due to these circumstances, good parents are having a difficult time providing their children with the right moral, spiritual and social values. Even the top schools, with the best academic programs, are having difficulty bringing out the best in their students because they cannot address the sources of brokenness of a young adult: identity, home-life, peer relationships, and love-life. The youth are rejecting traditional approaches. Religious organizations can no longer attract students. Peer values are more influential in affecting the lives of teenagers more than anything else. CFC Youth for Christ finds itself in the forefront to counter this trend by creating an alternative environment that will complement what is being taught at home and in school. It utilizes creative approaches that take into consideration the youth’s nature, interests,
needs and gifts in order to attract them to a life with God. As a family ministry of Couples for Christ, CFC Youth for Christ aligns itself in the vision of forming “families in the Holy Spirit renewing the face of the earth.”
CFC Youth for Christ – The Ministry
What is YFC? CFC Youth for Christ (YFC) is a family ministry of Couples for Christ (CFC), a Catholic charismatic community and family life movement. It owes its existence, identity, mission and vision to CFC as it exists as a partner in evangelizing the young. Why was YFC established? YFC began when parents in the CFC community saw the need for their children to also be involved in community. They organized a program for young adults which initiated them into the group and later on empowered them to lead and run the activities. When and where did YFC begin? CFC Youth for Christ was formally launched in June of 1993, 13 years after CFC was established, as CFC’s family ministry for the young. YFC soon found itself established in the different provinces and countries by 1994. In the same year, YFC started its High School program by working closely with the RVM sisters in St. Mary’s College, Quezon City, its pilot school. In 1995, YFC began its work in the campuses starting with the top universities in Metro Manila such as De La Salle University, Ateneo De Manila University, University of the Philippines Diliman and Manila, and University of Santo Tomas. Who are invited to YFC? YFC is open to any youth whose age falls within high school and college ages (13 to 22), regardless whether their parents are with CFC or not. YFC is a Catholic group that welcomes young adults regardless of their family background, financial or social status, and even to a certain extent, other Christian denominations. How can YFC benefit the High Schools? YFC offers an alternative peer environment for the students, which supports the school’s thrust of academic excellence and spiritual formation. YFC achieves this by existing in the school as a club or an affiliate of the campus ministry where membership is open to the students who want to be part of the program.
CFC Youth for Christ – The High School Program
General Objective: Establish YFC in the school as a recognized organization or club, making it a means of bringing God’s “high” to all the students, faculty members, school employees, and parents. Specific Objectives: 1. Introduce YFC as an alternative peer environment for the high school students.
2. Invite the members to a deeper relationship with Christ and challenge them to love, honor, and serve God, their family, their brothers and sisters in YFC, their school, and their country. 3. Build and train student leaders who will lead YFC and witness the Christian life to their schoolmates. 4. Provide sustainable, fun, and meaningful activities within the school to help members grow in their Christian and personal life and service to God. 5. Link the School-based program to the mainstream YFC Ministry found in the Community; for it to be supported, updated, and guided. 6. Link the School-Based program with other high schools and universities with YFC presence for the members to appreciate and be inspired by their YFC brothers and sisters and for the members to be supported by college YFC the moment they graduate from high school into college. 7. Involve parents and faculty in the spiritual growth of the club members.
YFC’s Principles of Evangelization
FAITH –The youth of today have a great knowledge of God but do not necessarily have faith in God. YFC intends to make “real “ the presence of Christ in the lives of young people. FREEDOM – The young are gifted with the freedom to choose. Realizing this, YFC sets the environment so that young people will be challenged to respond to the call of God and make a personal decision to accept their faith. FUN – YFC presents to the youth the Christian life as fun and exciting as witnessed by young people like themselves. YFC reaches out to different types of people and presents the Faith in a way that is attractive and exciting. FRIENDSHIP – Peer power is recognized by YFC as a powerful tool in strengthening one’s identity as a Christian. Realizing that friendships can either build or destroy, YFC seeks to encourage the formation of good peers among YFC members within and outside the school.
b. General Description of Activities
BEING CALLED – This is the initial phase wherein the main goal is to attract and excite the youth to the Christian life. Activities in this phase are presented in the most exciting and relevant way. BEING FORMED – Once they have responded to the invitation, the program aims to provide substance in the lives of each member and instill in them the values that they need for growth and development. BEING SENT – Once sustained, they are empowered to be the ones “calling” their friends to Christ by witnessing their life to them. In this phase they receive leadership training, invitations to serve in camps and recollections, take on more responsible roles in YFC as a core group, or be invited to outof-town mission trips.
Transition to College (For graduating HS members only)
♦ Invitation to YFC gatherings ♦ Orientation ♦ Recruitment ♦ Attraction and Excitement
♦ Inter-school gatherings ♦ Group Dynamics ♦ Teachings ♦ Fellowship ♦ Training ♦ Skill Building ♦ Personality Enhancement
♦ Facilitate during camps and other recollections ♦ Mission trip (provincial and international) ♦ Special Projects
The detailed descriptions and set examples of the aforementioned activities can be found in the CLUB MEETING HANDBOOK ** (**YFC High School Manual – Old Edition)
HOWEVER, THE ACTIVITIES SHOULD NOT BE LIMITED TO THOSE FOUND IN THE CLUB MEETING HANDBOOK. All activities done in the high schools should be geared towards making an impact in the whole school, and not just in the club. Remember, the club is our instrument for “bringing God’s high to the schools”.
Through the years, YFC High School-based has grown in terms of size and maturity, and like any other work of God, the program grows and adapts its approach according to the needs of God’s children. Therefore, in terms of club activities, the following developments have taken place:
1. CLUB MEETINGS TO MOVE FROM INWARD TO OUTWARD FOCUS. • Some club meetings will be used to plan major activities that will be offered to the whole school. These meetings will focus as well, on strengthening and inspiring club members to join these activities. 2. YOUTH CAMP RETREATS • The youth camp is a regular two-day, two-night retreat, which explains basic Christian life principles in a youthful manner and initiates participants into a deeper and personal relationship with God (refer to YFC Youth Camp Manual and Section on Planning a Youth Camp) • These weekend retreat camps will be open to all students and scheduled on a regular basis so that they do not conflict with school schedules/ seasons (exam seasons). 3. PRAYER ASSEMBLIES • Follow-up prayer assemblies will be offered to all students who have attended or wish to attend the retreat camps. These assemblies will be scheduled regularly (at least once a month). • The assemblies will be designed as a follow-up program to the camp in order to teach students how they can practically live out their faith in their everyday circumstances at home and in school. 4. SPECIAL PROJECTS • CFC Youth for Christ will sponsor projects/ activities that reflect the mission and vision of the school and Youth for Christ. These projects will fall under at least one of the following categories: (a) PASTORAL – Projects that will enrich YFC’s Christian culture and component. (e.g. sponsoring masses, religious fora, exhibit, etc.) (b) SOCIAL – Following Christ’s words of “Bringing Glad Tidings to the Poor”, CFC Youth for Christ worldwide community has established “sustainable” Work with the Poor projects. Each YFC High School club may come up with projects that support
this program (e.g. tutorials, raising funds for scholarship of streetchildren, or home improvements of the squatter areas of Couples for Christ, etc.) (c) POLITICAL – Projects that promote good governance and good citizenship through helping in nation building (e.g. Leaders’ Forum, etc.) (d) ECOLOGICAL – This project aims to develop students to become good stewards of God’s creation (e.g. Cleanliness Drive, Waste Management, etc.)
1. Within the School Context
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Moderator • Is a teacher in-charge of the club assigned by the school. • Guides the core group and members in following the rules and regulations of the school. He/ she makes sure that the activities are not in conflict with school activities schedule. • Grades the club members according to performance and participation in the activities/ projects of the club. President • Rallies the club and makes sure that the members remain focused on the vision and programs of the club to uplift the lives of the student body by effecting personal renewal among the students and in effect in the whole school. • Suggests grades to the moderator. Executive Vice President (EVP) • Is the assistant to the President. • Makes sure that the plans are in line with the mission and vision of the school. • Is President in training for the succeeding year. Vice President for Evangelization (VP-E) • Responsible for the evangelization thrust of the school. Schedules and takes care of the needs of the youth camps and facilitators training for the school. • Responsible for providing the service team, and helps identify resource speakers for the retreats and recollections requested by the school. 8
Vice President for Internal Affairs (VP-IA) • Prepares logistical needs and materials, and identifies resource people for the club meetings and the different assemblies. • Keeps the list of the members, checks attendance and keeps records of the minutes of the meetings. Vice President for Special Projects (VP-SP) • Organizes and manages special projects for the school. • Identifies talents for dance, music ministry, and other related creative areas. Households • Members will be grouped into teams that will implement the projects of each VP. These teams will also be the main peer support group designed to help each member of the team realize and practically live out what they learn in YFC. • Non-members of the YFC Club who will attend the camps will also be grouped into smaller team groupings. However, unlike the YFC Club teams, these are mainly for Christian life peer group support. • For information on how to plan your household meetings, please refer to the Section: Pastoral Formation Track.
Structure of Households
High School Program Volunteer
The structure is designed to: a. provide a more personal support group for all members b. be a means of effective information dissemination especially when there is no club activity c. be a prayer support group d. be an alternate peer group that will help each other grow in their common love for God e. be a study group
• The core group acts as the household heads or the “kuya/ate” of the members • The core group receives pastoral support and direction from the high school program volunteer.
2. In terms of CFC integration
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METRO MANILA HIGH SCHOOL PROGRAM STRUCTURE
MM Dir N/S Head SH SHSC SCC SC CLH SHSH : : : : : : : : Metro Manila Director Northern / Southern Manila Heads Sector Head Sector High School Coordinator Sector Campus Coordinator Sector Community Coordinator Cluster Head Sector High School Head HSCC HPV Pres EVP VP-E VP-IA VP-SP HSPH : : : : : : : : High School Coordinator High School Program Volunteer President Executive Vice President Vice Pres. for Evangelization Vice Pres for Internal Affairs Vice Pres for Special Projects High School Program Head
YFC Sector High School Coordinator (SHSC) • Appointed by the CFC Sector Head • Reports directly to the CFC Sector Head • Attends household in the ECG household • Recommends coordinators for each school • Assesses the implementation of High School program High School Couple Coordinator (HSCC) • Is a member of the Couples for Christ community preferably a parent of a student in the school, or an alumnus of the school.
• Links the members of the school to the bigger family of Youth for Christ. They serve as the “adult companion” of the students for the activities of Youth for Christ outside the school premises. • Organizes parents/ CFC Chapters to support the activities of the club. • Guides and supports the High School Program Volunteer (HPV) and core group in implementing the HS program by making sure it is within the CFC culture. • Coordinates with the moderator • Organizes a Parent Support Group (PSG) that will help him in supporting the club. • Stays with his CFC household but attends service meetings with the YFC Sector High School Coordinator. • Is answerable to parents of members for activities outside of the school. Sector High School Head (SHSH) • Appointed by the YFC Sector High School Coordinator upon the recommendation of the High School Program Head (FTW, for now). • Oversees, trains, encourages & witnesses to the High School Program Volunteers (HPV) regarding the program. • Recommends High School Program Volunteers to the YFC Sector High School Coordinator. • Is co-household head of the High School Program Volunteers with Sector High School Coordinator • Attends household of the HS Program Head High School Program Volunteer (HPV) • Is a YFC college student, preferably an alumnus of the school. • Guides and leads the core group in planning and implementing High School program. • Visits the schools to guide, inspire and build up the core group and the club members in accordance with the mission and vision of the CFC Youth for Christ and the school. • Serves as the “ate” or “kuya” of the members. • Brings in new ideas and direction of the CFC Youth for Christ community. • Appointed by the Sector High School Coordinator upon the recommendation of the YFC Sector High School Head. • Pastoral support under the YFC Sector High School Head and Sector High School Coordinator
HOW TO BRING GOD’S HIGH TO THE SCHOOLS
(Five Steps to Starting YFC in a High School):
The HIGH FIVE Steps
At this point, our reason for starting YFC in the high schools is clear– there is an urgency to bring young people closer to God. This is the reason why YFC was started in the first place – CFC’s vision of “families in the Holy Spirit renewing the face of the earth” cannot be achieved without reaching out to the children in those families: the youth. In order to achieve this vision, we need people who are willing to fight for it. People who have the guts and the heart to bring God to the youth in the schools. Therefore, the desire to start YFC should come from anyone who has a burden for the people in the school: this may be a teacher, student, alumni, someone from the administration…ANYONE! Let’s not restrict ourselves to people connected to the school. Any person whose heart is into this service can start YFC in a school. Once he/she decides to do so, he/she may use the following guide:
APPROACH THE YFC HIGH SCHOOL PROGRAM HEAD (HSPH)
Approach the High School Program Heads (HSPH) duly certified by the Couples for Christ (CFC) Center in your area. *At present, the HSPH are fulltime workers assigned to the High Schools by the CFC Center. PLS. CONTACT YOUR LOCAL CFC CENTER FOR THE ASSIGNED HSPH PER AREA.
FIND A HIGH SCHOOL PROGRAM VOLUNTEER (HPV) FOR THE SCHOOL
If you yourself are willing to be the HPV for the school, and have the heart and availability for it, inform the HSPH about your desire to serve as the HPV • HPV - is a college student, preferably an alumni of the high school - is a good witness and example for his/her peers - is willing to commit to the YFC High School Club in that school - is included in the household of the HSPH - may be a youth chapter head or cluster head (as long as you have the availability to serve in the high school)
If you have taken Step One and are any of the following … A couple coordinator whose area includes the target high school A youth chapter / cluster / sector head whose area includes the target high school (but is not willing to commit to being a HPV) • A teacher or member of the administration in the target high school … you may help in praying for a HPV and a High School Couple Coordinator (HSCC) for the school. If you have certain people in mind, consult the HSPH and the respective Sector High School Couple Coordinator (SHSC) • HSCC - is any member of CFC with a heart for the youth • •
- is a good witness and example for the youth - possesses good planning and leadership skills - is willing to commit to the YFC High School Club Once the HPV and the HSCC are already in place, they should be briefed regarding their roles and responsibilities. The HPV and the HSCC also have to undergo specific teachings and training, as set by the HSPH and SHSC. If you have taken Step One and are a student in the target high school, pray for the willingness to become part of your school’s YFC Core Group. God doesn’t look at how young we are or how much we know; He looks at our hearts. Pray for Him to speak to your heart.
SET A CLUB PRESENTATION MEETING WITH THE SCHOOL ADMINISTRATION
Set a meeting with the school administration for the YFC Club Presentation – this may be done by the HPV, HSPH, Couple Coordinator or any other person who has contact with the school administration. NOTE: This should be done at the very start of the school-year, or even before school starts; so that the administration will have enough time to go over the materials and incorporate YFC into the school structure. If this is done in the middle of the school-year, the administration will usually ask to be followed up at a later time and request us to come back the following year. The HSPH, HSCC and HPV meet with the administration and explain the purpose of the YFC Club. They request permission to gather YFC members in the school and make YFC an official school club. The following materials should accompany the presentation: • Sample Presentation Letter (See Appendices) • YFC High School Presentation Kit (contains YFC High School Structure) (See Appendices) • Youth Camp Manual • Club Meeting Handbook (first edition of YFC High School Manual) After meeting with the administration, ALWAYS TAKE NOTE OF THE FOLLOWING: • Contact persons within school administration • Names of school principal, probable club moderator • Telephone number and e-mail address (if any) of the school • Schedule of next appointment (if any)
IMPORTANT: In some cases, the school administration requires a list of YFC members studying in the school before an actual club presentation meeting. In such cases, you need to go through STEP FOUR first. This is a case to case basis. Whatever the case may be, ALWAYS BE AWARE OF SCHOOL PROTOCOL.
GATHER THE YFC MEMBERS IN THE SCHOOL
Gather the existing YFC members in the school. If the HPV, HSPH or HSCC do not know any YFC members studying in the school, any of them may do this. Permission to enter the school and put up posters or do room-to-room announcements must be sought from the administration beforehand. However, if there are known YFC members in the school (usually from Communitybased) they can help in gathering information regarding other YFC members. Take this opportunity to empower these members so that they can truly be excited to have YFC in their school. Below are suggested ways that we can use to gather people: • • • Make posters that are aimed at gathering the YFC members – these should be eye-catching and contain the necessary details You can also make flyers that contain the same details and give them out during recess or after school
Do room-to-room (RtR) announcements – give your audience details on who to get in touch with. If the administration doesn’t allow RtRs, ask permission to go on a Chalk Brigade – you write the announcements in a small space on the blackboard of each classroom. Example of Chalk Brigade:
To all YFC members: There will be a first-ever YFC ST.SCHO MEETING on Oct. 12, 3-4 p.m. at Room 104. For details pls. contact Rissa at 0919.2227507 or approach Ms. Calderon. See u there!
When gathering YFC members, don’t forget to get their contact numbers. This will prove helpful when forming your school’s database.
At the first meeting of YFC members, a short talk will be given (pls. refer to Pastoral Track). It should be aimed at inspiring and exhorting the members to become active in their school. The HPV, HSPH and HSCC should coordinate in planning the flow of the meeting. The service team can be the known YFC members studying in the school.
PLANNING FOR THE SCHOOL: FOR A CORE GROUP and WITH THE CORE GROUP
The HPV, the HSPH and the HSCC discern for a core group composed of the following positions: • President 15
• • • •
Executive Vice President (EVP) Vice President for Internal Affairs (VP-IA) Vice President for Special Projects (VP-SP) Vice President for Evangelization (VP-E)
NOTE: For the roles and responsibilities of each position, please refer to the previous section (containing structure of YFC High School-Based). For the succeeding years, the EVP automatically becomes the President. The club must abide by the proper election procedures. After each position has been filled with the chosen YFC leader, the other members in the YFC club will choose their respective committees. All club members should fall under a committee. Ideally, all members in the same committee form one household. NOTE: ALL CLUB MEMBERS SHOULD BE YFC. If there are club members who are non-YFC, they should undergo a Youth Camp. The HPV and the core group then plan the program of activities for the school year. • Plans for the whole year should be broken down into monthly / weekly plans. You may refer to the following sections in this manual: Planning 101 The High School Based Pastoral Formation Track Planning A General Assembly Planning A Youth Camp Planning A Special Project • • • There should be at least two youth camps and two special projects in the plans. The plans should be in line with the YFC National Calendar of Activities (e.g. International Leaders’ Conference, CFC Anniversary) They should be scheduled around the activities of the school. IT IS BETTER TO CONSULT THE MODERATOR WHEN PLANNING so as to avoid any conflict.
The HPV should have extra meetings with the core group per month: one household meeting and one service meeting Super important! Monthly club meetings should be set this way: ALTERNATE SERVICE MEETINGS WITH PASTORAL MEETINGS. The pastoral meetings are equivalent to the household meetings. E.g. When the special project for the month is a Youth Camp, the schedule of meetings could be: Wk 1: Service meeting (Overview of camp, Formation of team, etc) Wk 2: Pastoral meeting (E.g. Talk on Burden for the Lost) Wk 3: Service meeting (Follow up of goals set during Wk 1) Wk 4: Pastoral meeting (E.g. Talk on Evangelization Sensitivity)
BENCHMARKS OF GROWTH
As of this writing, there are already a number of existing YFC clubs in different high schools in Metro Manila and other areas. Some schools are already well-established; some are just starting. In order for you to know what stage your school is in, we have come up with the following benchmarks of growth. In order for a school to be considered to be in a certain stage, all the points indicated per stage should have been accomplished.
o o o o Initial stage The moment someone approaches the HSPH and expresses the desire to start YFC in a specific high school The HPV attends the household of the HSPH Steps One and Two are completed
o o o There is already a complete structure – with persons assigned to each position The HPV regularly meets with the core group and there are regular club meetings Steps Three, Four and Five are completed
o The YFC Club is semi-established
YFC is recognized by the school administration as an official school club It has already conducted its first Youth Camp. The graduates of that camp should be included in the households of the club.
“Grown-Up” o o o o
The YFC Club is fully established It already conducts regular Youth Camps It conducts regular General Assemblies All the households meet regularly
HIGH FIVE STEPS ATTACHMENTS
Presentation Kit to the School Administration Sample Presentation Letter to the Administration
PRESENTATION KIT TO THE SCHOOL ADMINISTRATION
YFC High School Program
Detailed in this proposal are the developments in terms of structure and activities that we believe will maximize effectivity of the program in order to bring God’s message of hope and love to a significantly large number of persons within the high school communities.
Seven Years ago, CFC Youth for Christ, then a parish/ community based organization, felt a calling to even more actively and deliberately reach out to the youth. As a result, the College/ Campus and High School Programs were established in several major high schools and campuses in Metro Manila, and many of those schools High School Clubs were blessed. Students grew in their love for God. Families were reunited. Lives were changed by the ever transforming, redeeming love of God.
CFC Youth for Christ feels stronger God’s call to share this same love not only to its members but also to the whole school – that more may experience the life and growth that has made us better persons in accordance with the mission and vision of Youth for Christ and of the schools we’ve come to call our second home. In responding to this call, we find ourselves radically readjusting our structure and activities in such a way that the blessings we receive will be made available to the entire school population. Detailed below are the activities, methods and structure that we feel will most allow us to achieve this mission: (a) CLUB MEETINGS TO MOVE FROM INWARD TO OUTWARD FOCUS. • Club meetings will be used to plan major activities that will be offered to the whole school. These meetings will focus as well, on strengthening and inspiring club members to join these activities. (b) YOUTH CAMP RETREATS • A regular two-day, two-night retreat which explains basic Christian life principles in a youthful manner and initiates participants into a deeper and personal relationship with God. (refer to YFC Youth Camp Manual) • These weekend retreat camps will be open to all students and scheduled on a regular basis so that they do not conflict with school schedules/ seasons (exam seasons). (c) PRAYER ASSEMBLIES • Follow-up prayer assemblies will be offered to all students who have attended or wish to attend the retreat camps. These assemblies will be scheduled regularly (at least once a month). • The assemblies will be designed as a follow-up program to the camp in order to teach students how they can practically live out their faith in their everyday circumstances at home and in school. (d) SPECIAL PROJECTS • CFC Youth for Christ will sponsor projects/ activities that reflect the mission and vision of the school and Youth for Christ. These projects will fall under at least one of the following categories:
(e) PASTORAL – Projects that will enrich YFC’s Christian culture and component. (e.g. sponsoring masses, religious for a, exhibit, etc.) (b) SOCIAL – Following Christ’s words of “Bringing Glad Tidings to the Poor”, CFC Youth for Christ worldwide community has established “sustainable” Work with the Poor projects. Each YFC High School club may come up with projects that support this program (e.g. tutorials, raising funds for scholarship of streetchildren, or home improvements of the squatter areas of Couples for Christ, etc.) © POLITICAL – Projects that promote good governance and good citizenship through helping in nation building (e.g. Leaders’ Forum, etc.) (f) ECOLOGICAL – This project aims to develop students to become good stewards of God’s creation (e.g. Cleanliness Drive, Waste Management, etc.)
Structure involving School Administration
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MODERATOR • Is a teacher in-charge of the club assigned by the school. • Guides the core group and members in following the rules and regulations of the school. He/ she makes sure that the activities are not in conflict with school activities schedule. • Grades the club members according to performance and participation in the activities/ projects of the club. PRESIDENT • Rallies the club and makes sure that the members remain focused on the vision and programs of the club to uplift the lives of the student body by effecting personal renewal among the students and in effect in the whole school. • Suggests grades to the moderator. EXECUTIVE VICE PRESIDENT (EVP) • Is the assistant to the President. • Makes sure that the plans are in line with the mission and vision of the school. • Is President in training for the succeeding year. VP EVANGELIZATION • Responsible for the evangelization thrust of the school. Schedules and takes care of the needs of the youth camps and facilitators training for the school. • Responsible for providing the service team, and helps identify resource speakers for the retreats and recollections requested by the school. VP INTERNAL
• Prepares logistical needs and materials, and identifies resource people for the club meetings and the different assemblies. • Keeps the list of the members, checks attendance and keeps records of the minutes of the meetings. VP SPECIAL PROJECTS • Organizes and manages special projects for the school. • Identifies talents for dance, music ministry, and other related creative areas. HOUSEHOLDS Members will be grouped into teams that will implement the projects of each VP. These teams will also be the main peer support group designed to help each member of the team realize and practically live out what they learn in YFC. Non-members of the YFC Club who will attend the camps will also be grouped into smaller team groupings. However, unlike the YFC Club teams, these are mainly for Christian life peer group support.
HIGH SCHOOL PROGRAM VOLUNTEERS • Is a YFC college student, preferably an alumnus of the school. • Visits the schools to guide, inspire and build up the core group and the club members in accordance with the mission and vision of the CFC Youth for Christ and the school. • Serves as the “ate” or “kuya” of the members. • Brings in new ideas and direction of the CFC Youth for Christ community. HIGH SCHOOL COUPLE COORDINATOR • Is a member of the Couples for Christ community preferably a parent of a student in the school, or an alumnus of the school. • Links the members of the school to the bigger family of Youth for Christ. They serve as the “adult companion” of the students for the activities of Youth for Christ outside the school premises. • Organizes parents/ CFC Chapters to support the activities of the club.
SAMPLE PRESENTATION LETTER TO THE SCHOOL ADMINISTRATION
Dear Sir / Ma’am, Christ’s peace be upon you! CFC Youth for Christ is the youth ministry of Couples for Christ, whose mission is to “renew the face of the earth by building families in the Holy Spirit.” This includes the evangelization of our youth, which includes your students. It is an experience which will afford your students the opportunity to know Jesus Christ in a personal way and build Christian friendships with other young adults from different High Schools. This will be achieved through a program consisting of talks and sharing by young adults as well as fun-filled activities utilizing the talents and skills of the participants. In line with, this we would like to propose a program in the form of a club introducing and hopefully sustaining YFC in your school. This will be for all year levels, and hopefully, will not end with the school year, but rather be an established program in your school. Please review the attached proposal** and we will contact you regarding an appropriate time and day when we may be able to discuss the program together. Thank you for being a part of our mission to bring God’s high to the schools. God bless. In Christ, (Name of High School Program Head) High School Program Head
**NOTE: The attached proposal is the SAMPLE PRESENTATION KIT.
(The YFC High School Core Group Overnight Planning)
This section gives a detailed description of the planning process of the YFC high school core group. During this activity, the core group should be able to set the club activities for the school year.
• • Pray for the recollection beforehand. Ask God to speak. Although there is a proposed schedule of activities, allow the Lord to guide you in how you should go about this. Remember to take into consideration the needs and status of the YFC members in the school Consider your OWN school calendar: each school has specific needs Consider your members’ needs Pray, pray, pray. Encourage the core group members to set a common prayer time before the actual recollection. Don’t forget to prepare letters of permission and waiver forms for the parents of your core group. The talk outlines are taken from YFC manuals – pls. refer to attachments to follow. Have fun! This is your chance to bond with one another.
• • • •
To plan for the activities of the YFC Club for the school year To strengthen the working relationship of the core group
III-A. What To Plan:
Come up with a complete schedule of activities for the school year such as youth camps,
special projects, general assemblies, club meetings and others.
Schedule at least 2 youth camps within the school year. (refer to Section VI: Planning a
Plan at least 2 special projects within the school year. (refer to Section VII: Planning a
Organize a general assembly for all YFC members in your school at least once a month.
(refer to Section V: Planning a General l)
Plan your weekly club meeting activities. (refer to Section IV: Pastoral Track or Club
Activities Manual/ 42-week Activities Track for ideas)
III- B. How To Plan:
NOTE: Planning should be conducted by the Highschool Program Volunteer (HPV) together with the Core Group. The Highschool Fulltime Worker will only be present to oversee the planning session and will not lead. Invite Couple Coordinator and Club Moderator to the planning as well.
STEP 1: Schedule a Planning Session with your Core Group
Planning should be done at the start of the school year. It is ideal to start the planning with a recollection in order to set the tone of the planning.
STEP 2: List down all General YFC Activities for the Year
Before the scheduled planning, the HPV should coordinate with the FTW for the schedules of the general YFC activities for the year as set by the YFC council and program heads.
STEP 3: Plot all Important Schedules in a Calendar of Activities
HPV to prepare a monthly calendar of activities to be filled in with possible YFC Club plans for the year. Make sure that you plot all important schedules to avoid conflicts such as YFCILC, Kasangga Assemblies, Core Group Assemblies, exams, school holidays, etc.
STEP 4: Gather your Core Group for a Planning Session
HPVs should make sure that he / she plans with the Core Group for the Club’s activities for the school year. This could be an overnight reco-planning. (refer to attached sample schedule) Present calendar of activities with important schedule of YFC activities to the group.
STEP 5: Plan the Activities for the Schoolyear
Plan special project, youth camp schedules, general assemblies and other activities with your Core Group. VP – Internal will be in charge of documenting the minutes of the planning, while the HPV and President will work together for the implementation of all planned activities.
The HPV should have extra meetings with the core group per month: one household meeting and one service meeting Super important! Monthly club meetings should be set this way: ALTERNATE SERVICE MEETINGS WITH PASTORAL MEETINGS. The pastoral meetings are equivalent to the household meetings. E.g. When the special project for the month is a Youth Camp, the schedule of meetings could be: Wk 1: Service meeting (Overview of camp, Formation of team, etc) Wk 2: Pastoral meeting (E.g. Talk on Burden for the Lost) Wk 3: Service meeting (Follow up of goals set during Wk 1) Wk 4: Pastoral meeting (E.g. Talk on Evangelization Sensitivity)
III-C. Suggested Schedule:
8:00 - 8:30 p.m. 8:30 - 9:00 9:00 - 9:15 9:15 - 9:45 9:45 - 10:15 10:15 - 10:45 Arrival / Registration Worship – led by HPV Orientation – led by HPV GAMES / Icebreaker Talk 1 - “Bringing God’s High to the Schools” Reflection Song “The Mission” Closing Prayer Talk 2 - “CHOSEN FEW” - invite guest speaker (refer to Section IV: Pastoral Track) Reflection Song “Find Us Faithful” Closing Prayer Sharing / Processing Informal Fellowship
10:45 - 12:00 mn 12:00
6:00 a.m. 6:30 - 7:30 7:30 - 8:30 8:30 - 9:00 Wake-up Call Worship / Common Prayer time Breakfast Talk 3 - “Build Up, Build Up, Prepare the Way”
*This talk should lead you to the planning proper. The structure and objectives of the YFC High School Program should be discussed here. - Know yourself – job descriptions / roles and responsibilities - Know your people (the people we’ll be serving and serving with) - members, core group, non-YFCs, administration: God’s work is not limited to one area or aspect alone.. we must break down barriers - Prepare your meetings - plan well.. until summer.. include Youth Camps, Special Projects, ILC, H.S. Conference.. (Note: A Discovery Camp is a Special Project only if it is for the whole school population, with the club members as the service team) 9:00 - 11:30 11:30 - 12:00 PLANNING - led by HPV Closing Exhortation Commitment Prayer / Empowerment
Requirements for the Overnight Reco-Planning:
LOGISTICS This will serve as a checklist for the HPV assigned in the school:
Venue (preferably a house) The recollection - planning is an informal activity of the YFC HS Core Group. In this activity, we want our leaders to be comfortable to encourage them to be more open during the discussions. This is also an opportunity for them to grow in their friendship and relationship with God.
Registration (for needed information such as contact numbers and addresses)
Food (Dinner & Breakfast) *Snacks are also encouraged Materials for the Planning Manila Papers Pens, Papers Masking Tape
Guitar and songbooks for worship Camera (optional) - for documentation
High School Program Volunteer a) takes care of all the logistical preparations b) facilitates the entire activity c) coordinates with the Full Time Worker assigned in the school regarding program Worship Leader Music Ministry Game Masters Speaker
THINGS TO BRING: Clothes for the overnight Toiletries Sleeping Bag (if needed) Bible / Scripture Guides Pen, Notebook Extra Snacks (Optional)
The High School Based Pastoral Track
(Planning Your Household Meetings)
YFC is all about helping each other to live happy, healthy and holy Christian lives. This means we have so much to learn and to teach about God and us and everything in between. We are very blessed to have a very rich source of talks and teachings in YFC. Hopefully, this catalogue or menu of talks and topics can help you, dear reader, to make the most of that rich source!
THE MOST IMPORTANT THING YOU SHOULD REMEMBER
Our goal is to bring people to God and to lead them to live good Christian lives. That is what YFC is for. Everything we plan and do should always live up to this standard, “Will this bring people to God?” Also, people will believe more what we do than what we say. We have to be able to walk our talk. If we want to teach our core group to be good Christians, we have to strive to be good Christians as well. What good would our words do if they were not backed up by action, if the people around us do not see us living it out? All these talks are mere tools to bring people to God. The strategies we suggest here are strategies that we have tried and have worked for us and for our groups. Although we acknowledge that times and trends change and we leave you enough room to make the necessary adjustments to the strategies, we believe that the message and the need of people to hear that message never changes. So, as you are free to change the way the message is presented, we urge you not to change or water down the message itself.
KNOWING WHAT YOUR MEMBERS NEED
In planning for your activities, it is very important that you consider what your members need to know, hear and realize. The talks you’ll have and the activities you do should be relevant and useful for them. Because no matter how fun or well organized your activities are and no matter how good your speakers are, if what they say is not relevant to the members, no one will benefit from it. But, it can be very difficult to know exactly what they need. First, YOU HAVE TO PRAY FOR THEM. You have to pray so that you will not fall into the temptation to merely make the club meeting fun or to just please the members. People get tired of plain fun without substance. More importantly, only God knows what we need and only He knows how to meet that need. So, ask Him! Never fail to pray about the activity or talk you’ll have. If you sincerely pray, He will lead you to the perfect talk. Also, consult each other: the HPV, President, club moderator and couple coordinator should help one another. Second, YOU HAVE TO GET TO KNOW YOUR MEMBERS. You should have an idea about what the group is going through. You should know if they’re anxious about exams or having problems at home. You should have an idea whether they are happy, sad or tired. You will only know what they are going through if you spend time with them.
Seek every opportunity to talk to them. Visit them in school, call them after school or go out with them on weekends…whatever it takes! Ask God to give you the compassion to care about them and to help you love them. Remember, you can never effectively lead people without caring for them. While planning for a youth camp, the pastoral club meetings that are to be held alternately with the service meetings could be geared towards evangelization. Talks like “Burden for the Lost” could be given. While preparing for special projects, the pastoral club meetings that alternate with the service meetings could be about principles related to the project. For example, if the special project is about War on Waste (Clean and Green), the household topic could be on being a good Christian by caring for your environment (e.g. Covenant Orientation talk on Loving, Honoring and Serving Your Country). ALWAYS TAKE INTO MIND YOUR MEMBERS’ NEEDS.
THE HOUSEHOLD HEAD (HhH)
The household head (HhH) leads the household during pastoral club meetings and is responsible for each of his or her members. He/she usually acts as the “kuya/ate” (older brother/sister), even if all of them in the group are of the same age. The HhH sets a good example for his/her members by being above and beyond reproach. In YFC high school-based, each officer in the core group (President, EVP and the different VPs) is a household head. Their household members are the YFC club members under the respective committees. For example, all the club members under the Evangelization committee are automatically the household members of the VP-Evangelization. The core group itself is already one household. Their HhH is the HPV assigned to the school. If there are many YFC members in the school, more household heads should be trained, regardless if the members are part of the YFC club in the school. This ensures that all YFC members in the school (both club members and non-members) have a pastoral cover – they receive nourishment and inspiration from their households. All household heads should undergo the needed training. This is given by the HPV, HSPH and the HSCC.
The High School Pastoral Track provides topic options for the pastoral club meetings (household meetings) which are held twice a month, alternately with the service meetings for the core group members. These pastoral club meetings should be planned by the club officers, HPV and Couple Coordinator. The HPV and Couple Coordinator can help get speakers and other resources as well as give very important inputs regarding the topics you wish to take up.
Here are some practical tips to ensure that everything is in order for your pastoral club meeting: 1. Consult your leader (HPV, coordinator, etc)
2. Plan Ahead - Always plan your club meetings ahead. It can be difficult to look for the right speakers and to make sure that they are available on that date and that they have transportation. Don’t forget to prepare for a reflection song! - Have a back up plan in case the speaker or the venue is not available all of a sudden. - Also, go over the talk outline and the dynamics before hand. Some talks require certain venues and materials for activities and for some talks it may be necessary to ask the members to bring certain materials from their house. This you have to announce earlier. 3. Follow up - Make sure you follow up the speakers, sharers (if any), the venue, any equipment, etc. First, follow up weeks before the activity to give you enough time in case something goes wrong (for example, the speaker suddenly can’t make it…) Follow up again 1 week before the activity because sometimes people forget if you just follow up once. Remind them of the details like time, place, etc. - Never assume anything.
Once you have prayed and decided on a topic for your pastoral meeting, it is important that you decide on a speaker as well. 1. PRAY for the Lord’s guidance. 2. Choose someone who loves God and His people - Popularity or stature is not important in speaking God’s word. Although it may help to have someone popular to give talks because they can get people’s attention. - BUT, the most important factor you should consider is if the speaker you intend to invite listens to God. 3. Choose someone who can speak the message
Truthfully The speaker should be credible. He/she should be living the message he/she will speak. “Walang bolahan” people will notice if the speaker means what he/she says Clearly The speaker should be able to express him/herself well enough to get the message across. This doesn’t necessarily mean that he/she must speak English or Filipino well. The Lord enables those He calls to speak His word. From the heart The speaker should be able to open up and speak about personal experiences and feelings
4. Choose someone who the audience/participants can relate to - Consider the age and the manner of speaking of the speaker you intend to invite. 5. Consult your HPV and Couple Coordinator - They may have valuable inputs and may have resources to get the speakers you want 6. Invite
- Once you’ve discerned and decided on the speaker, invite the speaker with a call. From experience, a written invitation makes a good impression and also clarifies the details of the talk. 7. Brief - Provide the talk outline and give a background as to why this talk is to be given to the group. Give information about the age and the character of the group so that the speaker can adjust to the group. 8. Follow up - Always be diligent to follow-up the speakers. This will considerably diminish the chance that they will forget or misunderstand you.
Here is a suggested basic way of going about the pastoral club meetings. Depending on the talk or topic, this could change. Always consider what will be best for the group you are handling. SCHEDULE 5 minutes 5 to 10 minutes 5 minutes 30 to 60 minutes 15 minutes 5 minutes Gathering Ice Breaker Worship Talk (including, activity, reflection and sharings) Discussion Groups Announcements and Closing Prayer
IMPORTANT COMPONENTS You have to understand the reasons why we do things so that you can have a better grasp at how to do them and maybe even improve on them depending on the character of your school. 1. Ice Breakers It helps that the group is comfortable before the talk starts because they are more eager to listen and easier to handle. Depending on how much time you have, you can have a short game or teach songs or just play songs and ask them to go around and greet each other. If the talk has an activity that achieves the goal of the ice breaker, it would save you a lot of time to skip the ice breaker and just use the activity 2. Worship Always start with worship. We have to ask God to bless the club meeting with His presence. That will make the impact and make the difference. If the talk will take longer, you can just sing one song and have a short prayer. 3. Talk This is the most important part of the club meeting so plan around this part. Make sure that there is enough time for God’s word to be spoken and reflected on. 4. Discussion Groups Many times God speaks though other people. That’s why the discussion groups are also important. It is also an opportunity for the members to strengthen the bond of brotherhood/sisterhood.
5. Announcements and Closing Prayer Don’t forget to announce the details for the next club meeting. Wrap up with a short prayer. Make the good-bye’s fun by playing fast songs while people are leaving the room. Talks on Evangelization This compilation of talks aim to encourage YFC members to continuously reach out and bring the people around them to God. If you want to inspire your core group members to be more determined and persistent in inviting people to the Youth Camps or to YFC, these talks will help you. Burden for the Lost This talk can give your core group members a desire to bring people to God. It speaks about how much so many people need God in their lives and how we can be instruments to help them. Evangelistic Sensitivity Talk (E.S.T) This talk will teach core group members to be more sensitive to the needs of the people around them. It will help them realize that God can use us everyday to bring hope and encouragement to someone if we are willing. Usually, this talk works better for your core group members if they already heard Burden for the Lost. That talk can give the core group members the desire to bring people to God while E.S.T. can teach them how to apply that desire in their everyday lives. Talks on Righteousness Righteousness means being right with God. These talks can inspire your core group members to want to follow Christ and make Him happy by doing what is right. These talks will help them know what is right and what is wrong and why. Dare to be Daniel This talk can challenge the core group members to stand up for what is right even if it means that they might stand alone. Above and Beyond Reproach This talk can help the core group members realize that they have to be good examples through their words and actions. Taming the Monster This talk is about pride. It’s a little heavier that the first two talks. It came from a talk given to SFC but, can be adjusted to fit high school students. Male Virginity This talk teaches the value of purity and respect for women. Taming the Tongue This talk teaches that words should be used to build people up. It speaks about how negative jokes and bad comments can do more harm that we think. Like the previous talk, this is a little deeper than the first two talks.
Talks on Vision These talks can explain the purpose of YFC. We need to know our purpose by heart. Core group members will be lazy and bored if they do not see where YFC is going and what we are here for. It is good to give these talks at the start of the year but, often times you will have to give it over and over because its easy to forget the reason why we’re serving.
Someday This talk can make your core group members realize why we need YFC in their school. Guardians of the Vision This can inspire core group members to take on the challenge of being God’s instruments to make the world better for everyone. Sigaw This talk can give core group members hope and excite them about what God can and will do in and through YFC as a whole and YFC in their school. Talks on the Family The family is one of the most common and biggest sources of pain for our members. These talks can help address the problems between parents and children without making them blame anyone or become angry. Perfect Moments This talk helps members to understand and accept their parents. It focuses on solutions rather than on hurts. Family Enrichment Retreat This is a retreat that is included in the YFC cycle. It is given to members six months after their Youth Camp. This retreat is for both the members and their parents. Some talks should be given by parents too. You will have to plan this well and with a lot of time to prepare. Talks on School Issues These talks hope to encourage and help our members give honor to God in their studies. Too much emphasis has been put on excellence for excellence sake. That is not our goal in YFC. We only wish to give glory to God and not to ourselves.
Estudyante Blues A Call to Greatness Time Management Bullying Study Habits
Talks on Men and Women Issues There is a lot of confusion about gender and identity among members, especially in high school. These talks can clarify issues about boyfriend-girlfriend relationships, what it really means to be a man, etc. Usapang Babae Usapang Siga Love Forum Understanding Men and Women Affairs of the Heart Equal but not the Same
Talks on Personal Relationship with God These talks can lead your core group members to commit their lives to Christ. Many YFC members are just youth for YFC not for Christ. These talks can help you move them into a deeper and more real relationship with Jesus. Hopefully, with much prayer,
these talks can make your core group members want to know more of Jesus and belong to Him.
Be Still… This teaches the core group members to trust in God and to surrender all their cares and worries to Him who know how to care for us. United in Christ This talk is about how God reaches out to us no matter who we are, whether we are good or bad, young or old. It can lead your core group members to ask Jesus to come into their lives. This is followed by a prayer session with stations. (Dynamics are available in the talk outline) Bulong ng Pagsuko This talk also speaks about how God reaches out to us and how we can respond. It is still about surrendering to God. This talk was given during the Summer Mission Training (SUMMIT) 2001.
Talks on the YFC Culture These talks can help you teach the core group members the culture of YFC --meaning how we do things.
Fools for Christ This talk is about worship. It explains the reason why we worship God. This talk can encourage the core group members to worship. It would be good to give this talk at the start of the year so that the meetings can be started with worship. Heaven Knows This talk is about listening to what God wants us to do. It can help the core group members realize how God guides us in our lives. It talks about how to ask God to guide us in our decisions. Egg This talk/activity can help the core group members develop strong friendships in the club as households. It talks about making the most out of the club and household. Friends for Life This talk can help the core group members realize what real friendship is and that they can and should find that in YFC. Pat on the Back This talk teaches the value of honoring. It can encourage your core group members to see the good in others and build up each other. Pray Over Honoring Parents Lord’s Day One to One’s
Talks on Service
This collection of talks can help you challenge and encourage the core group members to serve God. They can learn about real service and real leadership in YFC is about bringing people to God and that we should be willing to give whatever it takes.
The Chosen Few This talk helps the core group members realize that God calls us to serve Him and that when He calls us, He also enables us to be leaders. Only for the Brave In this talk, the core group members can get an idea of the many difficulties they will encounter in serving God. This will also make them see the importance of our service in YFC. A Walk in the Clouds This talk will help the core group members overcome the difficulties they face in serving. It talks about how God is always with us especially when it gets tough.
And the Walls Came Tumbling Down This talk can encourage the core group members that even if there are many hindrances for the mission of YFC to happen, God always finds a way for us to overcome them. The Unseen Battle This talk explains that we are engaged in a spiritual battle. It talks about how there is a battle between good and evil. It can also move the core group members to pray harder. Giving All This talk can help you make the core group members realize the need to give our all in everything we do. If you want them to make the most of their studies, friendships and service, this talk can help you. On Hands and Knees This talk/activity explains that in our service to God, we have to get really involved. More Than Conquerors This talk speaks about the attitudes of a good servant and leader. It also teaches us that real leadership is actually genuine service. On to Battle, Off to War This talk will help the core group core group members prepare for the challenges they will face in serving YFC in their school.
Talks on Loving These talks emphasize that loving is the most essential part of our service. We can never serve without love for God and for His people.
The Greatest of These If your core group members do not love each other or their household members, this could make them realize that everything else they do in YFC is useless.
Special Theme Talks
Work with the Poor Laya
Have fun during your household meetings - make everyone feel welcome and “part of the group”. NO ONE SHOULD FEEL LEFT OUT OR OUT OF PLACE.
Take the time to build friendships among one another – it doesn’t matter what year
level or section we are from: we are all equally loved by God!
Be open to God’s Spirit – He will arrange everything for you! The households are the building blocks of YFC in the school – in order for us to
have an eXtreme impact in our schools, we must first go to the eXtreme ourselves: radically change our lives for the best and bring people to God.
Planning A General Assembly
THE GENERAL ASSEMBLY (GA)
The general assembly is aimed at reaching out to YFC members studying in the school but are not members of the official YFC Club. This ensures that they will continue to receive the same teachings and nourishment as the other YFCs. This also allows them interaction with the other YFCs in the school.
The General Assembly is composed of four parts: 1. Worship This is an important part of YFC culture that must be present in every GA. It allows the YFC members to come before the Lord together and set their hearts in the right spirit for the activity. 2. Interaction Knowing that some YFC members in the school may not necessarily be part of the club, this element allows a member to experience a deeper bonding with the rest of the YFC Community. 3. Teaching Taken from the pastoral and 42-week tracks, the teaching, in the form of an activity or a talk, serves as a source of spiritual and emotional nourishment for each YFC member in the school. 4. Households This allows each member to experience the love and care of a household, which he or she gets to meet with every week. During the General Assembly, each household member is responsible for each other’s attendance and general well-being.
PLANNING FOR A GENERAL ASSEMBLY
It is suggested that the HPV hold a separate meeting with the core group of the school to discuss the topic, as well as finalize the different needs for the General Assembly. The suggested format of the core group meeting is as follows: 10 minutes 15 minutes 45 minutes 10 minutes Gathering Worship Topic Discussion Assignment of Roles Discussion of Roles Final Details Closing Prayer
ROLES AND RESPONSIBILITIES OF EACH TEAM MEMBER
TECHNICALS The Registration Team
This team is in charge of all administrative duties for the assembly, from preparation of nametags and information sheets to reservation of the venue. The team should preferably come from the Internal Affairs committee, with the VP for Internal Affairs as the overseer. Along with the Physical Arrangement team, they should be the earliest to arrive and the last to leave. Posters / Flyers • • • • • Room assignment • • Registration forms/ Information sheets Registration fee • • • • for inviting people to attend the GAs should contain details: the exact time and venue of the GA, contact persons should be attractive and attention-getting for getting to know the people better and faster; can be designed with the school’s logo. should be kept by the team and made available to every meeting or activity reservation for the venue should be done at least two weeks prior to the assembly the size of the room should be large enough to accommodate the expected no. of people should be complete with regard to members’ information e.g. birthday, address, contact nos., e-mail addresses for the database/ checking of attendance should only be asked for if food will be served in the GA (see below), and should not exceed P10 per member. if the venue to be reserved needs a fee, it is suggested that you change the venue instead.
The Music Ministry
This team is a crucial part of the GA. The music ministry should be able to bring people closer to God through appropriate songs chosen by the worship leader. They should have practiced the songs days before the assembly. The members of the music ministry must always be ready to respond to the needs of the worship leader or prayer meeting leader - they must have discerning hearts and spirits attuned to God. Songs • gathering songs: are usually fast songs that are meant to bring people together and prepare them for worship (examples: A New Song Arisin’, The Voice of One Calling in the Desert). Usually these songs are not used in the worship proper. praise songs: are fast songs used to prepare the members’ hearts for worship – they are addressed to God and are usually in the first person (examples: Open the Eyes of My Heart, Redeeming Love) worship songs: are slow songs to be used in the worship- they are meant to bring the person to “the highest glory,” that is in intimate worship of God. Again, these are addressed to God and are usually in the first person (examples: God Alone, Jesus We Enthrone You) reflection songs: are slow songs that are used after a talk or sharing or activity. These are not used in worship as they are meant to help the person reflect. They can be either in the first person or in the form of God speaking. (examples: Strong Arm, Healing) activity / action songs: fast songs with actions or dance steps, usually meant to liven the gathering; can also be used to gather people should be large enough for even people at the back of the room to see
• Song sheets •
• Guitars and other instruments Singers • • • •
should contain the correct lyrics, that are uniform with the lyrics that are sung in bigger YFC gatherings should be tuned and checked before the gathering there should be at least 2 guitars, in case one guitar’s strings break in the middle of a song should be focused on God and bringing people to Him through their singing, not focused on allowing other people to see how well they sing. should know the songs by heart, as much as possible
The Physical Arrangement Team
This team should be the first-in-last-out (30 min prior to the assembly, must be able to set-up the place, and be ready to fix the place up again after the assembly) people. Chairs and tables • the chairs should be properly arranged; depending on the format requested for by the GA team leader – the arrangement should ensure the least distraction for the members. The chairs should face away from the doors and windows. • the tables are for the registration team and food, if there is food to be served. These are usually located at the entrance of the venue. Sound system • should be large enough for the venue • should be loud and clear enough for all • should be in line with the theme or topic of the GA • should help in creating a fun Decors atmosphere Decors • • Food need not be expensive – be creative! use old materials, etc. usually one solid and one liquid, such as bread and water; or chips and softdrinks. It is suggested that if you ask the members to pay a registration fee (see above), the money goes to food for the assembly
PASTORAL The Household Heads (HhH)
The HhH play an important role in the GAs as they are the ones responsible for inviting the people to the GA. They should call their members a week before the assembly, and follow ups should be made 2 or 3 days before the assembly itself. They should encourage YFC members who are not club members to attend. Phone numbers of YFCs to call List of household members’ classmates who are also YFC • • to make sure that people attend to invite them to attend
They are responsible for bringing across God’s message to the members. Therefore, they should discern and choose the appropriate talk for the assembly. (Pls. refer to Pastoral Track for the different talks) Follow-ups and confirmation • this should be done by the GA team leader. The HPV may help in doing this.
The Worship Leader
The worship leader must be a brother with a heart filled with love and service for his brothers and sisters. He must be a good witness of Christ, both in and out of the YFC Club and school. He must have the courage to lead the people in worship, to pray and sing in front of them, as well as speak God’s Word to them.
Note: For the first few GAs of the year, it is suggested that the HPV of the school lead the
worship, so that the rest of the school body will be able to learn from him. After 2 or 3 such GAs, the President or the other officers should be able to lead the worship themselves.
us ua lly a st or y or a sh ari ng gi ve n to ex cit e th e pe op le an d pr ep ar e th eir he art s for w
• Songs • •
or sh ip should never begin with an apology; should be inspiring and uplifting the worship leader chooses the songs to be sung in the worship the songs must be in line with the topic for the day, as well as the exhortation and the prayers, so that the activity would become a seamless experience of God’s Word should coordinate with the Music Ministry
SUGGESTED FORMAT FOR THE GA
Time Allotment 30 min before appointed time • • • • • • • • • • • Activity Service meeting Set-up for all committees Music ministry practice Gathering / Registration Teaching of Songs Worship Ice breaker / activity (Pls. refer to 42week activity track) Talk (Pls. refer to pastoral track) Sharing Announcements / Closing Prayer Clean-up / Service team meeting
30 min 10 min 20 min 15 min 25 min 10 min 5 min 20 min after the GA
Planning A Youth Camp
THE YOUTH CAMP
This will serve as a guide for the Highschool Program Volunteer (HPV) and the Highschool Core Group to plan a Youth Camp for their YFC Club. To give the HPVs and Core Group an idea of the importance of a Youth Camp
(sample timetable attached)
In preparing your timetable, keep in mind the following reminders: Ideally, planning a successful, stress-free Youth Camp should take at least two months. Service meetings should be scheduled alternating with your regular household meetings. 1 service meeting to be scheduled after the camp for evaluation purposes. Service meetings for the Camp should never take the place of your households, recollections and other regular club meetings unless necessary
ROLES AND RESPONSIBILITIES OF EACH TEAM MEMBER:
The team is basically composed of two main groups – Technical and Pastoral.
The Technical team is responsible for all practical preparations for the Camp such as logistics, set-up, registration, and others. 1. TEAM LEADERS (refer to Youth Camp manual under Roles and Responsibilities of the Team Leaders pages 16 and 17) assigns prayer warriors for each session 2. CAMP SERVANTS responsible for all practical preparations for the camp such as preparations for the venue and logistical needs (venue for baptism / workshops / parents’ orientation and forum) coordinates with the different teams for preparations first to wake up and last one to sleep!
3. REGISTRATION prepares registration materials such as reg. sheets / info sheets / IDs in charge of room assignments / discussion groups (in coordination with team leader) reports final count of participants to team leaders / food submits all reg. sheet and info sheet to the team leaders receives payment for Camp fee gives complete payment to Finance 4. PHYSICAL SET-UP / DÉCOR Conceptualizes theme and over all look of the venue Sets up venue and prepares logistical / physical needs per session Responsible for clean up 5. GAME MASTERS prepares line up of games prepares materials and prizes (optional) facilitates the games 6. FOOD
in charge of food distribution
7. FINANCE monitors expenses for the entire Camp prepares budget keeper of money turned over by the reg. team responsible for all payments
8. DOCUMENTATION records all the talks / personal sharings takes pictures of the different sessions / activities (optional) 9. MASS / CONFESSION looks for priests for mass / confession in charge of all mass preparations assigns readers / collectors coordinates with music ministry for mass songs schedules confession in charge of picking up priests 10. PARTY COORDINATOR prepares program for the party / sequence of presentations assigns emcees directs flow of program / party conceptualizes theme and over all look in coordination with the team leaders
The Pastoral team is in charge of the spiritual aspect of the Camp such as talks, speakers, facilitators and others. 1. COORDINATOR FOR SPEAKERS AND SHARERS (c/o Team Leaders / HPV) contacts speakers and sharers for all the sessions in charge of briefing the speakers / sharers coordinates preparations for the creative and reflection 2. FACILITATORS (refer to Talk 3 of the Youth Camp Training Manual) 3. MUSIC MINISTRY prepares line up of songs in charge of song teaching prepares songsheets / acetates prepares mass songs / baptism takes care of band set up (microphones / songbooks / instruments / extension cords) 4. WORKSHOPS coordinates with the resource speakers per workshop (materials / schedule / venue and other requirements) responsible for inviting participants to join the different workshops
The VP for Evangelization should be on top of all preparations for the camp. Looks for a possible venue for the Youth Camp Prepares all necessary documents such as: Letter to the school Letter to the parents Invitations for the participants Posters Submits all documents to the administration of the school for approval Takes care of the preparations for the recollection, Youth Camp Training and tongues workshop Coordinates with the assigned team leader regarding preparations for the Youth Camp 49
Helps identify resource speakers and sharers for the Youth Camp
AGENDA FOR SERVICE MEETINGS
Guidelines on how to conduct each Service Meeting (it talks about what to discuss per meeting, forming the team, schedules and goals to be achieved Service meetings are to be conducted by the HPV or the President.
1ST SERVICE MEETING
This is the initial meeting in preparation for the Youth Camp of the school. Opening Prayer (2 mins.) Overview / Expectations (10 mins.) *refer to Youth Camp Manual under: The Youth Camp (page 5) Challenges (page 6) Objectives (5 mins.) *refer to Youth Camp Manual under: Youth Camp Objectives (page 6) Short Term / Long Term (page 7) Formation of the team (30 mins.) Team composition: TECHNICAL GROUP: *Team Leaders (2) *Camp Servants (2) *Registration Committee (4) *Physical Set-up / Decor (2) *Game Masters (2) *Food (2) *Finance (1) *Documentation (1) *Mass / Confession (2) *Party (2) PASTORAL GROUP: *Coordinator for Speakers / Sharers (1) *Facilitators (depends on the number of participants) *Music Ministry (1) *Workshops (1) b. Briefly discuss roles and responsibilities of each team member (refer to part IV, Roles and Responsibilities for specific details) c. Assign specific responsibilities to each member Note: The President or the HPV assigned should be the team leader for the first camp of the school
Present timetable (include schedules for the recollections / youth camp training / service meetings) (5 mins) Set goals for the week (5 mins.) Goals to be set in preparation for the next service meeting: - scout for possible venues - prepare letter to the school - prepare letter to the parents - concepts for invitations and posters Closing Prayer / Final Announcements (5 mins.) - set common prayer time
2ND SERVICE MEETING
Opening Prayer Updates on the following assignments: a. final venue b. submit letters to school administration for approval c. present concept for invitations and posters Each team will have to plan regarding their assignments: A. Venue – Camp Servants
(2 mins.) (5 mins.)
assign venues for the different activities - session - parents’ orientation on Sat. and parents’ forum on Sun. - confession - workshops - baptism - party discuss requirements per activity to be considered in identifying the venue - tables - chairs - microphones - projector - sound system - materials for baptism
B. Registration prepare materials for registration - registration sheet - information sheet - pens, papers - cash box design for Youth Camp I.D. discuss registration procedure C. Physical Set-up / Decorations concept for decoration of venue materials D. Music Ministry come up with the line up of songs prepare song sheets discuss band set up / equipment schedule practices coordinate with camp servants for other logistical requirements E. Game Masters discuss line – up of games prepare materials for the different games (prizes can be optional) formulate mechanics NOTE: games should be fun, exciting and interactive F. Mass / Confession contact priests for confession on Sat. and mass on Sun. discuss mass preparations (readers / collectors / music ministry / mass kits) discuss Confession procedure (schedule / where / how many priests needed) G. Documentation prepare materials (tapes for the sessions / camera ) H. Party / Entertainment Night discuss program for the party discuss concept / theme (be as creative as possible!) set-up / decorations assign emcees / other performers I. Team Leader / HPV discuss possible speakers and sharers discuss flow of sessions (creative / talk / sharing / reflection) discuss workshops (resource speakers / venue / assign overseer)
Goals to be achieved until the next service meeting: (10 mins) - have letters approved and send out to parents of possible participants - prepare and send out invitations and set-up posters - preparations per team Closing Prayer / Announcements - announce venue for recollection (5 mins)
3RD SERVICE MEETING
Updates: (30 mins) a. update on participants b. venue c. areas where posters were set-up / invitations were sent d. status of preparations of each team (both technical and pastoral) Venue preparations Registration Physical Set – up / Décor Music Ministry Game Masters Mass / Confession Documentation Party / Entertainment Night Team Leader / HPV Identify facilitators and assistants Discuss details of Youth Camp training - define materials needed - get speaker - announce schedule Note: entire service team should attend Goals to be achieved until the next service meeting: - follow up other possible participants - schedule ocular by the Team Leader / Camp Servants / HPV Closing Prayer / Announcements - venue of Youth Camp Training - schedule confession of the whole team (5 mins) (5 mins)
4TH SERVICE MEETING
Opening Prayer Updates: a. confirmed participants (with reply slips) c. present speakers / sharers Final Coordination a. present final details
(5 mins) (10 mins) (30 mins)
fee materials transportation things to bring b. finalize preparation per team c. announce final line up of facilitators Closing Worship / Empowerment Prayer *to be led by the HPV Announcements call time for team schedule of Tongues Workshop
(10 mins) (5 mins)
Note: Tongues Workshop could be done during the next household just before the camp
TONGUES Workshop The tongues workshop provides the venue for the service team to develop their gift of tongues. This is to help them prepare for the youth camp spiritually. This is the time where the team can intercede and pray for the camp together. Schedule: Short Talk “The Gift of Tongues” Workshop Closing Worship Materials needed: Acoustic Guitar Sound System 15 mins 35 mins 10 mins
5TH SERVICE MEETING (to be scheduled after the camp)
Worship / Opening Prayer Short Talk - sharing of experiences and honoring of the team - set the mood for the evaluation Sharing - Youth Camp experiences Evaluation - led by the President / Camp Team Leader - discuss problems encountered and how to improve on it - personal evaluation (see attached evaluation sheet) Closing Prayer
(5 mins) (20 mins)
(10 mins) (20 mins)
Announcements (5 mins) a. VP Internal to announce final Household groupings and schedule of YFC General Assembly (refer to Planning a General Assembly for specific details) b. follow – up activities c. other meetings
NOTE: VP Internal should prepare a list of household groupings both for YFC Club members and NON – YFC Club members.
YOUTH CAMP APPENDICES
Youth Camp Schedule Alternative Youth Camp Schedule Sample Timetable Sample Letter to the School Administration Sample Letter to Parents Sample Budget Sample Youth Camp Report
YOUTH CAMP SCHEDULE OF ACTIVITIES
(recommended 3-day format) DAY 1 5:00 - 5:30 PM 5:30 - 6:30 6:30 - 6:45 6:45 - 7:00 7:00 - 8:00 8:00 - 8:30 8:30 - 8:35 8:35 - 8:45 8:45 - 9:25 9:25 - 9:55 9:55 - 10:00 10:00 - 11:00 11:00 6:20 - 7:00 AM 7:00 - 8:00 8:00 - 8:30 8:30 - 9:00 9:00 - 9:30 9:30 - 10:00 10:00 - 10:30 10:30 - 11:15 11:15 - 12:00NN 12:00 - 1:00 PM 1:00 - 2:00 2:00 - 4:00 4:00 - 5:00 5:30 - 6:30 6:30 - 7:30 7:30 - 8:00 8:00 - 8:45 Service team meeting Arrival of Participants Registration Gathering of Participants Teaching of Songs Orientation of Participants Orientation of Parents Dinner Gathering of Participants Teaching of Songs Opening Prayer Energizer / Games TALK 1 – GOD’S LOVE AND HIS PLAN FOR US Discussion Groups Announcements Informal Fellowship Lights Out
Wake Up Call Breakfast Gathering of Participants Opening Song / Prayer TALK 2 – WHO IS JESUS CHRIST TO ME? Discussion Groups Break Gathering of Participants Teaching of Songs TALK 3 – REPENTANCE, FAITH, HEALING AND FORGIVENESS Activity LUNCH One to One Confession Workshops Rest Preparation for Baptism Team Meeting Dinner Gathering of Participants TALK 4 – RECEIVING GOD’S GIFT: THE POWER OF THE HOLY SPIRIT
8:45 - 9:00 9:00 - 10:00 10:00 - 10:15 10:15 - 10:30 10:30 - 11:00 11:00 DAY 3 7:00 - 8:00 8:00 - 8:30
Commitment to Christ Ceremony Pray-Over Session Group Worship Closing Exhortation Preparation for Party Party Breakfast Gathering Teaching of Songs 57
8:30 - 8:45 8:45 - 9:25 9:25 - 10:00 10:00 - 11:00 11:00AM - 12:00NN 12:00 NN
Worship TALK 5 – GROWTH IN THE SPIRIT Parents Forum MASS Sharings Closing Lunch
(optional, depends on the venue / administration requirements) DAY 1 7:00 - 7:30 AM 7:30 - 8:00 8:00 - 9:00 9:00 - 9:15 9:15 - 9:30 9:30 - 9:35 9:35 - 9:45 9:45 - 10:25 10:25 - 10:55 10:55 - 11:00 11:00 - 12:00 12:00 - 12:30 PM 12:30 - 1:10 1:10 - 1:40 1:40 - 2:10 2:10 - 4:00 4:00 - 6:00 6:00 - 6:30 6:00 - 6:30 6:30 - 7:30 7:30 - 8:00 8:00 - 8:45 8:45 - 9:00 9:00 - 11:00 11:00 - 11:15 11:15 - 11:30 11:30 -12:00 12:00
Worship (by service team) Service Team Meeting Arrival of Participants / Registration Gathering of participants / Teaching of songs Orientation of participants (by team leader) Orientation of parents (by couple coordinator) Opening Prayer Energizer / Games TALK 1 – GOD’S LOVE AND HIS PLAN FOR US Discussion Groups Announcements / Closing Song Lunch Gathering of Participants Opening Song / Prayer TALK 2 – WHO IS JESUS CHRIST TO ME? Discussion Groups TALK 3 – REPENTANCE, FAITH, HEALING AND FORGIVENESS One to One Confession Workshops Rest / Preparation for Baptism Team Meeting Dinner Gathering of Participants TALK 4 – RECEIVING GOD’S GIFT: THE POWER OF THE HOLY SPIRIT Commitment to Christ Ceremony Pray-Over Session Group Worship Closing Exhortation Preparation for Party Party
DAY 2 7:00 - 8:00AM 8:00 - 8:30AM 8:30 - 8:45AM 8:45 - 9:25AM Breakfast Gathering Teaching of Songs Worship TALK 5 – GROWTH IN THE SPIRIT
9:25 - 10:00AM 10:00 - 11:00AM 11:00AM - 12:00NN 12:00NN -
Parents Forum MASS Sharings Closing Lunch
YOUTH CAMP PREPARATION TIMETABLE
WK 1 WK 2 WK 3 WK 4 WK 5 WK 6 WK 7 WK 8 YOUTH CAMP WK 9
A. ACTIVITIES / MEETINGS
Household meeting Service meeting *Recollection Tongues workshop *Youth camp training Evaluation B. RESPONSIBILITIES VP-EVANG. Venue Letter for the school Letter for the parents Production / Set-up Posters Invitations TEAM LEADER Orientation of the whole club Formation of the team Scout for speakers / sharers & workshop heads Identify facilitators Follow Up preparations
Venue Preparations REGISTRATION Reg / Info. Sheets IDs PHYSICAL SET-UP / DECORATIONS Concept Decorations GAME MASTERS Prepare line up of games FOOD Coordinate with Camp Servant MASS / CONFESSION Look for a priest Coordinate with Music Min re: Mass songs PARTY COORDINATOR Program / Theme Decorations
Prepare line up of songs Prepare songsheets Practice WORKSHOPS Coordinate with team leader re: workshop heads Follow up / coordinate with workshop heads
Note: *RECOLLECTION The purpose of this activity is to prepare the team for the youth camp. It is important for the team to understand the pastoral side of the camp even before preparing the technical aspect of the camp. Talks on servanthood will be given. This will also serve as an opportunity for the team to bond and to grow in their relationship. Schedule: Half-day (1-5pm) /Overnight (8pm – 12mn) *YOUTH CAMP TRAINING Goals: Help the service team come to a better understanding of the Youth Camp. 2. To train the team to effectively serve in the Youth Camp as facilitators, camp servants, team leaders, etc. 3. Help consolidate youth camp service teams in preparation for upcoming youth camps. Resource Persons: Youth team head Worship leader Music Ministry Service Team (seat arrangements, registration, food committee, etc.) Speaker for each talk
SAMPLE LETTER TO THE SCHOOL ADMINISTRATION
06 September 2001
High School Department DOMINICAN COLLEGE Dear Madam, Christ’s Peace be with you! CFC Youth For Christ (YFC), an official club of your school, will be conducting a Youth Camp scheduled on October 19 to 21, 2001 in your school. The Youth Camp is the entry point to the CFC Youth For Christ Club in your school. It is an experience, which will afford your students the opportunity to know Jesus Christ in a personal way and build Christian friendships with other young adults in your High School as well as other High Schools in Metro Manila.
In line with this, we would like to seek permission from your good office to allow your students who are YFC members and those who also would like to be part of YFC, to attend the said event. The camp fee of 200 pesos will cover complete food and lodging and camp materials. The Youth Camp will commence in the evening of the first day and will end at lunch time the third day. Thank you and God Bless! Yours in Christ, PRESIDENT Youth For Christ Club Noted by: Conforme:
High School Program Volunteer / Full-Time Mission Worker Youth For Christ *signatories would depend on school requirements
SCHOOL ADMINSTRATION (if necessary)
SAMPLE LETTER TO THE PARENTS
08 September 2001 Dear Parents, Christ’s Peace be with you! Your child has been invited to a Youth Camp scheduled on October 19 to 21, 2001 to be held at the Alpadi Resort, Antipolo, Rizal. The Youth Camp is the entry point to the CFC Youth For Christ (YFC) program of Couples For Christ. It is an experience, which will afford your child the opportunity to know Jesus Christ in a personal way and build Christian friendships with other young adults from different High Schools. This will be achieved through a program consisting of talks and sharing by young adults as well as fun-filled activities utilizing the talents and skills of the participants. The success of this program largely depends on your involvement especially after the camp. In this regard, we would like to share with you and the other parents more features of the YFC program through the parent’s orientation scheduled on Friday, October 19, 2001, 7 p.m. to be held at the youth camp venue. There will also be a parent-child dialogue on Sunday at 10 am. Mass for the whole family will follow at 11 am. The camp fee of 200 pesos will cover complete board and lodging and camp materials. Please let us know if there are any financial constraints, so we can make arrangements for your child ahead of time. Registration for the Youth Camp will be from 7:00 p.m. to 8:00 p.m. of the first day. Your children are enjoined to bring clothing provisions good for two nights and two days. Also, if desired, your children may bring additional snacks. Kindly accomplish the attached reply form so that we can include your child in the list of participants. We are looking forward to seeing you and your child(ren) at the camp.
Thank you and God Bless! Yours in Christ, PRESIDENT Youth For Christ Club Noted by: High School Program Volunteer / Full-Time Mission Worker Youth For Christ Approved by: SCHOOL ADMINSTRATION (if necessary)
Please be reminded to bring the following: 1. 2. 3. 4. 5. Registration Fee Clothes for Three Days Party clothes for Saturday night Toiletries Insect Repellant 6. Flashlight 7. Stationery 8. Pen and Paper 9. Bible 10. Extra Snacks ( Optional )
(Note: You may include a sketch of the venue if necessary)
_______ Yes, I am allowing my son / daughter to participate in the Youth Camp
_______ Sorry, I am not allowing my son / daughter to participate in the Youth Camp NAME OF CHILDREN 1. ______________________ 2. ______________________ 3. ______________________ CONTACT NUMBER _______________ _______________ _______________ AGE _________ _________ _________
________________________________________ Parent’s Signature over Printed Name
YFC YOUTH CAMP DATE: VENUE: FINANCIAL REPORT RECEIPTS Registration Fee (P350/head) Registration Fee (P200/head) Mass Collection TOTAL RECEIPTS EXPENSES Venue (food / accommodation) Sound System Materials Transportation Stipend - Priest Miscellaneous TOTAL EXPENSES TOTAL INCOME Remarks 35,000.00 total 100 participants 5,400.00 *total 30 Service Team members (3 free) 1,500.00 41,900.00
31,750.00 250 fee for 127pax (participants plus ST) 5,000.00 500.00 1,000.00 1,000.00 500 for confession, 500 for mass 1,000.00 other unforeseen expenses 40,250.00 1,650.00
*fee for Service Team can be optional or can vary depending on the financial requirement
SAMPLE YOUTH CAMP REPORT
YFC HIGHSCHOOL MEGACAMP
Date : July 20 - 22, 2001 Venue : ALPADI Renewal Center A. SERVICE TEAM:
Team Leaders Camp Servants Couple Coordinator Registration Physical Set-up Music Ministry Game Masters Mass / Confession Workshops PARTY B.SPEAKERS / SHARERS: Talk 1
: : : : : : : : : :
Noli & Aysa Dexter & Pudgie Tito Domeng / Tita Trellie Vivas Sam, Tina, Vania Peng and Ateneo YFCs Don Vivas (EAST Band) Ivan & JC (HPVS) Dexter & Don MK JP & Bianca
: God’s Love and His Plan For Us Speaker : Jill (Campus-based) Sharers : Vania Padilla Peng (Ateneo) Reflection Song: Prayer Of St. Augustine : Who Is Jesus Christ To Me? Creative : Skit and Song Number “Reaching Out To You” Speaker : Jomari Badilla Sharers : Sol (St. Paul’s) JC Sarmiento Reflection Song : Could You Be Messiah? : Repentance, Faith, Healing, & Forgiveness Speaker : Shok Ariola Reflection Song : Healing : Receiving God’s Gift: The Power Of The Holy Spirit Speaker : Jean Paul Alvarez : Growing In The Spirit Speaker : Grace Torralba Reflection Song : I Offer My Life
Talk 4 Talk 5
C. FACILITATORS: o o 10 HPVs of the different high schools Brothers : JC, Ivan, Dan, Jeops, Peng Sisters : Vania, Emmy, Marievee, Therese, Sol 30 YFC core group members from the different schools SISTERS: 17 St. Brigitte’s: - Paola Purificacion - Julie Ann Tagulinao - Rachelle Hombrebueno Don Bosco Sta. Mesa: - Cookie Fontanilla De La Salle Zobel: - Missy De Rivera - Aiza Viola - Jenn Virata - Joanne Tan - Noelle Arcenia
BROTHERS : 13 Xavier: - Francis Arjonillo - Darryl Lim - Scott Kho - Allan Tan - Jaime Benedicto Don Bosco Mandaluyong: - Von Mauleon - Ian Asis - Ralph Ferriols De La Salle Zobel: - Carlos Victoria
- Jaffee Santiago Ateneo: - Paolo Maningat Lourdes School: - Marck Espiritu - Keno Fernandez
St. Paul’s College: - Guia Abad - Kiara Abaño - Fatima Quebral - Rina Faustino Malate Catholic School: - Kristine Alar Assumption: - Mariel Mendoza - Kat Banalagay* - Lily Anne Padilla
D. WORKSHOPS: Dance Music Praise & Fashion
: : :
Mac (Chag Adonai) Maybelle Bangayan Cherry Vea & Laksmi Martinez
E. ACTUAL REGISTERED PARTICIPANTS: SCHOOL Xavier School Lourdes School Don Bosco Mandaluyong Claret St. Paul’s College Assumption College Don Bosco Sta. Mesa St. Brigitte’s Miriam College Immaculate Concepcion Academy Philippine Science Highschool De La Salle Zobel Malate Catholic School BROTHERS 34 15 31 1 5 6 9 101 SISTERS 35 14 6 9 4 1 4 16 5 94 TOTAL 34 15 31 1 35 14 6 9 4 1 9 22 14 195
F. FINANCIAL REPORT
Note: The Youth Camp Report is prepared by the High School Program Volunteer to be submitted to the High School Program Head
Planning A Special Project
• • • •
This will serve as a guide for the Highschool Program Volunteer (HPV) and the Highschool Core Group in planning special projects for their YFC Club. For the HPVs and Core Group to keep in mind why we have special projects: For the club members to develop and share their talents and other resources to serve God and His people. To provide opportunities for the YFC club to be of service to the school and its community. 68
For the club members to bond and grow in friendship. To make Jesus known to every member of the school community and to bring them closer to Him.
CATEGORIES OF SPECIAL PROJECTS
CFC Youth for Christ will sponsor projects/ activities that reflect the mission and vision of the school and of Youth for Christ. These projects will fall under at least one of the following categories: (g) PASTORAL – Projects that will enrich YFC’s Christian culture and component. (e.g sponsoring masses, religious fora, exhibit, etc.) (h) SOCIAL – Following Christ’s words of “Bringing Glad Tidings to the Poor”, CFC Youth for Christ worldwide community has established “sustainable” Work with the Poor projects. Each YFC High School club may come up with projects that support this program (e.g. tutorial, raising funds for scholarship of streetchildren, or home improvements of the squatter areas of Couples for Christ, etc.) (i) POLITICAL – Projects that promote good governance and good citizenship through helping in nation building (e.g. Leaders’ Fora, etc.) (j) ECOLOGICAL – This project aims to develop students to become good stewards of God’s creation (e.g. Cleanliness Drive, Waste Management, etc.)
In preparing your timetable, keep in mind the following reminders:
In planning a special project, we ideally need four service meetings to prepare for it. However, this may vary depending on how extensive the project is. Service meetings should be scheduled alternating with your regular household meetings. 1 service meeting should be scheduled after the special project for evaluation purposes. Service meetings for the special project should never take the place of your households, recollections and other regular club meetings unless necessary
Preparing the Working Structure In forming your working structure, you should get people whom you can work well with & those who share your convictions. They are those who will stay up the whole night with you if the need arises. It is best to work with 8-10 committee heads only. Also, you should form the committees based only on what you need. You should define the scope of the work to each head. High School Program Volunteer Project Head Secretariat
ROLES AND RESPONSIBILITIES OF EACH TEAM MEMBER
High School Program Volunteer 69
Since every special project is aimed at bringing people to Christ, the HPV provides guidance to the whole team and makes sure that this objective is met. He/ she is in charge of the pastoral aspect of the special project such as talks, speakers, facilitators and others.
Project Head • Is the over-all head who makes sure that all practical preparations for the special project such as logistics, program, and others are made. • Regularly consults the HPV for guidance. • May or may not be the VP Special Project. If the project head is not the VP Special Projects, he/ she should consult or report to the VP Special Projects. Secretariat • Follows up the committee heads and reminds deadlines to be met. • Monitors progress of assignments. • Organizes and keeps track of the schedule of the team. • Documents the important decisions made in every team meeting and the information needed by the whole team. • Keeps all files for every special project.
Committee Heads • Makes sure the tasks assigned to their respective committees are accomplished. *Note: Listed below are the usual committees needed in every special project. However, depending on the scope of the project, only some of these committees will be used. Also, the committees needed may be different during the pre-activity to during the activity. Working Committees A. Pre-activity 1. REGISTRATION prepares registration materials such as reg. sheets / info sheets / Ids prepares the kits or handouts if there are any. 2. LOGISTICS Looks for a venue and reserves it. Constructs the over-all look of the venue Contacts the sound system, lights, tables, chairs & other physical needs. Prepares backdrop and decorations 3. FINANCE Prepares budget for the whole activity & gives allocation to each committee. Monitors expenses for the entire special project 4. PROGRAM Conceptualizes theme and over all look in coordination with the team leaders Prepares the creative elements needed for the project (reflection songs, creative dances, videos, praise parade, etc.) Organizes practices for performers Makes the script/ sequence guide of the program flow. Looks for talents and contacts the performers (band/music ministry, dancers) 5. TRANSPORTATION Makes the plan how people can get to and from the venue. Provides map going to the venue if needed. 6. GRAPHICS
Designs kits, Ids, logos and promotional materials
7. PROMOTIONS Comes up with materials that will help promote the activity like teasers, posters, ads and makes sure they are posted. Produces merchandising items (eg. T-shirts, caps, bandannas, stickers) and makes sure they are properly distributed
B. During the activity 1. REGISTRATION mans the registration table submits report of final count of attendees and all registration sheets/ info sheets to the Secretariat after the activity. Receives registration fees, if there are any, and gives them to Finance head. 2. LOGISTICS sets up venue and prepares physical needs like sound system for the activity sets up decorations and backdrop responsible for clean up 3. FOOD in charge of food distribution 4. FINANCE keeper of money turned over by the reg. team responsible for all payments 5. PROGRAM Runs the whole show Should be open to any changes to be made by the HPV or project head 6. DOCUMENTATION Takes pictures of the different events happening in the activity. Submits a report of what took place in the activity to the Secretariat. 7. TRANSPORTATION Makes sure people get to and from the venue of the activity. 8. ADHOC Performs any emergency tasks
VP SPECIAL PROJECTS
The VP for Special Projects should be on top of all preparations for the special project. However, it is not necessary for the VP-Special Projects to be the project head. Ensures that all necessary documents are well-prepared and signed such as: Letter to the school Letter to the parents (optional) Invitations for the participants Promotional Materials Submits all documents to the administration of the school for approval Coordinates with the project head regarding preparations for the special project. Helps identify resource people for the special project
AGENDA FOR SERVICE MEETINGS
Guidelines on how to conduct each Service Meeting (it talks about what to discuss per meeting, forming the team, schedules and goals to be achieved) Service meetings are to be conducted by the project head or the VP Special Projects.
SPECIAL PROJECTS ATTACHMENTS
Sample Letter of Intent Sample Structure Sample Time Table Sample Letter of Activity Report Sample Financial Statement Sample Weekly Schedule
SAMPLE LETTER OF INTENT
September 10, 2001 Mr. Principal Ateneo de Manila High School Diliman, Quezon City Dear Sir,
Peace of Christ be with you! We thank you sir for recognizing us as an official club in your school. For the past few months, we were able to pastor and inspire our members. And because of this they have also been an inspiration for their classmates and friends. Indeed, your school has been our second home. With this in mind, we would like to state our intent to sponsor a “Barkadahan League: Basketball 3 on 3.” This is a basketball league open to all bonafide students of the school. We envision this activity to foster camaraderie among the student body and various clubs and organization. We also see this event as a means for the students to be aware of their physical fitness and make them well-rounded persons. The proceeds will go to the Tatag Housing Program of CFC-Ancop Foundation for our fellow Filipinos in Smokey Mountain, Tondo Manila. The guidelines and schedule of the said league is attached with this letter. We hope for your favorable response. Thank you sir and God bless! Yours in Christ,
Paolo Maningat, AHS-YFC President
Rene Cruz YFC Worker in-charge
SAMPLE WORKING STRUCTURE
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r o T m r ao nDt i so e p n c R o s o r e r t ag a P ti si o r o t on nr Fga r t o i a o o Fm n d i n
Sample Time Table : Barkadahan League
a) Venue b) Sound System c) Registration d) Decors/Phys. Arngmt. HS Gym Bull Horn PA System Reg. Sheets Money Box Banners Banners Posters Flyers/Teasers Donations Referee Principal Trophy Garbage Bags Paolo Eagle Eagle JR JR Mike Joey Paolo & Core Grp. JP Marco Cocoi Dexter Leo Paolo Julius Timmy
1 2 3
4 D-Day Eval.
a) Banners b) Class-2-Class c) Posters d) Flyers/Teasers
a) Referee b) Opening Prayer c) Opening Remarks d) Awarding
a) Clean up
Letter of Intent Activity Report
Moderator & Core Grp. Moderator & Core Grp. Moderator & Core Grp.
SAMPLE LETTER OF ACTIVITY REPORT
September 10, 2001 Mr. Principal Ateneo de Manila High School Diliman, Quezon City Dear Sir, Peace of Christ be with you! We thank you sir for giving us the chance to serve our school with our project “Barkadahan League: Basketball 3 on 3.” Truly it was a success. There were 60 teams who participated from different year levels. 8 0f the 60 teams who participated were from the different school organizations. This event will not come to be without your help. The event did not only foster camaraderie, physical fitness and fun among the students but it also gave the opportunity for the YFC Club to help their less fortunate brothers in Smokey Mountain. The proceeds were donated to sponsor 4 houses in Smokey Mountain. Attached is the financial report of the activity. We look forward to working with you again in the future. Thank you and God bless. In Christ, Paolo Maningat AHS-YFC President
Rene Cruz YFC Worker In Charge
SAMPLE FINANCIAL STATEMENT
Registration Fee/Ticket Sponsorships/Donations Other Income: Flame Sales Commission P__________ P__________ P__________ P_________
Venue Lights and Sounds Decors/banners Materials Guest related expenses (food, accommodation, other expenses) Transportation for resource people Printed Material (tickets, flyers, etc.) Other expenses: Miscellaneous P__________ P__________ P__________ P__________ P__________ P__________ P__________ P__________ P__________ P_________
NET INCOME AFTER EXPENSES
***Note: Please include the division of net income into the proceeds.
SAMPLE WEEKLY SCHEDULE
1ST SERVICE MEETING 0:00 – 0:10 Worship 0:10 – 0:20 Presentation of the Project 0:20 – 0:30 Delegation of the work among the committees and discuss the structure Team Composition: • Project Head • Secretariat / Administration • Promotions • Transportation • Logistics • Registration • Program • Food • Finance 0:30 – 0:40 Discuss the working Budget to the committees. 0:40 – 0:50 Discuss the timetable and deadlines per committees. 0:50 – 0:57 Question / Clarification and Suggestion 0:57 – 1:00 Closing Prayer => Presentation of the Project to the Club
NOTE:Make sure that your secretariat committee have an approval letter from the School admin before having the second service meeting.
2nd SERVICE MEETING
=> Reporting and Updating
0:00 – 0:10 Worship / Opening Prayer 0:10 – 0:55 Updating and Reporting per committees. • Logistics - Conceptual theme and over all design of the venue - Venue - Equipment Promotions - Banners - Posters - Flyers/teasers Secretariat / Registrations - Registration materials - Update of Participants - Procedures - Letter of intent Program - Schedule and Flow of the Project - Opening Prayer - Closing Prayer Food - in charge of food distribution Transportation - Prepare a service for the participants. (depends on the venue).
0:55 – 1:00 Closing Prayer
3rd SERVICE MEETING
0:00 – 0:10 Worship / Opening Prayer 0:10 – 0:45 Finalization of Report • Logistics - venue - physical arrangement - back draft - sound system - decors Registration - Final count of participants - Registration procedure - Registration sheets - Money box • Program - Discuss flow of the whole event - Clarify the roles of everyone - Tell them where and when they will fall in • Any other committee will give final updates and reports
0:45 – 0:52 Questions and clarifications 0:52 – 0:58 Final Announcements 0:58 – 1:00 Closing Prayer
4th SERVICE MEETING
0:00 – 0:10 Worship / Opening Prayer 0:10 – 0:30 Evaluation of the Project and sharing 0:30 – 0:50 Fellowship 0:50 – 1:00 Closing Prayer
A F T E R W O R D
As it was said in the beginning, the YFC High School-Based Program is a living thing… like God’s Word, it is ever moving and changing and growing. Therefore, expect that this will not be the last manual to be written. Expect that there will be many more to come: manuals made especially for couple coordinators, club moderators, provincial heads of ministries.. and many more! There are so many needs to be met! The authors of this manual pray that God would call more and more people to respond to those needs. If you feel the need to come up with your own revised manual for your area, go ahead – just as long as it’s God’s leading. On a final note, we pray that Christ empowers you to bring God’s high wherever you go – not just in the high schools, but in your homes, your communities, your cities, your provinces, other countries. This is our call. This is our mission. And the heartbeat of our mission is to love the Lord our God. To love Him is to love His people. It’s as simple as that. "In fact, none of us lives for himself, nor dies for himself" Romans 14:7 "As most beloved children of God, strive to imitate Him. Follow the way of love, the example of Jesus Christ who loved you. He gave himself up for us and became the offering and sacrificial victim whose fragrance rises to God." Ephesians 5:12
acknowledgements This manual could not have been completed without the help and prayers of all YFC fulltime workers, couple coordinators, high school core groups, HPVs and YFC leaders who, in one way or another, have contributed to YFC High School-Based since its beginning. The authors also wish to thank their families, who have been a source of strength and inspiration for them. The authors most especially would like to thank each and every young person out there who thirsts for God – THIS WORK IS FOR YOU!
FOR COMMENTS/ SUGGESTIONS, PLS. firstname.lastname@example.org. God bless you!
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