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Democratic Services

SUMMONS TO THE MEETING of the


MILTON KEYNES COUNCIL

WEDNESDAY 23 MARCH 2016


7.30 PM

COUNCIL CHAMBER, CIVIC OFFICES


CENTRAL MILTON KEYNES

Stephen Gerrard
Interim Service Director (Legal and Democratic Services)

For more information about the meeting please contact Simon Heap on (01908)
252567 or by e-mail simon.heap@milton-keynes.gov.uk

Legal and Democratic Services


Civic Offices, 1 Saxon Gate East, Central Milton Keynes, MK9 3EJ
Tel: (01908) 691691 Fax: (01908) 252456 Hays DX 31406 Milton Keynes

(1)

Health and Safety


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indicated by the fire evacuation signs. In the event of an alarm sounding during the
meeting you must evacuate the building immediately and follow all instructions
provided by the fire evacuation officer who will identify him/herself should the alarm
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Comments, Complaints and Compliments
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(2)

AGENDA
Item No:
1.

Procedure
(a)

Apologies

(b)

Minutes
To approve, and the Mayor to sign as a correct record, the Minutes of the
meetings of the Council held on 17 February 2016 (Item 1) (Pages 12 to
40)

(c)

Disclosure of Interests
Councillors to declare any disclosable pecuniary interests, or personal
interests (including other pecuniary interests), they may have in the
business to be transacted, and officers to disclose any interests they may
have in any contract to be considered.

(d)

2.

Announcements
(i)

To receive any announcements.

(ii)

To receive a presentation from the Chief Fire Officer.

Public Involvement
(a)

Deputations and Petitions


No deputations have been submitted for consideration at this meeting.
Any petitions received will be reported at the meeting.

(b)

Questions from Members of the Public


To receive questions and provide answers to questions from members of
the public.

3.

Business Remaining from Last Meeting


None

4.

Reports from Cabinet and Committees


(a)

Cabinet 11 January 2016


Shared Services Partnership (LGSS and Milton Keynes) (Minute 131
refers)
That, based on the outline business case and the terms of the partnership
arrangement the Council be recommended to agree:
(a)

that Milton Keynes Council join the LGSS Shared Service


Partnership from 1 April 2016;

(b)

to appoint three Councillors to represent the Council on the Joint


Committee, and delegate to the Committee responsibility for
setting the LGSS Budget (within the amounts delegated by
individual councils); agreeing the service plan; monitoring
performance and quality of service delivery and making decisions
on expenditure and commercial arrangements; and
(3)

(c)

that the appointments to the Joint Committee be reviewed as part


of the Councils annual process for appointments to outside
organisations.

The Cabinet also requested that the Scrutiny Management Committee


review the proposal to inform the Councils decision in March 2016. The
Scrutiny Management Committee considered the proposal on 27 January
2016.
A report which addresses the Cabinets recommendation, including the
issues raised by both the Scrutiny Management Committee and the Audit
Committee, is attached at Item 4(a) (Pages 41 to 112).
(b)

Children and Young People Committee 10 February 2016


Children and Young People Committee Terms of Reference
That the Council be recommended to adopt the revised Terms of
Reference for the Children and Young People Committee (Item 4(b)
(Pages 113 to 114).

(c)

Joint Negotiating Committee (Employers Side) 22 February 2016


Pay Policy Statement 2016/17
That the Pay Policy Statement 2016/17 be agreed and be recommended
for adoption by full Council at its meeting on 23 March 2016.
A copy of the report considered by the Committee is attached at Item 4(c)
(Pages 115 to 122).

(d)

Cabinet 14 March 2016


Great Linford Neighbourhood
Neighbourhood Plan South

Plan

North

and

Great

Linford

That the Council be recommended to make the Great Linford


Neighbourhood Plan North and the Great Linford Neighbourhood Plan
South pursuant to the provisions of Section 38(A)(4) of the Planning and
Compulsory Purchase Act 2004.
A copy of the report considered by the Cabinet is attached at Item 4(d)
(Pages 123 to 128).
(e)

Constitution Commission 2 March 2016


(i)

Council Procedure Rule 15


That the Council be recommended to amend Council Procedure
Rule 15 as follows [changes in bold type and strikethrough]:
15.4

No resolution will be rescinded, no action will be deferred,


and no matter referred back, where it has already been acted
upon, if the rescission or deferment would disadvantage a
third party who has become entitled to a right as a result of
the resolution, which includes decisions of the Licensing
(4)

and Regulatory Committees and their sub-committees


where a licence or permission has been awarded and the
applicant notified of the decision.
15.4

When a Member intends to submit a motion to rescind a


decision, notice must be given to the Monitoring Officer
within 24 hours of the decision being published of the
Members intention to submit a rescinding motion, in order to
prevent the decision being implemented. The actual motion
must be signed by at least five Members, and be submitted
within five working days of the decision being taken
published.

In accordance with Council Procedure Rule 21.2 once moved and


seconded, this recommendation must stand adjourned without
discussion to the next ordinary meeting of the Council.
(ii)

Substitutions of Cabinet members to Quasi-Judicial Committees


- Council Procedure Rule 23.1
That the Council be recommended to amend Council Procedure
Rule 23.1, as follows: [changes in bold type and strikethrough]
The Monitoring Officer, or his / her authorised representative at a
meeting of a body, is authorised to agree substitutions for Members
of bodies submitted in writing by appropriate Group Leaders, Deputy
Group Leaders, the Chair or Group Spokesperson of the body
concerned before the scheduled start time of the meeting at which
the substitution is to apply. Substitutions may only be made in
accordance with the total number of seats allocated to each political
group and the agreed balance of seats between the political groups
on the body, and appointed substitutes to the Audit Committee
must not be members of the Cabinet, except, where a Cabinet
member is appointed to a committee they may be substituted by
another Cabinet Member.
No member of the Cabinet may be substituted to an overview and
scrutiny committee.
In accordance with Council Procedure Rule 21.2 once moved and
seconded, this recommendation must stand adjourned without
discussion to the next ordinary meeting of the Council.

(iii)

Schedule of Council Meetings - Council Procedure Rule 1


That the Council be recommended to adopt the revisions to Council
Procedure Rule 1 as set out as at Item 4(e)[i]) (Pages 129 to 130).
In accordance with Council Procedure Rule 21.2 once moved and
seconded, this recommendation must stand adjourned without
discussion to the next ordinary meeting of the Council.

(5)

(iv) Overview and Scrutiny Procedure Rule 16 Call-In of Decisions


1.

That the Council be recommended to amend Overview and


Scrutiny Procedure Rule 16(c) as follows [changes in bold
type]:
(c)

2.

During that period, the Assistant Director (Democratic


Services) shall call-in a decision for scrutiny by the
Executive Scrutiny Panel if so requested in writing by
the chair or any 2 Members of the Council, the chair or
clerk of any Parish or Town Council and any 20
residents of the Borough, and shall then notify the
decision taker of the call-in. In submitting the request to
the Assistant Director (Democratic Services) for a
decision to be called-in, the requester must specify a
reason/reasons for calling in the decision.
The
Assistant Director (Democratic Services) shall call a
meeting of the Panel on such a date as he/she may
determine, where possible, after consultation with the
chair of the Panel, and in any case within ten days of
the decision to call-in.

That the Council be recommended to add the following new


clause to Overview and Scrutiny Procedure Rule 16, with the
remaining clauses being re-lettered:
(d)

Where as a result of any mediation meeting the


decision maker, or where the decision maker is the
Cabinet, the responsible Cabinet member, gives an
undertaking in writing that the decision will be reviewed
and the person calling in the decision for review
confirms their agreement in writing prior to the meeting
of the Executive Scrutiny Committee, the Chair, in
consultation with the Vice-Chair will cancel the meeting,
with a report on the outcome of the call-in being
reported to the next meeting of the Executive Scrutiny
Committee.

A copy of the reports considered by the Commission is attached at


Item 4(e)[ii]) (Pages 131 to 134).
(f)

Annual Reports of Committees


(i)

Scrutiny Annual Report


To receive the Scrutiny Annual Report, which will be presented by
the Chair of the Scrutiny Management Committee (Item 4[f][i])
(Pages 135 to 146).

(ii)

Licensing and Regulatory Committees


To receive a report, which will be presented by the Chair of the
Committees (Item 4[f][ii]) (Pages 147 to 149).

(6)

(iii)

Executive Scrutiny Committee


To receive a report, which will be presented by the Chair of the
Committees (Item 4[f][iii]) (Pages 150 to 151).

An annual report in respect of the Audit Committee will be presented to the


June meeting of that Committee.
5.

Councillors Matters
(a)

Councillors Questions
Councillors to ask questions of the Leader, a Cabinet Member, the Chair
of any Committee, or the Leader of a Political Group on the Council.

(b)

Notices of Motions:
(i)

European Union Referendum


Councillor Dransfield 2 February 2016
"That leaving the EU will be good for Milton Keynes"

(ii)

European Union Referendum


Councillor Crooks 18 February 2016
That this Council, mindful of the economic, social and cultural
value to the United Kingdom and Milton Keynes of membership of
the European Union, places on record its support for continued
membership.

(iii)

Future Working Programme


Councillor Bald 4 March 2016
That this Council:
(a)

notes the proposals contained within the Future Working


Programme to spend 6.5m on the refurbishment of the Civic
Offices;

(b)

further notes the concerns expressed by both opposition


groups in the recent budget debate regarding the future
difficulties in funding the Capital Programme with the
potential to put the school building programme and other
major infrastructure requirements in serious doubt;

(c)

believes that with so many other pressing demands on the


services delivered by this Council, it is time to re-examine our
own internal priorities; and

(d)

therefore requests the Cabinet revisit the Future Working


Programme with the utmost urgency to explore alternative
ways of delivering long term savings around our own Council
properties, but without investing the huge levels of capital
funding that are so desperately required on other capital
projects and public services.

(7)

(iv)

Tackling Tax Avoidance


Councillor Brackenbury 9 March 2016
That this Council:
1.

notes the recent publicity and public interest in multinational


companies accused of avoiding corporation tax via diverting
profits from UK trade to countries with more favourable tax
regimes;

2.

regrets how taxation regulation has failed to keep pace with


globalisation and online business in particular;

3.

notes the estimates that such tax avoidance costs the UK up


to 30bn per year, and the negative effect on small and
medium-sized companies who pay more tax proportionately;

4.

further notes that:


(a)

the UK Government has taken steps to tackle the issue


of tax avoidance and evasion by issuing Procurement
Policy Note 03/14 (PPN 03/14), which applies to all
Central Government contracts worth more than 5m
and requires companies bidding for contracts to
disclose any information submitted to HMRC
subsequently found to be incorrect (failed tax
avoidance) and to disclose information about
convictions or challenges of their tax affairs by a foreign
tax authority not just by HMRC in the UK;

(b)

Councils are able to ask these questions, and to use


the answers as part of the procurement process in
determining the winning bidder;

5.

believes that bidders for Council contracts should be asked to


account for their past tax record, using the standards in PPN
03/14, rather than the lower standards in the recent
regulations;

6.

asks the Cabinet to amend procurement procedures to require


all companies bidding for service contracts worth more than
200k and for works contracts worth more than 3m to selfcertify that they are fully tax-compliant in line with Central
Government practice using the standards in PPN 03/14; and

7.

ask the Cabinet to consider whether the thresholds above are


the most appropriate for Milton Keynes, and to publicise this
policy and report on its implementation annually.

(8)

(v)

Reinstatement of Housing and Communities Select Committee


Councillor C Williams 10 March 2016
That this Council, mindful of the housing crisis and the increase in
homelessness within the Borough of Milton Keynes, agrees to
reinstate the Housing and Communities Select Committee at its
Business Annual General Meeting in May 2016.

(vi)

Impact of Conservative Government Housing Reforms


Councillor C Williams 10 March 2016
1.

That this Council notes the recent Local Government


Association (LGA) report on the cumulative impact of the
Conservative Governments housing reforms on councils and
communities.

2.

That this Council notes with distress, although without


surprise, that the following data has emerged from those
councils who participated in the compiling of the report:
(a)

78% stated that there would be a significant increase in


homelessness;

(b)

90% responded that the number of Council homes would


decrease;

(c)

74% noted that Council homes sold under Right to Buy


would not be replaced;

(d)

82% replied saying that there would be major reduction


in the resources available for repair and maintenance of
their existing stock; and

(e)

80% commented that there would be in increase in


demand for temporary accommodation.

3.

That this Council notes that the 2013 Strategic Housing


Market Assessment predicted that Milton Keynes would need
more than 500 additional homes available for social rent and
also notes with dismay, therefore the Conservative
Governments policy shift away from funding social rented
housing towards less affordable types of housing.

4.

That this Council, therefore, mindful of the housing crisis and


the increase in homelessness in the Borough of Milton
Keynes, calls upon the Chief Executive to write to our two
Members of Parliament to demand that the Conservative
Government reverses their disastrous housing reforms and
amends the third stage of their Housing Bill to change the
current legislation to enable Councils to help those families
and individuals in housing need and, in particular, to increase
Government funding for the social rented sector.

(9)

5.

(vii)

That this Council therefore:


(a)

notes the efforts of Milton Keynes charities and voluntary


groups to alleviate homelessness;

(b)

thanks and commends all such organisations for their


commitment; and

(c)

agrees to continue to support and to work in co-operation


with all such organisations in finding innovative ways of
dealing with our housing and homelessness crisis.

Right to Buy
Councillor C Williams 10 March 2016

6.

1.

That this Council notes the recent report from the


Communities and Local Government Select Committee (CLG
Select Committee) which states the Right to Buy policy has
played a major role in the loss of social rented stock and
therefore supports the view that Right to Buy has
exacerbated the continuing reduction of Milton Keynes
Councils housing stock.

2.

That this Council also notes that, in Milton Keynes, the


number of applications made under Right to Buy more than
doubled between the years 2010 and 2015.

3.

That this Council further notes, with alarm and regret that, in
Milton Keynes, an estimated 1,100 flats sold under Right to
Buy are now in the hands of lease holders / private landlords
who reside at a different postal address. Furthermore, this
Council deplores the fact that up to 40% of houses sold under
Right to Buy are also now in the hands of private landlords

4.

That this Council, therefore, declares its opposition to Right to


Buy and instructs the Chief Executive to write to our two
Members of Parliament demanding their support for our
continuing resistance to this insidious policy.

Scheme of Councillors Allowances 2016/17


To consider Item 6 (Pages 152 to 168)

7.

Returning Officers Fees


To consider Item 7 (Pages 169 to 172)

8.

Appointment of RegenerationMK Committee


Further to Minute CL90(3) of the Councils meeting on 13 January 2016, to
determine the number of Members and Membership to form the RegenerationMK
Committee.
Should the Council wish to determine that the Committee need not comply with
the Local Government and Housing Act 1989 and Local Government
(Committees and Political Groups) Regulations 1990 (political balance) it would
be necessary for the Council to agree with no votes against.
(10)

The Council is also recommended to appoint all Members of the Council, with the
exception of Cabinet members (unless they are substituting for another Cabinet
member), as substitutes to the Committee.
9.

Ward Based Budgets - 1 April 2014 to 31 March 2016


All Councillors have a budget of 1,000 to spend on Ward based issues, giving
them the ability to make contributions to projects carried out in their local
communities by local organisations.
For the period 1 April 2015 to 31 March 2016 (the deadline for applications
having closed at the end of February 2016), applications totalling 53,156 have
been approved. Details of the applications are attached at Item 9 (Pages 173 to
178).
Contact Officer: June Allen (Councillor and Electoral Services Manager) MK254844
Background Papers:

10.

Applications

Appointments of Service Director (Public Realm)


The Council is asked to note that Tom Blackburne-Maze has been appointed to
the post of Service Director (Public Realm) and will take up the post in early May.

11.

Quarterly Report on Special Urgency Decisions


In accordance with Access to Information Procedure Rule 17.4, to note that the
Provisions for Special Urgency, as set out in Access to Information Procedure
Rule 16, was not used during the period 1 January 2016 to 29 February 2016
Access to Information Procedure Rule 16 provides for key decisions to be taken
within the usual 5 day notice period, subject to the agreement of the Chair/ViceChairs of the Scrutiny Management Committee.
Contact Officer: Simon Heap (Committee Services and Scrutiny Manager)
01908 252567
Background Papers: None

(11)

ITEM

Minutes of the MILTON KEYNES COUNCIL held on WEDNESDAY 17 FEBUARY


2016 at 7.30 pm
Present:

Councillor McLean (Mayor)


Councillors Alexander, Bald, Baume, Betteley, Bint, Brackenbury,
Bradburn, Bramall, Brunning, Buckley, M Burke, Cannon, Clancy,
Clifton, Coventry, Crooks, Dransfield, Eastman, Exon, Ferrans,
Ganatra, Geaney, A Geary, P Geary, E Gifford, R Gifford, Gowans,
Green, D Hopkins, V Hopkins, Hosking, Khan, Legg, Lewis, Long,
Marland, D McCall, I McCall, McPake, Middleton, Miles, Morla,
Morris, Nolan, ONeill, Patey-Smith, Small, Walker, Wallis, Webb,
White, C Williams and Wilson
Alderwoman Saunders

Apologies:

Councillors McDonald, McKenzie and P Williams and Aldermen


Bartlett, Beeley, Bristow, E Henderson and Howell and Alderwomen
I Henderson, Irons and Lloyd

Also Present: circa 100 members of the public


CL96

MINUTES
RESOLVED That the Minutes of the meetings of the Council held on 13 January
2016 be approved and signed by the Mayor as a correct record.

CL97

ANNOUNCEMENTS
(a)

Councillor McKenzie
The Mayor announced the recent death of Councillor
McKenzies wife Maureen and that funeral would be held on
Friday 19 February 2016 at Crownhill Crematorium.
The Mayor also indicated that he would be sending a letter
expressing the Councils condolences to Councillor McKenzie
and his family.

(b)

Alderman James Dewick


The Mayor, also announced the death of Alderman Jim
Dewick who died in January at the age of 89.
The Mayor informed the Council that Alderman Dewick was a
Councillor for over 20 years and was the last Chairman of the
Wolverton Urban District Council, before it changed to Milton
Keynes Council. He was also a long term Governor of many
local schools.
The Mayor indicated that the Deputy Mayor attended the
funeral to represent the Council and he had sent a letter of
condolence to Alderman Dewicks family.

The Council stood in silence as a mark of respect.

17 February 2016

(12)

CL98

DEPUTATION AND PETITIONS


(a)

The Council received a deputation, the object of which was to


highlight the serious impact on trade in Milton Keynes Market
following a recent increase in car parking charges in a nearby
parking area.
The Council noted that the objects of the deputation would be
referred to the next meeting of the Cabinet for consideration.

(b)

The Council received a petition in respect of the appeal


against the planning permission for development at Church
Farm.
The Council noted that the petition would be referred to the
next meeting of the Cabinet for consideration.

CL99

PUBLIC QUESTIONS
(a)

Question from Mr M Allsopp to Councillor Marland (Leader of


the Council)
Mr Allsopp, referring to the period in excess of 14 months
since the street lamp outside number 25 Willey Court, Galley
Hill was first reported as out of order, asked Councillor
Marland to arrange for the repair to be completed immediately
and not leave the people that live in Willey Court in the dark
any longer.
Councillor Marland referred the question to Councillor Legg
(Cabinet member for Public Realm) who indicated that, the
delay had largely been as a result of an issue between the
Council and the electricity supplier, however, he understood
that the work would be completed during the week ending 21
February 2016. Councillor Legg undertook to provide a more
detailed response in writing.
Mr Allsopp, as a supplementary question, asked why the new
street lamp posts being installed had no identifying numbers
and the stumps of the old lamps were not being removed.
Councillor Legg indicated that the stumps of the old lamp
posts should be removed once the new posts were installed
and connected. Councillor Legg undertook to raise the issue
with officer colleagues with a view to the work being
completed.

(b)

Question from Mr P Griffiths to Councillor Marland (Leader of


the Council)
Mr Griffiths, recognising the income brought into Milton
Keynes by the Rugby World Cup, asked Councillor Marland
how much the World Cup had cost Milton Keynes Council,
particularly bearing in mind that the Councils budget
monitoring was reporting an overspend of 0.194m against
budget.

17 February 2016

(13)

Councillor Marland indicated that the three matches hosted at


StadiumMK had attracted more than 87,000 spectators and
had brought in a considerable amount of income both to the
country and Milton Keynes. The cost to the Council had been
721,000, with income of 40,000.
The overspend of
194,000 was as a result of fewer tickets being sold for the
Fan Zone than anticipated, but the Cabinet had agreed to
underwrite the cost and had established an Event
Contingency Fund to cover any potential shortfall in income.
Therefore, technically there was actually an underspend on
the Rugby World Cup Operations Budget.
Mr Griffiths, suggesting that the over spend on the Rugby
World Cup event and the reported overspend on the
Cyclocross event in 2014 called into question the Council's
ability to manage larger scale vanity events within the
allocated budget, which was of concern, particularly bearing in
mind the plans for events to mark MK50 and a possible bid for
European Capital of Culture, asked Councillor Marland as a
supplementary question, what reassurances could be given to
Council Tax payers that such overspends would not occur
again in the future.
Councillor Marland indicated that that there were no
comparisons to be made between the Rugby World Cup and
the Cyclocross event, as circumstances were very different.
Councillor Marland also challenged the suggestion that such
large scale events were vanity events and stressed that they
played an important part in raising the profile of Milton Keynes
both nationally and internationally.
Councillor Marland suggested that lessons had been learnt as
a result of the Councils involvement with the Rugby World
Cup and in future when the Council was underwriting similar
events, it was important to fully understand the risks and to
seek more certainty on the organisers income projections.
Councillor Marland also referred to the work of the local
organisers who had done a fantastic job in using the Rugby
World Cup to promote Milton Keynes.
(c)

Question from Mr K Geaney to Councillor Legg (Cabinet


member for Public Realm)
Mr Geaney, in connection with the proposed trials of an
alternative system for the collection of recyclable domestic
materials, asked Councillor Legg if the following implications
had been considered:
-

17 February 2016

the replacement cost of lost, damaged or destroyed


reusable bags;

(14)

the amount of recycling that would be contaminated or


become non-recyclable due to weather damage and
need to go to landfill, or to the new waste disposal plant,;

the limited capacity of the new bags, the equivalent of


one and half sacks per household, and the potential that
recycling will be put in black sacks;

how elderly and less able people would move these


weighted bags when full.

Councillor Legg indicated that the issues raised were largely


operational and it was intended that the trials would identify
the potential problems.
Councillor Legg also referred to the Task and Finish Group to
be established by the Scrutiny Management Committee which
would review the outcomes of the trials.
(d)

Question from Ms J Richards to Councillor Clifton (Cabinet


member for Economic Growth and Inward Investment)
Ms Richards, referring to the budget proposal to reduce the
24/25 bus service, asked Councillor Clifton to make it clear
that he understood the importance of this service, particularly
for the local users, many of whom were elderly, and the
implications the service reductions would have, and as a
result would review the proposal.
Councillor Clifton indicated that the Cabinet did take the
implications on service users very seriously and the Council
would be discussing the issue later in the meeting.

(e)

Question from Ms G Bariah to Councillor E Gifford (Cabinet


member for Community Services)
Ms Bariah, referring to the proposal in the budget to charge
25 per session for use of open space, asked Councillor
Gifford to reconsider the proposal as some community groups
would not be able to afford the charge.
Councillor Gifford indicated that the Council would be
discussing the issue later in the meeting.

(f)

Question from Mr J Orr to Councillor Clifton (Cabinet member


for Economic Growth and Inward Investment)
Mr Orr, referring to the recent changes to the parking tariffs
around market square which had seen them quadruple from
50p to 2 an hour and the impact on Central Milton Keynes
Market, asked Councillor Clifton what analysis was done
before the decision was made.

17 February 2016

(15)

Councillor Clifton indicated that officer colleagues had


undertaken a detailed analysis in coming forward with the trial
changes to car parking arrangements to try and address the
demand for employee parking. The full impact of the trial
would be assessed later in the year, however, there were lots
of free or low cost parking spaces available in the vicinity of
the Market.
Mr Orr as a supplementary question, asked Councillor Clifton
if he would reconsider the decision in the light of the
detrimental consequences of the decision.
Councillor Clifton indicated that in assessing the outcome of
the trial arrangements he would be willing to listen to the
concerns of the Market Traders.
(g)

Question from Mr A Francis to Councillor Bald (Leader of the


Conservative Group)
Mr Francis, referring to the criticism by both the Prime
Minister's mother and aunt of the cuts to services being made
by Oxfordshire County Council because of reductions in
Government Grant, asked Councillor Bald if she would join the
Prime Minister's mother in condemning the Governments cuts
and apologise on behalf of her Group to the residents of
Milton Keynes for the hardship that the Conservative
Government was inflicting on residents of Milton Keynes by
reducing the Councils Grant by more than 10m.
Councillor Bald indicated that Mr Francis might want to check
his sources of information and not believe everything he reads
in the Daily Mail. Councillor Bald suggested that sensible
people should listen to their mothers and aunts, as the Prime
Minister had clearly done, as extra resources had been made
available to county councils.
Councillor Bald clarified that the reduction to the Councils
Revenue Support Grant was 7.5m not 10m and it was a
matter for the Administration to address the impact on
vulnerable people. However, if the overspend in the current
year had been corrected there would potentially have been
more money available for services for vulnerable people.
Mr Francis, suggesting that Councillor Bald had not answered
his question, asked Councillor Bald, as a supplementary
question, to confirm that her Group supported the cuts being
imposed by the Government and the resulting cuts being
proposed to the Councils Budget.
Mr Francis also explained that be believed that the figure of
10m he had quoted with regard to a reduction in
Government Grant had come from the Leader of the Council,

17 February 2016

(16)

Councillor Bald indicated that she would be moving a number


of changes to the Budget that would address the reductions
being proposed by the Administration. Councillor Bald added
that what was needed was sound financial management of
the Councils Budget.
CL100

COUNCIL TAX AND BUSINESS RATE BASELINE 2016/17


(FUNDING CONTRIBUTION TO PARISH AND TOWN COUNCILS)
The Council noted that the recommendation from the Cabinets
meeting on 9 November 2015 (Minute C86 refers) had been
superseded by the recommendation from the Cabinets meeting on
8 February 2016 in connection with the Budget 2016/17.

CL101

NHS SERVICE PLANNING


Councillor Bramall moved the following recommendation from the
meeting of the Health and Adult Social Care Committee held on
5 January 2016, which was seconded by Councillor I McCall:
That the Council as a whole be encouraged to develop better
working relationships with both the Milton Keynes Clinical
Commissioning Group and the NHS England Area Team so that all
parties benefit from mutual co-operation and a meaningful and
positive exchange of data and other information across the range of
services.
On being put to the vote the recommendation was declared carried
unanimously.
RESOLVED
That the Council as a whole be encouraged to develop better
working relationships with both the Milton Keynes Clinical
Commissioning Group and the NHS England Area Team so that all
parties benefit from mutual co-operation and a meaningful and
positive exchange of data and other information across the range of
services.

CL102

PROCEDURAL MOTION / ANNOUNCEMENT


The Mayor moved the following Procedural Motion in respect of the
forthcoming debate on the budget, which was seconded by the
Deputy Mayor:
That, in accordance with Council Procedure Rule 21.1, Council
Procedure Rule13.6(e) [Ownership of motion to pass with a
successful amendment] be suspended in respect of Item 4(c)(ii)
[Budget Report 2016/17].
On being put to the vote the procedural motion was declared carried
by acclamation.
RESOLVED That, in accordance with Council Procedure Rule 21.1, Council
Procedure Rule13.6(e) [Ownership of motion to pass with a
successful amendment] be suspended in respect of Item 4(c)(ii)
[Budget Report 2016/17].

17 February 2016

(17)

The Mayor announced, that in accordance with Council Procedure


Rule 13.4, he would allow the speech from the Leader of the Council
to exceed the limit of 4 minutes, and then allow each of the Leaders
of the Opposition Groups to speak for a similar time.
CL103

BUDGET REPORT 2016/17


Councillor Marland moved the following recommendations from the
meetings of the Cabinet held on 8 February 2016, which were
seconded by Councillor Middleton:

17 February 2016

1.

That the Revenue Budget 2016/17 and Capital Programme


for 2016/17 to 2020/21 to be approved.

2.

That the Council Tax at Band D of 1,206.05, for the Milton


Keynes element of the Council Tax, be approved, this being
an increase of 3.95%, consisting of a 1.95% general
increase plus a further 2% precept specifically related to
Adult Social Care.

3.

That it be noted that, at its meeting on 9 November 2015, the


Cabinet approved a Tax Base of 80,360.69 equivalent Band
D properties for the year 2016/17 in accordance with Section
31B of the Local Government Finance Act 1992.

4.

That the Council Tax requirement for the Councils own


purposes for 2016/17 (excluding Parish Precepts) is
96.919m, be noted.

5.

That the following amounts be calculated for the year


2016/17 in accordance with Sections 31 to 36 of the Local
Government Finance Act 1992 [the Act] (note these will be
confirmed once all precepts have been received):
(a)

576.574m

Being the aggregate of the amounts


which the Council estimates for the
items set out in Section 31A(2) of the
Act taking into account all precepts
issued to it by parish and town councils.

(b)

473.839m

Being the aggregate of the amounts


which the Council estimates for the
items set out in Section 31A(3).

(c)

102.735m

As its Council Tax requirement for the


year, being the amount by which the
aggregate at (a) above exceeds the
aggregate at (b) above, calculated by
the Council, in accordance with Section
31A(4).

(d)

1,278.43

As the basic amount of its Council Tax


for the year (including Parish Precepts),
being the amount at (c) above, divided
by the Council Tax Base agreed on 9
November 2015.
(18)

6.

MKC With 1.95%


Increase
ASC Levy Further
2% Increase
MKC Total

(e)

5,816,467

Being the aggregate amount of all


special items (Parish Precepts) referred
to in Section 34(1) of the Act.

(f)

1,206.05

Being the amount at (d) less the result


given by dividing the amount at (e)
above by the Council Tax Base agreed
on 9 November 2015, as the basic
amount of Council Tax for the year for
Milton Keynes Council, excluding Parish
and Major Precepting Authorities.

That the following amounts be calculated for Milton Keynes


Council Tax:

788.57

919.99

15.47

18.04

804.04

938.03

VALUATION BANDS
D
E
F

1,051.42 1,182.85

1,445.71

1,708.56

1,971.42

2,365.70

23.20

28.36

33.51

38.67

46.40

1,072.04 1,206.05

1,474.07

1,742.07

2,010.09

2,412.10

20.62

* Small changes due to rounding on the ASC levy.

7.

That the amounts given by multiplying the amount at (f) by


the number which, in the proportion set out in Section 5(1) of
the Act, is applicable to all dwellings listed in each particular
valuation band divided by the number which in that
proportion is applicable to dwellings listed in Valuation Band
D, calculated by the Council, in accordance with Section
36(1) of the Act.

8.

That for the year 2016/17, Police and Crime Commissioner


for Thames Valley, in accordance with Section 40 of the
Local Government Act 1992, has stated the following
precepts to the Council for each of the categories of
dwellings:
VALUATION BANDS

111.31

129.86

148.41

166.96

204.06

241.16

278.27

333.92

9.

17 February 2016

That for the year 2016/17, Buckinghamshire and Milton


Keynes Fire Authority, in accordance with Section 40 of the
Local Government Act 1992, has stated the following
precepts to the Council for each of the categories of
dwellings:

(19)

39.80

46.43

10.

11.

12.

13.

14.
15.

16.

17.

18.

19.
20.

21.

17 February 2016

53.07

VALUATION BANDS
D
E

59.70

72.97

86.23

99.50

119.40

That as a result of the above, the amounts of Council Tax


shown in Annexes A and B be set in accordance with
Sections 30 and 36 of the Local Government Act 1992, for
each of the categories of dwelling shown in the Schedule.
That the Treasury Management Strategy for 2016/17 to
2020/21 and the Treasury Policy Statement, including the
Minimum Revenue Provision Policy be approved.
That the prudential indicators for Capital Expenditure and the
Capital Financing Requirement, the Authorised Limit and
Operational Boundary for External Debt, the Affordability
Prudential Indicators and the Treasury Management
Prudential Indicators for the years 2016/17 to 2019/20, be
approved.
That the Authorised Limit for external debt of 743m for
2016/17 to be the statutory limit determined under section
3(1) of the Local Government Act 2003 be approved.
That the resource allocation for the 2016/17 Tariff
programme be approved.
That the equalities impact assessment for the budget be
considered (at paragraphs 15.6 - 15.10 of the report) and
used to inform the Councils decision in respect of the
Budget 2016/17.
That in line with the requirements of the Local Government
Act 2003, it be noted that the Corporate Director Resources
is of the view that this Budget is robust and the forecast
reserves are adequate (at paragraphs 4.11 to 4.13 of the
report).
That the fees and charges for 2016/17 (including those fees
and charges which are exceptions to the Income and
Collection Policy) be approved.
That officer colleagues be delegated flexibility in the setting
of fees and charges for commercial services, as set out in
paragraph 4.19 of the report.
That the estimated position for Dedicated Schools Grant for
2016/17 be noted.
That a funding contribution for 2016/17 to parish and town
councils of 530,000 be adopted, as consistent with the
Budget.
That the charge for residents on housing benefits as part of
the alternative approach to delivering saving proposal S24
(reducing the cost of sheltered housing), as reflected in the
Schedule of Fees and Charges be amended to a per week
and not per month basis, as indicated in the Budget.
(20)

Councillor Brackenbury, Chair of the Budget Scrutiny Committee


presented the Committees report on the Budget 2016/16.
Councillor Bald moved the following amendment, which was
seconded by Councillor A Geary and on which a recorded vote was
requested:
That the following words be added to the end of recommendation 1
from the Cabinet meeting on 8 February 2016:
, subject to:
Pink Sacks and Green Waste
The Council noting and accepting that the following saving proposals
amount to significant changes to the Councils waste strategy, and
as such should go through the proper process to propose and agree
changes to the waste strategy before being included in the Councils
budget, agrees to:
(a)

the removal of savings proposal S111 (the introduction of


charges for garden waste), pending a full review of the
Councils waste strategy via a Scrutiny Task and Finish
Group set up specifically for this purpose, with
recommendations from this review identifying savings for
inclusion in next years budget proposal and this amendment
to the Budget being funded by the following alternative
proposals:
Item

Savings
from retendering
S126 food and
garden
waste
treatment

Increase
S127 recycling
rates

17 February 2016

2016/17

Proposal
The contract for disposal of
food and garden waste has
been retendered during late
2015, tenders have been
returned and evaluated and
0.115m recommendations will be made
to award a new contract at PCC
in March 2016. The charges in
the new contract are lower and
will, therefore see a reduction
in overall cost of this amount.
Waste composition data
demonstrates that 75% of food
waste currently ends up in
black bags. There also remains
room for improvement in other
recyclates e.g. shampoo bottles
0.090m
and yoghurt pots etc. A
concerted and targeted
campaign to improve these
areas of recycling is predicted
to increase income by this
amount.

(21)

Further
reduction
in debt
costs/addit
ional asset
income,
reflecting
S49 the asset
transfer
between
the HRA
and GF
(an
increase
to S49)

0.095m

Recently finalised the last set of


assets being transferred

(b)

the removal of the Resource allocation of 1.070m for Food


Waste Bins, to be funded from the Weekly Collection grant
from the Capital Programme; and
(c)
one-off funding of 0.400m being provided to continue with
pink
sacks
provision
during
2016/17,
pending
recommendations from the waste strategy review about
recycling containers (S92), to be funded from the 0.350m
available one-off funding in the draft 2016/17 Budget and an
additional 0.05m from a reduction to OP24, following a
review of the potential pay costs in 2016/17.
Reduction in Bus Subsidies
(a)
the Council noting the considerable hardship to residents in
Little Brickhill, some of whom have no other means of
transport except by bus, that would result from the
discontinuation of the route taken by the X31 via Little
Brickhill and agreeing to bus route X31 (Luton-DunstableBletchley-CMK), remaining unchanged, so reducing the
saving identified at S120 by 25k, with this being funded by
new budget proposals as follows:
Further
reduction
in debt
costs/add
itional
asset
income,
reflecting
S49
the asset
transfer
between
the HRA
and GF
(an
increase
to S49)
17 February 2016

Recently finalised the last


0.05m set of assets being
transferred

(22)

Utility
trench
reinstate
ment
additional
S128
income
(Coring)
an
increase
to S89
(b)

Early sampling of utilities


trench reinstatements has
demonstrated a higher than
anticipated failure rate
0.02m therefore the level of fine
income that MKC is able to
levy can be reliably
predicted to increase by this
amount.

the Councils concern being noted that residents, who rely


on the 24/25 bus running from and from Central Milton
Keynes through Shenley Church End, Shenley Lodge and
Shenley Brook End to the Westcroft District Centre, will see
services cut as a result of this budget, leaving some
residents stranded and unable to get their shopping or to
visit friends and agreeing that this proposal is withdrawn
from Saving Proposal S120, with this amendment being
funded by a reduction in the one-off pressure OP21 MK
Futures 2050 Programme in line with the revised expected
cost of the delivery.

Car Parking
(a)

the Council noting and accepting that there is a serious


shortage of affordable parking in the right places in Central
Milton Keynes, especially in the business district, and that
the current Administration has failed to address this shortage
adequately in 2015/16 despite promises made during the
2015/16 budget debate at Council;

(b)

the Council noting the Cabinets decision in January to


rephrase to 2016/17 the 9m allocated to parking from the
2015/16 Capital Budget;

(c)

the Council noting that the resource allocation for this


scheme is included in the Capital Programme financed
through prudential borrowing, with the costs of borrowing
being funded from a combination of additional income from
parking and the Base Budget (as proposed in the 2016/17
Budget);

(d)

officer colleagues being required to develop a proposal by


September 2016, for a Multi-storey car park in the centre of
Milton Keynes, or the business district.

Countess Way
(a)

17 February 2016

the Council noting the difficulties experienced by residents


living beside and using Countess Way in Broughton;

(23)

(b)

Council being grateful for the measures introduced to reduce


speeding on Countess Way, while noting that they have
created further problems by cars swerving around speed
bumps and lorries breaking, then accelerating, to navigate
speed bumps causing noise and disturbance to the residents
alongside the road;

(c)

the Council further noting that policy has now changed as a


result of the experiences on Countess Way, and agrees that
it owes it to residents of Countess Way to do whatever is
feasible to improve things for them;

(d)

a sum of 60k being included for a feasibility study, together


with an allocation of 240k for a scheme of Highways
improvement works at Countess Way, funded subject to an
improvement in the outturn position compared to the forecast
outturn as at January 2016.

The voting was as follows:


FOR:

Councillors Bald, Bint, Bramall, Brunning,


Buckley, Clancy, Dransfield, Ganatra, Geaney,
A Geary, P Geary, Green, D Hopkins, V Hopkins,
Hosking, McLean, Morla, Morris, Patey-Smith,
Small and Walker (21)

AGAINST:

Councillors
Alexander,
Baume,
Betteley,
Brackenbury, Bradburn, M Burke, Cannon,
Clifton, Coventry, Crooks, Eastman, Exon,
Ferrans, E Gifford, R Gifford, Gowans, Khan,
Legg, Lewis, Long, Marland, D McCall, I McCall,
McPake, Middleton, Miles, Nolan, ONeill, Wallis,
Webb, White, C Williams and Wilson (33)

ABSTENTIONS: (0)
The amendment was declared lost.
Councillor A Geary moved the following amendment, which was
seconded by Councillor Green, on which a recorded vote was
requested:
That the following words be added to the end of recommendation 1
from the Cabinet meeting on 8 February 2016:
, subject to:
the removal of proposed application fees of 25 for Events on Public
Open Space (on p59/p60 in the budget papers) for parish,
community, and not-for profit applications.

17 February 2016

(24)

The voting was as follows:


FOR:

Councillors Bald, Bint, Bramall, Brunning,


Buckley, Clancy, Dransfield, Ganatra, Geaney,
A Geary, P Geary, Green, D Hopkins, V Hopkins,
Hosking, McLean, Morla, Morris, Patey-Smith,
Small and Walker (21)

AGAINST:

Councillors
Alexander,
Baume,
Betteley,
Brackenbury, M Burke, Cannon, Clifton, Coventry,
Crooks, Eastman, Ferrans, E Gifford, R Gifford,
Gowans, Khan, Legg, Lewis, Long, Marland, D
McCall, I McCall, McPake, Middleton, Miles,
Nolan, ONeill, Wallis, Webb, White, C Williams
and Wilson (31)

ABSTENTIONS: Councillors Bradburn and Exon (2)


The amendment was declared lost.
Councillor Hosking moved the following amendment, which was
seconded by Councillor P Geary, which was accepted by the mover
of the motion:
1.

That the following words be added to the end of


recommendation 1 from the Cabinet meeting on 8 February
2016:
, subject to the description of the "external service delivery
impact" being changed to:
Bring services for older people with dementia and/or
physically frail onto 2 sites. These should be focussed
around 2 hubs a northern and a southern hub with the
northern hub being based at the Kitchener Centre Olney.

2.

That the following additional recommendation be added:


That this Council actively engage with Olney Town Council
and other local groups to protect and develop a service for
older people with dementia and/or physically frail for the
benefit of all.

Councillor Brackenbury moved the following amendment, which was


seconded by Councillor D McCall, which was accepted by the mover
of the motion:
1.

That the following additional clause be added as the first


clause of the recommendation from the Cabinet meeting on 8
February 2016:
That the Council affirms the following strategic principles
guiding its budget decision-making process:
That the Council should prioritise the vulnerable and
avoid targeting savings proposals at those least able
to bear them.

17 February 2016

(25)

That the hard-earned improvement in recycling rates


in Milton Keynes should not be put at risk.
That significant policy changes should be made
outside of the budget process so that full reviews and
consultation can be carried out.
That proposals affecting local areas should be open to
public consultation and challenge before funding
reductions are agreed.
2.

That the following additional clause be added as the second


clause of the recommendation from the Cabinet meeting on 8
February 2016, with all existing clauses being renumbered:
That the Council therefore agrees the following changes to
the Revenue Budget 2016/17 as recommended by Cabinet
are needed in order to make it acceptable:
No new charges for residents of council sheltered
accommodation;
Green waste collections to remain free of charge;
Pink sacks to be kept until the Waste Strategy Task
and Finish Group has reported, all evidence from
pilots has been gathered and a fully informed decision
can be made;
The whole of the 24/25 bus service shall be retained;
No administration fees for parishes, charities, not for
profit groups and community groups putting on events
in public open space;
No removal of play areas or other public assets
without costed plans, consultation and accountable
decision making;
A new fund to repaint faded white lines at road
junctions.

3.

That the following clause be added to the end of clause 3


(previously clause 1):
subject to the following changes:
(a)

17 February 2016

Pressure OP36 (transition fund for Sheltered Housing


Officers) to be increased by 139k to 232k, to ensure
charges for residents of sheltered accommodation will
remain as they are currently. This will allow for the
Living Independently review to develop a new model
for sheltered accommodation and the support service.
This will be funded by a 50k reduction in the one-off
pressure OP21 MK Futures 2050 Programme in line
with the revised expected cost of delivery and a
reduction of 89k to OP32 maximising housing supply

(26)

and reducing housing demand; this will require the


investment to address these issues to be delivered by
a reduced level of extra staff resource than originally
proposed in OP32 or within existing staff resource. If
the outturn position improves from the position
reported to January Cabinet, the reduction to one-off
pressure OP32 will be reinstated. This is the second
priority for any available funding.
(b)

The removal of savings proposal S111; the


introduction of charges for garden waste. This
amendment will be funded the following alternative
proposals:
Item

S126

S127

17 February 2016

2016/17

Savings
from
retendering
food and 0.115m
garden
waste
treatment

Increase
recycling
rates

0.090m

Proposal
The contract for disposal
of food and garden waste
has
been
retendered
during late 2015, tenders
have been returned and
evaluated
and
recommendations will be
made to award a new
contract at PCC in March
2016. The charges in the
new contract are lower
and will, therefore see a
reduction in overall cost of
this amount.
Waste composition data
demonstrates that 75% of
food waste currently ends
up in black bags. There
also remains room for
improvement in other
recyclates e.g. shampoo
bottles and yoghurt pots
etc. A concerted and
targeted campaign to
improve these areas of
recycling is predicted to
increase income by this
amount.

(27)

S49

Further
reduction
in
debt
costs/addit
ional asset
income,
reflecting
the asset
transfer
between
the HRA
and
GF
(an
increase
to S49)

0.095m

Recently finalised the last


set of assets being
transferred

(c)

The removal of Resource allocation of 1.070m for Food


Waste Bins, which was to be funded from the Weekly
Collection grant from the Capital Programme.

(d)

One-off funding of 0.400m being provided to allow for a


delay to changes to recycling containers (S92). This will
allow for a potential second phase of pilots, full evaluation
of the results of ongoing pilots, and scrutiny by the Waste
Strategy Task and Finish group before committing to
details of any replacement scheme.
This change will be funded from the 0.350m available
one-off funding in the published 2016/17 Budget and an
additional 0.05m from a reduction to OP24, following a
review of the potential pay costs in 2016/17.

(e)

The reduction of saving S120 by 24k to ensure bus route


24/25 remains unchanged. This is to be funded by new
budget proposals as follows:

S49

17 February 2016

Further
reduction
in
debt
costs/addi
tional
asset
income,
reflecting
the asset
transfer
between
the HRA
and
GF
(an
increase
to S49)

0.04m

Recently finalised the last set


of assets being transferred

(28)

S128

Utility
trench
reinstate
ment
additional
income
(Coring)
an
increase
to S89

0.020m

Early sampling of utilities


trench reinstatements has
demonstrated a higher than
anticipated
failure
rate
therefore the level of fine
income that MKC is able to
levy can be reliably predicted
to increase by this amount.

(f)

The removal of proposed application fees of 25 for


Events on Public Open Space (on p59/p60 in the budget
papers) for parish, community, and not-for profit
applications.

(g)

An additional 120k of one-off funding being provided to


delay the proposed savings from removal of play areas
(S78) and redundant public assets (S103) to allow for a
set of criteria for removal to be agreed, and a process of
public consultation and accountable decision-making to be
implemented, in advance of any assets being removed.
This amendment is to be funded by:
Deleting the one-off pressure OP26 Inward
Investment Fund, which will remove the seed
funding to promote and encourage inward
investment and
Reducing one-off pressure OP37 Public Health
funding by 100k, this will require Public Health
transformation to be delivered within existing staff
resourcing and no reduction is to be made to
delivery of front line Public Health services.
If the outturn position improves from the position reported
to January Cabinet, these one-off pressures will be
reinstated in the Budget, with the OP26 Inward Investment
being the third priority and OP37 Public Health funding
being the fourth priority.

(h)

An additional one-off fund of 100k to deliver a targeted


programme of white line repainting at road junctions
across the Borough. This to be funded by:
Reducing one-off pressure OP14 Resources for
MK50 by 75k, this may reduce the capacity to
leverage investment from partners for MK50
celebration events, and;
A further reduction of 25k to OP32 maximising
housing supply and reducing housing demand, this
will require the investment to address these issues

17 February 2016

(29)

to be delivered by a reduced level of extra staff


resource than originally proposed in OP32 or within
existing staff resource.
If the outturn position improves from the position reported
to January Cabinet, these one-off pressures will be
reinstated in the Budget, with the OP14 Resources for
MK50 being the first priority and OP32 Maximising
housing supply and reducing housing demand being the
second priority.
4.

That the following additional clause be added to the end of the


Cabinets recommendation: Recognising that future Budget
proposals will be subject to annual Budget decisions of the
Council, that the medium term financial savings proposals, as set
out in Annex D, are amended to:
(a)

Confirm the deletion of saving S72 (Wider Use funding) to


remove constraints on the promised review of Wider Use
funding in 2016/17.

(b)

Delete the 100k saving in both 2017/18 and 2018/19


for removing play areas (S78).

During consideration of this motion and amendments the Council


heard from 9 members of public.
The voting on the substantive motion was as follows:
FOR:

Councillors Baume, Betteley, M Burke, Clifton,


Coventry, E Gifford, R Gifford, Gowans, Khan,
Legg, Lewis, Long, Marland, Middleton, Miles,
Nolan, ONeill, Wallis, Webb, White, C Williams
and Wilson (22)

AGAINST:

Councillors Bald, Bint, Bramall, Brunning,


Buckley, Clancy, Dransfield, Ganatra, Geaney,
A Geary, P Geary, Green, D Hopkins, V Hopkins,
Hosking, McLean, Morla, Morris, Patey-Smith,
Small and Walker (21)

ABSTENTIONS: Councillors Alexander, Brackenbury, Bradburn,


Cannon, Crooks, Eastman, Exon, Ferrans,
D McCall, I McCall, McPake, (11)
The recommendation and motion were declared carried.
RESOLVED
1.

That the Council affirms the following strategic principles guiding


its budget decision-making process:
That the Council should prioritise the vulnerable and avoid
targeting savings proposals at those least able to bear
them.
That the hard-earned improvement in recycling rates in

17 February 2016

(30)

Milton Keynes should not be put at risk.


That significant policy changes should be made outside of
the budget process so that full reviews and consultation
can be carried out.
That proposals affecting local areas should be open to
public consultation and challenge before funding
reductions are agreed.
2.

That the Council therefore agrees the following changes to


the Revenue Budget 2016/17 as recommended by Cabinet
are needed in order to make it acceptable:
No new charges for residents of Council sheltered
accommodation;
Green waste collections to remain free of charge;
Pink sacks to be kept until the Waste Strategy Task
and Finish Group has reported, all evidence from
pilots has been gathered and a fully informed decision
can be made;
The whole of the 24/25 bus service shall be retained;
No administration fees for parishes, charities, not for
profit groups and community groups putting on events
in public open space;
No removal of play areas or other public assets
without costed plans, consultation and accountable
decision making;
A new fund to repaint faded white lines at road
junctions.

3.

That the Revenue Budget 2016/17 and Capital Programme


for 2016/17 to 2020/21 to be approved, subject to the
following changes:
(a)

17 February 2016

Pressure OP36 (transition fund for Sheltered Housing


Officers) being increased by 139k to 232k, to
ensure charges for residents of sheltered
accommodation will remain as they are currently. This
will allow for the Living Independently review to
develop a new model for sheltered accommodation
and the support service. This will be funded by a 50k
reduction in the one-off pressure OP21 MK Futures
2050 Programme in line with the revised expected
cost of delivery and a reduction of 89k to OP32
maximising housing supply and reducing housing
demand; this will require the investment to address
these issues to be delivered by a reduced level of
extra staff resource than originally proposed in OP32

(31)

or within existing staff resource. If the outturn position


improves from the position reported to January
Cabinet, the reduction to one-off pressure OP32 will
be reinstated. This is the second priority for any
available funding.
(b)

The removal of savings proposal S111; the


introduction of charges for garden waste, funded by
the following alternative proposals:
Item

S126

17 February 2016

2016/17

Savings
from
retendering
food and 0.115m
garden
waste
treatment

S127

Increase
recycling
rates

0.090m

S49

Further
reduction
in
debt
costs/addit
ional asset
income,
reflecting
the asset
transfer
between
the HRA
and
GF
(an
increase
to S49)

0.095m

Proposal
The contract for disposal
of food and garden waste
has
been
retendered
during late 2015, tenders
have been returned and
evaluated
and
recommendations will be
made to award a new
contract at PCC in March
2016. The charges in the
new contract are lower
and will, therefore see a
reduction in overall cost of
this amount.
Waste composition data
demonstrates that 75% of
food waste currently ends
up in black bags. There
also remains room for
improvement in other
recyclates e.g. shampoo
bottles and yoghurt pots
etc. A concerted and
targeted campaign to
improve these areas of
recycling is predicted to
increase income by this
amount.

Recently finalised the last


set of assets being
transferred

(32)

(i)

The removal of Resource allocation of 1.070m for Food


Waste Bins, funded from the Weekly Collection grant from
the Capital Programme.

(j)

One-off funding of 0.400m being provided to allow for a


delay to changes to recycling containers (S92), to allow for
a potential second phase of pilots; full evaluation of the
results of ongoing pilots; and scrutiny by the Waste
Strategy Task and Finish Group before committing to
details of any replacement scheme.
This change being funded from the 0.350m available
one-off funding in the published 2016/17 Budget and an
additional 0.05m from a reduction to OP24, following a
review of the potential pay costs in 2016/17.

(k)

The reduction of saving S120 by 24k to ensure bus route


24/25 remains unchanged, this change being funded by
new budget proposals as follows:

S49

S128

(l)

17 February 2016

Further
reduction
in
debt
costs/addi
tional
asset
income,
reflecting
the asset
transfer
between
the HRA
and
GF
(an
increase
to S49)
Utility
trench
reinstate
ment
additional
income
(Coring)
an
increase
to S89

0.004m

Recently finalised the last set


of assets being transferred

0.020m

Early sampling of utilities


trench reinstatements has
demonstrated a higher than
anticipated
failure
rate
therefore the level of fine
income that MKC is able to
levy can be reliably predicted
to increase by this amount.

The removal of proposed application fees of 25 for


Events on Public Open Space (on p59/p60 in the budget
papers) for parish, community, and not-for profit
applications.

(33)

(m)

An additional 120k of one-off funding being provided to


delay the proposed savings from removal of play areas
(S78) and redundant public assets (S103) to allow for a
set of criteria for removal to be agreed, and a process of
public consultation and accountable decision-making to be
implemented, in advance of any assets being removed.
This amendment is to be funded by:
Deleting the one-off pressure OP26 Inward
Investment Fund, which will remove the seed funding
to promote and encourage inward investment and
Reducing one-off pressure OP37 Public Health
funding by 100k, this will require Public Health
transformation to be delivered within existing staff
resourcing and no reduction is to be made to delivery
of front line Public Health services.
If the outturn position improves from the position reported
to January Cabinet, these one-off pressures will be
reinstated in the Budget, with the OP26 Inward Investment
being the third priority and OP37 Public Health funding
being the fourth priority.

(n)

An additional one-off fund of 100k to deliver a targeted


programme of white line repainting at road junctions
across the Borough, to be funded by:
Reducing one-off pressure OP14 Resources for
MK50 by 75k, this may reduce the capacity to
leverage investment from partners for MK50
celebration events, and;
A further reduction of 25k to OP32 maximising
housing supply and reducing housing demand, this
will require the investment to address these issues to
be delivered by a reduced level of extra staff
resource than originally proposed in OP32 or within
existing staff resource.
If the outturn position improves from the position reported
to January Cabinet, these one-off pressures will be
reinstated in the Budget, with the OP14 Resources for
MK50 being the first priority and OP32 Maximising
housing supply and reducing housing demand being the
second priority.

4.

That in respect of Saving S25, the description of the "external


service delivery impact" being changed to:
Bring services for older people with dementia and/or
physically frail onto 2 sites. These should be focussed
around 2 hubs a northern and a southern hub with the
northern hub being based at the Kitchener Centre Olney.

17 February 2016

(34)

17 February 2016

5.

That this Council actively engage with Olney Town Council


and other local groups to protect and develop a service for
older people with dementia and/or physically frail for the
benefit of all.

6.

That the Council Tax at Band D of 1,206.05, for the Milton


Keynes element of the Council Tax, be approved, this being
an increase of 3.95%, consisting of a 1.95% general
increase plus a further 2% precept specifically related to
Adult Social Care.

7.

That it be noted that, at its meeting on 9 November 2015, the


Cabinet approved a Tax Base of 80,360.69 equivalent Band
D properties for the year 2016/17 in accordance with Section
31B of the Local Government Finance Act 1992.

8.

That the Council Tax requirement for the Councils own


purposes for 2016/17 (excluding Parish Precepts) is
96.919m, be noted.

9.

That the following amounts be calculated for the year


2016/17 in accordance with Sections 31 to 36 of the Local
Government Finance Act 1992 [the Act] (note these will be
confirmed once all precepts have been received):
(a)

576.574m Being the aggregate of the amounts


which the Council estimates for the
items set out in Section 31A(2) of the
Act taking into account all precepts
issued to it by parish and town councils.

(b)

473.839m Being the aggregate of the amounts


which the Council estimates for the
items set out in Section 31A(3).

(c)

102.735m As its Council Tax requirement for the


year, being the amount by which the
aggregate at (a) above exceeds the
aggregate at (b) above, calculated by
the Council, in accordance with Section
31A(4).

(d)

1,278.43

(e)

5,816,467 Being the aggregate amount of all


special items (Parish Precepts) referred
to in Section 34(1) of the Act.

(f)

1,206.05

As the basic amount of its Council Tax


for the year (including Parish Precepts),
being the amount at (c) above, divided
by the Council Tax Base agreed on 9
November 2015.

Being the amount at (d) less the result


given by dividing the amount at (e)
above by the Council Tax Base agreed
on 9 November 2015, as the basic
(35)

amount of Council Tax for the year for


Milton Keynes Council, excluding Parish
and Major Precepting Authorities.
10.

MKC With 1.95%


Increase
ASC Levy Further
2% Increase
MKC Total

That the following amounts be calculated for Milton Keynes


Council Tax:

788.57

919.99

15.47

18.04

804.04

938.03

VALUATION BANDS
D
E
F

1,051.42 1,182.85

1,445.71

1,708.56

1,971.42

2,365.70

23.20

28.36

33.51

38.67

46.40

1,072.04 1,206.05

1,474.07

1,742.07

2,010.09

2,412.10

20.62

* Small changes due to rounding on the ASC levy.

11.

That the amounts given by multiplying the amount at (f) by


the number which, in the proportion set out in Section 5(1) of
the Act, is applicable to all dwellings listed in each particular
valuation band divided by the number which in that
proportion is applicable to dwellings listed in Valuation Band
D, calculated by the Council, in accordance with Section
36(1) of the Act.

12.

That for the year 2016/17, Police and Crime Commissioner


for Thames Valley, in accordance with Section 40 of the
Local Government Act 1992, has stated the following
precepts to the Council for each of the categories of
dwellings:
VALUATION BANDS

111.31

129.86

148.41

166.96

204.06

241.16

278.27

333.92

13.

That for the year 2016/17, Buckinghamshire and Milton Keynes


Fire Authority, in accordance with Section 40 of the Local
Government Act 1992, has stated the following precepts to the
Council for each of the categories of dwellings:

39.80

46.43

53.07

14.

17 February 2016

VALUATION BANDS
D
E
F

59.70

72.97

86.23

99.50

119.40

That as a result of the above, the amounts of Council Tax


shown in Annexes A and B be set in accordance with
Sections 30 and 36 of the Local Government Act 1992, for
each of the categories of dwelling shown in the Schedule.

(36)

15.

That the Treasury Management Strategy for 2016/17 to


2020/21 and the Treasury Policy Statement, including the
Minimum Revenue Provision Policy be approved.

16.

That the prudential indicators for Capital Expenditure and the


Capital Financing Requirement, the Authorised Limit and
Operational Boundary for External Debt, the Affordability
Prudential Indicators and the Treasury Management
Prudential Indicators for the years 2016/17 to 2019/20, be
approved.

17.

That the Authorised Limit for external debt of 743m for


2016/17 to be the statutory limit determined under section
3(1) of the Local Government Act 2003 be approved.

18.

That the resource allocation for the 2016/17 Tariff


programme be approved.

19.

That the equalities impact assessment for the budget be


considered (at paragraphs 15.6 - 15.10 of the report) and
used to inform the Councils decision in respect of the
Budget 2016/17.

20.

That in line with the requirements of the Local Government


Act 2003, it be noted that the Corporate Director Resources
is of the view that this Budget is robust and the forecast
reserves are adequate (at paragraphs 4.11 to 4.13 of the
report).

21.

That the fees and charges for 2016/17 (including those fees
and charges which are exceptions to the Income and
Collection Policy) be approved.

22.

That officer colleagues be delegated flexibility in the setting


of fees and charges for commercial services, as set out in
paragraph 4.19 of the report.

23.

That the estimated position for Dedicated Schools Grant for


2016/17 be noted.
That a funding contribution for 2016/17 to parish and town
councils of 530,000 be adopted, as consistent with the
Budget.

24.

25.

26.

17 February 2016

That the charge for residents on housing benefits as part of


the alternative approach to delivering saving proposal S24
(reducing the cost of sheltered housing), as reflected in the
Schedule of Fees and Charges be amended to a per week
and not per month basis, as indicated in the Budget.
That, recognising that future Budget proposals will be subject to
annual Budget decisions of the Council, the medium term
financial savings proposals, as set out in Annex D, are amended
to:

(37)

(a)

(b)

Confirm the deletion of saving S72 (Wider Use funding) to


remove constraints on the promised review of Wider Use
funding in 2016/17.
Delete the 100k saving in both 2017/18 and 2018/19
for removing play areas (S78).

THE MAYOR CLOSED THE MEETING AT 11:35

17 February 2016

(38)

ANNEX A

2016/17 BASIC AMOUNT OF COUNCIL TAX


NOTE: Basic Amount of Council Tax includes parish precepts but excludes Police and Fire Authority precepts

AREAS

BAND A

BAND B

BAND C

BAND D

BAND E

BAND F

BAND G

BAND H

ABBEY HILL
ASTWOOD and HARDMEAD
BLETCHLEY & FENNY STRATFORD
BOW BRICKHILL
BRADWELL
BROUGHTON and MILTON KEYNES VILLAGE
CALVERTON
CAMPBELL PARK
CASTLETHORPE
CENTRAL MILTON KEYNES
CHICHELEY
CLIFTON REYNES and NEWTON BLOSSOMVILLE
COLD BRAYFIELD
EMBERTON
FAIRFIELDS
GAYHURST
GREAT LINFORD
HANSLOPE
HAVERSHAM/ LITTLE LINFORD
KENTS HILL, MONKSTON & BRINKLOW
LATHBURY
LAVENDON
LITTLE BRICKHILL
LOUGHTON & GREAT HOLM
MOULSOE
NEW BRADWELL
NEWPORT PAGNELL
NORTH CRAWLEY
OLNEY
OLD WOUGHTON
RAVENSTONE
SHENLEY BROOK END
SHENLEY CHURCH END
SHERINGTON
SIMPSON
STANTONBURY
STOKE GOLDINGTON
STONY STRATFORD
TYRINGHAM & FILGRAVE
WALTON
WARRINGTON
WAVENDON
WEST BLETCHLEY
WESTON UNDERWOOD
WHITEHOUSE
WOBURN SANDS
WOLVERTON
WOUGHTON

810.58
828.54
888.30
843.73
838.47
818.03
804.04
892.21
844.87
829.40
812.55
828.22
816.90
843.06
804.04
820.28
841.97
847.19
836.21
833.25
821.55
837.01
842.04
825.43
817.01
846.53
851.34
829.34
851.23
818.19
846.89
841.11
840.71
856.94
837.30
845.71
833.64
848.86
809.89
849.84
804.04
831.15
885.66
856.19
804.04
859.15
872.19
914.35

945.66
966.61
1,036.33
984.33
978.19
954.35
938.03
1,040.89
985.67
967.62
947.96
966.24
953.03
983.55
938.03
956.98
982.28
988.37
975.57
972.10
958.45
976.50
982.36
962.98
953.17
987.61
993.21
967.55
993.09
954.54
988.02
981.28
980.81
999.75
976.83
986.64
972.56
990.32
944.86
991.46
938.03
969.65
1,033.25
998.87
938.03
1,002.32
1,017.53
1,066.73

1,080.76
1,104.71
1,184.39
1,124.96
1,117.94
1,090.69
1,072.04
1,189.60
1,126.48
1,105.85
1,083.39
1,104.28
1,089.19
1,124.07
1,072.04
1,093.69
1,122.61
1,129.57
1,114.94
1,110.98
1,095.38
1,116.00
1,122.71
1,100.56
1,089.34
1,128.70
1,135.11
1,105.77
1,134.96
1,090.91
1,129.17
1,121.47
1,120.93
1,142.57
1,116.39
1,127.60
1,111.51
1,131.80
1,079.84
1,133.11
1,072.04
1,108.18
1,180.87
1,141.57
1,072.04
1,145.52
1,162.90
1,219.12

1,215.86
1,242.80
1,332.44
1,265.58
1,257.69
1,227.03
1,206.05
1,338.30
1,267.30
1,244.09
1,218.82
1,242.32
1,225.34
1,264.58
1,206.05
1,230.41
1,262.94
1,270.77
1,254.31
1,249.86
1,232.31
1,255.51
1,263.05
1,238.13
1,225.51
1,269.79
1,277.00
1,244.00
1,276.84
1,227.28
1,270.32
1,261.66
1,261.05
1,285.40
1,255.94
1,268.55
1,250.45
1,273.28
1,214.83
1,274.75
1,206.05
1,246.71
1,328.48
1,284.27
1,206.05
1,288.71
1,308.27
1,371.52

1,486.06
1,518.99
1,628.55
1,546.83
1,537.19
1,499.71
1,474.07
1,635.71
1,548.93
1,520.56
1,489.68
1,518.40
1,497.65
1,545.61
1,474.07
1,503.84
1,543.60
1,553.17
1,533.05
1,527.62
1,506.17
1,534.52
1,543.74
1,513.28
1,497.85
1,551.97
1,560.79
1,520.45
1,560.59
1,500.02
1,552.62
1,542.04
1,541.29
1,571.05
1,535.05
1,550.46
1,528.34
1,556.24
1,484.80
1,558.04
1,474.07
1,523.77
1,623.71
1,569.67
1,474.07
1,575.10
1,599.01
1,676.31

1,756.24
1,795.15
1,924.63
1,828.06
1,816.66
1,772.37
1,742.07
1,933.10
1,830.54
1,797.02
1,760.52
1,794.46
1,769.93
1,826.61
1,742.07
1,777.26
1,824.24
1,835.55
1,811.78
1,805.35
1,780.00
1,813.51
1,824.40
1,788.41
1,770.18
1,834.14
1,844.55
1,796.89
1,844.32
1,772.74
1,834.90
1,822.40
1,821.51
1,856.69
1,814.13
1,832.35
1,806.20
1,839.18
1,754.75
1,841.30
1,742.07
1,800.80
1,918.91
1,855.05
1,742.07
1,861.47
1,889.72
1,981.08

2,026.44
2,071.34
2,220.74
2,109.31
2,096.16
2,045.06
2,010.09
2,230.51
2,112.17
2,073.49
2,031.37
2,070.54
2,042.24
2,107.64
2,010.09
2,050.69
2,104.91
2,117.96
2,090.52
2,083.11
2,053.86
2,092.52
2,105.09
2,063.56
2,042.52
2,116.32
2,128.34
2,073.34
2,128.07
2,045.47
2,117.21
2,102.77
2,101.76
2,142.34
2,093.24
2,114.26
2,084.09
2,122.14
2,024.72
2,124.59
2,010.09
2,077.86
2,214.14
2,140.46
2,010.09
2,147.86
2,180.46
2,285.87

2,431.72
2,485.60
2,664.88
2,531.16
2,515.38
2,454.06
2,412.10
2,676.60
2,534.60
2,488.18
2,437.64
2,484.64
2,450.68
2,529.16
2,412.10
2,460.82
2,525.88
2,541.54
2,508.62
2,499.72
2,464.62
2,511.02
2,526.10
2,476.26
2,451.02
2,539.58
2,554.00
2,488.00
2,553.68
2,454.56
2,540.64
2,523.32
2,522.10
2,570.80
2,511.88
2,537.10
2,500.90
2,546.56
2,429.66
2,549.50
2,412.10
2,493.42
2,656.96
2,568.54
2,412.10
2,577.42
2,616.54
2,743.04

AVERAGE AMOUNT

852.28

994.34

1,136.38

1,278.43

1,562.52

1,846.63

2,130.71

2,556.86

(39)

ANNEX B

2016/17 TOTAL AMOUNT OF COUNCIL TAX


NOTE: Amount of Council Tax includes Police, Fire Authority and parish precepts

AREAS

ABBEY HILL
ASTWOOD and HARDMEAD
BLETCHLEY & FENNY STRATFORD
BOW BRICKHILL
BRADWELL
BROUGHTON and MILTON KEYNES VILLAGE
CALVERTON
CAMPBELL PARK
CASTLETHORPE
CENTRAL MILTON KEYNES
CHICHELEY
CLIFTON REYNES and NEWTON BLOSSOMVILLE
COLD BRAYFIELD
EMBERTON
FAIRFIELDS
GAYHURST
GREAT LINFORD
HANSLOPE
HAVERSHAM/ LITTLE LINFORD
KENTS HILL, MONKSTON & BRINKLOW
LATHBURY
LAVENDON
LITTLE BRICKHILL
LOUGHTON & GREAT HOLM
MOULSOE
NEW BRADWELL
NEWPORT PAGNELL
NORTH CRAWLEY
OLNEY
OLD WOUGHTON
RAVENSTONE
SHENLEY BROOK END
SHENLEY CHURCH END
SHERINGTON
SIMPSON
STANTONBURY
STOKE GOLDINGTON
STONY STRATFORD
TYRINGHAM & FILGRAVE
WALTON
WARRINGTON
WAVENDON
WEST BLETCHLEY
WESTON UNDERWOOD
WHITEHOUSE
WOBURN SANDS
WOLVERTON
WOUGHTON
AVERAGE AMOUNT

BAND A

961.69
979.65
1,039.41
994.84
989.58
969.14
955.15
1,043.32
995.98
980.51
963.66
979.33
968.01
994.17
955.15
971.39
993.08
998.30
987.32
984.36
972.66
988.12
993.15
976.54
968.12
997.64
1,002.45
980.45
1,002.34
969.30
998.00
992.22
991.82
1,008.05
988.41
996.82
984.75
999.97
961.00
1,000.95
955.15
982.26
1,036.77
1,007.30
955.15
1,010.26
1,023.30
1,065.46
1,003.39

BAND B

BAND C

BAND D

BAND E

BAND F

BAND G

BAND H

1,121.95
1,142.90
1,212.62
1,160.62
1,154.48
1,130.64
1,114.32
1,217.18
1,161.96
1,143.91
1,124.25
1,142.53
1,129.32
1,159.84
1,114.32
1,133.27
1,158.57
1,164.66
1,151.86
1,148.39
1,134.74
1,152.79
1,158.65
1,139.27
1,129.46
1,163.90
1,169.50
1,143.84
1,169.38
1,130.83
1,164.31
1,157.57
1,157.10
1,176.04
1,153.12
1,162.93
1,148.85
1,166.61
1,121.15
1,167.75
1,114.32
1,145.94
1,209.54
1,175.16
1,114.32
1,178.61
1,193.82
1,243.02

1,282.24
1,306.19
1,385.87
1,326.44
1,319.42
1,292.17
1,273.52
1,391.08
1,327.96
1,307.33
1,284.87
1,305.76
1,290.67
1,325.55
1,273.52
1,295.17
1,324.09
1,331.05
1,316.42
1,312.46
1,296.86
1,317.48
1,324.19
1,302.04
1,290.82
1,330.18
1,336.59
1,307.25
1,336.44
1,292.39
1,330.65
1,322.95
1,322.41
1,344.05
1,317.87
1,329.08
1,312.99
1,333.28
1,281.32
1,334.59
1,273.52
1,309.66
1,382.35
1,343.05
1,273.52
1,347.00
1,364.38
1,420.60

1,442.52
1,469.46
1,559.10
1,492.24
1,484.35
1,453.69
1,432.71
1,564.96
1,493.96
1,470.75
1,445.48
1,468.98
1,452.00
1,491.24
1,432.71
1,457.07
1,489.60
1,497.43
1,480.97
1,476.52
1,458.97
1,482.17
1,489.71
1,464.79
1,452.17
1,496.45
1,503.66
1,470.66
1,503.50
1,453.94
1,496.98
1,488.32
1,487.71
1,512.06
1,482.60
1,495.21
1,477.11
1,499.94
1,441.49
1,501.41
1,432.71
1,473.37
1,555.14
1,510.93
1,432.71
1,515.37
1,534.93
1,598.18

1,763.09
1,796.02
1,905.58
1,823.86
1,814.22
1,776.74
1,751.10
1,912.74
1,825.96
1,797.59
1,766.71
1,795.43
1,774.68
1,822.64
1,751.10
1,780.87
1,820.63
1,830.20
1,810.08
1,804.65
1,783.20
1,811.55
1,820.77
1,790.31
1,774.88
1,829.00
1,837.82
1,797.48
1,837.62
1,777.05
1,829.65
1,819.07
1,818.32
1,848.08
1,812.08
1,827.49
1,805.37
1,833.27
1,761.83
1,835.07
1,751.10
1,800.80
1,900.74
1,846.70
1,751.10
1,852.13
1,876.04
1,953.34

2,083.63
2,122.54
2,252.02
2,155.45
2,144.05
2,099.76
2,069.46
2,260.49
2,157.93
2,124.41
2,087.91
2,121.85
2,097.32
2,154.00
2,069.46
2,104.65
2,151.63
2,162.94
2,139.17
2,132.74
2,107.39
2,140.90
2,151.79
2,115.80
2,097.57
2,161.53
2,171.94
2,124.28
2,171.71
2,100.13
2,162.29
2,149.79
2,148.90
2,184.08
2,141.52
2,159.74
2,133.59
2,166.57
2,082.14
2,168.69
2,069.46
2,128.19
2,246.30
2,182.44
2,069.46
2,188.86
2,217.11
2,308.47

2,404.21
2,449.11
2,598.51
2,487.08
2,473.93
2,422.83
2,387.86
2,608.28
2,489.94
2,451.26
2,409.14
2,448.31
2,420.01
2,485.41
2,387.86
2,428.46
2,482.68
2,495.73
2,468.29
2,460.88
2,431.63
2,470.29
2,482.86
2,441.33
2,420.29
2,494.09
2,506.11
2,451.11
2,505.84
2,423.24
2,494.98
2,480.54
2,479.53
2,520.11
2,471.01
2,492.03
2,461.86
2,499.91
2,402.49
2,502.36
2,387.86
2,455.63
2,591.91
2,518.23
2,387.86
2,525.63
2,558.23
2,663.64

2,885.04
2,938.92
3,118.20
2,984.48
2,968.70
2,907.38
2,865.42
3,129.92
2,987.92
2,941.50
2,890.96
2,937.96
2,904.00
2,982.48
2,865.42
2,914.14
2,979.20
2,994.86
2,961.94
2,953.04
2,917.94
2,964.34
2,979.42
2,929.58
2,904.34
2,992.90
3,007.32
2,941.32
3,007.00
2,907.88
2,993.96
2,976.64
2,975.42
3,024.12
2,965.20
2,990.42
2,954.22
2,999.88
2,882.98
3,002.82
2,865.42
2,946.74
3,110.28
3,021.86
2,865.42
3,030.74
3,069.86
3,196.36

1,170.63

1,337.86

1,505.09

1,839.55

2,174.02

2,508.48

3,010.18

(40)

ITEM

4(a)

MILTON KEYNES COUNCIL

Wards affected: All Wards

23 MARCH 2016

SHARED SERVICES PARTNERSHIP (LGSS and MIILTON KEYNES)


Responsible Cabinet
Commercialisation)

Member:

Councillor

Rob

Middleton

(Resources

and

Report Sponsor: Tim Hannam, Corporate Director Resources Tel: 01908 252756
Author and Contact: Nicole Jones, Service Director Finance and Resources Tel: 01908
252079.
Executive Summary:
Milton Keynes Council has a significant financial challenge, as demand for services
increases while Government funding reduces. This means the Council will need to deliver
cashable savings of 42.6m over the period 2017/18 to 2019/20. The financial strategy to
address this budget gap is based on three principles smarter, sustainable and different.
In January 2016, the Cabinet agreed to recommend to Council that Milton Keynes Council
joins LGSS (an existing shared service between Cambridgeshire and Northamptonshire
County Councils) as a partner, based on the Outline Business Case (OBC) provided. Since
this decision, the proposal has been subject to formal scrutiny by the Audit Committee and
1.
Scrutiny Management Committee.
Joining LGSS as a partner will deliver 4.5m of financial savings over the period 2016 to
2.
2020, RECOMMENDATIONS
which will be shared with LGSS. In addition any benefits beyond the medium term
financial plan requirements will be shared. As well as a clear financial benefit, the OBC
sets out a number of non-financial benefits, such as resilience and flexibility, specialist
roles, shared systems and support and sharing best practice, which further strengthens the
rationale for proceeding with this shared service.
This paper outlines the governance and decision making for the shared service and the
Delegation and Joint Committee Agreement, which will enact the change.

1.

Recommendations

1.1

That the proposal for the Council to join the LGSS arrangements be supported.

1.2

That the Councils relevant employees be placed at the disposal of the other
councils in the LGSS shared services, in accordance with Section 113 of the Local
Government Act 1972 and any successor legislation, for the purposes of the
efficient and effective provision, to the Councils, of the LGSS shared services.

1.3

That the Chief Executive and the Corporate Director Resources, in consultation with
the three group leaders, be authorised to conclude the final agreement.

1.4

That the proposal for the Councils Executive to delegate, subject to the constraints
set out in paragraph 6.1, from time to time certain functions to the joint committee
known as LGSS be noted.
(41)

23 March 2016

1.5

That three councillors be appointed as members to the LGSS joint committee, one
of whom is to be a member of the executive, the other two reflecting the main
opposition parties, while the Council is no overall control.

2.

Background

2.1

Milton Keynes Council has a significant financial challenge, as demand for services
increases while Government funding reduces. This means the Council will need to
deliver cashable savings of 42.6m over the period 2017/18 to 2019/20. The
financial strategy to address this budget gap is based on three principles smarter,
sustainable and different.

2.2

In October 2015, Cabinet gave approval to create an outline business case (OBC)
based on the proposal that Milton Keynes Council would join LGSS (a public sector
shared services venture wholly owned by Cambridgeshire and Northamptonshire
county councils) as a full Joint Committee partner. The resulting OBC, which was
considered by Cabinet on 11th January 2015, addresses all three principles of the
financial strategy, but is primarily a proposal to deliver services differently.

2.3

The Outline Business Case identified that joining LGSS as a partner will deliver
4.5m of financial savings over the period 2016 to 2021, which will be shared
between Milton Keynes Council and LGSS. In addition any benefits beyond the
medium term financial plan requirements will be also shared. As well as a clear
financial benefit, the OBC set out a number of non-financial benefits, such as
resilience and flexibility, specialist roles, shared systems and support and sharing
best practice, which strengthens the rationale for proceeding with this shared
service.

3.

Introduction

3.1

In January 2016, the Cabinet recommended to Council that Milton Keynes Council
should join LGSS as a full Joint Committee partner, based on an Outline Business
Case1. This report explains the formal agreement required to enact this change
(Delegation and Joint Committee Agreement); the impact on the Councils
Constitution; responses given to Councillors in the Audit Committee and Scrutiny
Management Committee review of the proposal and the proposed rotation of the
Joint Committee Chair.

4.

Scope

4.1

The table below sets out the services proposed to be included in the shared
services arrangement with LGSS:

January
Cabinet Report

Scope of Services

Human
Resources

HR policy, professional advice, payroll, management


information and reporting, support for JNC/E and corporate
training. However, social care training and development is

This report and the Outline Business Case is available with 11th January 2016 Cabinet papers

23 March 2016

(42)

January
Cabinet Report

Scope of Services
excluded at this time.

Finance

Professional finance services including advice and support


(e.g. budget and capital development, financial management,
and financial reporting), reporting, training, payment of
invoices, key financial administration systems and processes,
including invoice payments and financial assessments. MKC
will retain the S151 officer, and this role will retain
accountability for the delivery of finance services.

ICT

Providing essential ICT infrastructure, hosting of servers, ICT


support and advice and applications support and development.

Revenues
Benefits

and Council Tax, Business rates and Benefits administration.


Policies would still be determined by MKC.

Procurement

Advice and support to enable procurements, contract


management advice, support and review, responsibility for
maintaining the procurement process, including e-tendering
and contracts register. Procurements will continue to be
governed by MKCs Contract Procedure Rules.

Insurance

Advice on setting policy, ensuring cover is in place, claims


handling and proactively working with services to minimise
future liabilities.

Internal Audit,
Risk
Management
and Fraud

Defining and delivering the audit plan, risk management


approach and support, fraud, advice and support for managers.
The responsibility for ensuring an adequate Internal Audit
service will remain with the S151 officer, and the Internal Audit
function will continue to work with and report to the Audit
Committee.

Democratic
Services

CMIS, delivery of democratic support for the Council, excluding


the Monitoring Officer and elections.

5.

The Delegation and Joint Committee Agreement

5.1

In order to join the Joint Committee as a partner the Council will need to sign and
seal the Delegation and Joint Committee Agreement (attached at Annex A). This
agreement is based on the current agreement between Northamptonshire County
Council (NCC) and Cambridgeshire County Council (CCC).

5.2

The agreement sets out the main operating and governance arrangements for the
Joint Committee and schedule 2 (Annex Ai) defines the delegations to the Joint
Committee. It is important to understand the delegations in schedule 2 are for all
three partners, so reflects some of the differences in the constitutions and operating
arrangements of the councils.

(43)
23 March 2016

5.3

The key difference is that MKC is not delegating its Chief Finance Officer (S151
officer) or legal services (including the Monitoring Officer) to the Joint Committee.
This means MKC delegations do not need to be as detailed as some of the NCC
and CCC sections in the agreement. NCC and MKC also operate an executive and
leader model, while CCC operates a committee system.

5.4

These differences mean that for some areas the delegation agreement needs to be
detailed, while for MKC the delegations and reservations can remain at a relatively
high level.

6.

Changes to the Council Constitution

6.1

The majority of matters dealt with by LGSS are operational in nature. They
implement the decisions of the constituent authorities. The vast majority of
decisions which would have come before the executive or council will continue to
come forward in exactly the same fashion. It is important to be clear what is outside
the scope of LGSS. It cannot when, undertaking MKC work, deal with matters that
go beyond:
the Councils Constitution, including:
o Access to Information Procedure Rules Article 14 (Key Decision);
o Overview and Scrutiny Procedure Rules (Call-in provisions);
o Executive Procedure Rules;
o Article 4 (the Policy Framework) and any other plans and strategies
approved by Cabinet or Full Council;
o Procurement standing orders and Financial Regulations;
o the relevant officers code of conduct; and
o Contract Procedure Rules and all other relevant policies, procedures,
protocols and provisions.
The Budget

6.2

The Councils Constitution allows under sections 11.2 and 11.4, for powers to be
devolved to a Joint Committee. Schedule 2 of the Delegation and Joint Committee
Agreement (Annex Ai) sets out the formal delegations being made to LGSS and the
reserved matters. There is no further requirement to amend the Constitution to
reflect the creation of the LGSS Joint Committee or the delegations required.

7.

Scrutiny Process and Findings

7.1

Audit Committee reviewed the LGSS proposal at its meeting on 26 January 2016
(Minute AC30 refers). The Committee expressed a number of concerns about the
potential for a detrimental impact on the internal audit service available to this
Council. Also if the Councils Assistant Director (Audit and Risk Management) was
to manage the internal audit service for LGSS less of his time would be available to
the Council. The Committees resolution was to highlight these concerns to the
Scrutiny Management Committee and allow them to be fully considered as part of
its discussions on 27th January 2016.

(44)
23 March 2016

7.2

The Scrutiny Management Committee conducted a lengthy discussion on the


details of the proposal to join LGSS. This included feedback on the overall proposal
and potential benefits to MKC; discussion on the operation and management of
LGSS and a customer perspective on current delivery.

7.3

The discussion at Scrutiny Management Committee confirmed that LGSS is not a


separate entity, so although it is managed by a single Management Board and Joint
Committee, it operates within the accounts of the owning organisations. This
operation will extend to three councils with the inclusion of Milton Keynes. An
annual report and set of accounts is produced for LGSS as a whole, to allow the
Joint Committee to consider the performance of LGSS as a whole.

7.4

The concerns of Audit Committee were also considered. Officer colleague


responses reflected recent progress on recruiting vacant roles; the retention of
senior management capacity in the short-term to allow processes and approaches
to be developed, without risking delivery to MKC and confirming the leadership for
the Audit service will be with the Assistant Director (Audit and Risk) for MKC, with
the MKC Corporate Director, Resources as the Operational Board member. The
focus will remain on the delivery of the MKC audit plan and there would continue to
be engagement with the Audit Committee and services across MKC in developing
future Audit plans. In the longer term there would be opportunities to share
resources, but in the short-term the audit team in MKC would continue to focus on
the MKC audit plan.

7.5

The discussions also explained that the Chief Finance Officer (S151) role will not be
delegated to LGSS and will continue to be delivered by the Corporate Director,
Resources. The Corporate Director, Resources will also have a role on the LGSS
Operational Board to lead and shape services going forward, ensuring that the
direction and needs of MKC are taken into account (as set out in Annex B).

7.6

There was also a discussion about the potential for wider benefits from the LGSS
partnership through managed budgets, which are those areas managed by LGSS
but not formally part of the shared service. For example the cost of mobile phones,
which would remain a Council cost, but joint procurement for current LGSS partners
had enabled a cost reduction from 1.2m to 0.12m. It is not possible to define
these benefits at the moment, but this is likely to be a substantial future benefit for
the Council.

7.7

It was also recognised that the LGSS partnership provides an opportunity for wider
benefits through additional trading. MKC joining LGSS will enhance the reputation
of the shared service; provide critical mass and a greater regional presence. The
ambition is both to increase small scale trading (for example individual schools) but
also to encourage other councils and public sector services to join the shared
service.

7.8

The responses to the specific recommendations of the Scrutiny Management


Committee are as follows:
Recommendation from Scrutiny
Management Committee

Response

That the proposal to join LGSS be


welcomed and supported.

(45)
23 March 2016

Recommendation from Scrutiny


Management Committee

Response

That the Council, before agreeing to join


LGSS, ensures that the Council has
equal membership of the joint scrutiny
committee alongside Cambridgeshire
and Northamptonshire Councils.

Northamptonshire County Council has


invited Milton Keynes Council to create a
Joint Scrutiny Committee for LGSS. This
Committee will also have an invite to
councillors from Cambridgeshire County
Council, although Cambridgeshire does
not formally have a scrutiny process, as
it operates a committee system.

That the Council be recommended to This is reflected in the recommendations


agree to representation one the Joint to Council.
Board on a 1:1:1 basis, with one
member being the Leader of the Council,
or the relevant Cabinet member, while
the Council remains no overall control.
That officer colleagues be requested to
give further consideration to the dispute
resolution procedure, to ensure it is fit for
purpose for a partnership comprising
three rather than two local authorities.

The internal dispute resolution and


arbitration clauses of the Delegation and
Joint Committee agreement have been
reviewed (along with the remainder of
the document) to ensure the approach is
appropriate. The process, as set out in
the agreement allows the flexibility to
ensure disputes can be resolved.
However, there is a further arbitration
process which provides for independent
input to settle disputes.

That, to aid the Councils consideration


of the Cabinets recommendation at the
Council meeting on 23rd March 2016,
officer colleagues consider submitting a
revised report which addresses the
issues raised by both this Committee
and the Audit Committee and that the
Committee suggests Group Leaders
should have the opportunity to comment
on the report before its submission to
Council.

This report outlines the issues raised by


Scrutiny Management Committee and
Audit Committee. Group leaders have
had an opportunity to comment before
publication.

That the Council is recommended to


undertake an overall review of the
Councils relationship with LGSS after
two years of operation, with an interim
review of the continued inclusion of the
Internal Audit function being undertaken
after one year.

A review will be undertaken, with an


assessment against the benefits, both
financial and non-financial outlined in the
OBC. A review of the effectiveness of
the Internal Audit function will be
undertaken at the end of the first year of
operation.
(46)

23 March 2016

Recommendation from Scrutiny


Management Committee

Response

That Cabinet be requested to agree to Noted, but not relevant for this decision.
receive a report within six months which
provides options for the future provision
of legal services.
8.

Governance

8.1

LGSS is managed through a Joint Committee. This is a decision making body, with
delegated powers from each partner council. The Committee currently comprises 3
Councillors from both Northamptonshire and Cambridgeshire County Councils, as
the partners. The Chief Executives of both councils are currently advisers to the
Committee, but have no voting rights.

8.2

Milton Keynes would have three new Councillors on the Joint Committee (making a
total of 9), and the Chief Executive would also act as an advisor. Milton Keynes will
nominate Councillors to the Committee as part of the annual process to confirm
membership of all Committees. The recommendation in this report reflects the
recommendation made by the Scrutiny Management Committee that appointments
should be made on a 1:1:1 basis, while the Council remains no overall control. Full
voting rights will apply equally to all Committee members i.e. one member, one vote
(with the Chair having a casting vote if/as required).

8.3

The Joint Committee is responsible for setting the LGSS Budget (within the
amounts delegated by individual councils); agreeing the service plan; monitoring
performance and quality of service delivery and making decisions on expenditure
and commercial arrangements.

8.4

Schedule 1 of the Delegation and Joint Committee Agreement is the Constitution of


the Joint Committee.
The Chair and Vice Chair roles in the LGSS Joint Committee are currently rotated
between CCC and NCC. It is proposed that this is instead rotated between the
three partners as set out in the table below.
2015/16

2016/17

2017/18

2018/19

Joint Committee Chair

NCC

CCC

MKC

NCC

Joint Committee Vice Chair

CCC

MKC

NCC

CCC

8.5

It is proposed that the required quorum for the meeting is one member from each
Council (of the three) to reflect the practical challenges in arranging meetings of the
Joint Committee.

8.6

It should be noted that policy and procurement decisions relating to the wider
operation of the Council remain with Milton Keynes Council. For example even
though the service delivery for Revenues and Benefits would be in LGSS, Milton
Keynes Council would still be responsible for setting policies on matters such as
Local Welfare Provision.
(47)

23 March 2016

8.7

If there was an opportunity for a joint procurement, Milton Keynes Council would
either need to delegate the approval for the leadership and decision making for that
contract to a partner council, or Milton Keynes Council could still make a decision to
approve the stage to go out to tender, approving the specification and then allow a
single partner authority (which in some cases may be MKC) to award once tenders
have been received.

8.8

Given the S151 role is a nominated director on the LGSS operations board, and
the Cabinet Member for Resources likely strategic decision making role on the Joint
Committee, Council and Opposition Parties would be able to receive reports and
exercise meaningful challenge, in connection to both strategic and operational
matters at LGSS at regular junctures.

8.9

The day one Operational Board responsibilities are set out in Annex B. This reflects
the fact that a number of changes will need to be made over the next few weeks
and months to develop integrated services; share and develop best practice and
deliver financial benefits, as set out in the Outline Business Case. These
Operational Board responsibilities will adapt and change as services are developed.
An early example is the Procurement service, which will be integrated from April,
allowing access to a category management approach.

8.10

While the Corporate Director Resources will join LGSS as one of the Directors on
the Operational Board, this role will remain part of the Corporate Leadership Team
for Milton Keynes Council and will continue to report to the Chief Executive.

9.

Annexes

9.1

The follow documents are appended to this report:


Delegation and Joint Committee Agreement
Schedule 2 of the Delegation and Joint Committee Agreement
Operational Board Responsibilities from 1st April 2016

10.

Implications

10.1

Policy

Annex A
Annex Ai
Annex B

This proposal reflects the financial strategy which requires costs to be reduced
through smarter and more sustainable models of service delivery.
10.2

Resources and Risk


Yes
Yes

Capital
IT

Yes
Yes

Revenue
Medium Term Plan

No
Yes

Accommodation
Asset Management

The financial benefits to MKC were outlined in Appendix B of the Shared Services
Partnership (LGSS and Milton Keynes) report from 11th January 2016 Cabinet.
The division of benefits between MKC and LGSS is commercially confidential, but
was outlined for Councillors at Annex C of the same report. Annex C is confidential
but is available on request to Councillors if required.
These source documents can be found at: However, with more detailed design
work and more time it is felt that the remaining benefits required will be identified. In
addition it is likely that measures such as joint procurements will reduce costs for
the wider council.

(48)
23 March 2016

However, in developing the OBC managers have considered the need for additional
investment. The table below sets out the investment requirements and potential
funding sources.
MKC LGSS
000 000 000
4,300 1,600 2,700
961
961

Funding
Source
Capital
Capital

Description
IT ERP solution
IT data hosting

Service
IT
IT

E recruitment

HR transactions

13

13

MKC

DBS e bulk
Revenue & Benefits
system

HR transactions
Revenues &
Benefits

MKC

TBA

TBA

TBA

Single View of Debt


Total Investment

Debt recovery

30
15
5,305 2,590

15
2,715

TBC
Additional
Benefits

MKC has already approved Resource allocation in the Capital Programme of 1.3m
for the ERP replacement and 1.1m for data hosting, a total of 2.4m. The total
cost of these projects under an LGSS agreement would be 2.56m. While MKC will
only pay for actual additional costs incurred, this leaves a shortfall of 0.16m for
these two programmes. However, MKC will make an ongoing saving of 0.14m,
from the licence and support savings from SAP (there will be significant additional
benefits from changes to processes), which will be deferred for a year to pay for the
additional implementation costs, if required.
The remainder, along with costs for DBS e bulk and e-recruitment, a total of
0.035m will be funded from the MKSP reserve. The Council had been looking at
potential solutions in both these areas, but the implementation costs would be
significantly higher than using a solution which is already developed and in place.
These process improvements are also expected to deliver additional financial
benefits from Milton Keynes Council services, although the value of this benefit has
yet to be determined.
Risks and Mitigations
The key risks and mitigations for this proposal are as follows:
Risk

Mitigation

Loss of direct management, means


services do not reflect Council
needs

MKC as a partner will influence the planning


and operation of the shared service through
its role on the Joint Committee. This will
include agreeing Service Plans and
reviewing performance. The additional
director role on the operational board will
also enable priorities for and feedback from
MKC to be incorporated.

(49)
23 March 2016

10.3

Risk

Mitigation

Financial savings are not delivered

LGSS has delivered all financial savings


requirements in previous years for existing
partner authorities. Monitoring of savings
plans and income will provide assurance on
delivery, along with a project management
approach where individual proposals require
significant change.

Service quality does not meet


Council requirements

MKC will monitor and manage service


quality through both the operational board
and the Joint Committee.

Non-financial benefits are not


delivered

An integration plan for MKC will be


developed once the Cabinet and Council
decisions have been taken, which will focus
on delivering both the practical changes and
culture change necessary to maximise the
benefits of a shared service arrangement.

Loss of key staff

As part of the transition staff will be


engaged in the plans for the shared service
and will understand the shape and
opportunities a shared service could bring.
There are some key areas of risk, this will
need to be monitored and managed
appropriately.

Carbon and Energy Management


None

10.4

Legal
The Council has to agree to to place relevant employees at the disposal of the other
councils in the LGSS shared services, in accordance with Section 113 of the Local
Government Act 1972 and any successor legislation, for the purposes of the
efficient and effective provision, to the Councils, of the LGSS shared services. This
is the essence of a shared service arrangement.
This is the pooling of certain delivery arrangements between a number of councils
which are executive functions already delegated to and exercised by officers of the
council.
The joint committee can delegate functions to staff, in effect it operates very much
as does a department of the council. There are safeguards built into the
agreement. Officers in the exercise of functions delegated by this scheme may not
in the case of MKC:
make Key Decisions unless where specifically provided for by the
Constitution
(50)

23 March 2016

change or contravene policies or strategies approved by the Council or the


Cabinet in the absence of specific delegated authority to do so
create or approve new policies or strategies, in the absence of specific
delegated authority to do so
take decisions to withdraw public services, in the absence of specific
delegated authority to do so
take decisions to significantly modify public services without consulting the
appropriate Cabinet Member before exercising the delegated power.
10.5

Other Implications
No

Equalities / Diversity

Yes

Sustainability

No

Human Rights

No

E-Government

Yes

Stakeholders

No

Crime and Disorder

No

Carbon and Energy Policy

Background Papers:

11th January 2016 Cabinet Shared Service Proposal (LGSS


and Milton Keynes)
15th October 2015 Cabinet A Commercial Proposal for the
Council (Shared Services)

(51)
23 March 2016

ANNEX A

Dated

(1) Cambridgeshire County Council (CCC)


(2) Northamptonshire County Council (NCC)
(3) Milton Keynes Council (MKC)

Delegation and Joint Committee Agreement

Status: Draft

(52)

CONTENTS

Clause

Page

1 DEFINITIONS AND INTERPRETATION


2 ESTABLISHMENT OF A JOINT COMMITTEE
3 FUNCTIONS OF THE JOINT COMMITTEE
4 PLANNING, REPORTING AND FUNDING
5 OFFICE ACCOMMODATION FOR SHARED SERVICES
6 SUPPORT SERVICES
7 ASSETS
8 COSTS AND LIABILITIES IN RESPECT OF THE JOINT COMMITTEE
9 INSURANCE
10 STAFFING
11 DURATION OF AGREEMENT
12 VARIATION OF THIS AGREEMENT
13 WITHDRAWAL FROM THE JOINT COMMITTEE
14 INTERNAL DISPUTE RESOLUTION
15 ARBITRATION
16 TERMINATION
17 NOTICES
18 INFORMATION AND CONFIDENTIALITY
19 DATA PROTECTION
20 SCRUTINY AND AUDIT
21 VAT
22 INTELLECTUAL PROPERTY
23 FREEDOM OF INFORMATION
24 FORCE MAJEURE
25 SEVERABILITY
26 SUCCESSORS
27 RELATIONSHIP OF PARTIES
28 THIRD PARTY RIGHTS
29 ENTIRE AGREEMENT
30 LAW OF AGREEMENT OR JURISDICTION

4
11
11
11
13
13
14
14
16
17
18
18
18
20
20
20
22
23
24
24
25
25
25
26
26
27
27
27
27
28

Schedules
1 Constitution of the Joint Committee
2 Delegated Functions and Shared Services
3 Notice Provisions
4 Relevant Posts
5 Financial Schedule
6 CCC/NCC Distribution Formula

30
37
38
39
40
44

Status: Draft

(53)

THIS AGREEMENT is made on


BETWEEN
(1)

Cambridgeshire County Council of Shire Hall, Castle Hill, Cambridge CB3 0AP
(CCC)

(2)

Northamptonshire County Council of County Hall, Northampton NN1 1ED (NCC)

(3)

Milton Keynes Council of Civic Offices, 1 Saxon Gate East, Central Milton Keynes
MK9 3EJ (MKC)

BACKGROUND
(A)

CCC, NCC and MKC are local authorities for the purposes of the Local Government
Act 1972 and best value authorities for the purposes of the Local Government Act
1999.

(B)

CCC and NCC have established and participate in a joint committee (the Joint
Committee) to facilitate the joint delivery of certain of their functions (the CCC and
NCC Delegated Functions) with a view to their more economical, efficient and
effective discharge. These functions comprise those associated with the Shared
Services as listed in Schedule 2. CCC and NCC have delegated their Executive and
Non-Executive functions as set out in Schedule 2.

(C)

MKC wishes to participate in the Joint Committee to facilitate the joint delivery of
certain of its functions (the MKC Delegated Functions) with a view to their more
economical, efficient and effective discharge. CCC and NCC have agreed that MKC
should be a participant in the Joint Committee. The MKC Delegated Functions shall
comprise those associated with the Shared Services as listed in Schedule 2. MKC
has agreed to delegate its Executive and Non-Executive functions as set out in
Schedule 2.

(D)

The Councils have entered into this Agreement in reliance on the exclusive rights

Status: Draft

(54)

given to local authorities to undertake administrative arrangements of this nature in


sections 101, 102, sections 112 and 113 of the Local Government Act 1972, and
sections 19 and 20 of the Local Government Act 2000 and the regulations made
under these Acts; together with the general power within section 2 of the Local
Government Act 2000 and the supporting provisions within section 111 Local
Government Act 1972.
OPERATIVE PROVISIONS
1.
1.1

DEFINITIONS AND INTERPRETATION


In this Agreement the following expressions have the following meanings unless

inconsistent with the context:

Additional Benefits

any benefits arising from any Pre-Existing Partnering


Agreement which are in excess of the Planned
Benefits

Additional Investment Costs

any investment costs above the Planned Investment


Costs arising from any Pre-Existing Partnering
Agreement

Assets

all and any assets used in delivery of the Shared


Services including all items of furniture, information
technology (including Software), and all other
equipment supplied by the Councils for use in the
delivery of the Shared Services

Business Day

any day other than a Saturday or Sunday on which


banks are open for domestic business in the City of
London; and additionally excluding 25, 26, 27, 28, 29,
30, 31 December

Status: Draft

(55)

CCC and NCC Delegated Functions

those functions and responsibilities

set out in Schedule 2 which have been delegated by


CCC and NCC respectively to the Joint Committee in
the manner described in Schedule 2
CCC/NCC Distribution Formula

the formula and principles by which the

contributions of CCC and NCC for obligations relating


to the Joint Committee arising before the
Commencement Date shall be determined as
described in Schedule 6
Commencement Date

the date of this Agreement

Commercially Sensitive Information any information in respect of which the


Councils agree that disclosure would or would be
likely to prejudice the commercial interests of any
person
Constitution of the Joint Committee the constitution set out at Schedule 1
Councils

Cambridgeshire County Council, and


Northamptonshire County Council and Milton Keynes
Council

Delegated Functions

those functions and responsibilities set out in


Schedule 2 which have been delegated by the
Councils to the Joint Committee in the manner
described in Schedule 2

DPA

Data Protection Act 1998

Financial Schedule

the principles by which the contributions of each of


the Councils are determined as described in Schedule

Status: Draft

(56)

5
Exempt Information

any information or class of information relating to this


Agreement which may fall within an exemption to
disclosure under FOI Legislation

FOI Legislation

the Freedom of Information Act 2000 and subordinate


legislation made under this and the Environmental
Information Regulations 2004

Finance Officer to the Joint Committee the officer designated as Finance Officer to
the Joint Committee by the Councils or such other
officer of the Councils as may be agreed by the Joint
Committee from time to time
Financial Monitoring Report

a financial report on the performance of the Shared


Services

Force Majeure Event

the occurrence of (a) war, civil war, armed conflict or


terrorism or (b) pressure waves caused by devices
travelling at supersonic speeds which directly causes
any party (the Affected Party) to be unable to
comply with all or a material part of its obligations
under this Agreement or (c) nuclear, chemical or
biological contamination unless the source or cause
of the contamination is the result of actions of the
Affected Party

Head of Paid Service

an officer designated by a Council as the Councils


Head of Paid Service in accordance with section 4 of
the Local Government and Housing Act 1989

Information Request

Status: Draft

a request for information under FOI Legislation

(57)

Intellectual Property Rights

rights in patents, trade marks, service marks, design


rights (whether registrable or otherwise), applications
for any of the foregoing, copyright (including rights in
software), database rights, knowhow, trade secrets,
confidential business information, trade or business
names and any similar or analogous rights to any of
the above, whether arising or granted under the Laws
of England or of any other jurisdiction

Lawyer to the Joint Committeethe officer designated as Lawyer to the Joint


Committee by the Councils or such other officer of the
Councils as may be agreed by the Joint Committee
from time to time
LGSS Director

an officer appointed by the LGSS Managing Director


and responsible for the management of one or more
of the Shared Services

LGSS Managing Director

the officer appointed by the Joint Committee on behalf


of the Councils with responsibility for managing the
Shared Services.

MKC Delegated Functions

those functions and responsibilities set out in


Schedule 2 which have been delegated by MKC to
the Joint Committee in the manner described in
Schedule 2

Net Budget Sharing Ratio

the formula by which the percentage contributions of


each of the Councils are determined as described in
the Financial Schedule

Planned Benefits

the benefits which are expected to accrue from any


Pre- Existing Partnering Agreement

Status: Draft

(58)

Planned Investment Costs

all investment costs expected to arise from any PreExisting Partnering Agreement

Political Group Leader

a person designated as the leader of a political group


in accordance with the Local Government
(Committees and Political Groups) Regulations 1990

Pre-Existing IPR

shall mean all intellectual property rights which are


proprietary to a Council prior to the Commencement
Date

Pre-Existing Partnering Agreement

any agreement between CCC and/or NCC

with a third party entered into before the


Commencement Date relating to the Joint Committee
for the delivery of services by CCC and/or NCC to
that third party
Previous Agreement

the agreement between CCC and NCC dated 24th


August 2010 which first established the Joint
Committee

Relevant Posts

those posts identified in Schedule 4 to this Agreement

Relevant Employees

employees employed in Relevant Posts and any


contractors or agency staff engaged in Relevant
Posts

Reserved Function(s)

the functions and responsibilities described in


Schedule 2 as reserved function(s) and which have
been reserved to any of the Councils and therefore
not Delegated Functions and do not fall within the
remit of the Shared Services described in Schedule 2

Secretary to the Joint Committee the officer designated as Secretary to the Joint
Status: Draft

(59)

Committee by the Councils or such other officer of the


Councils as may be agreed by the Joint Committee
from time to time (also known as "Committee
Secretary")
Section 151 Officer

the officer designated by a local authority as the


person responsible for the proper administration of its
financial affairs, as required by section 151 of the
Local Government Act 1972

Shared Service(s)

those services detailed in Schedule 2 and which are


associated with the performance of Delegated
Functions to include such additional services as are
agreed by the Councils

Shared Services Policies and Procedures

any policies and procedures which

the Councils agree should apply to the Relevant


Employees or some of them
Software

any and all computer programs in both source and


object code form, including all modules, routines and
subroutines of such programs and all source and
other preparatory materials relating to them, including
user requirements, functional specifications and
programming specifications, ideas, principles,
programming languages, algorithms, flow changes,
logic, logic diagrams, orthographic representations,
file structures, coding sheets, coding and any
manuals or other documentation relating to them and
computer generated works

Strategic Plans

plans prepared in a format to be agreed by the Joint


Committee including planned service levels of the
Shared Services for a defined period including

Status: Draft

(60)

financial and other related data


Support Services

the services within each Council which may be


required to assist the Joint Committee in the
discharge of the Delegated Functions including
secretariat services to support the administration of
the Joint Committee itself

1.2

References to any statute or statutory provision (including any EU Instrument) shall,


unless the context otherwise requires, be construed as including references to any
earlier statute or the corresponding provisions of any earlier statute, whether
repealed or not, directly or indirectly amended, consolidated, extended or replaced
by such statute or provision, or re-enacted in any such statute or provision, and to
any subsequent statute or the corresponding provisions of any subsequent statute
directly or indirectly amending, consolidating, extending, replacing or re-enacting the
same, and will include any orders, regulations, instruments or other subordinate
legislation made under the relevant statute or statutory provision.

1.3

The headings are inserted for convenience only and shall not affect the construction
of this Agreement.

1.4

Words importing one gender include all other genders and words importing the
singular include the plural and vice versa.

1.5

A reference in this Agreement to any clause, paragraph or Schedule is, except


where it is expressly stated to the contrary, a reference to a clause or paragraph of
or Schedule to this Agreement.

1.6

Any reference to this Agreement or to any other document unless otherwise


specified shall include any variation, amendment or supplements to such document
expressly permitted by this Agreement or otherwise agreed in writing between the
relevant parties.

1.7

Words preceding include, includes, including and included shall be construed


without limitation by the words which follow those words unless inconsistent with the
context, and the rule of interpretation known as ejusdem generis shall not apply.

Status: Draft

(61)

10

ESTABLISHMENT OF A JOINT COMMITTEE

2.1

In exercise of their powers under sections 101(5) and 102 of the Local Government
Act 1972, sections 19 and 20 of the Local Government Act 2000 and all other
enabling powers the Councils hereby agree to continue to constitute the Joint
Committee which was originally constituted under the Previous Agreement as set
out in Schedule 1 which shall govern the operation of the Joint Committee, to be
known as The LGSS Joint Committee (and within this Agreement also referred to as
the Joint Committee) with effect from the Commencement Date.

2.2

By entering into this Agreement CCC and NCC agree that the Previous Agreement
is hereby superseded.

3.

FUNCTIONS OF THE JOINT COMMITTEE

3.1

The Councils agree that the Joint Committee shall continue to be constituted and
shall continue to operate and conduct its business in accordance with the terms of
this Agreement including the Constitution of the Joint Committee as set out at
Schedule 1.

3.2

The Councils hereby agree to establish a scheme of delegation from the Full
Council, the Leader and the Head of Paid Service in order to empower the Joint
Committee to discharge on their behalf the Delegated Functions as set out in
Schedule 2 and empower the Joint Committee to arrange for the discharge of the
Delegated Functions in the manner set out in this Agreement with effect from the
Commencement Date.

4.

PLANNING, REPORTING AND FUNDING

4.1

Each Council shall submit to the Finance Officer of the Joint Committee before the
end of August each year, their estimate of the funding likely to be available to fund
the Shared Services for the following three financial years.

4.2

The LGSS Managing Director shall submit draft proposals to the Joint Committee for
the managing of budget reductions before the end of November each year.

Status: Draft

(62)

11

4.3

The Joint Committee shall approve the budget for LGSS no later than 31st March.

4.4

The LGSS Managing Director shall prepare and submit to the Joint Committee no
later than March each year a written Strategic Plan for the Shared Services for the
next three financial years. This shall take into account any constraints arising from
clause 4.1 above and set out the outcomes and outputs to be achieved and resource
the impacts for the Shared Service.

4.5

On receipt of the Strategic Plan for the Shared Services, the Joint Committee shall
by the end of the financial year, review, make such amendments as it thinks fit and
approve the Strategic Plan.

4.6

The Joint Committee shall be responsible for reviewing the actual performance of
the Shared Services against the Strategic Plan.

4.7

The Finance Officer shall produce and circulate the Financial Monitoring Report to
the Councils Section 151 Officers, LGSS Managing Director and LGSS Directors
each month and shall produce the Financial Monitoring Report to the formal Joint
Committee meeting on a quarterly basis not later than 2 months after the period to
which the report relates.

4.8

The Finance Officer to the Joint Committee shall submit an annual account, detailing
the expenditure and income of the Joint Committee to the Joint Committee by 30th
May or as soon thereafter as is reasonably practicable in each year in respect of the
previous financial year.

4.9

The Finance Officer to the Joint Committee shall submit a draft set of accounts to
the Joint Committee for sign off prior to audit by 30 th June each year, (or such other
date as may be necessary to ensure compliance with statutory deadlines)

4.10

The LGSS Managing Director shall submit to the Joint Committee each year, an
annual report on the activities of the Shared Services over the past year including
the annual LGSS accounts and explaining the main plans and activities for the
coming year.

4.11

The Councils Section 151 Officers and other authorised officers shall have access
at all times to the relevant financial records of the Councils and shall be entitled to

Status: Draft

(63)

12

seek explanations concerning queries relating thereto.


4.12

The Councils Heads of Audit and Monitoring Officers shall have right of access to all
records, assets, personnel and premises, including those of partner organisations
and the authority to obtain such information and explanations as they consider
necessary to fulfil their responsibilities.

4.13

The Financial Schedule shall be amended as the Councils may agree in the event
that any Council withdraws from this Agreement.

5.

OFFICE ACCOMMODATION FOR SHARED SERVICES

5.1

Each Council shall provide suitable working accommodation for each of the Relevant
Employees as may be determined by the structure from time to time established by
the Joint Committee for the performance of each of the Shared Services.

5.2

It is intended that Relevant Employees will remain in their existing locations where
feasible, although re-location of staff may take place where, in the opinion of the
Joint Committee, this will enhance the efficiency of the Shared Service. Any relocation of employees shall be undertaken in accordance with the employing
Council's procedures in that regard.

5.3

At the Commencement Date, each Council shall provide suitable working


accommodation for those of its employees who are Relevant Employees to enable
them to perform the Shared Services. If at any time the Joint Committee decides that
any Relevant Employees should relocate from one Councils accommodation to
another Councils accommodation, the Council to which they relocate shall make
such suitable flexible working arrangements for the Relevant Employees as it sees
fit.

6.

SUPPORT SERVICES

6.1

Support Services shall be provided by the Councils as may be necessary to support


the Joint Committee in the strategic management of the Shared Services.

6.2

If any Council believes that additional Support Services may be required for the
effective management or performance of the Shared Services it shall consult the

Status: Draft

(64)

13

other Councils to reach agreement as to the appropriate way of providing the


additional Support Services. If the Councils are unable to agree the appropriate way
of providing the additional Support Services the matter shall be dealt with in
accordance with the dispute resolution procedure set out at clause 14.
7.

ASSETS

7.1

The Councils agree that from the Commencement Date they will make available all
appropriate Assets under their respective control, free of charge, for use by the
Councils in the delivery of the Shared Services.

7.2

The value of the Assets shall be distributed between the Councils on termination in
accordance with clause 16.

8.

COSTS AND LIABILITIES IN RESPECT OF THE JOINT COMMITTEE

8.1

Subject to clause 8.4 all losses, claims, expenses, actions, demands, costs and
liabilities incurred by the Joint Committee from the date of this agreement in fulfilling
obligations under this Agreement shall be shared by the Councils in accordance with
the Net Budget Sharing Ratio.

8.2

Subject to clause 8.4 each Council shall (and hereby undertakes with the other
Councils to) indemnify the other Councils against and/or contribute to and pay a
share of all or any liabilities claims costs and/or expenses of or incurred by the other
Councils arising out of or in connection with or in the course of or as a result of it
being a member of the Joint Committee and fulfilling its obligations under this
Agreement, including liabilities arising in relation to staff employed as a result of this
agreement, with the intent that the Councils being indemnified and the other Council
shall be jointly liable for all such liability to claims costs and/or expenses in
accordance with the Net Budget Sharing Ratio or as otherwise agreed
PROVIDED THAT such indemnity on the part of the Councils shall not extend to
liabilities or claims arising or costs and/or expenses incurred by reason or in
consequence of any of the following on the part of the Council seeking to be
indemnified that is to say breach by the Council of its obligations under this
Agreement; gross negligence; gross misconduct; persistent breach of law or duty

Status: Draft

(65)

14

(this is to say persisted in after the same shall have been brought to the attention of
the relevant Council); any act or omission known or that should have been known
to the relevant Council to be contrary to proper local government practice or local
government law or substantial or persistent failure (after reasonable notice) to
redress performance of the duties of the relevant Council which shall not comply
with the requirements or the standards of or set by this Agreement.
8.3

For the avoidance of doubt, such indemnity shall include matters relating to the
employment and transfer of staff, losses, costs, expenses or liabilities arising from
contracts with third parties and in relation to assets, by way of illustration.

8.4

The Councils acknowledge and agree that CCC and NCC shall be liable for all
losses, claims, expenses, actions, demands, costs and liabilities incurred by the
Joint Committee in fulfilling obligations under Pre- Existing Partnering Agreements.
CCC and NCC shall share all costs arising from such Pre- Existing Partnering
Agreements in accordance with the CCC/NCC Distribution Formula (Schedule 6).

8.5

Subject to clause 8.6 the Councils acknowledge and agree that the benefits accruing
to the Joint Committee under all Pre-Existing Partnering Agreements shall be shared
by CCC and NCC in accordance with the CCC/NCC Distribution Formula (Schedule
6).

8.6

Where the Councils agree that the participation of MKC in this Agreement has
resulted in Additional Benefits being generated under such Pre-Existing Partnering
Agreements or in the reduction of Investment Costs for CCC or NCC relating to such
Pre-Existing Partnering Agreements the Additional Benefits shall be shared between
the Councils in accordance with the Net Budget Sharing Ratio and MKC shall pay
any Additional Investment Costs arising above the Planned Investment Costs.

87

The Finance Officer to the Joint Committee shall at the end of each financial year
prepare a statement which equalises the financial outturn for each Council in
accordance with the Net Budget Sharing Ratio. In the event that there are any inyear individual transactions on the part of one Council which would have a loss of
interest impact greater than 50,000 as a result of the cash flow, an ad hoc interCouncil payment will be agreed by the Councils to equalise the financial outturn for
each Council.

Status: Draft

(66)

15

8.8

This clause 8 shall survive the expiry or determination of this Agreement.

9.

INSURANCE

9.1

Each Council shall ensure that:


9.1.1

it maintains throughout the duration of this Agreement (or procures the


taking out and maintenance of) adequate insurance to the levels set out in
clause 9.2 and any other such insurances which may be required by law;

9.1.2

the insurance obtained is effective no later than the date on which the
relevant risk commences;

9.1.3

it is responsible for meeting and promptly pays all costs of all insurance
premia for the insurances referred to in clause 9.2; and

9.1.4

upon written request it provides to the other Council making the written
request:
9.1.4.1

copies of all insurance policies required under this clause;

9.1.4.2

evidence that all of the premia payable under such insurance


policies have been paid in full; and

9.1.4.3
9.2

evidence that the insurances remain in full force and effect.

Each Council shall ensure that at all times an adequate level of insurance is
maintained by it in respect of the provision of the Shared Services and in particular
that public liability insurance of no less than 25,000,000 (twenty five million pounds)
is taken out and maintained from the Commencement Date and throughout the
duration of this Agreement.

9.3

Where any Council allows its premises to be used to allow Relevant Employees to
work on matters relating to this Agreement that Council shall ensure that adequate
insurance cover is effected and maintained to cover employee liability (including
vicarious liability for Relevant Employees employed by the other Councils), public
liability and any other insurance requirements which may accord with good practice.

Status: Draft

(67)

16

9.4

Each Council warrants to the others that as at the date of this Agreement:
9.4.1

it has provided a copy of this Agreement to its insurer (in this clause 9, the
Insurer); and,

9.4.2

upon receipt of a notice from an Insurer to a Council that the terms of the
insurances required under this clause 9 have changed or that the Insurer
withdraws its insurance that Council shall promptly notify the others and
use its best endeavours to forthwith obtain replacement insurance as
required under this clause 9.

10.

STAFFING

10.1

The Joint Committee shall appoint the LGSS Managing Director.

10.2

The Relevant Employees shall not be transferred to another employer as a result of


the employing Council entering into this Agreement.

10.3

Where a Relevant Employee ceases to be employed in a Relevant Post thereby


creating a vacancy or a new post is created that post shall be filled by the LGSS
Managing Director or the LGSS Director of the Relevant Shared Service acting
under their authority. Any newly appointed Relevant Employee shall be employed
by or engaged by the Council which employed the former Relevant Employee unless
otherwise agreed by the LGSS Managing Director taking account of factors including
service requirements and the personal circumstances of the prospective employee.

10.4

The LGSS Director of each Shared Service shall be responsible for the day to day
management of the Relevant Employees within his respective service functional
areas, including but not limited to performance management, allocation of holiday,
training, personal development reviews and sickness absence issues in accordance
at all times with any applicable terms and conditions of employment and the agreed
Policies and Procedures. For the avoidance of doubt this will include administering
ill-health and disciplinary procedures, in respect of instances of long term sickness
absence by a Relevant Employee and/or where formal disciplinary action may lead
to dismissal of a Relevant Employee.

Status: Draft

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17

10.5

Each Council shall ensure that all Relevant Employees are provided with appropriate
authorisation to perform the Shared Services.

10.6

The Councils each hereby agree to place their Relevant Employees at the disposal
of the others, in accordance with Section 113 of the Local Government Act 1972 and
any successor legislation, for the purposes of the efficient and effective provision, to
the Councils, of the Shared Services.

11.

DURATION OF AGREEMENT

11.1

This Agreement shall come into force on the Commencement Date and shall
continue until terminated in accordance with the provisions of this Agreement.

12.

VARIATION OF THIS AGREEMENT

12.1

Any of the Councils may request a variation to this Agreement by making such a
request in writing to the Secretary to the Joint Committee.

12.2

The Secretary to the Joint Committee shall circulate the request to each of the
Councils within 10 Business Days of receipt of the request for consideration and
approval by the Councils.

12.3

If all of the Councils approve the variation then the Secretary to the Joint Committee
shall arrange for the preparation of an appropriate Deed of Variation to this
Agreement to be prepared for execution by all of the Councils and such change shall
only take effect upon completion of that Deed and the costs associated with the
preparation of such Deed of Variation shall be shared equally between the Councils.

12.4

If one of the Councils does not approve the change then the change to this
Agreement shall not occur.

13.

WITHDRAWAL FROM THE JOINT COMMITTEE

13.1

Any Council may withdraw from the Joint Committee in accordance with the
following procedure:

Status: Draft

(69)

18

13.1.1

Any Council which wishes to withdraw from the Joint Committee shall give
not less than 18 months notice (or such other period of notice as the
Councils may agree) to the other Councils and the Secretary to the Joint
Committee of its intention to do so. The Secretary to the Joint Committee
shall consult the Councils upon which such notice has been served giving
due consideration to:
13.1.1.1

any loss of funding which may arise from such withdrawal to


include any non-payment, clawback or repayment of such
funding;

13.1.1.2

any other loss, liability, damage, claim or expense; which


would be incurred by the Councils upon which notice has
been served by reason of such withdrawal from the Joint
Committee.

13.2

Any Council wishing to withdraw from the Joint Committee undertakes as a condition
of such withdrawal to make, prior to withdrawal, such reasonable payment or
payments which fairly reflect the actual costs, claims, losses, liabilities or expenses
caused by or anticipated as a result of the withdrawal as shall be determined by the
other Councils pursuant to clauses 4, 8 and 13.1 above and no notice under this
clause 13 shall take effect unless and until such payment has been made.

13.3

The Joint Committee reserves the right to recover from any party to this Agreement
the costs of any claims, costs, expenses, losses or liabilities of any nature or which
have been caused by any act or omission of that party and which are discovered
after the partys withdrawal from this Agreement.

13.4

Where more than one Council withdraws from this Agreement the Agreement shall
terminate and the provisions of clause 16 shall apply.

Status: Draft

(70)

19

14.

INTERNAL DISPUTE RESOLUTION

14.1

The Councils (and where the context requires, the Heads of Paid Service of the
Councils) undertake and agree to pursue a positive approach towards dispute
resolution which seeks (in the context of this joint working arrangement) to identify a
solution at the lowest operational level that is appropriate to the subject of the
dispute and which avoids legal proceedings and maintains a strong working
relationship between the parties.

14.2

Any dispute or difference shall in the first instance be referred to the LGSS Director
to resolve in liaison with the other Councils. In the event that such matters cannot be
resolved within 10 Business days it shall be referred to the LGSS Managing Director
and in default of agreement within a further 10 Business Days the matter shall be
referred to the Heads of Paid Service. If the Heads of Paid Service are unable to
resolve the matter then it shall be referred to the Joint Committee for determination.

14.3

In the event of any dispute or difference between the Councils relating to this
Agreement which it has not been possible to resolve through the decision making
processes of the Joint Committee (whether this may be a matter of interpretation or
otherwise) the matter shall be referred to arbitration in accordance with clause 15.

15.

ARBITRATION
If at any time any dispute or difference shall arise between the Councils or any of
them which they are not able to resolve in accordance with this Agreement the same
shall be referred to and settled by a single arbitrator to be appointed by agreement
by the Councils; or in default of agreement, nominated on the application of any of
the Councils by the Secretary of State where the dispute or difference relates to
costs and expenses arising under this Agreement, or by the President of the Law
Society of England and Wales in respect of any other matter. The Councils further
agree to bear their costs incurred in conducting the arbitration.

16.

TERMINATION

16.1

Without prejudice to Clause 13.1 the Councils agree that this Agreement may be

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determined upon terms agreed by all of the Councils subject to the terms of this
Agreement.
16.2

In the event of termination of this Agreement:


16.2.1

Any party shall supply to any other party when requested any information
which the other party requires for the continuing provision by that other
party of any of the Shared Services.

16.2.2

Any Intellectual Property Rights created under this Agreement shall be


owned by the then parties in equal proportions; and

16.2.3

Each of the parties shall undertake to pay such reasonable payment or


payments which fairly reflect the obligations of that Council pursuant to
this Agreement on the basis set out in clauses 4, 8, and 13.

16.3

In the event of termination of this Agreement, all Assets held by each of the Councils
for the purposes of this Agreement shall:
16.3.1

Where reasonably practicable be divided between the Councils


proportionate to the Net Budget Sharing Ratio; or

16.3.2

Be sold for the best consideration possible and the proceeds of sale
divided between the Councils proportionate to the average cost of the
Shared Services over the previous year, or where relevant; or

16.3.3

Be retained by each Council for its own use and purposes subject to an
equitable financial settlement to the other Councils as agreed between the
Councils; or

16.3.4

Be dealt with as otherwise agreed between the Councils; or

16.3.5

In the absence of agreement, in accordance with the dispute resolution


procedure in clause 14.

16.4

It shall be the duty of all of the parties to try to minimise any losses arising from
the determination of this Agreement. Amongst other issues the Councils shall
use their best endeavours to offer priority redeployment to any employees then

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employed in the provision of the Shared Services, by taking a transfer of any of


the employees to provide the Shared Service or to be redeployed more
generally and/or by helping to seek alternative employment for them.

17.

NOTICES

17.1

Form of notice
Any demand, notice or other communication given in connection with or required by
this Agreement shall be made in writing and shall be delivered to, or sent by prepaid
first class post to, the recipient at the address stated in Schedule 3 (or such other
address as may be notified in writing from time to time) or sent by electronic mail to
the electronic mail address of the recipient stated in Schedule 3 (or such other
address as may be notified in writing from time to time).

17.2

Service.
Any such demand, notice or communication shall be deemed to have been duly
served:
17.2.1

if delivered by hand, when left at the proper address for service;

17.2.2

if given or made by prepaid first class post, two Business Days after being
posted; or

17.2.3

if sent by electronic mail at the time of transmission

provided in each case that if the time of such deemed service is either after 4.00 pm
on a Business Day or on a day other than a Business Day, service shall be deemed
to occur instead at 10.00 am on the next following Business Day.

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18.

INFORMATION AND CONFIDENTIALITY

18.1

The Councils shall keep confidential any Commercially Sensitive Information relating
to this Agreement or the Intellectual Property Rights of the parties and shall use all
reasonable endeavours to prevent their employees and agents from making any
disclosure to any person of any Commercially Sensitive Information relating to the
Agreement or Intellectual Property Rights of the parties.

18.2

Clause 18.1 shall not apply to:


18.2.1 Any disclosure of information that is reasonably required by persons
engaged in the performance of their obligations under this Agreement;
18.2.2

Any matter which a party can demonstrate is already generally available


and in the public domain otherwise than as a result of a breach of this
clause;

18.2.3

Any disclosure to enable a determination to be made under clause 15

(Arbitration);
18.2.4

Any disclosure which is required by any law (including any order of a court
of competent jurisdiction), any Parliamentary obligation or the rules of any
stock exchange or governmental or regulatory authority having the force
of law;

18.2.5

Any disclosure of information which is already lawfully in the possession


of the receiving party prior to its disclosure by the disclosing party;

1.2.6

Any disclosure by a party to a department, office or agency of the


Government;

18.2.7

Any disclosure for the purpose of the examination and certification of a


partys accounts.

18.3

Where disclosure is permitted under clause 18.2, the recipient of the information
shall be placed under the same obligation of confidentiality as that contained in this
Agreement by the disclosing Council.

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19.

DATA PROTECTION

19.1

The Councils shall at all times comply with the DPA, including maintaining a valid
and up to date registration or notification under the DPA, covering any data
processing to be performed in connection with this Agreement and their
responsibilities as data processors and/or data controllers.

19.2

The Councils shall only undertake processing of Personal Data reasonably required
in connection with the operation of this Agreement and in accordance with this
clause and any relevant legal requirements.

19.3

The Councils shall not transfer any Personal Data to any country or territory outside
the European Economic Area.

19.4

The Councils shall not disclose Personal Data to any third parties other than:
19.4.1 in response to a data subject access request;
19.4.2 to employees and contractors to whom such disclosure is necessary in
order to comply with their obligations under this Agreement; or
19.4.3 to the extent required to comply with a legal obligation.

20.

SCRUTINY AND AUDIT

20.1

The Councils agree that scrutiny relating to this Agreement and the Shared Services
shall be the responsibility of each Council.

20.2

The relevant committees of each Council responsible for scrutiny and audit shall
have the right to inspect any documents relating to this Agreement and to require the
Joint Committee to answer any questions raised by them.

20.3

From the date of this Agreement until the end of the financial year 2017/18 the
accounts relating to the Shared Services and this Agreement shall be the subject of
audit by any external auditor appointed by any of the Councils and shall be open to
inspection by any external auditor appointed by the Audit Commission. From the
financial year 2018/2019 the accounts relating to the Shared Services and this
Agreement shall be the subject of audit by any external auditor appointed by the

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Councils.
20.4 Any increased cost in undertaking any audit relating to the Shared Services and this
Agreement shall be shared pro rata between the Councils on such terms as may be
agreed by the Councils.
20.5 The Councils agree that all procurement activities relating to the Shared Services or
the Delegated Functions shall be undertaken in accordance with the contract
procedure rules of CCC/NCC/MKC.

21.

VAT

21.1

The Councils agree that so far as permitted by law they shall not charge VAT on any
amounts payable under the terms of this Agreement as a non-business supply
arising out of an administrative event.

22.

INTELLECTUAL PROPERTY

22.1

This Agreement shall not affect the ownership of or the Intellectual Property Rights
in any Pre-Existing IPR. All Intellectual Property Rights in material created by or on
behalf the Councils during the provision of the Shared Services arising directly from
the performance of this Agreement and excluding Pre-Existing IPR shall unless the
Councils agree otherwise vest jointly in the Councils which will hold the Intellectual
Property Rights and they shall be held on behalf of all of the parties to this
Agreement at the time the rights were created.

23.

FREEDOM OF INFORMATION

23.1

The parties recognise that the Councils are public authorities as defined by FOI
Legislation and therefore recognise that information relating to this Agreement may
be the subject of an Information Request.

23.2

The parties shall assist each other in complying with their obligations under FOI
Legislation, including but not limited to assistance without charge, in gathering

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information to respond to an Information Request.


23.3

Any Council shall be entitled to disclose any information relating to this Agreement
and the Shared Services in response to an Information Request, save that in respect
of any Information Request which is in whole or part a request for Exempt
Information:
23.3.1

the Council which receives the Information Request shall circulate the
Information Request and shall discuss it with the other Councils;

23.3.2

the Council which receives the Information Request shall in good faith
consider any representations raised by the other Councils when deciding
whether to disclose Exempt Information; and

23.3.3

the Council which receives the Information Request shall not disclose any
Exempt Information beyond the disclosure required by FOI Legislation
without the consent of the Council to which it relates.

23.4

The parties to this Agreement acknowledge and agree that any decision made by a
Council which receives an Information Request as to whether to disclose information
relating to this Agreement pursuant to FOI legislation is solely the decision of that
Council. A Council will not be liable to any party to this Agreement for any loss,
damage, harm or detrimental effect arising from or in connection with the disclosure
of information in response to an Information Request.

24.

FORCE MAJEURE
All parties shall be released from their respective obligations in the event that a
Force Majeure Event renders the performance of this Agreement not reasonably
practicable whereupon all money due to any party under this Agreement shall be
paid immediately and clause 12 (Variation of this Agreement) shall apply, as if all
Councils in membership of the Joint Committee had agreed to determine this
Agreement.

25.

SEVERABILITY

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25.1

If at any time any clause or part of a clause or schedule or appendix or part of a


schedule or appendix to this Agreement is found by any court, tribunal or
administrative body of competent jurisdiction to be wholly or partly illegal, invalid or
unenforceable in any respect:
25.1.1

that shall not affect or impair the legality, validity or enforceability of any
other provision of this Agreement;

25.1.2

the parties shall in good faith amend this Agreement to reflect as nearly
as possible the spirit and intention behind that illegal, invalid or
unenforceable provision to the extent that such spirit and intention is
consistent with the laws of that jurisdiction and so that the amended
Agreement complies with the laws of that jurisdiction.

26.

SUCCESSORS
This Agreement shall be binding upon and shall ensure to the benefit of each partys
successors and permitted assigns.

27.

RELATIONSHIP OF PARTIES
Each of the parties is an independent local authority and nothing contained in this
Agreement shall be construed to imply that there is any relationship between the
parties of partnership or principal/agent or of employer/employee. No party shall
have any right or authority to act on behalf of another party nor to bind another party
by contract or otherwise except to the extent expressly permitted by the terms of this
Agreement.

28.

THIRD PARTY RIGHTS


The parties agree that they do not intend that any third party which may benefit from
this Agreement shall have any rights of enforcement under the terms of the
Contracts (Rights of Third Parties) Act 1999.

29.

ENTIRE AGREEMENT
This Agreement and all documents referred to in this Agreement set forth the entire
agreement between the parties with respect to the subject matter covered by them

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and supersede and replace all prior communications, representations (other than
fraudulent representations), warranties, stipulations, undertakings and agreements
whether oral or written between the parties. Each party acknowledges that it does
not enter into this Agreement in reliance on any warranty, representation or
undertaking other than those contained in this Agreement and that its only remedies
are for breach of this Agreement, provided that this shall not exclude any liability
which a party would otherwise have to the others in respect of any statements made
fraudulently by or on behalf of it prior to the date of this Agreement.
30.

LAW OF AGREEMENT OR JURISDICTION


This Agreement shall be governed by the laws of England and Wales and subject to
clauses 15 and 16 (Internal Dispute Resolution and Arbitration) the parties submit to
the exclusive jurisdiction of the courts of England and Wales.

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IN WITNESS whereof the parties have caused their respective Common Seals to be
hereunto affixed to this deed the day and year first before written

The Common Seal of


Cambridgeshire County Council
was hereunto affixed in the
presence of:

The Common Seal of


Northamptonshire County Council
was hereunto affixed in the
presence of:

The Common Seal of


Milton Keynes Council
was hereunto affixed in the
presence of:

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SCHEDULE 1
Constitution of the Joint Committee

Each of the Councils shall appoint three Members (being elected members of that
Council) as its nominated Members of the Joint Committee. The Members
appointed shall have full voting rights.

Each Council may nominate one or more substitute Members to attend any meeting
in place of an appointed Member from that Council, subject to notification being
given to the Secretary to the Joint Committee before the start of the meeting. The
Member appointed as a substitute shall have full voting rights where the member
for whom they are substituting does not attend. If a Councils nominated Members
attend a meeting of the Joint Committee, any named substitute may also attend as
an observer but shall not be entitled to vote.

Each Member of the Joint Committee shall comply with the Code of Conduct of their
Council when acting as a Member of the Joint Committee.

Each of the Councils may remove any of its nominated Members or substitute
Members of the Joint Committee and appoint a different Member or substitute to
the Joint Committee by giving written notice to the Secretary to the Joint
Committee.

Each Council shall have three votes. These shall be exercised by the nominated
Members who are elected members of the Council. In the absence of a Councils
nominated Member, a vote may be exercised by the named substitute who is an
elected member of the Council.

Each Member of the Joint Committee shall serve upon the Joint Committee for as
long as he or she is appointed to the Joint Committee by the relevant Council but a
Member shall cease to be a member of the Joint Committee if he or she ceases to
be a Member of the Council appointing him or her or if the relevant Council
removes him or her as a Member of the Joint Committee.

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Any casual vacancies howsoever arising shall be filled by the Council from which the
vacancy arises by notice in writing sent to the Secretary to the Joint Committee.

Meetings of the Joint Committee shall be held at the venue or venues as agreed by
the Councils.

The appointment of a Chairman and a Vice Chairman shall be rotated between the
Councils annually from 1st August each year as set out in the table below. The
rotation process shall be repeated for subsequent years. The Members appointed
as Chairman and Vice Chairman shall remain in their respective appointed roles
until the first meeting taking place after the elapse of one year from their
appointment unless either such Member ceases to be a Member of the Joint
Committee.

Joint Committee Chair


Joint Committee Vice Chair
10.

2015-16
NCC
CCC

2016-17
CCC
MKC

2017-18
MKC
NCC

2018-19
NCC
CCC

The Joint Committee shall meet at least once every three months (quarterly) unless
otherwise determined by the Joint Committee.

11.

The Secretary to the Joint Committee may call additional meetings by providing at
least five clear days notice to Members of the Joint Committee, for the purposes of
resolving urgent matters arising between the meetings of the Joint Committee. The
Secretary to the Joint Committee must call a meeting of the Joint Committee if at
least one Member of the Joint Committee from each Council requests it or the Head
of Paid Service of each Council requests it.

12.

Meetings shall be notified to Members of the Joint Committee by the Secretary to


the Joint Committee.

13.

The Secretary to the Joint Committee shall send electronically to all members and
relevant officers of each Council the agenda for each meeting of the Joint
Committee no later than five clear Business Days before the date of the relevant

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meeting. The Secretary to the Joint Committee shall send to all Members of the
Joint Committee, to the Political Group Leaders of each Council and relevant
officers of each Council, printed (or electronic if individually preferred) copies of the
agenda for each meeting of the Joint Committee no later than five clear working
days before the date of the relevant meeting.

14.

The Secretary to the Joint Committee shall arrange for written minutes to be taken
of each meeting of the Joint Committee and shall present them to the Joint
Committee at its next meeting for approval as a correct record. If the Joint
Committee confirms that the minutes contain an accurate record of the previous
meeting, those minutes shall be signed by the Chairman or Vice-Chairman.

15.

Meetings of the Joint Committee will commence at a time to be agreed by the Joint
Committee.

16.

A meeting of the Joint Committee shall require a quorum of one Member of each
Council who are entitled to attend and vote. If there is a quorum of members
present but neither the Chairman nor the Vice Chairman is present, the Members
present shall designate one Member to preside as Chairman for that meeting.

17.

Subject to the provisions of any enactment, all questions coming or arising before
the Joint Committee shall be decided by a majority of the Council Members of the
Joint Committee immediately present and voting thereon. Subject to the provisions
of any enactment, in the case of an equality of votes the Chairman shall have a
second or casting vote but before exercising this, the Chairman shall consider
whether it is appropriate to defer the matter to the next meeting of the Joint
Committee.

18.

Any Member of the Joint Committee may request the Joint Committee to record the
votes of individual Members of the Joint Committee on a matter for decision.

19.

A Member when speaking shall address the Chairman. If two or more Members
wish to speak, the Chairman shall call on one to speak. While a Member is
speaking other Members shall remain silent.

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20.

A Member shall direct his/her speech to the question under discussion or to a


personal explanation or to a point of order.

21.

Only one amendment to a proposal may be moved and discussed at a time and no
further amendment shall be moved until the amendment under discussion has been
disposed of, providing that the Chairman may permit two or more amendments to
be discussed (but not voted on) together if circumstances suggest that this course
would facilitate the proper conduct of the Joint Committees business.

22.

If an amendment be lost, other amendments may be moved on the original motion.


If an amendment be carried, the motion as amended shall take the place of the
original motion and shall become the motion upon which any further amendment
may be moved.

23.

The order of business shall be indicated in the agenda for the meeting.

24.

When a motion is under debate by the Joint Committee no other motion shall be
moved except the following:

24.1

to amend the motion;

24.2

to adjourn the meeting;

24.3

to adjourn the debate;

24.4

to proceed to the next business;

24.5

that the question be now put;

24.6

that a Member be not further heard;

24.7

by the Chairman that a Member do leave the meeting;

24.8

a motion under Section 100(A)(4) of the Local Government Act 1972 to


exclude the public;

24.9

25.

to postpone consideration of the item.

A Member may move without comment at the conclusion of a speech of another


Member, That the Committee proceed to the next business, That the question be

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now put, That the debate be now adjourned, or That the Committee do now
adjourn, on the seconding of which the Chairman shall proceed as follows:
25.1

on a motion to proceed to next business; unless in his opinion the matter


before the meeting has been insufficiently discussed put to the vote the
motion to proceed to the next business

25.2

on a motion that the question be now put; unless in his opinion the matter
before the meeting has been insufficiently discussed he shall first put to the
vote the motion that the question be now put

25.3

on a motion to adjourn the debate or the meeting; if in his opinion the matter
before the meeting has not been sufficiently discussed and cannot
reasonably be sufficiently discussed on that occasion put the adjournment
motion to the vote.

25.4

26.

The ruling of the Chairman shall not be open for discussion.

Any member of the Councils who is not a Member of the Joint Committee is entitled
to attend the Joint Committee but he/she shall not be entitled to vote, shall not take
part in the consideration or discussion of any business, save by leave of the
Chairman and comments will be recorded only on the direction of the Chairman. A
Councillor who attends a meeting in this capacity will be entitled to remain in the
meeting when a resolution excluding the public is in force.

27.

Meetings of the Joint Committee will be open to the public except to the extent that
they are excluded under paragraph 29.

28.

Members of the public wishing to address the Joint Committee (or a subcommittee
of the Joint Committee) on Part I reports contained within the agenda for the
meeting shall be given the opportunity to do so subject to:
28.1

the opportunity being extended to one person to speak in support of each


agenda item and one person to speak against each agenda item when called
to do so by the Chairman;

28.2

an indication of the desire to speak on the agenda item being made by the
person just prior to the meeting and the name supplied to the Committee
Secretary in attendance (by means of the register), the first person

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registering to have precedence in the event of more than one person wishing
to speak either for or against the agenda item;
28.3

each person addressing the Joint Committee or subcommittee of the Joint


Committee being limited to three minutes speech;

28.4

an opportunity being provided for an expression of a contrary view, even


though no prior notice has been given, when a member of the public has
spoken for or against the item;

28.5

in the event of the person having registered to speak on an agenda item not
wishing to take up their right to speak on the agenda item because it was
deferred, that person will automatically be given the right to speak on the
agenda item at the next meeting of the Joint Committee or sub-committee of
the Joint Committee; the Chairman of the meeting having discretion to rule
that a person wishing to address the meeting shall not be heard if, in his/her
opinion, that issue or the organisation or the person wishing to make
representation on that issue has received an adequate hearing.

29.

The public may be excluded from a meeting of the Joint Committee during an item
of business whenever it is likely, in view of the nature of the business to be
transacted or the nature of the proceedings, that, if members of the public were
present during that item, confidential information as defined in section 100A(3) of
the Local Government Act 1972 or exempt information as defined in section 100I of
the Local Government Act 1972 would be disclosed to them.

30.

The Joint Committee may delegate a function to a Sub-Committee or an officer.

31.

Any contractual arrangements that relate to a Shared Service will be undertaken by


one of the Councils on behalf of the other Councils and that Council will apply its
own financial regulations and contract procedure rules until such time as the Joint
Committee adopts its own financial regulations and contract procedure rules. The
LGSS Director of the relevant Shared Service that is incurring the expenditure will
normally determine which of the Councils financial regulations and contract
procedure rules will apply and in the event of any dispute or uncertainty the matter
should be referred to the LGSS Managing Director for decision.

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32.

The Secretary to the Joint Committee shall provide governance and secretarial
support services to the Joint Committee on such terms as may be agreed from time
to time between the Councils. The Councils shall make available committee
officers to provide administrative services at the meetings of the Joint Committee.

33.

The Lawyer to the Joint Committee shall provide legal advice and support services
to the Joint Committee on such terms as may be agreed from time to time between
the Councils.

34.

The Finance Officer to the Joint Committee shall provide financial support services
to the Joint Committee on such terms as may be agreed from time to time between
the Councils.

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SCHEDULE 2
(Delegated Functions and Shared Services - See Separate Document)

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SCHEDULE 3
Notice Provisions

Cambridgeshire County Council, Shire Hall, Castle Hill, Cambridge CB3 0AP
Telephone: 01223 772961
Email: Quentin.Baker@cambridgeshire.gov.uk

Northamptonshire County Council, County Hall, Northampton, NN1 1ED


Telephone: 01604 367100
Email: PBlantern@northamptonshire.gov.uk

Milton Keynes Council, Civic Offices, 1 Saxon Gate East, Central Milton Keynes
MK9 3EJ
Telephone: 01908 252200
Email: Carole.Mills@milton-keynes.gov.uk

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SCHEDULE 4
(Relevant Posts - Available on request)

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SCHEDULE 5
Financial Schedule
This schedule refers to Appendix B of the Outline Business Case for Milton Keynes Council
membership of LGSS Joint Committee (OBC) MKC / LGSS Partnership Financial
Arrangements dated 14th December 2015.
These source documents can be found at:
http://www2.cambridgeshire.gov.uk/CommitteeMinutes/Committees/Meeting.aspx?meetingI
D=1095

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SCHEDULE 6
CCC/NCC Distribution Formula
1.

General

1.1

The overriding principle is that the Parties will share costs, expenses and savings
involved in the LGSS fairly, transparently and on an equal share basis. There may
need to be exceptions, recognising that there may be differences in relation to the
historic and future usage of each of the Shared Services.

1.2

The Parties shall ensure that a separate account is kept in respect of all costs and
expenses involved in supporting the Joint Committee and in the delivery of the
Shared Services. Such account shall include the staff costs and agreed staff on
costs incurred by each of the parties, as well as overheads which will be calculated
to a jointly agreed formula. Where appropriate an equalisation payment between
the councils may be required to reflect overheads being borne disproportionately by
one of the councils.

2.

Costs of the Joint Committee

2.1

Each Council shall be responsible for one half of all costs and expenses relating to
the Joint Committee. Such proportion shall increase or reduce proportionately in
the event that any Council withdraws from or any new Councils join into the
provisions of this Agreement. This will include:
2.1.1

Costs of the Secretary; Finance Officer; and Legal support, where not
already part of the LGSS;

2.1.2

Meeting costs of room booking, refreshments and any Joint Committee


training or events etc;

2.1.3

Any other incidental expenses of Joint Committee members.

3.

Shared Services Implementation/Investment Costs

3.1

Each Council shall be responsible for one half of the cost of any investment
required for the Delegated Functions, except where only one Council participates in
the Service. Investment shall include system changes, enhancements and service
transformation costs, such as: the purchase of equipment or expenditure on
enhancements to existing equipment; ICT software or hardware; expenditure on
installation of any new or enhanced equipment, and the cost of
employees/consultants to introduce and operate new equipment and systems.

3.2

Where part of the investment involves staffing reductions with consequent


severance costs then both Councils will share the costs equally.

4.

Costs Of Discharging The Delegated Functions (Operational Costs)

4.1

The annual cost of each Shared Service for CCC and NCC will be set and agreed
with the Joint Committee based on an Annual Service Plan agreed with CCC and

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NCC Councils as part of their annual MTFP planning procedures, and this annual
cost will only be adjusted by agreement in the event of significant in-year changes
requested in levels of service agreed for the year ahead by either Party during the
financial year. Significant changes for this purpose shall be more than 5% total
annual revenue cost change impacts for any relevant Shared Service.
5.

Savings From Discharging The Delegated Functions

5.1

Any savings specifically accruing to CCC and NCC only achieved from the
discharge of shared Delegated Functions shall continue be split equally as
practiced to-date between the Councils with the following exceptions:
5.1.1. Any saving achieved in the administrating authority Pensions Service
function shall be shared with LGSS in accordance with the formal Service
Level Agreements agreed between LGSS and each Pension Fund and
accrue directly to the Pension Fund of CCC and NCC Councils.
5.1.2 Any saving achieved as a result of joint working between the Councils on a
service which is not included in the Delegated Functions is not covered by
this Agreement.

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ANNEX A(i)
The LGSS Joint Committee Scheme of Delegation - Shared Services and Delegated Functions
1.

The Shared Services

1.1

Cambridgeshire County Council (CCC), Northamptonshire County Council (NCC) & Milton
Keynes Council (MKC):
Finance;
Internal Audit and Risk;
Information Systems and Communication Technology;
Procurement;
Insurance;
Democratic Services;
Human Resources;
Learning and Development;
HR Transactions and Payroll;
Financial Transactions accounts payable, accounts receivable & financial assessments;
Enterprise Resource Planning (ERP) and business systems; and
Business Support Service to schools.

1.2

Cambridgeshire County Council and Northamptonshire County Council:


Pensions - Administering Authority and Employer;
Property and Asset Management Service; and
Legal Services.

1.3

Milton Keynes Council:


Revenues and Benefits.

1.4

Client Authorities:
See section 4.

2.

Delegation of Functions and Responsibilities


General Principles

2.1

The Councils each agree that the Shared Services listed above will be provided under the
auspices of the Joint Committee (LGSS) which shall be responsible for the provision of the
Shared Service under delegated authority from the Councils to the Joint Committee, which
is set out set out below at Section 6.1 in respect of all of the Councils, at Section 6.2 in
respect of CCC and NCC only, at Section 6.3 in respect of CCC only, at Section 6.4 in respect
of NCC only and at Section 6.5 in respect of MKC only. These delegations are subject to the
conditions, limitations and the specific reservations, set out below.

2.2

In order to facilitate the efficient and effective conduct of the Shared Services, the Joint
Committee shall delegate certain functions and responsibilities to the LGSS Managing
Director and to the LGSS Service Directors. The LGSS Managing Director and the LGSS
Service Directors, where they consider it necessary, may sub-delegate to officers within
their respective service Directorates. Such delegations must be made in writing and must
be available for inspection by the Monitoring Officers and Section151 Officers of the
Councils.
(94)

2.3

Where an Officer listed in this scheme of Delegation is absent for any period, the LGSS
Managing Director may nominate in writing another officer to act in his/her place during
his/her absence and shall make a record of all such nominations. Without prejudice to the
generality of the above and to any specific delegation listed below, the officers listed in this
section are authorised to exercise the following functions of the Council, the Leader and
the Head of Paid Service, which relate to their area of responsibility.
Conditions Relating to the Exercise of Delegated Authority

2.4

The exercise of functions delegated to officers under this scheme must comply with:
i)
any legal requirement or restriction
ii)
the relevant Council's Constitution
iii)
the relevant Council's policy framework and any other plans and strategies
approved by the relevant Cabinet or Full Council/relevant Committee
iv)
the relevant in-year budget
v)
the relevant officers code of conduct
vi)
relevant Procurement standing orders and financial regulations
vii)
all other relevant policies, procedures, protocols and provisions.
Limitations to the Exercise of Delegated Powers

2.5

Officers in the exercise of functions delegated by this scheme may not:


i)
make Key Decisions as defined in the relevant Council's Constitution, unless where
specifically provided for by that Councils constitution;
ii)
change or contravene policies or strategies approved by the Council/Committee (in
the case of CCC) or the Council/Cabinet (in the case of MKC or NCC) in the absence
of specific delegated authority to do so;
iii)
create or approve new policies or strategies, in the absence of specific delegated
authority to do so;
iv)
take decisions to withdraw public services, in the absence of specific delegated
authority to do so;
v)
take decisions to significantly modify public services without consulting the
appropriate Cabinet Member (in the case of MKC and NCC) or Full
Council/Committee Chairman/woman (in the case of CCC) before exercising the
delegated power.
Consultation

2.6

Where an officer takes a decision under delegated authority on a matter which has
significant policy, service or operational implications or is known to be politically sensitive,
the officer shall first consult with the appropriate Cabinet Member (MKC or NCC) or
Committee Chairman/woman (or in his/her absence the Vice-Chairman/woman) (CCC)
before exercising the delegated powers. When exercising delegated powers, officers shall
ensure that local Members are kept informed of matters affecting their divisions or wards.

3.

Specific Delegations
The delegations are listed as follows:
Section 6.1 All authorities (CCC, NCC and MKC);
Section 6.2 CCC and NCC only;
Section 6.3 CCC only;
Section 6.4 NCC only; and
Section 6.5 MKC only.

(95)

and in the following order:


Not delegated;
Delegated to Chief Executives;
Delegated to all LGSS Directors;
Delegated to LGSS Managing Director;
Delegated to Specific LGSS Directors; and
Delegated to Monitoring Officer and Chief Finance Officer.
4.

Powers and Duties delegated by client authorities

4.1

The LGSS Joint Committee shall be responsible for the provision of shared services under
delegated authority from the councils concerned to the Joint Committee. The nature of
services provided and the conditions, limitations and the specific reservations which apply
are set out below. Where a council has delegated authority to the LGSS Joint Committee,
those powers and duties shall be set out either generally or specifically in that councils
constitution or scheme of delegation.

4.2

Under the auspices of the Partnership and Delegation Agreements in place between the
client authorities and the Delegation and Joint Committee Agreement between
Cambridgeshire County Council, Northamptonshire County Council and Milton Keynes
Council (LGSS) and by virtue of Sections 101, 112 and 113 of the Local Government Act
1972, officers of the aforementioned authorities are authorised to undertake any and all of
the specified functions on behalf of the client authorities.

5.

Financial Limitations
The following table sets out the financial limits of powers delegated to the LGSS Joint
Committee and directors:

Limits of powers delegated to the LGSS Joint Committee


Key decision threshold
Issuing orders for goods and services
Capital virement
Revenue virement
Loans to people or organisations
Loans and expenditure of client funds
Property transactions, capital value
Property transactions, Revenue value
Debt write off

500k (CCC, NCC) 100k (MKC)


500k (all)
250k (CCC), 100k (NCC), N/A (MKC)
160k (CCC), 100k (NCC), N/A (MKC)*
5k (CCC), N/A (NCC)**, N/A (MKC)**
300k (CCC), N/A (NCC), N/A (MKC)
500k (CCC), 100k (NCC), N/A (MKC)
150k (CCC), 100k (CCC), N/A (MKC)
10k (CCC), ? (NCC), 20k (MKC)

* Revenue Virements reserved to Chief Finance Officer at MKC, in accordance with the Financial
Scheme of Delegation
**Power to make loans reserved to Chief Finance Officer at NCC and MKC
Exceptions: decisions relating to the management of services and resources where the matter is
likely to lead to controversy or have an impact beyond that considered usual for a managerial
decision. These decisions must be referred back to the Cabinet (MKC, NCC) or the relevant Service
Committee (CCC).

(96)

6.1

Delegations from all authorities

Delegation to LGSS Joint Committee - General

Delegation to
Officer
To have overall responsibility for the provision, to None
the Councils, of the Shared Services.

Condition
In accordance with all
relevant financial,
accounting, constitutional
and legal requirements

To consider and approve the annual report for


LGSS.
To consider and approve the annual service plan
for each Shared Service and make
recommendations to the Councils as to the
provision of financial and other resources.
To instigate and undertake the selection,
recruitment and appointment to the post of LGSS
Managing Director.

None

None

In accordance with any


protocol agreed by the
Joint Committee and in
consultation with the LGSS
Director responsible for
Human Resources or their
nominee and the Chief
Executives of the Partner
Authorities.

Delegation to LGSS Joint Committee - General

Delegation to
Officer
Chief Executive

Condition

Delegation to
Officer
LGSS Managing
Director for all
Shared Services.

Condition

In respect of the LGSS Managing Director to:


a)
instigate disciplinary and capability
investigations and proceedings and to
take action up to and including dismissal,
and
b)
implement all other relevant HR policies
and exercise any associated decisionmaking powers.

Delegation to LGSS Joint Committee - General


LGSS Directors have responsibility for the
operational management of the Shared Services,
including authority to determine the number,
grade, title and nature of staff deployed and all
other terms and conditions, in addition to
ensuring their proper management within the
remit of those services for which they are
allocated responsibility by the LGSS Managing
Director.

None

All LGSS Directors


in respect of the
services within
their remit.

Where the authority


concerned is the
employing authority for
LGSS Managing Director
and in consultation with
the LGSS Director
responsible for Human
Resources or their
nominee and in
accordance with the
relevant councils HR
policies and procedures.

Subject to budget and in


accordance with the
relevant Council's policies
and procedures and in
consultation with the LGSS
Director responsible for
Human Resources or their
nominee and in
accordance with the
relevant Councils HR
policies and procedures.
(97)

To arrange for and undertake the recruitment


and appoint of all relevant employees with the
exception of the LGSS Managing Director and
LGSS Service Directors.

In respect of Relevant Employees other than the


LGSS Managing Director and LGSS Directors, to:
a)
instigate disciplinary and capability
investigations and proceedings and to
take action up to and including
dismissal, and
b)
implement all other relevant HR
policies and exercise any associated
decision-making powers.
To invite tenders and to enter into contracts In
respect of goods or services directly relating to
the provision of the Shared Services.

Delegation to LGSS Joint Committee - General


To arrange for and undertake the recruitment
and appoint to, the posts of LGSS Directors.

LGSS Managing
Director and/or
LGSS Directors.

In consultation with the


LGSS Director responsible
for Human Resources or
their nominee and in
accordance with the
relevant Councils HR
policies and procedures.
LGSS Managing
In consultation with the
Director and LGSS LGSS Director responsible
Directors (in
for Human Resources or
relation to posts
their nominee and in
within their
accordance with the
Directorate).
relevant Councils HR
policies and procedures.

LGSS Managing
Director and/or
LGSS Directors.

In accordance with
relevant procurement
standing orders and any
financial limits in place.

Delegation to
Officer
LGSS Managing
Director

Condition

In respect of the LGSS Directors, to


a)
instigate disciplinary and capability
investigations and proceedings and to
take action up to and including dismissal
and appeal, and
b)
implement all other relevant HR policies
and exercise any associated decisionmaking powers.

LGSS Managing
Director

Delegation to LGSS Joint Committee Finance


Services
Authority for management of Finance Services.

Delegation to
Officer
LGSS Director
responsible for
Finance

In consultation with the


LGSS Director responsible
for Human Resources or
their nominee and in
accordance with the
relevant Councils HR
policies and procedures.
In consultation with the
LGSS Director responsible
for Human Resources or
their nominee and in
accordance with the
relevant Councils HR
policies and procedures
and subject to the
provisions of the Local
Authority (Standing
Orders) Regulations.
Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

Specific Reservations
The Delegated functions relating to Finance do not include the following Reserved Functions:
(98)

approving financial strategies and plans on behalf of the councils;


approval of corporate plans on behalf of the councils;
approving schemes for the use of (non-LGSS) earmarked reserves or contingency
provision;
approval of the annual statement of accounts on behalf of the councils;
approval of renewal terms for insurances; and
approval of Financial Procedure Rules, Standing Orders and Procedures.
Delegation to LGSS Joint Committee Internal
Audit and Risk Management
Authority for management of Internal Audit and
Risk Management Services.

Delegation to
Officer
LGSS Director
responsible for
Internal Audit and
Risk

To maintain an adequate and effective system of


internal audit of the accounting records and
control systems in accordance with proper
internal audit practices and be authorised to visit
all establishments and have access to all
documents, other records, computer systems
and property and to require relevant information
or explanation from any officer in connection
with the above.

LGSS Director
responsible for
Internal Audit and
Risk

Condition
In accordance with the
Audit and Accounts
Regulations 2003 or any
successor legislation.
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

Specific Reservations
The Delegated Functions relating to Internal Audit and Risk Management do not include the
following Reserved Functions:
Approval of each authoritys Annual Governance Statement
Delegation to LGSS Joint Committee Insurance
Authority for management of Insurance Services.

Delegation to
Officer
LGSS Director
responsible for
Insurance

Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures and any
relevant legislation.

Specific Reservations
The Delegated Functions relating to Insurance do not include the following Reserved Functions:
Policy and strategy decisions on Insurance and decisions which fall outside of the principles of
decision making set out in Article 12 (CCC) and Article 14 (MKC and NCC) of the relevant
authoritys constitution.

(99)

Delegation to LGSS Joint Committee - IT


Authority for management of IT Services.

Strategic and operational accountabilities for


management of Information Technology
development and systems administration.
Responsibility for the security of information
technology and infrastructure.

Delegation to
Officer
LGSS Director
responsible for IT

Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

LGSS Director
responsible for IT
LGSS Director
responsible for IT

Specific Reservations
The Delegated Functions relating to IT do not include the following Reserved Function:
Approval of IT Strategy and Policies where these are under the remit of the Cabinet (MKC and
NCC) or Service Committee concerned (CCC).
Delegation to LGSS Joint Committee Procurement
Authority for management of procurement
services.

Delegation to
Officer
LGSS Director
responsible for
Procurement

Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

Specific Reservations
The Delegated Functions relating to Procurement do not include the following Reserved Function:
approval of the contract procedure rules and schemes of delegation relating to any Councils
procurement activity.
Delegation to LGSS Joint Committee
Democratic & Members Services
Authority for management of Democratic &
Members Services.

Delegation to
Officer
LGSS Director
responsible for
LGSS Law

Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

Reservation on changes to the constitution and other matters which must be approved by
Cabinet/ Council
Delegation to LGSS Joint Committee - Human
Resources, Learning and Development and
Transactional Services
Authority for management of Human Resources,
Learning and Development, HR and Finance
Transactions and Payroll

Delegation to
Officer

Condition

LGSS Director
responsible for
Human Resources
LGSS Director
responsible for
Payroll and
Finance
Transactions

Subject to budget and in


accordance with the
relevant Council's policies
and procedures.

(100)

To co-ordinate the Councils response to national


consultations on terms and conditions of
employment, in consultation with the relevant
Cabinet Member or Committee
Chairman/woman (or in his/her absence the
Vice-Chairman/woman)
To implement national and local pay awards/
changes to terms and conditions of employment
for employees.
To negotiate recognition agreements and local
agreements with the trade unions on behalf of
the councils, in consultation with the relevant
Cabinet Member or Committee
Chairman/woman (or in his/her absence the
Vice-Chairman/woman)
To consult and negotiate agreements and local
agreements with the trade unions on behalf of all
3 shareholding councils through the LGSS Joint
Consultation Forum for all staff working for
services under the remit of the LGSS Joint
Committee. Full delegation to consult and
negotiate on changes to local agreements,
protocols, changes to LGSS structures and roles
across all LGSS employees irrespective of which
their employing council is. In the event of a
dispute this would be referred to the LGSS Joint
Committee. Any proposed changes to terms and
conditions of employment affecting all LGSS staff
would be routed back to each Councils local
consultation forums
To co-ordinate the Councils response to
retention/recruitment problems within the
agreed financial and policy framework, in
consultation with the relevant Cabinet Member
or Committee Chairman/woman (or in his/her
absence the Vice-Chairman/woman)
To advise the Chief Executive on the Councils
response to any industrial action affecting
Council services, in consultation with the relevant
Cabinet Member or Committee
Chairman/woman (or in his/her absence the
Vice-Chairman/woman)), so that he/she can
determine the Councils response.
To mediate on individual cases or collective
disputes to attempt to resolve issues before they
are referred to members either at appeal or via
the collective disputes procedure

LGSS Director
responsible for
Human Resources

LGSS Director
responsible for
Human Resources
LGSS Director
responsible for
Human Resources

LGSS Director
responsible for
Human Resources

LGSS Director
responsible for
Human Resources

LGSS Director
responsible for
Human Resources

LGSS Director
responsible for
Human Resources

Specific Reservations
The Delegated Functions relating to Human Resources do not include the following Reserved
Functions:
appointment of Officers other than Relevant Employees
(101)

decision making on disciplinary, grievance, dismissal and appeals against dismissal, relating
to Officers other than Relevant Employees
decision making on disciplinary, grievance, dismissal and appeals against dismissal for the
Head of Paid Service and Chief Officers of the Councils.

6.2

Delegations from CCC and NCC only

Delegation to LGSS Joint Committee - Pensions


Authority for management of Pensions Services.

Delegation to LGSS Joint Committee Property


Services
Authority for management of Property Services.

Delegation to
Officer
LGSS Director
responsible for
Pensions

Condition

Delegation to
Officer
LGSS Director
responsible for
Property Services

Condition

Subject to budget and in


accordance with the
relevant Council's policies
and procedures.

Subject to budget and in


accordance with the
relevant Council's policies
and procedures.

Specific Reservations
The Delegated Functions relating to Property do not include the following Reserved Function:
approval of the Property strategies and policies.
Delegation to LGSS Joint Committee Legal
Services
Authority for management of Legal Services.

Delegation to
Officer
LGSS Director
responsible for
LGSS Law

Obtaining information or serving statutory


notices to ascertain the legal interest of any
person in land.
To authorise the institution, defence, withdrawal,
compromise or any other action relating to
claims or legal proceedings at common law or
under any enactment, statutory instrument,
order or bylaw conferring functions upon the
authorities or in respect of functions undertaken
by the authorities.
To authorise officers to prosecute or defend or
appear in any legal proceedings by virtue of the
provisions of Section 223 of the Local
Government Act 1972.
To affix the common seal to all documents
necessary to bring into effect decisions of the
Councils or any Committee, Sub-Committee or
officer in pursuance of powers delegated by or
on behalf of the Council.

LGSS Director
responsible for
LGSS Law
LGSS Director
responsible for
LGSS Law

Condition
Subject to budget and in
accordance with the
relevant Council's policies
and procedures.

LGSS Director
responsible for
LGSS Law
LGSS Director
responsible for
LGSS Law
(102)

6.3

Delegations from CCC only

Delegation to JC from CCC Legal Services

Delegation to
Officer
To make applications for the grant of Letters of
LGSS Director
Administration for the use and benefit of children responsible for
in the care of CCC.
LGSS Law
To determine whether an application for
LGSS Director
planning permission is required for CCC Matters responsible for
(Minerals and Waste); and to determine whether LGSS Law
planning permission is required in respect of
development to be carried out by CCC.

6.4

Condition

Delegations from NCC only

Delegation to JC from NCC Legal Services

Delegation to
Officer
Confirming orders if no objections are received to LGSS Director
proposals for the stopping up or diversion of
responsible for
public footpaths and bridleways to enable
LGSS Law
development to take place following the granting
of planning permission.
Affixing NCCs seal to agreements where
LGSS Director
developers or landowners propose to provide or responsible for
make contributions to the provision of education LGSS Law
or other facilities required as a result of the
proposed development.
Determining appeals by firefighters.
LGSS Director
responsible for
LGSS Law
Acting as the Appointed Person under the Local
LGSS Director
Government Pension Scheme Regulations 1997.
responsible for
LGSS Law
Discharging the Councils functions under the
LGSS Director
Data Protection Act 1998, Freedom of
responsible for
Information Act 2000 and regulations made
LGSS Law
thereunder and under the Environmental
Information Regulations 2004 and under all
associated legislation
Power to authorise the instigation of a formal
LGSS Director
complaint or similar, with regards to any
responsible for
individual or organisation to a professional body. LGSS Law
To make representations in the name of the
LGSS Director
Council in the interests of the inhabitants of
responsible for
Northamptonshire at any public inquiry held by
LGSS Law
or on behalf of any minister or public body under
any enactment.

Condition

(103)

Powe, on behalf of the Council:


(i) To prepare all contracts, leases and
agreements affecting NCC land or property and
in any case where the LGSS Director responsible
for LGSS Law considers it necessary a formal
contract for the supply of goods and materials,
the provision of services or the execution of
works;
(ii) To enter into any agreement or deed granting
any wayleave or easement or similar right over or
appurtenant to any property of NCC;
(iii) To attest the affixing of NCCs seal in
circumstances where this is required;
(iv) To approve the form of agreements under
hand relating to matters of ordinary
administration;
(v) To enter into all legal documents other than
those under seal and those to which the above
item (iv) bullet point applies.
Instituting and conducting on behalf of NCC
proceedings for offences under the provisions of
the Safety of Sports Grounds Act 1975 in
consultation with the Chief Fire Officer.
Conveying to the appropriate trustees the sites
and buildings of any voluntary school.
In consultation with the Director for Adult Social
Services, recovering charges due to the Council
under Part III of the National Assistance Act 1948
from a person in residential accommodation or
third parties liable for the charges under the
Health and Social Security Adjudications Act 1983
and to create a charge on the land of the resident
pursuant to the last mentioned Act and to enter
into or discharge any Agreement or Deed with
the resident or an interested third party relating
to the recovery of the charges.
In consultation with the Director for Adult Social
Services, giving a discharge or postponement of
any Legal Charge in NCC's favour on property the
subject of a grant for adaptation works under the
Chronically Sick and Disabled Persons Act 1970.
Determining applications for NCC development
of land or buildings under The Town and
Country Planning General Regulations 1992.
Any application to which the Director considers
objections should be raised to be referred to
the Development Control Committee for
determination.

LGSS Director
responsible for
LGSS Law

LGSS Director
responsible for
LGSS Law
LGSS Director
responsible for
LGSS Law
LGSS Director
responsible for
LGSS Law

LGSS Director
responsible for
LGSS Law

LGSS Director
responsible for
LGSS Law

(104)

Carrying out the Councils powers and duties


concerning the giving of directions to persons
residing unlawfully in vehicles on land without
consent to remove their vehicles on pain of
prosecution and authority to enter into
arrangements with neighbouring local authorities
under Section 101 of the Local Government Act
1972, in this respect when such action is
considered to be expedient.
Agreeing appointments to the
Northamptonshire Valuation Tribunal on
behalf of the Council.
Power to execute transfers of land and other
property and any documents ancillary to the
transfer of staff where those documents are
required to be made under the following
enactments: The School Standards and
Framework Act 1998, The Education Act 2002
and The Academies Act 2010.
Power to affix the Councils seal to any
document necessary as a result of a scheme
made under Schedule 2 of the Courts Act 2003
for the transfer of property used by Magistrates
Courts

LGSS Director
responsible for
LGSS Law

Delegation to LGSS Joint Committee Finance


Services
To determine and implement arrangements for
Treasury Management in accordance with the
(CIPFA) Treasury Management in the Public
Services Code of Practice, NCCs approved
Treasury Management Policy Statement and
Treasury Management and Investment
Strategy, Financial Procedure Rules and any
other arrangements approved by NCC,
including appointment of investment advisors.
To be responsible for authorising and operating
NCCs banking arrangements including
determining arrangements for the signing and
security of cheques and the operation of the
BACS, CHAPS and Direct Debit processes.
To commission investigations and reports,
where appropriate, in support of NCCs AntiFraud Policy and financial governance
arrangements.

Delegation to
Officer
LGSS Director
responsible for
Finance

To ensure NCC pays its creditors and recovers its


debts in line with agreed policies and to write off
bad or irrecoverable debts or deficiencies in
accordance with agreed policies.

LGSS Director
responsible for
Finance

To implement national and local pay awards


and increase payments under the Pension
Increase Acts.

LGSS Director
responsible for
Finance

LGSS Director
responsible for
LGSS Law
LGSS Director
responsible for
LGSS Law

LGSS Director
responsible for
LGSS Law

Condition

LGSS Director
responsible for
Finance

LGSS Director
responsible for
Finance

(105)

In consultation with relevant Chief Officer, to


approve the early retirement of staff who are
subject to the Local Government
Superannuation Regulations.

LGSS Director
responsible for
Finance

To make finance lease arrangements.

LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance

To manage the deployment of NCCs revenue


and capital resources including any resources
allocated for joint working.
To represent and act on behalf of NCC in
connection with bankruptcies including
meetings of creditors.
Approval of supplementary estimates of
expenditure in the case of emergencies or
disasters affecting Northamptonshire.
Providing financial information to the media
and members of the public.
Power to deal with all insurance cover and the
settlement of claims.
Power to maintain NCCs responsibility for
maintaining the Local Government Pension
Scheme Regulations 1997, and any subsequent
amending regulations, including the exercise of
the Administering Authoritys discretion and to
make arrangements for the monitoring of the
Pension Fund investments.
Power to approve the acquisition of land and
buildings and interests in land and buildings
where the consideration is less than 500k.

LGSS Director
responsible for
Finance

Power to declare land and buildings surplus to


requirements, to authorise the demolition of
buildings and to authorise the disposal of land
and buildings and interests in land and buildings
where the consideration is no greater than
500,000

LGSS Director
responsible for
Finance

The entering into of leases, easements, licences


and wayleaves in respect to real property where
annual consideration is less than 25,000 and/or
the duration of the agreement does not exceed
10 years.

LGSS Director
responsible for
Finance

The surrender of leases, easements, licenses and


wayleaves in respect to real property.

LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance

The imposition and acceptance of the benefit of


restrictive covenants in respect to the Councils
real property and any modifications or discharge
of such restrictive covenants.

(106)

The grant or acceptance of grant of assignment,


under-lease or sub-lease of leases of real
property.

LGSS Director
responsible for
Finance

Power to dispose of land and/or buildings to a


utility company or similar statutory body where
the land and/or buildings are required for the
exercise of the statutory function of the utility
company or similar statutory body, following
consultation with the relevant Cabinet Member.

LGSS Director
responsible for
Finance

Power to grant a lease or licence of land and/or


buildings to a utility company or similar statutory
body where such a licence is required for the
exercise of the statutory functions of the utility
company or similar body, following consultation
with the relevant Cabinet Member.

LGSS Director
responsible for
Finance

To authorise the granting of a lease or licence


over land and/or buildings on concessionary
terms for a period not exceeding 10 years to
charitable and not for profit organisations.

LGSS Director
responsible for
Finance

To authorise the appropriation of land and


buildings between directorates for statutory
purposes.

LGSS Director
responsible for
Finance

To negotiate and authorise revised rents or fees


for existing leases, easements, wayleaves and
licences at review dates in accordance with
existing provisions within the lease, easement,
licence and wayleaves
Agreeing compensation payable in respect of
tenants improvements in accordance with
compensation provisions of leases and licences
Agreeing settlement of claims for disturbance
under Part 1 of the Land Compensation Act
1973 or under any other statutory
compensation provisions where no land is being
acquired from the claimant
Leasing or granting a licence for the occupation
of properties acquired in advance of
requirements
To serve notice on riparian owners/occupiers to
carry out land drainage work

LGSS Director
responsible for
Finance

To authorise the acquisition of land and


buildings where such land and buildings are the
subject of a valid blight notice
To make applications for planning permission
and listed building consent on behalf of the
Council to the Council or other statutory
planning bodies

LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance

LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance
LGSS Director
responsible for
Finance

(107)

6.5

Delegations from Milton Keynes Council

Delegation to JC from MKC Revenues and


Benefits Services
Authority for management of Revenues and
Benefits Services.

Delegation to
Officer
LGSS MKC
Corporate
Resources
Director

Condition
Subject to the Councils
policies and procedures

Specific Reservations
The Delegated Functions relating to Revenues and Benefits from Milton Keynes Council do not
include the following Reserved Function:
The approval of the Council Tax base, Business rates baseline, Local Welfare Reform Policy
and Local Council Tax reduction Policy.
6.6

Monitoring Officer and Chief Financial Officer Delegations

Each authority is responsible for assigning the roles of Monitoring Officer and Chief Financial
Officer to specific posts within their structures. These roles may be designated to LGSS officers but
this need not be the case. For this reason, the powers and duties associated with these roles have
been separated from those allocated to LGSS Officer. The posts to which these roles are
designated are set out in each authoritys articles.
Monitoring Officer - Cambridgeshire County Council
Power or Duty
To make such amendments to the CCC
Constitution and related Documents, as may
from time to time become necessary to reflect
and take account of changes in legislation,
guidance, Council Policy, decisions of the Council
and any drafting changes or improvements. This
shall not include any changes of substance.
To act as the Proper Officer for the purposes of
the Local Government Act 2000 and regulations
made there under, except where legislation or
the Scheme of Delegation names another officer.
In cases of dispute, to decide upon a Member's
"need to know".
To agree procedures for the conduct of all
appeals heard by the CCC Service Appeals SubCommittee.
To agree procedures for the conduct of CCC
Education Admission and Exclusion Appeals and
the selection and appointment of members to
CCC appeals panels.

Delegation to
Officer
Monitoring
Officer (CCC)

Condition
In consultation with
Group Leaders. Not to be
exercised if any Group
Leader objects to the
proposed change.

Monitoring
Officer (CCC)

Monitoring
Officer (CCC)
Monitoring
Officer (CCC)
Monitoring
Officer (CCC)

Monitoring Officer - Northamptonshire County Council


Please refer to the relevant section of Northamptonshire County Councils constitution for details
of the powers and duties of the Monitoring Officer (NCC)
(108)

Monitoring Officer Milton Keynes Council


Please refer to the relevant section of Milton Keynes Councils constitution for details of the
powers and duties of the Monitoring Officer (MKC)
Chief Financial Officer - Cambridgeshire County Council
Delegation to JC from CCC Finance Services
The management of trust funds on behalf of CCC.

The Treasury Management function including the


management of debt and the borrowing and
investment of money (excluding the
Superannuation Fund).
Approval of CCCs banking facilities;
arrangements for the signing and security of
cheques, etc.
Capital financing determinations under the
Local Government and Housing Act 1989 where
these may be made by an officer.
Approval of supplementary estimates of
expenditure under Section 138 of the Local
Government Act 1972 (emergencies or disasters
affecting.
To approve any detailed schemes of local
financial management.
To approve the implementation of local
financial systems.
To write off bad or irrecoverable debts or
deficiencies relating to stores or property up to
a maximum amount set out in the Councils
constitution or unlimited if the debtor is
bankrupt/insolvent; unable to be traced; in
prison and has no means to pay; or there is no,
or uncertain liability.
To make loans in furtherance of service
objectives to other persons or organisations up
to a maximum amount set out in the Councils
constitution.
To approve loans and expenditure financed
from the Invest to Transform Fund, Partnership
Fund, Capital Financing Fund and
Environmental Fund subject to certain financial
limits set out in the Councils constitution.

Delegation to
Officer
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)

Condition

Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)

Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)

(109)

To determine requests for CCC to act as coguarantor for leases held by voluntary
organisations and charities, in consultation with
the appropriate Committee Chairman/woman
(or in his/her absence the ViceChairman/woman).
To authorise, in consultation with the Executive
Director: Children, Families and Adults, schools
to plan for a deficit budget to finance
exceptional purchases/ projects.
To review and increase financial limits on an
annual basis, taking account of inflation, subject
to consultation with the relevant portfolio
holder.
To sign off grant claims.

Chief Finance
Officer/Section
151 Officer (CCC)

Delegation to JC from CCC - Pensions

Delegation to
Officer
Chief Finance
Officer/Section
151 Officer (CCC)

To determine all future applications to join CCC's


superannuation fund as an admitted body after
consultation with the Chairman/woman of the
Pension Fund Board.
To determine any applications to CCC for
recommencement of the payment of a widows
pension.
To determine future applications to CCC for the
early payment of deferred pension rights.
To exercise the discretion as to whom any lump
sum death grant should be paid out from the CCC
Pension Fund.
Detailed implementation of the investment
strategy as determined by the Pension Fund
Board and the issuing of any instructions to
investment managers consistent with the
strategy or required as a matter of urgency to
safeguard CCC's position.
To agree any whole fund parameters and
assumptions used by the Actuary for the triennial
fund valuation and the phasing of any changes to
employer contribution rates after consultation
with the Chairman/woman of the Pension Fund
Board.

Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Condition

Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)
Chief Finance
Officer/Section
151 Officer (CCC)

Chief Finance
Officer/Section
151 Officer (CCC)

(110)

Chief Financial Officer - Northamptonshire County Council


Delegation to JC from CCC
Delegation to
Officer
To exercise the proper administration of the
Chief Finance
Councils financial affairs under Section 151 of
Officer/Section
the Local Government Act 1972, and all other
151 Officer (NCC)
relevant legislation and regulations.
To be responsible for ensuring that proper
Chief Finance
accounts and records are maintained in line with Officer/Section
relevant legislation, accounting standards and
151 Officer (NCC)
CIPFAs Statement of Recommended Practice
(SORP); and that signed and approved accounts
are completed and published
To review and approve detailed operational
Chief Finance
financial procedures and ensure these implement Officer/Section
the Councils Financial Procedure Rules
151 Officer (NCC)
To ensure that the financial management of the
Chief Finance
Council is adequate and effective and that the
Officer/Section
following arrangements are in place:151 Officer (NCC)
1. a sound system of internal control;
2. arrangements for the management of risk
3. arrangements as are appropriate to mitigate
the potential financial impact on the Council of
assessed risks.
To ensure that the Council has sufficient reserves Chief Finance
and operating capital to effectively discharge its
Officer/Section
responsibilities and meet its objectives.
151 Officer (NCC)
Contributing to the corporate management of
Chief Finance
the Council in particular through the provision of Officer/Section
professional financial advice and ensuring
151 Officer (NCC)
lawfulness and prudence of decision-making.
Providing advice on the scope of powers and
Chief Finance
authority to take decisions, maladministration,
Officer/Section
financial impropriety, probity and budget and
151 Officer (NCC)
policy framework issues to all councillors and to
support and advise councillors and officers in
their respective roles.
To nominate an officer to undertake all the
Chief Finance
decision making powers of the Chief Finance
Officer/Section
Officer in his absence The Deputy Chief Finance 151 Officer (NCC)
Officer. In the absence of the Chief Finance
Officer all decision making powers of the Chief
Finance Officer shall be the responsibility of the
Deputy Chief Finance Officer.
Power to make loans to banks, financial
Chief Finance
institutions and other organisations in
Officer/Section
accordance with the Treasury Management
151 Officer (NCC)
Strategy and Financial Procedure Rules.

Condition

Chief Financial Officer Milton Keynes Council


This responsibility is retained by Milton Keynes Council. Please refer to the relevant section of
Milton Keynes Councils constitution for details of the powers and duties of the Chief Financial
(111)
Officer.

(112)

LGSS Democratic
Services
(excl MKC)

LGSS Law Ltd


(excl MKC)

Procurement &
Insurance LGSS
Wide

Audit & Risk LGSS


Wide

NorCC IT Operations

Revenues & Benefits


NBC and NorCC

Revenues & Benefits


MKC

Professional Finance
MKC

Democratic Services
MKC

Corporate Director of
Resources MKC & Section
151 Officer MKC
Tim Hannam

CCC IT Operations

Programme &
Project Management
(NCC)

LGSS
Transformation

Transactions (LGSS)
(incl MKC) & LGSS
Debt

HR and Learning &


Development
(People) (LGSS)
(incl MKC)

Director of People,
Transformations and
Transactions
Christine Reed

Debt MK

Assets
(excl MK)

Pensions

Finance
(excl MKC)

Property
(excl MKC)

Director of Finance & S151


Officer NCC
Matt Bowmer

Northamptonshire IT
Operations

NHFT IT Operations

LGSS Strategy &


Architecture
(incl MKC)

LGSS Service
Management
(incl MKC)

MKC IT Operations

Director of IT Services
Ian Farrar

These boxes show posts. All other boxes show functional responsibilities and are not necessarily positions

Head of Service
Assurance, Customers
and Strategy
Claire Townrow

Director of Legal &


Governance
Quentin Baker

Managing Director
John Kane

Proposed Day One Functional Model

Information
Governance

Property &
Facilities
Management

MKC Retained
Services

Legal

Assets

ANNEX B

To scrutinise the provision of services, the achievement of 1.


targets and the provision of resources by the Council and
its partners for the children and young people of Milton
Keynes and their families.

To support and challenge the Council and its partners in 2.


developing evidence-based policies and strategies which
assist in creating positive outcomes for the children and
young people of Milton Keynes so that they can be
healthy, be safe, enjoy their childhood, achieve economic
well-being and make a positive contribution to the
Borough.

To scrutinise, on behalf of the Council, the Children and 3.


Families Partnership, the Safeguarding Children Board
and the Corporate Parenting Panel.

To appoint a planning group to oversee the 4.


implementation of the Committees work programme, as
agreed by the Scrutiny Management Committee.

1.

2.

3.

4.

CURRENT

To appoint a planning group to oversee the


implementation of the Committees work programme, as
agreed by the Scrutiny Management Committee.

To scrutinise, on behalf of the Council, the Children and


Families Partnership the Safeguarding Children Board,
the Corporate Parenting Panel and, in partnership with
the Health and Adult Social Care Committee, the work
of the Health and Well Being Board including any
appropriate sub-committees or working parties that it
may establish.

To support and challenge the Council and its partners in


developing evidence-based policies and strategies which
assist in creating positive outcomes for the children and
young people of Milton Keynes so that they can be
healthy, safe, enjoy their childhood, achieve economic
well-being and make a positive contribution to the
Borough

To scrutinise the provision of services, the achievement of


targets and the provision of resources by the Council and
its partners for the children and young people of Milton
Keynes and their families.

PROPOSED

The following updating changes (in bold type) to the Committees terms of reference are proposed for submission to the
Council in March.

CHILDREN AND YOUNG PEOPLE COMMITTEE TERMS OF REFERENCE

ITEM 4(b)

(113)

(114)

Subject to the agreement of the Scrutiny Management 5.


Committee, to co-opt persons in a non-voting capacity, to
add to the expertise, breadth of knowledge and
understanding of the work of the Committee.

To invite expert witnesses in respect of particular items to 6.


be considered by the Committee.

5.

6.

CURRENT

To invite expert witnesses in respect of particular items to


be considered by the Committee.

Subject to the agreement of the Scrutiny Management


Committee, to co-opt persons in a non-voting capacity, to
add to the expertise, breadth of knowledge and
understanding of the work of the Committee.

PROPOSED

ITEM

4(c)

MILTON KEYNES COUNCIL


23 MARCH 2016
Report considered by Joint Negotiating Committee Employers Side - 22 February
2016
PAY POLICY STATEMENT FINANCIAL YEAR 2016/17
1

Purpose

1.1

This policy statement is provided in accordance with Section 38(1) of the


Localism Act 2011 and will be updated annually from April each year.

1.2

This pay policy statement sets out Milton Keynes Councils (MKCs) policies
relating to the pay of its non-schools workforce for the financial year 2015/16,
in particular:
a)

The remuneration of its Chief Officers

b)

The remuneration of its lowest paid employees

c)

The relationship between


i.

The remuneration of its Chief Officers and

ii.

The remuneration of its employees who are not Chief


Officers

The pay ratios in respect of these are given at Annex A.


2

Definitions: For the purpose of this pay policy the following definitions
will apply:

2.1

Pay in addition to salary includes charges, fees, allowances, benefits in


kind, increases in/enhancements to pension entitlements, and termination
payments. It does not include any employer pension or NI contributions.

2.2

Chief Officer refers to the following roles with MKC:


a)

Chief Executive, as Head of Paid Service*

b)

Corporate Director for People*, Corporate Director for Place*,


Corporate Director for Resources and Commercial Development*, the
Director of Public Health, and the Service Director for Law and
Governance* as the Councils statutory Chief Officers.

c)

Strategic Director*, Service Directors and Assistant Directors as nonstatutory Chief Officers if they report directly or are directly accountable
to a statutory or non-statutory Chief Officer in respect of all or most of
their duties.
With the exception of the Chief Executive and the Director of Public
Health, these roles are subject to Chief Officer terms and conditions of
service and national pay bargaining.
* Core members of the Councils Corporate Leadership Team (CLT).

23 March 2016

(115)

2.3

Lowest paid employees refers to those staff employed within grade A of


the Councils pay framework. This excludes staff governed by national
consultation groups. This definition of the lowest paid employees has been
adopted because grade A is the lowest grade on the Councils pay framework.

2.3.1 MKC has a separate pay structure for apprentice roles.


2.4

Employees who are not a Chief Officer refers to all staff who are not
covered under the Chief Officer group above. This includes the lowest paid
employees i.e. staff on grade A. These staff are on NJC (single status) terms
and conditions of service. This group excludes staff governed by the following
national consultation groups:

Joint Negotiating Committee for Coroners

National Employers Organisation for School Teachers (NEOST)

The Soulbury Committee

Joint Negotiating Committee for Youth and Community Workers

Pay framework and remuneration levels

3.1

General approach: Remuneration at all levels needs to be adequate to


secure and retain high-quality employees dedicated to fulfilling MKCs
business objectives and delivering services to the public. This has to be
balanced by ensuring remuneration is not, nor is seen to be, unnecessarily
excessive. Each council has responsibility for balancing these factors and
each council faces its own unique challenges and opportunities in doing so
and retains flexibility to cope with various circumstances that may arise that
might necessitate the use of market supplements or other such mechanisms
for individual categories or posts where appropriate. MKCs pay is set above
the Living Wage.

3.2

Responsibility for decision on remuneration: It is essential for good


governance that decisions on pay and reward packages for chief executives
and chief officers are made in an open and accountable way and that there is
a verified and accountable process for recommending the levels of top
salaries.

3.2.1 With the exception of any groups where pay is governed by national
consultation groups or who have transferred to the Council under TUPE
legislation, pay for Chief Officers, the lowest paid employees and all other
employees who are not Chief Officers is determined by the Employers Side of
the Joint Negotiating Committee [JNC(E)]. The JNC(E) comprises councillors
from the main political parties and has the responsibility for local terms and
conditions of employment for staff within MKCs pay framework.
3.2.2 The current pay framework in respect of Chief Officers was agreed by the JNC
on 27 October 2014 and is subject to national pay bargaining.

23 March 2016

(116)

3.2.3 The current pay framework in respect of Employees who are not a Chief
Officer was implemented from 1 April 2015 and is subject to national pay
bargaining.
3.2.4 Where staff have transferred to MKCs employ with pay protected under TUPE
legislation, MKC will seek to harmonise pay, terms and conditions of service
where this is appropriate.
3.3

Salary grades and grading framework

3.3.1 Grades are determined in line with national guidance, with the grade for each
role being determined by a process of job evaluation. This ensures that there
is a fair and consistent practice for different groups of workers with the same
employer.
3.3.2 As part of this MKC determined a local pay framework and the overall number
of grades is 19.
a)

There are four grades in the pay framework for Chief Officer roles. The
allocation of these grades is determined using the Hay Job Evaluation
Scheme:
i.

Chief Executive being the highest,

ii.

Corporate Director comprising 1 pay band,

iii.

Service Director consisting of 2 pay bands.

Each Chief Officer is on a spot salary within each pay band. There is no salary
progression. Pay levels are reviewed at least every 3 years to ensure they
remain at an appropriate level (the baseline year was 2014).
b)

There are 15 grades in the pay framework for employees who are not a
Chief Officer. The allocation of these grades is determined using a job
evaluation scheme: grade A being the lowest and grade O being the
highest. Employees can progress to the salary maximum of their grade
subject to key objectives being met to an acceptable level and there
being no current performance issues.

3.3.3 Pay awards are awarded for all staff in line with the outcome of national pay
bargaining for each group of staff. MKC is a Living Wage employer and as
such, will ensure that its lowest pay rate is above the Living Wage.
4

Remuneration level and element

4.1

Salaries: Chief Officers

4.1.1 The salary of the Chief Executive and the salary bands for all Chief Officers
are published on the councils website alongside those of other officers
earning more than 50,000 at Pay information (Annex C).

23 March 2016

(117)

4.1.2 For Chief Officers at all levels, salary on appointment has regard to the
relative size and challenge of the role compared to other Chief Officer roles
within MKC (via the job evaluation process). Account is also taken of other
relevant available information, including the salaries of Chief Officers of other
similar sized organisations. The salary is set by the Appointment Panel for the
specific role (this panel comprises councillors from the main political parties).
4.1.3 Where salary packages are in excess of 100,000 (including any fees,
allowances, benefit in kind etc but excluding employers pension and NI
contributions) the decision in respect of salary will remain with the
Appointment Panel. All appointments, including detail of the salary package,
will be reported to full Council. Salaries currently falling within this range are
those at Chief Executive, Corporate Director and Director level.
4.2

Salaries: Employees who are not Chief Officers: Employees new to the
council (including lowest paid employees) will normally be appointed to the
first point of the salary range for their grade. Where the candidates current
employment package would make the first point of the salary range
unattractive (and this can be demonstrated by the applicant in relation to
current earnings) or where the employee already operates at a level
commensurate with a higher salary, a higher salary may be considered by the
recruiting manager. This will be within the salary range for the grade. The
candidates level of skill and experience should be consistent with that of other
employees in a similar position on the salary range.

4.3

Salaries: Lowest paid employee: Each lowest paid employee is paid within
the salary range for grade A.

4.4

Bonus: There is no provision for bonus payments for Chief Officers, or for
employees who are not Chief Officers, or for the lowest paid employees.

4.5

Market supplements: It is important that MKC is able to attract and retain


staff at all levels of the organisation in an increasingly competitive job market.
Where market forces suggest such a supplement is needed the council will
apply its market supplement policy. MKCs policy in respect of this can be
found at: Pay information. Any such supplement is made clear in the contract
of employment and is subject to review, with appropriate adjustments made.

4.6

Honoraria/Temporary responsibility payments: There is provision at all


levels within MKC for an Honoraria or Temporary Responsibility Payment to
be made to staff that have completed the duties of a higher graded post,
provided they meet with the criteria for this scheme set out at Pay
information.

4.7

Other pay elements

4.7.1 The overall remuneration, including claimed expenses and employers pension
contribution, for Chief Officer who are core members of the Corporate
Leadership Team is published in MKCs Statement of Accounts.

23 March 2016

(118)

4.7.2 Chief Officers are subject to performance management processes in the


same way that employees who are not Chief Officers and lowest paid
employees are.
4.7.3 The Chief Executives objectives are set each year by the three political Group
Leaders. The Chief Executive is appraised against those objectives by a
Panel comprising the three Group Leaders. There is no financial recognition
linked to this appraisal process.
4.7.4 The Corporate Directors are appraised by the Chief Executive as their line
manager. The Chief Executive seeks feedback to inform that appraisal from
the relevant Portfolio Holder(s) and (where relevant ie: in a NOC situation)
the relevant opposition spokesperson(s). There is no financial recognition
linked to this appraisal process.
4.7.5 Other Chief Officers are treated in accordance with the arrangements applied
for lowest paid employees and all other employees who are not Chief Officers.
Full details of the appraisal system can be found on the internet at Pay
information.
4.8

Charges, fees or allowances: Any allowance or other payment will only be


made to staff in connection with their role or the patterns of hours they work
and must be in accordance with MKCs collective agreement in relation to
Terms and Conditions of Service.

4.9

Election fees and duties: These are paid as a separate employment to the
Councils Returning Officer.

4.10

Benefits in kind: There are no benefits in kind given by MKC. Any gift or
conflict of interest must be registered in accordance with MKCs Code of
Conduct.
Pension: All employees as a result of their employment are eligible to join the
Local Government Pension Scheme. MKCs discretions within this scheme
are set out in the Pension Discretions policy at Pay information.

4.11

Severance payments

23 March 2016

(119)

4.11.1 MKC is already required to publish its policy on discretionary payments on


early termination of employment as well as publishing its policy on increasing
an employees total pension scheme membership and on awarding additional
pension. This policy applies to all employees of the council. These can be
found within MKCs Redeployment and Redundancy Policy at Pay
information
4.11.2 It is important that MKC has flexibility to respond to unforeseen circumstances
as regards re-employing former employees as a Chief Officer. If it re-employs
a previous employee who received a redundancy or severance package on
leaving, or if that person returns on a contract for services or if they are in
receipt of a Local Government / Firefighter Pension scheme (with the same or
another local authority), then the provisions of the Local Government Pension
Scheme and the Redundancy Modifications Order will be applied.
4.11.3 The Redundancy Modifications Order provides that:
a)

If MKC, or another public authority to which the Redundancy Payments


Modification Order (Local Government) 1999 (as amended) applies,
makes an offer of another job that will commence within four weeks of
the termination of a contract, the officer will not be entitled to a
redundancy payment.

b)

Any offer of voluntary redundancy is made on the understanding that if


another public authority to which The Redundancy Payments
(Continuity of Employment in Local Government, etc) (Modification)
Order 1999 applies, makes an offer of a job before the termination of
employment which will be taken up within four weeks of the termination
of employment with MKC, there shall be no entitlement to a redundancy
payment.

Background Papers:

Pay Ratios and


(Annexes A and B)

Pay

Policy

Benchmarking

Link to Pay Information Pay information (Annex C)

23 March 2016

(120)

ANNEX A

PAY RATIOS:
1.

Relationship between remuneration of Chief Officers and employees who


are not Chief Officers
These calculations are based on salary data as at 31st December 2015.
Mean average earnings ratio = 6.34 : 1
(a)

Total salaries 61,065,868

2,514 (headcount) = 24,290

(b)

Highest paid employee (Chief Executive): 154,000 per annum

Median average earnings ratio = 6.71 : 1 based on FTE salary


Median salary is based on the full time equivalent (FTE) salary of each
employee to reflect the value of the role. This is 22,937.
This ratio is below the expected multiples of 8.1-12.1 for the public sector as
identified in the Hutton Review of Fair Pay in the Public Sector (March 2011)
Report.
2.

Relationship between remuneration of Chief Officers and lowest paid


employees Note: This calculation is based on expected salary levels at 1
April 2016. It includes the final pay offer and increased Living Wage
Foundation rate.
(a)

Ratio = 9.5 : 1

(b)

Lowest paid employee: 16,191

(c)

Highest paid employee (Chief Executive): 154,000 per annum

The above ratios will be monitored and measured against those in similar
organisations.

(121)

ANNEX B
Pay Policy Ratio Benchmark Information
(Taken from Published Pay Policies for 2015/16)
Highest
Paid
Salary

Lowest
Paid
Salary

Highest
to
Lowest
Salary
Ratio

Median
Average
Salary

Milton Keynes
Council 2015

154,000

15,207

10 : 1

Milton Keynes
Council 2016

154,000

16,191

9.5 : 1

Bedford Borough
Council

170,000

13,500

Bracknell Forest

156,600

Buckinghamshire
County Council

Average Earnings
Ratio
Mean

Median

22,792

5.7 : 1

6.75 : 1

22,937

6.34 : 1

6.71 : 1

12.6 : 1

6:1

5:1

14,758

10.6 : 1

5.9 : 1

6.7 : 1

219,000

13,855

15.8 : 1

Central
Bedfordshire
Council

186,200

13,614

13.7 : 1

Luton Borough
Council

170,000

Northampton
Borough Council

138,300

13,321

10.4 : 1

25,727

Reading
Borough Council

135,000

15,207

9:1

23,945

Swindon

161,003

13,709

11.7 : 1

22,920

Thurrock

170,000

15,149

11.2 : 1

8:1

6.8 : 1

11.5 : 1

7.3 : 1

8.1 : 1

5.1 : 1

5.4 : 1

5.6 : 1

6.1 : 1

7:1

7.23 : 1

7.85 : 1

(122)

Wards Affected:

ITEM

Newport Pagnell South, Stantonbury, Central Milton


Keynes, Campbell Park and Old Woughton, Broughton

4(d)

MILTON KEYNES COUNCIL


23 MARCH 2016

Report considered by the Cabinet 14 March 2016


GREAT LINFORD NEIGHBOURHOOD PLAN NORTH AND GREAT LINFORD
NEIGHBOURHOOD PLAN SOUTH
Responsible Cabinet Member:

Councillor Legg, Cabinet Member for Public Realm

Report Sponsor:

Anna Rose, Service Director: Planning and


Transport
Diane Webber, Senior Planning Officer, 01908
252668

Author and contact:

Executive Summary:
The report seeks Cabinets agreement to recommend to Council that it makes
the Great Linford Neighbourhood Plans North and South following the
referendums held on 11 February 2016. Both referendums returned a majority
Yes to the question asked whether those voting wanted Milton Keynes Council
to use the neighbourhood plan when deciding planning applications in the
neighbourhood area. Given the Yes vote, the Council are now obliged to make
both Plans.
1.

Recommendation(s)

1.1

That the Council be recommended to make the Great Linford Neighbourhood


Plan North and the Great Linford Neighbourhood Plan South pursuant to the
provisions of Section 38(A)(4) of the Planning and Compulsory Purchase Act
2004.

1.2

That, subject to the Councils making the Neighbourhood Plans:


(a)

the decision documents (at Annex A to the report) and the Great Linford
Neighbourhood Plans North and South (available using the links at the
end of this report) be published on the Councils website and in other
manners, to bring them to the attention of people who live, work or
carry out business in the neighbourhood area; and

(b)

the decision documents and details on how to view the plans be sent to
the qualifying body (Great Linford Parish Council) and any person who
asks to be notified of the decision.

1.3

That Great Linford Parish Council be congratulated on the successful outcome


of the referendums.

2.

Issues

2.1

The Great Linford Neighbourhood Plans North and South were submitted to
the Council for examination and were both subsequently publicised for
comments from 10th August to 21st September 2015. All comments received
were then passed to the Examiner, Mr Chris Collison, who submitted his report
on each Plan in October 2015.

23 March 2016

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2.2

On 23 November, 2015, under the new Scheme of Delegation for


Neighbourhood Planning agreed by Cabinet on 13 th July 2015, the Service
Director for Planning and Transport made the decision to accept the
Examiners reports and the modifications that the examiner had recommended
be made to each Neighbourhood Plan in order to ensure their compliance with
the basic conditions. It was also agreed that each Plan, as modified, should
proceed to a referendum of those residents eligible to vote within the parish of
Great Linford.

2.3

The two referendums took place on 11th February 2016. For the Great Linford
Neighbourhood Plan North, 1475 residents voted Yes (83% of those voting)
and 276 voted No (15% of those voting), with 19 ballot papers rejected. For the
Great Linford Neighbourhood Plan South, 1469 residents voted Yes (83% of
those voting) and 281 voted No (16% of those voting), with 24 ballot papers
rejected. The turnout for both referendums was 12.4%.

2.4

Once a neighbourhood plan has successfully passed all the stages of


preparation, including an Examination and Referendum, it is made by the
local planning authority and forms part of that authoritys Development Plan,
meaning that it will be a material consideration when deciding development
proposals within the area covered by the Plan.

2.5

As with any planning decision there is a risk of legal challenge but that risk has
and is being managed by ensuring that the regulations are followed and that
the Councils decision making process is clear and transparent.

3.

Options

3.1

Once a neighbourhood plan has been supported by a majority of those voting


in a referendum the Council is obliged to proceed to make the Plan under
section 38(A)(4) of the Planning and Compulsory Purchase Act, 2004. The
Council is not subject to this duty if the making of the plan would breach, or
otherwise be incompatible with, any EU obligation or any of the convention
Rights. Neither of the Neighbourhood Plans breach nor would they be
incompatible with the conventions or obligations.

3.2

There are, therefore, no other options than to make both the Great Linford
Neighbourhood Plans North and South so that they become part of the Milton
Keynes Development Plan and specifically part of the Development Plan for
Great Linford Parish.

4.

Implications

4.1

Policy
The National Planning Policy Framework sets out that Neighbourhood Plans
must be in general conformity with the strategic policies of the development
plan. Neighbourhood Plans should reflect these policies, and neighbourhoods
should plan positively to support them. Neighbourhood Plans and
Development Orders should not promote less development than is set out in
the Local Plan, or undermine its strategic policies. In Milton Keynes, the
strategic policies are set out in the adopted Milton Keynes Local Plan and
Core Strategy.

14 March 2016

(124)

Once a Neighbourhood Plan has successfully passed all of the stages of


preparation, including an examination and referendum, it is made by the local
planning authority and forms part of the authoritys Development Plan,
meaning it will be a material consideration when considering development
proposals in the Neighbourhood Plan area. In terms of the planning policy
hierarchy, a Neighbourhood Plan, once adopted, carries more weight than a
Supplementary Planning Document.
4.2

Resources and Risk


The Localism Act 2011 and the Neighbourhood Planning (General)
Regulations 2012 (the 2012 Regulations) placed new duties on local
planning authorities in relation to Neighbourhood Planning. These new duties
have considerable implications for Council resources. In recognition of the
additional burdens that these new duties place on local planning authorities,
DCLG has made available grants to local planning authorities up to 30,000 in
staged payments for each neighbourhood plan.
Publicity and officer support costs associated with making Neighbourhood
Plans is met within the Development Plans budget and staff resources to
implement the Plan come from the existing staff within the Development Plans
and Development Management teams.
An internal audit of the Neighbourhood Plans service carried out in 2015 has
shown that that the additional costs incurred delivering the service were only
just covered by the extra burdens funding.

4.3

Capital

Revenue

Accommodation

IT

Medium Term Plan

Asset Management

Carbon and Energy Management


The proposal does not impact on carbon and energy management.

4.4

Legal
Neighbourhood planning is part of the Governments initiative to empower
local communities to take forward planning proposals at a local level, as
outlined in Section 116 of the Localism Act, 2011. The Act and the subsequent
2012 Regulations confer specific functions on local planning authorities in
relation to neighbourhood planning and lays down the steps that must be
followed in relation to Neighbourhood Planning.
The Great Linford Neighbourhood Plans North and South have been
consulted on and each subjected to a referendum in accordance with the 2012
Regulations.
As with any planning decision, there is a risk of legal challenge to the plans
and/or judicial review of the Councils decision to proceed with the
referendums.
Risk has been managed by ensuring that the 2012 Regulations are followed and
that the Councils decision making process is clear and transparent. Once a

Neighbourhood Plan is made it carries real weight and the LPA is obliged to
consider proposals for development against the policies in the Plan.
14 March 2016

(125)

In accordance with Section 61E(4) of the Town and Country Planning Act, as
modified by the Localism Act 2011, the Council must, as soon as possible
after deciding to make a neighbourhood development plan;
(a)

publish on the website and in such other manner as is likely to bring the
Plan to the attention of people who live, work or carry on business in
the neighbourhood area:

(b)

4.5

(i)

the decision document,

(ii)

details of where and when the decision document may be


inspected;

send a copy of the decision document to:


(i)

the qualifying body and

(ii)

any person who asked to be notified of the decision.

Other Implications
The two Great Linford Neighbourhood Plans have both been tested against
and found to meet a number of basic conditions. Two of the basic conditions
are the requirements for the plans to:
(a)

Contribute to the achievement of sustainable development

(b)

Not breach and otherwise be compatible with EU obligations (including


Human Rights, the Strategic Environmental Assessment Directive and
the Habitats Directive)

The Examiners reports have confirmed that both Plans meets those Basic
Conditions and officers are satisfied that there are no conflicts with these
aspects.
The consultations on the draft plans carried out by the Parish Council and
then the publicity on the submitted plans carried out by Milton Keynes Council
have helped to raise awareness of their preparation and have allowed
community engagement and participation in the process. .
N

Equalities/Diversity

Sustainability

Human Rights

E-Government

Stakeholders

Crime and Disorder

Annex A

Decision documents for making the Great Linford Neighbourhood Plan


North and South.

Annex B

Great Linford Neighbourhood Plan North at: http://www.miltonkeynes.gov.uk/planning-and-building/planning-policy/great-linfordneighbourhood-plan-1-north-area


Great Linford Neighbourhood Plan South at: http://www.miltonkeynes.gov.uk/planning-and-building/planning-policy/great-linfordneighbourhood-plan-2-south-area

Background Papers:

The Localism Act, 2011 and the Neighbourhood Planning


(General) Regulations 2012

14 March 2016

(126)

ANNEX A
MILTON KEYNES COUNCIL
GREAT LINFORD NEIGHBOURHOOD PLAN NORTH
Decision Statement
1

Summary

1.1

Following a referendum of all residents eligible to vote within Great


Linford Parish area, Milton Keynes Council now makes the Great
Linford Neighbourhood Plan North part of the Milton Keynes Council
Development Plan.

Background

2.1

Great Linford Parish Council, as the qualifying body successfully


applied for its area to be split into two Neighbourhood Areas, under the
Neighbourhood Planning (General) Regulations (2012), which came
into force 6 April 2012.
Following the submission of a draft of the Great Linford Neighbourhood
Plan North to the Council, the plan was publicised and comments were
invited from the public and stakeholders. The consultation period
closed on 21st September 2015.
Milton Keynes Council appointed an independent examiner, Mr Chris
Collison, to review whether the Draft Plan should proceed to
referendum. The Examiners report concludes that the plan is in
general conformity with the adopted Core Strategy and with regard to
national policies and guidance, and subject to amendments the plan
could proceed to a Neighbourhood Planning referendum.
A parish wide residential Neighbourhood Planning Referendum was
held on 11th February 2016. The turnout in the referendum was 12.4%
and 83% of the votes cast were in favour.

2.2

2.3

2.4

Decision

3.1

The Council makes the Great Linford Neighbourhood Plan North part of
the Milton Keynes Council Development Plan.
The Council agrees to the decision notice and the Great Linford
Neighbourhood Plan North being published on our website and in other
manners to bring them to the attention of people who live, work or carry
out business in the neighbourhood area; and for the decision notice
and details on how to view the plan to be sent to the qualifying body
and any person who asked to be notified of the decision.

3.2

(127)

MILTON KEYNES COUNCIL


GREAT LINFORD NEIGHBOURHOOD PLAN SOUTH
Decision Statement
1

Summary

1.1

Following a referendum of all residents eligible to vote within Great


Linford Parish area, Milton Keynes Council now makes the Great
Linford Neighbourhood Plan South part of the Milton Keynes Council
Development Plan.

Background

2.1

Great Linford Parish Council, as the qualifying body successfully


applied for its area to be split into two Neighbourhood Areas, under the
Neighbourhood Planning (General) Regulations (2012), which came
into force 6 April 2012.
Following the submission of a draft of the Great Linford Neighbourhood
Plan South to the Council, the plan was publicised and comments were
invited from the public and stakeholders. The consultation period
closed on 21st September 2015.
Milton Keynes Council appointed an independent examiner, Mr Chris
Collison, to review whether the Draft Plan should proceed to
referendum. The Examiners report concludes that the plan is in
general conformity with the adopted Core Strategy and with regard to
national policies and guidance, and subject to amendments the plan
could proceed to a Neighbourhood Planning referendum.
A parish wide residential Neighbourhood Planning Referendum was
held on 11th February 2016. The turnout in the referendum was 12.4%
and 83% of the votes cast were in favour.

2.2

2.3

2.4

Decision

3.1

The Council makes the Great Linford Neighbourhood Plan South part
of the Milton Keynes Council Development Plan.

3.2

The Council agrees to the decision notice and the Great Linford
Neighbourhood Plan South being published on our website and in other
manners to bring them to the attention of people who live, work or carry
out business in the neighbourhood area; and for the decision notice
and details on how to view the plan to be sent to the qualifying body
and any person who asked to be notified of the decision.

(128)

ITEM

4(e)[i]

MILTON KEYNES COUNCIL


23 MARCH 2016

COUNCIL PROCEDURE RULE 1


[changes in bold type and strikethrough]
1.

Annual Meeting of the Council


(a)

Ceremonial Meeting
The Ceremonial Meeting will take place on the Wednesday 13 calendar
days after the day of local elections, or in a year when there are no
local elections on the Wednesday 13 calendar days after the first
Thursday in May at 7.30 pm.
The Meeting will:
(i)

elect a person to preside if the Mayor or Deputy Mayor is not


present;

(ii)

elect the Mayor;

(iii)

consider a Vote of Thanks to the outgoing Mayor;

(iv)

appoint the Deputy Mayor;

Note: The election of a person to preside in the absence of the Mayor,


the election of the Mayor and the appointment of the Deputy
Mayor will follow the procedure set out in Procedure Rule 16.6.
(b)

Business Meeting
The Business Meeting will take place on the Wednesday 20 calendar
days after the day of local elections, or in a year when there are no
local elections on the Wednesday 20 calendar days after the first
Thursday in May at 7.30 pm.
Note: To be amended if necessary depending on the recommendation
of the Commission.
The Meeting will:

23 March 2016

(i)

approve the Minutes of the previous meeting;

(ii)

receive declarations of interest by Members and officers;

(iii)

receive any announcements from the Mayor and/or the Chief


Executive;

(iv)

receive a report from the Returning Officer in the year of a


Council Election;

(129)

(v)

receive a report in accordance with the Local Government


and Housing Act 1989 and the Local Government
(Committees and Political Groups) Regulations 1990 in the
year of a Council election;

(vi)

elect the Leader, if necessary;


Note: The election of Leader will follow the procedure set out in
Procedure Rule 16.6.

(vii)

note the appointments to the role of Deputy Leader and to


the Cabinet agree the number of Members to be appointed to
the Cabinet and appoint those Members;

(viii)

appoint the Overview and Scrutiny Committees, a Standards


Committee, an Audit Committee and such other committees as
the Council considers appropriate to deal with matters which are
neither reserved to the Council nor are executive functions, as
set out in Part 3 of this Constitution, subject to no members of
the Cabinet being appointed to sit on the Audit Committee, if
one is appointed;

(ix)

appoint such voting co-opted members as recommended by the


various committees / panels;

(x)

appoint representatives to the Fire Authority;

(xi)

appoint a representative to the Thames Valley Police and


Crime Panel, if necessary;

(xii)

agree receive the Leaders Scheme of Executive Delegation,


or such part of it as the Constitution determines it is for the
Council to agree, as set out in Part 3 of this Constitution, except
where the Leader is elected at this Annual Council meeting
when the Scheme of Executive delegation will be presented
to the Ordinary Council meeting following the Annual
Council meeting; and

(xiii)

agree the Calendar of Meetings for the year; and

(xiv)

consider any business set out in the notice convening the


meeting.

Unless otherwise determined by statute, the Mayor may vary the order of the
agenda at his/her discretion and allocate an appropriate time for the
transaction of each item.

23 March 2016

(130)

ITEM

4(e)[ii]

MILTON KEYNES COUNCIL


23 MARCH 2016
1.

Council Procedure Rule 15


At its meeting on 7 October 2015 (Minute CC19 refers), the Commission
recommended the following revisions to the wording of Council Procedure
Rule 15.6 to achieve greater clarity for councillors as to timescales and allow
councillors additional time to consider a request to submit a rescinding
motion:
When a Member intends to submit a motion to rescind a decision, notice
must be given to the Monitoring Officer within 24 hours of the decision being
published of the Members intention to submit a rescinding motion, in order to
prevent the decision being implemented. The actual motion must be signed
by at least five Members, and be submitted within five working days of the
decision being taken published.
At its meeting on 21 October 2015 (Minute CL69 refers), the Council, at the
request of the Chair of the Commission, agreed to refer the matter back for
further consideration by the Commission due to concerns about the
application of the Procedure Rule to meetings of the Licensing and Regulatory
Committees and their sub-committees.
The concern expressed regarding application of the Procedure Rule to
Licensing and Regulatory Committees and their sub-committees is already
addressed under Council Procedure Rule 15.4 which provides:
No resolution will be rescinded, no action will be deferred, and no matter
referred back, where it has already been acted upon, if the rescission or
deferment would disadvantage a third party who has become entitled to a
right as a result of the resolution.
However, should the Commission choose, it would be possible to add greater
clarity to Council Procedure Rule 15.4 by the addition of the following words:
which includes decisions of the Licensing and Regulatory Committees and
their sub-committees and the Development Control Committee and its Panel
where a licence or permission has been awarded and the applicant notified of
the decision.
Should the Commission chose to make a recommendation to Council, the
revisions would be as follows:
15.4

No resolution will be rescinded, no action will be deferred, and no


matter referred back, where it has already been acted upon, if the
rescission or deferment would disadvantage a third party who has
become entitled to a right as a result of the resolution, which
includes decisions of the Licensing and Regulatory Committees
and their sub-committees and the Development Control
Committee and its Panel where a licence or permission has
been awarded and the applicant notified of the decision.

(131)
23 March 2016

15.6

When a Member intends to submit a motion to rescind a decision,


notice must be given to the Monitoring Officer within 24 hours of the
decision being published of the Members intention to submit a
rescinding motion, in order to prevent the decision being
implemented. The actual motion must be signed by at least five
Members, and be submitted within five working days of the decision
being taken published.

It is understood that the review of the speaking arrangements has become


part of a wider review of the operation of the Development Control Committee
and its Panel, which includes consideration of the Committees Terms of
Reference, Scheme of Delegation and Code of Conduct.
2.

Referral from Executive Scrutiny Panel 5 February 2015: Mediation


Meetings
At its meeting on 7 October 2015 (Minute CC17 refers), the Commission
requested officer colleagues to draft wording / options in respect of the
following for consideration at the Commissions next meeting:
1.

where agreement is reached on a way forward in respect of a call-in


prior to the formal meeting of the Executive Scrutiny Panel, which
renders a meeting of the Committee unnecessary;

2.

Procedures for call-ins referred by the Executive Scrutiny Committee to


Council; and

3.

Either two, or three councillors being required to call-in an executive


decision.

With regard to 1. above, where the request for a review is withdrawn in


writing, or there is an undertaking by the decision maker and an acceptance
by the person calling in the decision for review, both given in writing, in
advance of the meeting of the Executive Scrutiny Committee, it is suggested
the Chair, in consultation with the Vice-Chair is able to cancel the meeting,
with a report on the outcome of the call-in being reported to the next meeting
of the Executive Scrutiny Committee. This provision could be added as a new
clause (d) (the following clauses being re-lettered) to Overview and Scrutiny
Procedure Rule 16, which would read:
(d)

Where the request for a review is withdrawn in writing, or there is an


undertaking by the decision maker and an acceptance by the person
calling in the decision for review, both given in writing, in advance of
the meeting of the Executive Scrutiny Committee, the Chair, in
consultation with the Vice-Chair may cancel the meeting, with a report
on the outcome of the call-in being reported to the next meeting of the
Executive Scrutiny Committee.

As far as 2. above is concerned, there is a legal duty for the Councils


overview and scrutiny function to be able to review or scrutinise decisions
made, or other action taken in connection with the discharge of any functions
which are the responsibility of the executive (Local Government Act 2000
Section 21[2][a]).

(132)
23 March 2016

That duty includes the power for overview and scrutiny to recommend that the
decision be reconsidered by the person who made it, or arrange for the
powers conferred by Section 21[2][a] in respect of the decision to be
exercised by the authority (the Council).
The Council has decided to appoint the Executive Scrutiny Committee to
undertake the review of executive decisions, except those which are
recommendations to Council, and therefore it is the Executive Scrutiny
Committee that has the power to refer matters for review by the Council. The
Council has no additional powers to those of the Executive Scrutiny
Committee, it can only decide to either recommend that the decision be
reconsidered by the person who made it, or not.
The Constitution Commission has called for a protocol on matters that can be
referred by the Executive Scrutiny Committee to the Council. As it is a matter
for the discretion of the Executive Scrutiny Committee as to what should be
referred to Council any protocol; can only act as a guide as to what items
should be referred to the Council and is not enforceable.
Therefore, should the Commission wish to proceed with a protocol it is
suggested that it relates to the significance and Borough-wide nature of the
matter under review.
An indication from the Commission as to the types of decision the Executive
Scrutiny Committee should be limited to referring to Council is requested from
the Commission.
With respect to 3 above, Overview and Scrutiny Procedure Rule 16(c) refers
to any Member of the Council being able to request the call-in of a decision.
Should the Constitution Commission consider that the number of councillors
required to subscribe to a call-in should be increase it would be a matter of
amending the wording of the Procedure Rule to read:
. any .. Members of the Council ...
3.

Substitutions of Cabinet members to Quasi-Judicial Committees


At its meeting on 7 October 2015 (Minute CC23 refers), the Commission
added a review of Council Procedure Rule 23 to its work programme after
Councillor Marland expressed concern that Cabinet members were prevented
from substituting for councillors, other than for other Cabinet members, at
meetings of the Councils quasi-judicial committees. A copy of the relevant
part of Council Procedure Rule 23 is set out below:
Substitution on Committees, Sub-Committees and Overview and
Scrutiny Committees
The Monitoring Officer, or his / her authorised representative at a meeting of a
body, is authorised to agree substitutions for Members of bodies submitted in
writing by appropriate Group Leaders, Deputy Group Leaders, the Chair or
Group Spokesperson of the body concerned before the scheduled start time
of the meeting at which the substitution is to apply. Substitutions may only be
made in accordance with the total number of seats allocated to each political
group and the agreed balance of seats between the political groups on the
body, and appointed substitutes must not be Members of the Cabinet, except,
(133)

23 March 2016

where a Cabinet member is appointed to a committee they may be substituted


by another Cabinet Member.
No member of the Cabinet may be substituted to an overview and scrutiny
committee.
This approach was adopted by the Council at its meeting on 19 February
2014 (Minute CL105[2] refers).
Should the Commission decide to
recommend a change to Council to allow Cabinet members to substitute for
any member of their political group, then the words and appointed substitutes
must not be Members of the Cabinet, except, where a Cabinet member is
appointed to a committee they may be substituted by another Cabinet
Member should be deleted from the Procedure Rule.
For the Commissions information, membership of the Audit Committee by a
member of the Cabinet is covered by Council Procedure Rule 1.
4.

Schedule of Council Meetings


At its meeting on 7 October 2015 (Minute CC21 refers), the Commission
agreed:
1.

2.

That members of the Commission be requested to consult with their


Groups on the following options for the Annual meetings of the Council,
in order that the Commission could make a final decision at its next
meeting as to whether to recommend a change to the Council:
(a)

Have two Annual meetings on following weeks (current


arrangement);

(b)

Have two Annual meetings during the same week (avoiding halfterm week); or

(c)

Have one Annual meeting, with a gap between the ceremonial


element and the business element.

That the Commission consider amendments to Council Procedure Rule


1 when considering feedback from the political groups with a view to
including the appointment to the Thames Valley Police and Crime Panel
and providing clarity around when the Leaders Scheme of Delegation is
submitted to the Council when the Leader is elected at the Annual
Council meeting.

Members of the Commission are requested to report the outcomes of their


Group discussions. A revised Council Procedure Rule 1 reflecting the
changes set out at 2 above and updated inline with current legislation and
practice is attached at Item 11 (Pages to ).

(134)
23 March 2016

www.milton-keynes.gov.uk/scrutiny

Democratic Services

Draft Scrutiny Annual Report


2015/16

ITEM 4(f)(i)

(135)

(136)

Involving
itself
with
external
organisations
operating
in
the
Borough to ensure that the interests
of local people are enhanced by
collaborative working;

Assisting in research, policy review


and development;

Considering aspects of the Councils


performance;

Reviewing and scrutinising decisions


taken by the Cabinet, also known as
acting as a critical friend;

All local authorities operating a Cabinet


and Scrutiny model have a Cabinet
made up of the Leader of the Council
and up to nine other members. All
executive decisions (i.e. those needed to
implement the Policy Framework and
Budget approved by the County Council)
are taken by the Cabinet.
Overview and Scrutiny bodies are not
decision making bodies but are bodies
which monitor and influence those that
are. The Overview and Scrutiny role,
carried out by non-Cabinet members, is
designed to support the work of the
Council in the following ways:

What is Overview and Scrutiny?

Scrutiny Annual Report 2015/16

Introduction

Health and Adult Social Care Committee


The Health and Adult Social Care
Committee Scrutinises the provision of
health and adult social care services in
Milton Keynes, the achievement of

Children and Young People Committee


The Children and Young People
Committee scrutinises the provision of
services, the achievement of targets and
the provision of resources to support the
creation of positive outcomes for the
children and young people of Milton
Keynes.

Budget Scrutiny Committee


The
Budget
Scrutiny
Committee
provides cross-party scrutiny of the
Council's
budget
and
financial
processes.

Scrutiny Management Committee


This Committee manages the scrutiny
work programme and acts as the
Council's Statutory Scrutiny Committee
in respect of flood and water risk
management, crime and community
safety and the Councillor Call for Action.

Scrutiny at Milton Keynes Council


Milton Keynes has 4 main Scrutiny
Committees:

Providing a means of involving the


community in the Councils work.

Task and Finish Groups


Other Scrutiny work is undertaken by a
range of Task and Finish Groups, made
up of a small number of members
(usually 6) which are appointed to look in
depth at particular issues.
Their
recommendations, which may suggest a
change in policy or service provision, are
usually presented to the Overview and
Scrutiny Management Committee before
presentation to the Cabinet.
During 2015/16 Task and Finish Groups
have undertaken reviews of CCTV
Provision in Milton Keynes, the Councils
Housing
Allocations
Scheme,
Homelessness,
Landscape
Maintenance, Transport Innovation and
the Provision of GP Services in Milton
Keynes.

targets and the provision of resources to


help improve the health and wellbeing of
people living in Milton Keynes.

(137)

I would like to thank not only the Chairs and members


of the committees and the Task and Finish Groups, but
also the vast array of witnesses and members of the
public who have freely given up their valuable time to
help scrutiny to have the positive impact it has.

The report which follows picks out the highlights from


the work of each of the committees.

Another new innovation was for the Council to base the


overall scrutiny work programme around a central
theme.
For 2015/16 the theme agreed by the
Management Committee was Growth, as it was seen
as the issue which impacted on all areas of the
Councils work and that of partners.

2015/16 saw considerable change in the Councils


scrutiny arrangements. Following a far reaching review
carried out during 2014/15 the Council decided to move
away from a model dominated by formal select
committees, which by-and-large, were not equipped to
conduct in-depth reviews, to a model based around four
key committees, which largely mirrored the Councils
statutory responsibilities, and a range of Task and
Finish Groups able to deal with cross cutting issues,
take time to probe specific issues and come forward
with detailed recommendations.

Forward from the Chair of the Scrutiny


Management Committee

Apart from its continued monitoring of the progress of


the Milton Keynes and Bedfordshire Health Care
Review, the Health and Adult Social Care Committee is
planning to scrutinise why maternity services at Milton
Keynes University Hospital appear to be failing, a
review of the implementation of and impact on service
users of the 2016/17 budget proposals in relation to
adult social care services, and an analysis of the results
of the 2015 Cancer Patient Experience Survey in order
to see if the improvements in patient care and
outcomes promised after the poor showing of Milton
Keynes in the 2014 survey have been implemented.

The Children and Young People Committee has


identified the accountability of schools, the school build
programme, examination attainment and school waiting
lists and in-year transfers as important school related
topics for scrutiny. The Committee also plans, amongst
other things, to review the Childrens Safeguarding
Boards Business Plan and review the work of the
Milton Keynes Family Drug and Alcohol Court.

The theme of Growth will be continued into 2016/17


and in order that the move into 2016/17 is as seamless
as possible the Children and Young People and Health
and Adult Social Care Committees have already
identified provisional work programmes.

(138)

Councillor David Hopkins

The Management Committee, while continuing to


ensure the committees have a focussed work
programme, will continue to deal with key cross cutting
issues as they arise. The Committee has already
agreed to establish Task and Finish Groups to
scrutinise the Waste Strategy and the Councils
consultation arrangements.

The Budget Scrutiny Committee will again be carrying


out the key task of scrutinising and challenging future
budget proposals, as setting a viable budget becomes
increasingly difficult as the Councils spending
contracts. The Committee will also continue its ongoing
monitoring of the Councils performance against the
current budget.

(139)

Staffing Structures
The Committee had the opportunity to
comment on the Chief Executives review
of senior management and made a
number of suggestions as to principles

Milton Keynes Service Partnership


Review
The Committee reviewed the proposal to
internalise the non-trading services that
were provided for the Council by the
Milton Keynes Service Partnership, which
was largely supported by the Committee,
particularly as it believed that the revised
arrangements would allow a greater
emphasis to be given to the development
of commercial / trading activities.

The Management Committee, as well as


appointing the Task and Finish Groups
and managing the overall scrutiny work
programme has also undertaken a
number of major pieces of scrutiny work
in its own right. Also, through its Planning
Group, the Councils overall performance
has been monitored giving the Planning
Group the opportunity to bring forward
any matters of major concern for either
detailed scrutiny, or report to the Cabinet.

Scrutiny Management Committee

East / West Rail


The progress of the construction of the
planned East / West rail link was
scrutinised,
with
the
Committee
recognising the importance of the link to
the future growth and economic success
of Milton Keynes. The Committee, as a
result
of
its
scrutiny,
made
representations to both the Government
and Network Rail on the need for
certainty around the timetabling of the
project and a commitment to its
completion.

Flood and Water Management Strategy


The Management Committee, being the
Councils statutory committee for flood
and water risk management, reviewed the
draft Flood and Water Risk Management
Strategy, supporting the both approach
being adopted to manage the risks of
flooding and to partnership working. The
Committee also took the opportunity to
review progress on flood alleviation
schemes which were currently under
construction.

that might be applied to guide the


restructuring.

Key work undertaken during 2015/16 by the Scrutiny Committees

Local Government Shared Services


The last major piece of work undertaken
by the Committee in 2015/16 was the
review of the proposal for the Council to
join the shared services partnership with

Central Milton Keynes Transport and


Parking Strategy
One of the more contentious issues dealt
with by the Committee was the Central
Milton Keynes Transport and Parking
Strategy. While recognising the amount
of work that had gone into preparing the
document the Committee came to the
conclusion that the document was not fit
for purpose as a strategy and instead that
it should be treated as a statement of
intent which would inform the next Local
Transport Plan.

RegenerationMK
The Committee scrutinised, what was one
of the most significant decisions the
Council would be making in its recent
history, which was to put in place
arrangements for the regeneration and
investment in many of its most deprived
housing estates. The principles behind
the project were supported with a number
of risk areas being highlighted to the
Councils Cabinet.

(140)

As part of its general remit, the


Committee has undertaken regular
monitoring of the Councils 2015/16
budget and Medium Term Financial
Plan. Synchronising the meetings of the
Budget Scrutiny Committee to follow on
from Cabinet meetings has been
beneficial in that it enabled members of

The Budget Scrutiny Committee provides


a dedicated, cross-party consideration of
the Councils annual budget and
finances. With the continued need to
make significant savings each year,
effective scrutiny of the Councils
finances, future budget proposals and
the processes involved, is one of the
most
important
pieces
of
work
undertaken by the Councils Scrutiny
function.

Budget Scrutiny Committee

The benefits of sharing a number of


back office functions were recognised
and welcomed, but it was suggested,
amongst other things, that the Council
should programme a number of reviews
of the arrangements to ensure the
shared service arrangements continued
to meet the Councils needs.

Cambridgeshire and Northamptonshire


County Councils before the proposal was
considered by the Council.

The Committees report on its work and findings presented 20 recommendations on the budget
proposals to Cabinet on 8 February 2016.

The Committee considered how achievable the budget proposals were, the expected impact of
each proposal, whether the savings could create costs elsewhere (including outside organisations
such as the NHS) whether the risks involved in each saving were being addressed and how
closely the proposals aligned with the Administrations overall strategy (and service area strategies
where applicable).

In January the Committee considered the detailed savings proposals for 2016/17, receiving
presentations from Cabinet Members and the Councils senior budget holders to inform its
discussions, as well as taking evidence from members of the public.

The Committee was pleased to note the Cabinets very positive reception of the report, producing
a detailed response to each of the recommendations, which the Committee discussed with the
Cabinet Member for Resources and Commercialism at its December meeting.

The Committee took a strategic approach to the issues it reviewed, considering the most
significant pressures affecting each service area, both by value and also by public impact. It
became clear that the three areas where the demand pressures dwarfed all others were Childrens
Social Care, Adult Social Care and Homelessness. This concern was reflected in the Committees
report to Cabinet on 9 November 2015.

Although all councils are facing substantial funding reductions, the Committee noted that in Milton
Keynes the greatest challenges were in demand pressures on services, due to the growth of the
borough and the extra demand for key statutory services this was causing.

During October 2015 the Committee held a series of focussed meetings with Cabinet Members
and the Councils senior budget holders to review, scrutinise, and consider the financial
environment as part of the development of the draft 2016/17 budget and the Medium Term
Financial Plan.

Following on from the significant savings made in recent years, the Council needs to save a further
24.3m during 2016/17. The Committee therefore carried out two major pieces of very intensive
work, in October 2015 and January 2016, on the Councils 2016/17 budget proposals.

2016/17 Draft Budget Proposals

(141)

Young

People

The Committee has been well served by


both the knowledge of its witnesses and

This has had a busy year and has dealt


with an extensive and important work
programme.

Children and
Committee

Other work undertaken by the Committee


has included significant scrutiny of the
costs associated with the provision of the
Home to School Transport Service,
pressures on social care budgets, the
Customer
Service
Improvement
Programme, the Housing Revenue
Account and whether the income from car
parking charges in Central Milton Keynes
which had been anticipated in the
2015/16 was on course for being
achieved.

the Committee to scrutinise financial


reports in the same time frame as the
Cabinet and reduced the workload for
officers in that they did not have to
produce separate, interim reports

Safeguarding
The Committee reviewed the work of the
Safeguarding Children Board during
2014/15 to assure itself that the Board
was adequately fulfilling its role. As a
result, a number of areas were identified
for further investigation, particularly
issues around Child Sexual Exploitation.

A high quality university which was


committed to Milton Keynes and wanted
to become an integral part of the Citys
vision and future was seen as key.

The Council was encouraged to develop


an understanding between employers and
the education sector to ensure that
personnel with the necessary skills were
available to support the city as it grew.
The Council, both itself and by working
with partners, needed to ensure that
Milton Keynes was an appealing place
which attracted people with the right skills
and retained the talent already here,
whether this be to work or study.

Post 16 Options for Continued


Learning in Milton Keynes
The Committee believed that the Council
had a key role to play as a facilitator.

their willingness to give evidence.


Members of the Youth Cabinet have also
played an important and active part in the
work of the Committee.

The Committee was clearly of the view


that all agencies needed to remain
vigilant and continue to promote
awareness so persons in all settings were
able to help identify child sexual
exploitation.

Child Sexual Exploitation


The Committee took the opportunity to
review the various procedures and
arrangements that were in place to
protect against, identify and deal with
child sexual exploitation, particularly the
work that was being carried out in respect
of vulnerable groups and individuals.
Partnership working was a particular
focus for the Committee as it sought to
reassure itself both that there was no
evidence of large scale / organised child
sexual exploitation in Milton Keynes and
that adequate arrangements were in
place to identify, as far as possible, cases
of child sexual exploitation. The need for
early identification and intervention was
recognised.

Later in the year the Committee heard


from the new Chair of the Safeguarding
Children Board on the continuing work of
the Board and were able to review her
plans for developing the role and
functions of the Board following her selfdiagnosis of the Boards strengths and
weaknesses.

(142)

Annual Events
The Committee received the annual
report from the responsible Cabinet
member and a presentation from
representatives of the Youth Cabinet
which addressed its work and campaigns

The
Committee
identified
strong
leadership by the Council as a key
element
if
the
problems
being
experienced, which included resource
availability and recruitment and retention,
were to be successfully tackled.

The importance of early assessment and


intervention was recognised, as was the
importance of active involvement of all
stakeholders across all disciplines. Once
the need for treatment was identified
there needed to be clear treatment
pathways with better integration between
services for young people and adults.

Mental Health and Wellbeing for


Children and Young People
The Committee addressed the various
issues relating to maintaining positive
mental health and wellbeing for children
and young people recognising the need
for accessible, well funded and resourced
services which received the same
recognition and priority as physical health
services.

As a unitary authority the Council has the


power to review and scrutinise matters
relating to the planning, provision and
operation of the health service in the
area, including the finances of healthcare
providers; require information to be
provided by certain NHS bodies about the
planning, provision and operation of
health services that is reasonably needed
to carry out health scrutiny and require

Health and Adult Social Care


Committee

Recommendations to Cabinet
The Committee made a number of
recommendations to the Cabinet around
the importance of providing an adequate
budget for childrens social care and as a
result of its consideration of post 16
options for continued learning it asked the
Cabinet to take measures to address the
skills shortages that were facing Milton
Keynes. The Cabinet indicated that many
of the issues highlighted by the
Committee, such as a Skills Strategy, and
Local Area Economic Assessment, were
already being progressed, but that
resources were not available to address
all of the concerns identified by the
Committee.

and their visions for Milton Keynes as it


moved towards 2050.

Milton Keynes and Bedfordshire


Healthcare Review
The most substantial piece of work
undertaken by the Committee in 2015/16
has been the continuous monitoring of the
on-going Milton Keynes and Bedfordshire
Healthcare Review. Although being led
by
the
Milton
Keynes
Clinical
Commissioning Group (CCG) the Review
also involves the Bedfordshire Clinical
Commissioning Group, the NHS England
Area Team, Monitor and the NHS Trust
Development Authority. Representatives
from the Milton Keynes CCG and the
NHS England Area Team have been
invited to update the Committee on
progress at its meetings held on
6 October 2015, 5 January 2016 and 15
March 2016.
It is a mark of the
Committees concern about the progress,
and possible outcomes from the Review,
that following the meeting in January,
monitoring of the Review has been added
as a standing item to the Committees
agenda until such time as the Review is
complete.

This function is carried out on behalf of


the Council by the Health and Adult
Social Care Committee.

employees
including
non-executive
directors of certain NHS bodies to attend
before them to answer questions.

(143)

Running alongside the monitoring of the


progress of the Healthcare Review and
the issues around NHS service planning
is the work being done by the Task and
Finish Group on Access to GP Services.
The Task and Finish Group was
established following the publication of
the 2014 Patient Satisfaction Survey,
when Milton Keynes came 208 out of a

Linked to the Review is the issue of NHS


service planning and how the NHS
England Area Team is calculating future
healthcare provision in the borough, given
the current rapid expansion of Milton
Keynes. Councillors are of the view that
there is a definite mismatch between the
growth projection data being used by the
NHS and that used by the Council the
Council and work needs to be done to
bring this in line so that the necessary
healthcare provision for an expanding city
can be put in place. The Committee
welcomes the appointment of the
Councils Infrastructure Coordination and
Delivery Manager as the liaison between
the Council, Milton Keynes CCG and
NHS England for planning and growth
matters.
It
hopes
that
the
recommendations made at the January
meeting on both the Review and NHS
Service Planning will be taken on board
by all parties in order to deliver
improvements.
Learning Disability Service
During the autumn of 2015 the Councils
Joint Commissioning Team carried out a
public consultation on changes to the
Learning Disability Service with service
users, family carers, staff, stakeholders
and possible future users. This coincided
with the Committees October meeting,
allowing it to scrutinise the proposals and
feed into the consultation, making seven
recommendations to Cabinet on the
issue.
This item attracted a lot of
attention, with at least 35 people, mainly
service users and their carers, in the
public
gallery.
The
Committee
appreciated this level of interest and the

list of 211 CCG areas. The main point of


dissatisfaction was the inability of
residents to get either an emergency
appointment with their GP on the day they
needed it, or the ability to book a routine
appointment at time / date that was
convenient to them. The Task and Finish
Group has been collecting evidence from
a wide range of sources and will be
presenting
its
report
and
recommendations during the summer.

Other work carried out by the Committee


includes a presentation from the Central
North West London NHS Foundation
Trust (CNWL), which is responsible for
the provision of community health
services in Milton Keynes, on how they
provide mental health services in Milton
Keynes. This followed a review of the
healthcare services provided by CNWL by
the Care Quality Commission (CQC).

Update from CNWL-MK

Adult Social Care in 2016/17


At the January meeting the Committee
also had an in-depth discussion with
Councillor Nigel Long, the Cabinet
Member for Health and Wellbeing about
his draft proposals in the 2016/17 budget.
In order for the Committee to understand
the strategic direction of travel in the
provision of social care services
Councillor Long gave an overview of the
pressures facing the service, the
proposed savings and how these will be
quantified and managed. The Committee
agreed to pick this up again during the
autumn of 2016 and review the impact of
these measures on service users.

views expressed by the public enabled


them to make recommendations which
reflected the concerns of those who
would be most impacted by the changes.

(144)

This item highlighted to the Committee


the poor level Public Health funding from
central government in Milton Keynes
compared to other local authorities of

Public
Health
and
Preventative
Healthcare
The Committee also heard from the
Councils Public Health Team on its
approach to preventative healthcare in
Milton Keynes, how effective the local
prevention programmes are and how
quantifiable and measurable are the
outcomes of those programmes.

The healthcare services provided by


CNWL are no longer confined to its north
west London base; it now provides
services
in
several
geographically
disparate areas. However, at present
CQC inspection reports do not take this
into account, just producing an overall
rating for the healthcare provider in
question. This means that a good rating
for one part of a service was balanced out
by poor ratings for other services in
different areas.
The Committee
considered that this not helpful for local
residents and wrote the CQC expressing
its concerns. The Committee was also
supported in this by the local MPs. The
CQC
have
acknowledged
the
Committees concerns and will be
reviewing their reporting mechanism.

Delayed Transfer of Care


Also at its March meeting the Committee
will receive and discuss a presentation
from the Councils Assistant Director
(Adult Social Care) explaining the current

Urgent Care Walk-in Service


At its March meeting the Committee will
be considering the Milton Keynes Clinical
Commissioning Groups proposals to
close the Urgent Care Walk-in Service
currently provided at the Broughton Gate
Health Centre. The proposal is currently
the subject of a 12 week (8 February to
25 April 2016) public consultation.
Representatives of the CCG will be
attending the meeting and have been
asked to address the following points:
why is this move being considered; the
impact on numbers attending both the
Urgent care Centre at the Hospital and
A&E; cost savings; effect on the extended
hours GP Hubs; impact on rural areas;
the future of walk-in urgent care.

comparable size. The Committee wrote


to both MPs for Milton Keynes expressing
its concern about the low level of funding
for what is one of the fastest growth areas
in the country. Both MPs are supportive
of the Committees concerns and have
written to the Secretary of State for Health
requesting that the Public Health funding
allocation for Milton Keynes be reviewed.

Quality Accounts Panel


Finally, during May 2015, the Quality
Accounts Panel, on behalf of the
Committee, undertook its annual review
of the Quality Accounts (a report by
healthcare providers about the quality of
services they deliver) submitted to the
Council for review.
The Panel was
gratified to note that comments it had
made previously to one of the healthcare
providers about how their report could be
improved had been taken on board and
acted upon, producing a much enhanced
document in 2015.

operating model for Adult Social Care in


relation to discharge from hospital,
looking at what the Council does
currently, what can lead to delays with the
process and what is being done to limit
any such delays.

(145)

The recommendations from the CCTV Group were referred to the SaferMK Partnership to be addressed as part of its consideration of
CCTV provision. The Housing Allocations Group reported to the Cabinet in September and the reports from the remaining groups will be
considered by the Committee in March or early in the new Council year.

The Scrutiny Management Committee established a number of Task and Finish Groups during the year which addressed issues such as
housing allocations, CCTV, homelessness, GP provision, landscaping and transport innovations.

Task and Finish Groups

(146)

Email - scrutiny@milton-keynes.gov.uk

Overview and Scrutiny


Milton Keynes Council
Civic Offices
1 Saxon Gate East
Central Milton Keynes
MK9 3EJ

Democratic Services

www.milton-keynes.gov.uk/scrutiny

ITEM

4(f)[ii]

MILTON KEYNES COUNCIL


23 MARCH 2016

Annual Report from the Chair of the Licensing and Regulatory


Committees
This is my second Chairman's report to Council, from Regulatory and Licensing
Committees and, following last years report, I thought it important for the Council to
receive a report again this year.
The two committees work extremely hard, and I would like to thank my Councillor
colleagues, for all the support they have given to me, since I became Chairman in
September 2014, and for the amount of time and energy they give to ensuring the
important work these committees have responsibility for is carried out professionally.
Regulatory Committee
Taxi Licensing
Taxi Licensing came into public view for all the wrong reasons in 2014 and since that time
the Regulatory Committee has continued to work with officer colleagues in reviewing,
refining and amending the policy to ensure that it is one which is transparent and robust.
We will continue with this process, but have acknowledged that a period of stability is
required whereby both the taxi trade and officers benefit from minimal changes.
Internal Audit Report
Internal audit have revisited the taxi licensing function and Im pleased to be able to report
that the outcome was good the top rating. This reflects the incredible amount of work
undertaken by the officer colleagues and continues to be monitored and reviewed by the
Committee.
Taxi Licensing Policy
The Council adopted the Taxi Licensing Policy in September 2014 and the Committee was
clear that it should not be allowed to stagnate and must continue to be improved. This has
happened and has been reviewed four times during 2015/16.
Regulatory Sub-Committee
The Regulatory Sub-Committee has been very busy throughout the year and has
conducted 56 hearings in relation to taxi licensing and taxi enforcement. My thanks to
Councillor and officer colleagues who attended these important evening and daytime
meetings.
Appeals
8 taxi drivers have appealed the decisions of either the sub-committee or officers. On 7
occasions the court upheld the council decision fully. 2 appeals are currently within the
Court process.

23 March 2016

(147)

Taxi Forum
The Taxi Forum was introduced as a way to interact with the drivers and operators and
was positive to begin with. The trade is invited to contribute to the agenda but it has
proved difficult to keep the meetings to the agenda items. Often the topic of conversation
will be to respond to the questions posed about investigations and/or prosecutions or
about individual drivers issues, neither of which are appropriate in this forum. We are
considering ways of maintaining the interaction and developing the positive contributions,
however, this may have to be in a different format for the future.
As I said before the Committee does not just deal with Taxis!
Village Greens
There have been a number of village green applications which have been heard by the
Committee and a robust process for dealing with such applications has been agreed.
6
103
105
106
107
75
67
68
52
7
8
15
5
11

A. N.
VG6
VG103
VG105
VG106
VG107
VG75
VG67
VG68
VG52
VG7
VG8
VG15
VG5
VG11

Date
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown

Area
Stage
Bletchley
R
Moulsoe
R
N' Crawley, N of parish church
R
N' Crawley, Lodge to Crawley Grange
R
N' Crawley, land E Rookery Farm
R
Ravenstone Playing Field
R
Shenley Brook End,
R
Shenley Brook End,
R
Sherington
R
Simpson, NW of Church St Thomas
R
Simpson, W of St Thomas church
R
Stony Stratford, Horsefair Green
R
W-on-the-Green, The Green (part)
R
W-on-the-Green, The Green (part)
R

Applicant
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown
unknown

area (ha)
0.14
0.06
0.1
0.1
0.41
0.21
0.51
0.11
0.13
0.03
0.15
0.22
3.3
2.67

Milton Keynes Council Applications


AN: - Application number

1
2
3
4
5
6

AN
TV1
TV2
TV3
TV4
TV9
TV10

Key:
Stage: -

Date
16.10.12
29.01.13
18.03.14
27.10.14
18.11.14
27.02.15

DM
V
C
CD
I
R
RS
RF

Registered
Area
Great Holm
Fenny Stratford
Woughton Play Fields
Passmore
The Paddocks
Woughton Park

Stage
R
R
I- D
C
C
C

Applicant
Mr Ballantyne
Mr T M James
Dr A S Humphries
Mr M Blomley
Mr P T McDonald
Mr S Bennet

ha
0.13
0.02
14.59
1
8.74
1.17

Yes
No

Duly made
Validation
Committee
Committee Decision
Inquiry
Resolved
Resolved application sucessful
Resolved application Failed

The Committee has also continued to monitor the processes for determining village green
applications and keep these updated and relevant, including the process for determining
applications on Council land.
23 March 2016

(148)

Licensing Committee
Gambling Policy
The Council is responsible as the Licensing Authority under the Gambling Act 2005 to
deal with applications for betting shops; casinos; bingo halls; amusement arcades; gaming
machines; and lotteries at premises within its area.
There is a requirement for the Council to have a statement of gambling principles which
has to be reviewed every three years. The latest review was adopted by Council in
January 2016.
Casino
The Casino brings considerable amounts of income to the Council and the Committee has
considered in detail how this money is being used within the Council to achieve the
"greatest benefit".
Street Trading Policy
A lot of effort has been put into creating a new policy which will be reviewed in June
following a comprehensive consultation with stakeholders.
Sex Establishments Policy
Proposed changes to the existing policy are under consultation with the process finishing
this month before it is brought before the Committee.
Licensing Sub-Committee
The Licensing Sub-Committee has heard 8 license and street trading applications.

Finally I would like to express my personal thanks to all councillor and officer colleagues
who have supported me in my role as Chairman. There have been some extremely
difficult situations to contend with and I'm grateful for the support I have received.
My particular thanks to Councillors David Lewis and Chris Williams whose wise counsel
has been invaluable. Officer colleagues at all levels in the departments we rely on, have
come and others gone, as well as some re-organisations, but through out, the service has
been consistent and professional. My thanks to all those in the Legal Department who
have supported us and of course to Dino Imbimbo and Jane Crighton, without whom, the
Committee would fall apart!
We are all working to ensure the residents of Milton Keynes can go about they lives safely
and I urge my successors to never shy away from that aim, whatever the challenges that
might be put in their way.

Councillor Catriona Morris


Chairman Licensing and Regulatory Committees

23 March 2016

(149)

ITEM

4(f)[iii]

MILTON KEYNES COUNCIL


23 MARCH 2016

Annual Report from the Chair of the Executive


Scrutiny Committee
I am very pleased to be able to present this Annual Report on the work of the
Executive Scrutiny Committee during 2015/16.
The Call-In process at Milton Keynes allows for Ward Councillors, Parish
Councils and groups of at least twenty residents to challenge decisions made
by the Executive. The ability to Call In decisions made by the Executive
supports an open and transparent decision making progress and allows
Councillors, Parish Councillors and residents to be able to engage and hold
the Council to account.
The procedure includes a mediation process which allows for clarification of
points about the decision and the reasons for the Call-In and for the
agreement of any points before the Executive Scrutiny Committee meeting.
The Committee has the power to:
(a)

refer the matter back to the Cabinet, as the decision taker for
consideration, with reasons and recommendations;

(b)

not refer the matter back (but make recommendations as to process);


or

(c)

refer its views directly to the Council for consideration and comment
back to the Cabinet.

During the year, the Committee received two call-ins; one from Councillors
Bint and Walker with reference to a decision taken for the creation of
additional car parking spaces in Central Milton Keynes, the other being a callin of the Cabinets decision to approve the Draft Strategic Development
Options Consultation Document by Councillor McLean, 14 Town and Parish
Councils and a number of groups of residents.
In both cases the Decisions were ratified by the Executive Scrutiny
Committee, although with the second item, the Draft Strategic Development
Options Consultation Document, Committee referred some points of process
back to the Cabinet as lessons learned. Further details of the call-ins are
given overleaf.
I would like to take this opportunity to thank everyone who attended or
contributed to the Executive Scrutiny process over the year. Input from
councillors, the public, officers and representatives of organisations have all
been invaluable in assisting our approach to challenging proposals and
reaching our conclusions.
Councillor Paul Alexander
Chair, Executive Scrutiny Committee
March 2016

(150)

EXECUTIVE SCRUTINY PANEL - ITEMS CALLED IN COUNCIL YEAR


2015/16
Decision Meeting

Title of
Report

Called in
By

Cabinet
Member

Report
Sponsor

Report
Author

Outcome

Delegated Decision
of 13 October 2015

Creation of
Additional
Parking
Spaces
Peak Permit

Cllrs Bint
and Walker

Cllr Clifton

A Rose Service
Director Planning
and
Transport

S Bailey Parking
Strategy
and
Implement
ation
Manager

Ratified by
Executive
Scrutiny
Committee on
4/11/15

Cabinet 9
November 2015

Draft
Strategic
Development
Options
Consultation
Document

Councillor
McLean,
Olney &
CMK Town
Councils
and 12
Parish
Councils
and
several
groups of
residents

Cllr Legg

A Rose Service
Director Planning
and
Transport

F
Robinson
- Senior
Planning
Officer

Ratified by
Executive
Scrutiny
Committee on
2/12/15 but
actions to note
forwarded to
Cabinet

(151)

ITEM

MILTON KEYNES COUNCIL


23 MARCH 2016
SCHEME OF COUNCILLORS ALLOWANCES 2016/17
Report Sponsor: Stephen Gerrard (Interim Service Director [Legal and Democratic
Services])
Contact Officer:

June Allen (Councillor and Electoral Services Manager) 01908


254844

1.

Purpose

1.1

To seek agreement of a Scheme of Councillors Allowances for 2016/17.

2.

Recommendations

2.1

That the Scheme of Councillors Allowances, based on the recommendations of


the 2014 Independent Remuneration Panel and the Scheme adopted for
2015/16, be adopted to take effect from 1 April 2016, subject to:
(a)

The addition of a Special Responsibility Allowance of 3,000 for the


Chair of the RegenerationMK Committee; and

(b)

An increase in the Dependent Carers Allowance in line with the


maximum rate for National Minimum Wage.

2.2

That the 2014 report on allowances for members of Parish and Town Councils
be noted

3.

Issues and Choices

3.1

Under the terms of the Local Authorities (Members Allowances) (England)


Regulations 2003, the Council is obliged to appoint an Independent
Remuneration Panel to review, comment and advise on the level of allowances
paid to councillors at least every three years.

3.2

In March 2015 the Council agreed that there should be no increase in the
overall sum of money for councillors allowances (Minute CL106 refers). The
scheme for 2015/16 was agreed and included Special Responsibility
Allowances for Overview and Scrutiny to reflect the decision of the Council on
14 January 2015 (Minute CL118 refers).
At its meeting on 13 January 2016, the Council agreed that a politically
balanced Regeneration Committee of the Council be established (Minute CL90
refers). Following consultation with the Chair of the Independent Remuneration
Panel, it is suggested that a Special Responsibility Allowance of 3,000 be
agreed.

3.3

The Joint Negotiating Committee (Employers Side), on 27 October 2014 agreed


the implementation of the Living Wage, 7.20 per hour for those aged 25 or
over, with effect from 1 April 2015.

3.4

When the Council agreed the 2015/16 scheme in March 2015, it agreed that no
indexation be applied to Councillors allowances whatsoever. On 1 October
2015, the minimum wage increased to:

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6.70 per hour (21 years and over)

5.30 per hour (18 20 year olds)

3.87 per hour (for workers under 18 who are above compulsory school
leaving age).

The Chair of Independent Remuneration Panel has confirmed that although the
Panel did not specify that the minimum wage should rise in accordance with
national guidelines, it was the intention that this should apply. It is, therefore,
recommended that the Dependent Carers Allowance be increased in line with
the minimum wage as at 1 October 2015 and any subsequent annual increase.
3.5

The proposed Scheme of Allowances for 2015/16 is attached as Annex A to


this report. The proposed Scheme of Allowances for 2016/17 for members of
Parish and Town Councils is attached as Annex B to this report.

4.

Implications

4.1

Policy
None

4.2

Resources and Risk


The Allowances Scheme as drafted is within the Councils approved budget for
2016/17.

4.3

Capital

Revenue

Accommodation

IT

Medium Term Plan

Asset Management

Legal
The Local Authorities (Members Allowances) (England) Regulations 2003 make
it a requirement to establish and maintain an Independent Remuneration Panel
and for the Council to adopt a Scheme of Allowances for the forthcoming year
by 1 April each year.
Under the terms of the Local Government Act 2000, the Council is required to
take account of the recommendations of an independent panel before fixing its
level of Councillors Allowances.
The 2014 Panel recommended that a panel is reconvened in three years time
unless there is a major change in the democratic process.

4.4

Other Implications
None

Equalities / Diversity

Sustainability

Human Rights

E-Government

Stakeholders

Crime and Disorder

Background Papers:

Report of the Independent Remuneration Panel 2014


Overview and Scrutiny Working Group Report.
Councillors Allowances Scheme 2015/16

23 March 2016

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ANNEX A

SCHEME OF COUNCILLORS'
ALLOWANCES
2016-2017
1.

General

1.1

This Scheme is made under the terms of the Local Authorities


(Members' Allowances) (England) Regulations 2003.

1.2

At the meeting of the Council on 23 March 2016 it was agreed that the
Council would adopt this Scheme after taking into account the
recommendations made by the Independent Remuneration Panel in
2014, together with the additional recommendation agreed by the Panel
in respect of the Councils new scrutiny structure to be implemented in
May 2015.

1.3

Milton Keynes Council currently has 57 councillors, who serve a 4 year


term of office and all of whom are entitled to receive the allowances
under this scheme.

2.

Basic Allowance

2.1

All councillors to receive a Basic Allowance of 10,000 per annum. This


is paid in 12 equal, monthly instalments and is subject to both tax and
National Insurance contributions where applicable.

2.2

If a councillor ceases to be a councillor before the end of his or her term


of office, payment of the allowance ceases and a pro rata calculation is
made to ensure that the councillor receives the right amount of
allowance. If necessary, an adjustment for under or overpayment may
have to be made to ensure that the correct final payment is made, and
the Council reserves the right to recover any overpayments of Basic
Allowance.

2.3

The Basic Allowance is intended to recognise the time commitment of


all councillors, including such inevitable calls on their time as meetings
with officers and constituents and attendance at political group
meetings. It is also intended to cover incidental costs, such as the use
of their homes for council business, telephone rental and broadband
charges.

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3.

Special Responsibility Allowance

3.1

The Council also pays Special Responsibility Allowances to those


councillors it considers to have significant, additional responsibilities
over and above the generally accepted duties of a councillor. These
special responsibilities are related to the discharge of the Council's
functions.

3.2

Milton Keynes Council currently pays Special Responsibility Allowances


for the following roles at the rates stated:
Leader of the Council
Main Opposition Group Leader - per Group Member
Smaller Opposition Group Leader(s) - per Group

30,000
620
620

Member

Cabinet Member*1
Chair of Scrutiny Management Committee
Chair of Scrutiny Committee*2
Chairs of Task and Finish Groups (pro rata
depending on the length of time the Group is in place)

11,000
7,500
4,500
4,500

Chair of Development Control Committee


Chair of Licensing & Regulatory Committees (1
person)
Chair of Audit Committee
Chair of Standards Committee
Chair of RegenerationMK Committee

8,000
8,000
5,500
3,000
3,000

*1

Pool capped at 77,000

*2

Budget Scrutiny Committee, Children and Young People Committee,


Executive Scrutiny Committee and Health and Adult Social Care
Committee

3.3

Special Responsibility Allowance is paid in 12 equal, monthly


instalments. Special Responsibility Allowances are liable for tax and
National Insurance.

3.4

In the event of a councillor ceasing to hold an office which entitled


him or her to receive a Special Responsibility Allowance before the
term of office is completed, payment of the Allowance ceases, and a
calculation based on the number of days in the Council year
concerned will be made to determine the entitlement. If necessary,
an adjustment for under or overpayment may have to be made to
ensure that the correct final payment is made, and the Council
reserves the right to recover any overpayments of Special
Responsibility Allowance.

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3.5

In the case of a councillor who is in receipt of a Special


Responsibility Allowance being unable to carry out the duty for which
the Allowance is payable for a period of three months or more,
requiring the duty to be carried out by a specific councillor as deputy,
the Council will consider the circumstances, with the option of
ceasing the Special Responsibility Allowance payment to the
councillor concerned, and making a retrospective payment to the
deputising councillor for the whole of the three month period, and
continuing until the original councillor is able to resume the duty
concerned.

3.6

Under the terms of Milton Keynes Council's Scheme of Allowances


no councillor is allowed to receive more than one Special
Responsibility Allowance, even if they fulfil more than one role.

3.7

In the event of a councillor already in receipt of a Special


Responsibility Allowance being appointed to an office with a different
level of Special Responsibility Allowance, a calculation based on the
number of days in the Council year concerned will be made to
determine the entitlement. If necessary, an adjustment for under or
overpayment may have to be made to ensure that the correct final
payment is made, and the Council reserves the right to recover any
overpayments of the Special Responsibility Allowance.

4. Co-opted Members of Committees


4.1 Persons co-opted to serve on Committees, Sub-Committees or Panels,
and who have voting rights, shall receive an allowance of 640 calculated
pro-rata to the term of co-option. This is to be paid in 12 equal, monthly
instalments and will be liable for tax and National Insurance.
4.2 All co-optees are eligible for travel and subsistence allowances at the
Councillors rate when carrying out the duties for which they are co-opted.
4.3 If the co-opted person ceases to serve as a co-opted member before the
end of his or her term of co-option, payment of the Allowance ceases, and
a calculation based on the number of days in the Council year concerned
will be made to determine the entitlement. If necessary, an adjustment
for under or overpayment may have to be made to ensure that the correct
final payment is made, and the Council reserves the right to recover any
overpayments of this allowance.
5. Civic Allowances
5.1

The Mayor of Milton Keynes receives a civic allowance of 11,000 per


annum, in line with that paid to Cabinet Members, paid in two equal
instalments of 5,500 in May and November.

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5.2

The Deputy Mayor of Milton Keynes receives a civic allowance of 50% of


the Mayors allowance, i.e. 5,500 per annum, payable in two equal
instalments of 2,750 in May and November.

5.3

As part of a local agreement with HM Inspector of Taxes for Milton Keynes,


the above civic allowances are not liable for tax or National Insurance
contributions.

In the event of a Mayor or Deputy Mayor ceasing to hold office before the term
5.4
of office is completed, payment of the Allowance ceases, and a
calculation based on the number of days in the Council year concerned
will be made to determine the entitlement. If necessary, an adjustment
for under or overpayment may have to be made to ensure that the
correct final payment is made, and the Council reserves the right to
recover any overpayments of the Civic Allowance.
6. Child Care and Dependent Carers' Allowance
6.1 All councillors and co-opted members of Council committees can claim,
on production of appropriate receipts, the Child Care and Dependent
Carers' Allowance at the following rates:
Child care:
The Living Wage of 7.20 per hour applies for those aged 25 or over.
That the current minimum wage rate apply dependent on the age of the
carer, which as 1 October 2015 were:
6.70 per hour (21 years and over)
5.30 per hour (18 20 year olds)
3.87 per hour (for workers under 18 who are above compulsory
school leaving age)
Other Dependants:
10 per hour, or the applicable rate for the hourly cost of Milton Keynes
Council Home Help carer, whichever is the least.
This is paid for up to a maximum of 5 hours in any 24 hour period and
covers care provided for a councillor's/co-opted member's dependent(s)
whilst the councillor/co-opted member is carrying out any 'Approved
Duties' specified in the Appendix.
This includes travel time associated with the Approved Duties.
6.2 Full details of the Dependent Carers' Allowance Scheme are listed in the
Appendix of this Scheme

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7. Travel and Subsistence


7.1 Re-imbursement to councillors for travel and subsistence will be paid at
the current rates agreed by the National Joint Council (NJC) for the reimbursement of Council officers.
7.2 From 1 April, 2016 mileage claims are no longer liable for tax and
National Insurance contributions.
7.3 Councillors will be reimbursed the full cost of travelling by the most
appropriate means of transport at standard class rates whilst carrying out
Approved Duties, provided a valid receipt (bus ticket etc), is produced to
substantiate the claim.
7.4

All reasonable claims for subsistence expenses whilst carrying out


Approved Duties will be paid provided they are supported by valid
receipts. As there is no profit element in the payment of subsistence
claims, this allowance is not subject to tax or National Insurance
contributions.

8.

Claimable Allowances

8.1 There is a 3 month time limit for submitting claims for the claimable
allowances above i.e. Child Care and Dependent Carers' Allowance and
Travel and Subsistence Allowances. Any claims made outside of this
time limit will only be paid in exceptional circumstances with the approval
of the Service Director, (Legal and Democratic Services) and the
Assistant Director, (Audit & Risk Management).
9.
9.1
10.
10.1
11.
11.1

Pensions
Councillors are no longer eligible to join the Local Government Pension
Scheme.
Dual Authority Roles
Councillors cannot receive an allowance from more than one authority
(e.g. Fire Authority) for the same duties.
Forgoing Allowances
A councillor may forgo all or part of any allowances to which he or she
is entitled, provided he or she has given notice in writing to the Service
Director (Legal and Democratic Services).

12. Suspensions and Withholding Allowances


12.1

In the event of a councillor being suspended from duty following an


investigation by the Council's Standards Committee, allowances will not
be paid to the councillor concerned during the period of suspension.

12.2

If necessary, a pro-rata calculation will be made based on the number


of days in the Council year concerned to determine if an adjustment for
under or overpayment needs to be made to ensure that the correct
amount is withheld during the suspension period. The Council reserves
the right to recover any overpayments.

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13.
13.1

Approved Duties
The list of "Approved Duties" under the regulations for which the
Travel and Subsistence Allowance is payable is as follows:
a meeting of the Council;
a meeting of the Cabinet;
a meeting of a committee of the Cabinet;
a meeting of a committee or sub-committee of a committee of
the Council;
a meeting of some other body to which the Council makes
appointments or nominations (i.e. Outside Bodies);
a meeting of a committee or sub-committee of a body to
which the Council makes appointments or nominations;
a meeting of a local authority association of which the Council
is a member (e.g. Local Government Association);
a meeting in the Councillors Ward called by a Council Officer
or Parish Council;
duties undertaken on behalf of the Council in connection with
the discharge of any function of the Council conferred by or
under any enactment and empowering or requiring the
authority to inspect or authorise the inspection of premises;
duties undertaken on behalf of the Council in pursuance of
any Procedure Rule requiring a councillor or councillors to be
present while tender documents are opened;
duties undertaken on behalf of the Council in connection with
arrangements made by the Council for the attendance of
pupils at a school approved for the purposes of Section 342 of
the Education Act 1996;
a meeting which has been:

both authorised by the Council, a committee, or a subcommittee of the Council and one or more other
authorities, or a sub-committee of a joint committee, and

to which representatives of more than one political group


have been invited or to which two or more Councillors
have been invited;

a meeting of the Cabinet, committee of the Cabinet,


committee of the Council, or sub-committee, at which a
councillor, who is not appointed to that body:

attends to present an item which he/she has requested


be included on the Agenda in his/her name;

is required to attend to answer questions/give evidence;


or

attends to present a report on behalf of another body of


the Council;
6

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attendance at conferences, seminars and other Councillor


Development and training events as approved by the Council
or the Service Director (Legal and Democratic Services);
attendance at casework surgeries organised at advertised
times and venues within the Councillors own ward;
any other duty approved by the Council in connection with
discharging the duties of the authority or its committees or
sub-committees.
14.

Indexing

14.1 The Dependent Carers Allowance: indexed to the maximum hourly


rates for minimum wage for age of carer/average hourly cost of Milton
Keynes Council home help
14.2 Travel and Subsistence allowances: at the same rates and conditions
applicable to Officer and HMRC rates where applicable
15.

Duration

15.1 The above Scheme of Allowances is operative from 1 April 2016


until 31 March 2017 or such other time as agreed by the Council.

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APPENDIX
Dependant Carer Allowance Scheme
1.

The Scheme is open to all elected councillors of Milton Keynes Council and
co-opted members of Council committees.

2.

The Scheme covers the care of dependants whether children, elderly


people or people with disabilities for whom those listed in 1 above have
responsibility.

3.

The rate payable is the current hourly rate for the National Minimum Wage,
up to a maximum of 5 hours in any 24 hour period.

4.

The Scheme covers care provided for a councillors/co-opted members


dependant(s) whilst they are carrying out any approved duties, including
travel time, as listed below.

5.

Carers must be over the age of 16 and not be a member of the claimants
own household.

6.

Where the provision is for childcare, it is recommended that a registered


child-minder / nursery or an approved child carer is used. However, it is
ultimately the parents' responsibility to make adequate provision for their
childcare needs.

7.

Claims should be made on the Councillor ' Business Expense claim forms,
supported by valid receipts. Co-opted members of committees should
submit their receipts with a covering letter to the Councillor and Electoral
Services Officer, Milton Keynes Council, Civic Offices, 1 Saxon Gate East,
Milton Keynes, MK9 3EJ.

8.

Receipts should contain the date the care was provided, length of time the
care was provided, the approved duty covered, the cost per hour and
should be countersigned by both the carer and claimant. Claimants may
wish to use the attached sample receipt as a standard format.

9.

In accordance with paragraph 9 of the Councils Scheme of Councillors


Allowances claims for Dependent Carer Allowance payments should be
submitted within 3 months of the event.

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LIST OF APPROVED DUTIES FOR DEPENDENT CARERS ALLOWANCE


A scheme may provide for the payment to councillor of an authority of an
allowance ("dependants' carers' allowance") in respect of such expenses of
arranging for the care of their children or dependants as are necessarily incurred
in (a)

the attendance at a meeting of the authority or of any committee or subcommittee of the authority, or of any other body to which the authority makes
appointments or nominations, or of any committee or sub-committee of such
a body;

(b)

the attendance at any other meeting, the holding of which is authorised by


the authority, or a committee or sub-committee of the authority, or a joint
committee of the authority and at least one other local authority within the
meaning of section 270(1) of the Local Government Act 1972, or a subcommittee of such a joint committee, provided that (i)

where the authority is divided into two or more political groups it is a


meeting to which members of at least two such groups have been
invited; or

(ii)

if the authority is not so divided, it is a meeting to which at least two


councillors of the authority have been invited;

(c)

the attendance at a meeting of any association of authorities of which the


authority is a member;

(d)

the attendance at a meeting of the executive or a meeting of any of its


committees, where the authority is operating executive arrangements;

(e)

the performance of any duty in pursuance of any standing order made under
section 135 of the Local Government Act 1972 requiring a councillor or
councillors to be present while tender documents are opened;

(f)

the performance of any duty in connection with the discharge of any function
of the authority conferred by or under any enactment and empowering or
requiring the authority to inspect or authorise the inspection of premises;

(g)

the performance of any duty in connection with arrangements made by the


authority for the attendance of pupils at any school approved for the
purposes of section 342 of the Education Act 1996 (approval of nonmaintained special schools) and

(h)

the carrying out of any other duty approved by the authority, or any duty of a
class so approved, for the purpose of, or in connection with, the discharge of
the functions of the authority or any of its committees or sub-committees.

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Dependant Carers' Allowance

Data care provided


Duty covered
Time from
Time to
Total hours
Cost per hour
Total
Name of Carer

Signature of Carer

Name of Claimant

Signature of Claimant

10

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ANNEX B
REPORT OF THE PARISH REMUNERATION PANEL
ALLOWANCES FOR MEMBERS OF PARISH AND TOWN COUNCILS

MILTON KEYNES COUNCIL


March 2014
INTRODUCTION
1. The Independent Remuneration Panel (IRP) for Parish and Town Councils was convened by
Milton Keynes Council as the 'responsible authority' under the provisions of the Local Authorities
(Members Allowances) (England) Regulations 2003 and subsequent amendments.
2. All Parish and Town Councils were contacted requesting details of current allowances payable, if
any. Only sixteen responded and of that response only five were paying allowances. (Appendix 1)
The only request that came for consideration of change was from Stony Stratford Town Council
(Appendix 2) suggesting that the factors used in the current scheme are outdated and
recommending that alternative methods to differentiate size in an allowances matrix should be
introduced.
3. Nevertheless due to the general lack of demand for change to the current allowances
framework from Parish and Town Councils within Milton Keynes area the IRP does not propose any
change to the allowances scheme, other than for indexing, at this time.
4. The Panel members were:
Don Latham, Private Local Government Consultant (Chair)
John Moffoot, former Assistant Director Democratic Services
Julie Mills, Principal at MK College
Ruth Stone, Director of Community Action MK
Paul Griffiths, Chief Executive MK Chamber of Commerce
Helen Davies, Resident of MK
TERMS OF REFERENCE
5. The Panel was asked to make recommendations on the payment of the 'Parish Basic Allowance',
the level of the allowance and to whom it should be paid.
INFORMATION RECEIVED AND EVIDENCE CONSIDERED
6. All Parish and Town Councils in the Milton Keynes area were sent a short questionnaire to
complete and send to the IRP that provided details of the scope and levels of allowances payable
and the number of their employees. (Appendix 1)
7. From the information received, the Panel was unable to discern if the Parish and Town Councils
pay a Civic Allowance to their Chairs (which can be paid in addition to the Parish Basic Allowance)
under Section 15(5) of the Local Government Act 1972.
1

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8. There is no national database for allowances payable in Parish and Town Councils. But from the
Chair's experience many of the Parish and Town Councils do not pay either the Parish Basic
Allowance to all Members or a differentiated Chair's Parish Basic Allowance (which is separate
from and additional to the Chair's Civic Allowance that may be payable). This is reflected in the
returns to this Panel only five out of the 16 respondents pay a PBA and Chair's PBA and they
are generally the larger Parish/Town Councils as indicated by the number of employees. The sums
payable range from 182 to 709.
9. In the last review undertaken in 2010 it was noted that a few of the larger Parish and Town
Councils within Milton Keynes area do not pay the PBA or Chair's PBA, and that some Parish and
Town Councils may only pay the Chair's PBA (generally the smaller ones). On the returns received
for this review they range from 364 to 1,416.
10. The Panel noted that all Parish and Town Councils in Milton Keynes had been asked whether
they wished to refer any matters to this (2014) Parish Independent Remuneration Panel. The only
request that came for consideration of change was from Stony Stratford Town Council (Appendix 2)
suggesting that the factors used in the current scheme are outdated and recommending that
alternative methods to differentiate size in an allowances matrix should be introduced. Walton
Community Council raised the issue of allowances for co-opted members which we address later in
our report.
11. The Panel noted that the previous review (2010) made the following recommendations
regarding the payment of a Parish Basic Allowance. The Panel sets out its recommendations for
2014 as follows:
2006
2010
2014 (recommended)

Town and parish councils achieving quality status with budgets of 50,000 and above:
Chairs
1,300
1,484.47
1,500
Member
650
742.23
750
Town and parish councils achieving quality status with budgets of less than 50,000:
Chairs
650
742.23
750
Member
325
371.11
375
Other town and parish councils with budgets of 50,000 and above:
Chairs
650
742.23
750
Member
325
371.11
375
Other town and parish councils with budgets of less than 50,000:
No allowances are recommended
12. The Panel noted that a number of Parish and Town Councils who pay a PBA and Chair's PBA
may not meet the criteria set out by previous Panels namely not meeting quality status and/or
precept level. We also took note of the views of Stony Stratford Town Council that 'these factors
are now outdated and especially that the quality Council system is currently the subject of a major
review and that is unlikely that it will be relaunched until mid - 2014 at the earliest'.
13. The Panel did not have the information available at this time to recommend a significant
change to the existing scheme but recognised the future need to develop a new approach that will
continue to provide a realistic but prudent allowances framework that enables Towns and Parishes
to function dynamically as they take on more responsibilities and opportunities.
2

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RECOMMENDATIONS
14. The Panel recommends that the 2010 framework is still broadly appropriate and that the
recommended allowances shown in Paragraph 11 be implemented from 1st April 2014 and
remain unchanged for the next three years (i.e. no indexing).
The Civic Allowance
15. The Panel notes that this recommendation does not affect the right of a Chairs or Vice Chairs of
a Parish or Town Council to receive a Civic Allowance under section 15(4) 0f the Local Government
Act 1972 which the Council think is reasonable for the purposes of meeting the expenses of those
offices.
Travel and Subsistence Allowances
16. The 2003 Regulations and subsequent amendments permit Parish and Town Councils to pay
travel and subsistence allowances for approved duties only to both elected and co-opted
Members. The Panel feels that travel and subsistence allowances should be payable for the
attendance at approved duties out with (or outside) the boundary of the parish/town council
only. Nevertheless the Panel recognises that most councils do not have such a scheme because
costs are so minimal. However, there are occasions when undertaking approved duties outside the
council's area may result in significant travel and subsistence costs, which should be reimbursable
for Members.
Mileage Rates Payable outside respective Council area only
17. The relevant rates should be those applicable to Members and Co-optees of Milton Keynes
Council, which in turn are based upon the rates applicable for Officers of Milton Keynes Council.
18. Panel further recommends that further mileage rates (not covered by the National Joint
Council approved rates) are included in travel allowances schemes for Parish and Town Councils
to ensure completeness of the travel allowance scheme are included. These should be based on
HMRC rates, which are currently:
Bicycle allowance:
20p per mile
Motor cycle allowance:
24p per mile
Passenger supplement:
5p per mile
Where public transport is used, then it is recommended that the same terms and conditions that
are applicable to the Members of Milton Keynes Council are applicable to Parish and Town
Councillors in the area. The guiding principle should be that value for money should be maximised
in the use of public transport.
Subsistence Allowances Payable outside respective Council area only
19. The relevant subsistence rates should be those applicable to Members and Co-optees of
Milton Keynes Council, which are based on those paid to officers of the Council. The Panel
confirms that subsistence allowances should only be payable when a Parish or Town Councillor
undertakes an approved duty outside their respective council area.

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20. The Panel further confirms good practice and recommends that subsistence allowances be
reimbursed only on the production of receipts for expenditure incurred up to the maximums
permitted.
Approved Duties
21. For clarity the Panel has set out below the statutory definition of approved duties for which
members of Parish and Town Councils may claim travel and subsistence allowances for undertaking
approved duties out with their Parish/Town Council area:
Travel and subsistence allowances may be payable only in respect of the following duties
undertaken outside a Members' Parish/Town Council area:
A meeting of the authority
A meeting of a committee or sub-committee of the authority
A meeting of some other body to which the authority makes appointments or
nominations
Duties undertaken on behalf of the authority in pursuance of any standing order
requiring a member or members to be present while tender documents are opened
A meeting of a local authority association of which the authority is a member
Duties undertaken on behalf of the authority in connection with the discharge of any
function of the authority conferred by or under any enactment and empowering or
requiring the authority to inspect or authorise the inspection of premises
Any other duty approved by the authority in connection with discharging the duties of
the authority or its committees or sub-committees
Indexation
22. The Panel feels that the same indices that are applicable for the same allowances payable to
Members of Milton Keynes Council remain the most suitable for Members Allowances that may
be payable in Parish and Town Councils.
23. The Panel recommends that the following indices are included in the scheme for the next
four years:
The Parish Basic Allowance and Chairs Parish Basic Allowance: indexed to the annual
salary percentage increase, as agreed each April by National Joint Councils for Local
Government Staff.
Travel and subsistence allowances: indexed to same rates and conditions applicable to
Milton Keynes Council Officers, and where applicable, HMRC rates.
ISSUES ARISING
Payment of allowances to co-opted members
24. Walton Community Council (WCC) raised the issue of allowances for co-opted members. 'WCC
are of the opinion that co-opted councillors do as much work and are as much a part of the team
as the elected members and payment of an allowance is in recognition of the level and scope of
the work they do and that it would be prejudicial to co-opted members to exclude them from
being able to draw an allowance.'
4

(167)

25. The Panel points out that by virtue of regulation 25(10) of the Local Authorities (Members'
Allowances) (England) Regulations 2003, as amended by regulation 4 of the Local Authorities
(Members' Allowances) (England) (Amendment) regulations 2004, the Parish Basic Allowance may
be paid only to elected members of parish or town councils. Full members of Parish and Town
Councils (i.e. councillors) who have been co-opted or appointed (by virtue of Section 76 Local
Government and Public Involvement in Health Act 2007) on to council in lieu of candidates
coming forth at election time are not entitled to the Parish Basic Allowance. They are however
entitled to claim travel and subsistence allowances where appropriate.
WITHDRAWAL OF ALLOWANCES
26. The Panel notes that the 2003 Regulations permit the withdrawal of allowances from a
Councillor when the Councillor is suspended from Council. This provision can only be implemented
if it is included in the allowances schemes. The Panel recommends that Parish and Town Councils
make provision in their schemes for the withdrawal of allowances from any member who is
suspended or partially suspended from their duties in the same terms as those in the Borough
Council's Scheme.
PUBLICITY
27. The Panel wishes to draw the attention of Parish and Town Councils that the Local
Authorities (Members' Allowances) (England) regulations 2003 set out clear requirements for
giving publicity to allowances and the reports of parish remuneration panels.

(168)

ITEM

MILTON KEYNES COUNCIL


23 MARCH 2016

RETURNING OFFICERS FEES


Pamela Loose (Elections Officer) 01908 252529

Contact Officer:
1.

Purpose

1.1

To agree the fees for acting as Returning Officer for Borough and Parish
Elections and Neighbourhood Plan Referendums for 2016/17.

2.

Recommendations

2.1

That the Buckinghamshire scheme for Election fees be adopted for 2016/17.

3.

Issues and Choices

3.1

The Chief Executive is the officer appointed by the Council to be the Returning
Officer for district and parish elections (Minute CL14 - 11 June 2014 refers).

3.2

Section 35(4) of the Representation of the People Act 1983 requires the
Council to pay all expenditure properly incurred by a Returning Officer in
relation to holding an election to be met.

3.3

It has been the practice for the Council to adopt a schedule of fees and
disbursements agreed with the district councils in Buckinghamshire.

3.4

Details of the agreed schedule of fees and disbursements, is attached as an


Annex.

4.

Implications

4.1

Policy
None.

4.2

Resources
The budget for Returning Officer Fees and Disbursements for 2016/17 is set
at 19,6443.

4.3

Legal
Section 35(1) of the Representative of the Peoples Act 1983 provides that in
England every .. district council shall appoint an officer of the Council to be
the Returning Officer for the elections of councillors of the district, and an
officer of the Council to be the Returning Officer for elections of Councillors of
parishes within the district.

4.4

Other Implications
None.

Background Papers:

23 March 2016

Representation of the People Act 1983

(169)

ANNEX
Milton Keynes Council (part of the Buckinghamshire County Group)
ELECTION OF COUNTY, DISTRICT/WARD AND PARISH COUNCILLORS
(Changes to last year are highlighted in blue)
Scale of expenditure fixed under Section 36(4) and (5) of the Representation of the People Act 1983
Effective from 1 April 2016

PART 1
Returning Officers Fees
The fees to be paid to the Returning Officer for conducting an election; giving the prescribed notices; preparing,
supplying and distributing nomination papers and forms of consent; preparing for signature, verifying and
adjudicating upon nomination papers; appointing deputy returning officers, including the deputy returning officers
fee; issuing poll cards; issuing and receiving postal ballot papers; arranging for and conducting the poll; counting the
votes; declaring the result and making a return of the same; generally performing all the duties which a returning
officer is required to perform and for covering all disbursements and expenses other than those for which provision
is make in Part 2, but excluding both the employees and employers share of superannuation and national
insurance contributions where payable, shall be as follows:-

In a contested election

Where the election is for Ward councillors

(a)

121.00

For each ward

ii

For every 500 electors (or part thereof) in each ward

10.00

iii

For every vacancy after the first in each ward

36.00

Where the election is for parish councillors


i

For each parish or parish ward

ii

For every 500 electors (or part thereof) in each parish or parish ward

60.50

(b)

i.e. 50% of
figure for each
district ward

5.00

Where there is a Referendum for the adoption of a Neighbourhood Plan


i.

For each designated area

ii

For every 500 electors (or part thereof) in each designated area

60.50

(b)

2
(a)
(b)

5.00

In an uncontested local election


Where the election is for district councillors for each district ward
Where the election is for parish councillors for each parish or parish ward

36.00
36.00

(170)

PART 2
Disbursements (fixed or actual and necessary)
Disbursements to be allowed in relation to the holding of an election, but excluding both the employees and
employers share of national insurance contributions where payable, shall be as follows:Gross p
General
Actual and necessary cost

For postages, telephone calls, faxes, general stationery and miscellaneous


expenses
For printing, providing and publishing notices and other documents

For printing and providing poll cards and ballot papers

Actual and necessary cost

For the provision of pre-prepared postal vote kits/stationery

Actual and necessary cost

For copies of the Register of Electors

Actual and necessary cost

For providing accommodation, including rent (where payable), heating, lighting


and caretaking and compensation for damage to such accommodation
For adapting and fitting out accommodation and restoring it to a fit condition for
its normal use, including the provision of polling booths and necessary furniture
and equipment.
For providing ballot boxes and stamping instruments including repairs

For the conveyance of polling booths, furniture and equipment

Actual and necessary cost

For the conveyance of ballot boxes, stamping instruments, election stationery


etc. Where the cost of transport is not included in the travelling expenses of
presiding officers and poll clerks.
Encouragement of electoral participation in accordance with the Electoral
Administration Act 2006 (Recoverable)
Polling Station Staff (up to 20% additional fee available if Outer London
weighting applicable)
For each PRESIDING OFFICER employed at a polling station, to include all
expenses other than travelling expenses:
For a single poll
For a combined poll

Actual and necessary cost

10

11

12

Supplementary fee for a senior presiding officer in overall control of a polling


Place (optional)
For one POLL CLERK employed at a polling station, to include all expenses
other than travelling expenses:
For a single poll
For a combined poll

13

14
(a)

(b)

15

For one additional poll clerk at a polling station to which are assigned more
than 900 electors, to include all expenses other than travelling expenses:
Between the hours of 7.00am and 10.00pm For a single poll
For a combined poll
EVENING POLL CLERK
Between the hours of 5.00pm and 10.00pm
For a single poll
For a combined poll
Training for Polling station staff (including mileage expenses)

Actual and necessary cost

Regulated fee

Actual and necessary cost

Actual and necessary cost

Actual and necessary cost

Based on 15
hours poll
200.00
240.00
28.00

120.00
144.00

120.00
144.00
50.00
60.00
30.00

(171)

Part 3 Clerical Fund (general)


n.b. The Returning Officer has the discretion to incorporate any elements of items 1, 2 and 3 as
he/she feels appropriate, in order to optimise use of the total clerical fund.
1
a

Postal Ballot
For the employment of assistants in connection with the issue and receipt of
postal ballot papers
For each county, district, parish or parish ward election:
For each 100 postal voters (or part thereof)

79.00

For any additional expenses related to staff or equipment arising from the
implementation of the Electoral Administration Act 2006
The Count
For the employment of assistants in connection with the counting of the votes

Single Election
For each 1,000 electors (or part thereof)

79.00

Plus, for every vacancy after the first

16.00

Combined Election
For each 1,000 electors (or part thereof)

131.00

Plus, for every vacancy after the first

26.00

Actual & necessary

Clerical Assistance/Travelling Expenses

3
(a)

Contested
For every 1000 electors (or part thereof)

(b)

Uncontested
For each county division, district ward, parish or parish ward

79.00

For each polling station visiting officer, to include all expenses other than
travelling expenses. Includes collection of postal ballot papers delivered to the
polling station. Amount paid is at local discretion.
For the travelling expenses of the returning officer, deputy returning officer(s) and
staff, in making arrangements for the poll or in connection with the conduct of the
election and the expenses of presiding officers/ poll clerks including conveying
ballot boxes to and from the polling station and places designated for the
counting of votes.

35.00
200.00
(maximum)
45p per mile

(172)

WARD BASED BUDGETS

Date
Councillor
29/07/2015 Alexander, Paul

Ward
NP South

Party
Liberal Democrat

03/08/2015 Alexander, Paul

NP South

Liberal Democrat

18/09/2015 Alexander, Paul

NP South

Liberal Democrat

ITEM
Details ofPagnell
Scheme
Amount
Newport
Soap Box
Derby - Financial assistance
for admin costs of NP Soapbox
200
TCV Green Gym Reinstatement of railway
signage on refurbished Great
Linford Station on Railway
Walk.
240
Ousedale School - Contribution
to arts and craft project
100

08/10/2015 Alexander, Paul

Newport Pagnell South

Liberal Democrat

02/11/2015 Alexander, Paul

NP South

Liberal Democrat

29/02/2016 Alexander, Paul

Newport Pagnell South

Liberal Democrat

29/02/2016 Alexander, Paul

Newport Pagnell South

Liberal Democrat

09/12/2015 Bald, Edith


03/02/2016 Bald, Edith
05/10/2015 Baume, Carol

Tattenhoe
Tattenhoe
Bletchley East

Conservative
Conservative
Labour and Co-operative

The Brooklands Centre - Contribution


towards a replacement Christmas
tree
The Mead Centre - Contribution to
newly established 'Mead Centre'
which is part of the United Reform
Church, Newport Pagnell.
Newport Pagnell Partnership - leaflets
promoting historical trail
Winter Night Shelter - helping local
homeless people
SBE and Tattenhoe Parish Council Grit Bins
Giles Brook School - Trim Trail

The Crosslinks Centre Contribution towards the Lakes


Estate Annual Fireworks and
Entertainment Event
18/01/2016 Baume, Carol

Bletchley East

Labour

15/02/2016 Baume, Carole


08/09/2015 Betteley, Sarah

Bletchley East
Central Milton Keynes

Labour
Labour

24/11/2015 Bint, John

Broughton

Conservative

03/12/2015 Bint, John

Broughton

Conservative

16/02/2016 Bint, John

Broughton

Conservative

16/02/2016 Bint, John

Broughton

Conservative

16/02/2016 Bint, John

Broughton

Conservative

29/02/2016 Brackenbury, Ric

Campell Park

Liberal Democrat

29/02/2016 Brackenbury, Ric

Campbell Park

Liberal Democrat

02/11/2015 Bradburn, Robin

Bradwell

Liberal Democrat

05/11/2015 Bradburn, Robin

Bradwell

Liberal Democrat

09/02/2016 Bradburn, Robin

Bradwell

Liberal Democrat

26/02/2016 Bradburn, Robin

Bradwell

Liberal Democrat

26/02/2016 Bradburn, Robin

Bradwell

Liberal Democrat

26/02/2016 Bradburn, Robin

Bradwell

Liberal Democrat

12/01/2016 Bramall, Alice

Danesborough and Walton

Conservative

Citizens Advice Bureau - Pop up


clinic in Bletchley East Ward
Fenny Stratford Residents
Association - safe play area/football
pitch

Big Local Conniburrow - CCC Walking Bus


Middleton and MK Village Community
Group - festive lantern parade, lights
and carols
Citizens Advice Bureau - pop up clinic
in Broughton
Broughton and Milton Keynes Parish
Council - Local Events
Campbell Park Parish Council - Local
Events
Great Linford Parish Council - Local
Events
MK Dons Sport and Education Trust Parenting classes
Great Linford Parish Council Replacement benches for Willen Park
play area
Great Linford St Andrews Scout
Group - 2 replacement tents for scout
group
Citizens Advice Bureau - 1 x Pop up
Clinic
St Lawrence Bradwell - contribution to
church redecoration fund
Bellfounder House - contribution to
events for residents
Radcote Lodge - contribution to
events for residents
Fl;intergill Court - contribution to
events for residents
Public Realm - MKC - Installing
Football posts in Lamb Lane,
Wavendon Gate

(173)

100

100
100
160
650
350

250
500

250
200

250
250
350
75
75
250

500

260
250
190
100
100
100

500

WARD BASED BUDGETS

20/01/2016 Bramall, Alice

Danesborough and Walton

Conservative

22/01/2016 Bramall, Alice

Danesborough and Walton

Conservative

09/12/2015 Brunning, Denise

Stony Stratford

Conservative

26/01/2016 Brunning, Denise

Stony Stratford

Conservative

27/01/2016 Brunning, Denise

Stony Stratford

Conservative

17/12/2015 Buckley, Andrew

Monkston

Conservative

03/03/2016 Burke, Margaret

Stantonbury

Labour

22/02/2016 Cannon, Peter

Shenley Brook End

Liberal Democrat

26/02/2016 Cannon, Peter

Shenley Brook End

Liberal Democrat

22/01/2016 Clancy, Ann

Bletchley Park

Conservative

08/02/2016 Clifton, Matthew


15/12/2015 Coventry, Stephen

Loughton and Shenley


Woughton

Labour
Labour

15/02/2016 Crooks, Sam

Broughton

Liberal Democrat

26/02/2016 Crooks, Sam

Broughton

Liberal Democrat

29/02/2016 Crooks, Sam

Broughton

Liberal Democrat

29/02/2016 Crooks, Sam

Broughton

Liberal Democrat

29/02/2016 Crooks, Sam

Broughton

Liberal Democrat

03/03/2016 Crooks, Sam

Broughton

Liberal Democrat

09/03/2016 Crooks, Sam

Broughton

Liberal Democrat

03/02/2016 David and Victoria Hopkins


Danesborough and Walton

Conservative

29/02/2016 Dransfield, Andy


16/07/2015 Eastman, Derek

Loughton
NP South

Conservative
Liberal Democrat

17/07/2015 Eastman, Derek

NP South

Liberal Democrat

03/08/2015 Eastman, Derek

NP South

Liberal Democrat

Woburn Sands Band - new


equipment
Bow Brickhill pre-School - literacy,
communication and language
resources
Stony Stratford Town Council - Plants
for Memorial Garden
Fullers Slade Residents Association Big Lunch Community Event
Stony Stratford Town Council defibrillator
Citizens Advice Bureau - 4 x pop up
clinics in Monkston
The Little Bookshop - display racks,
books, etc for bookshop
Howe Park School - Contribution to
transport costs for school trips
Shenley Brook End Parish Council Grit bin for area
St Mary's Church - contribution to the
'Food Cupboard'.

250

250
210

380
400
1000
1000
350
650
300

Shenley Church End Parish Council Staging for Medbourne Pavilion

1000

The Redway School contribution towards musical


instruments

1000

Broughton and Milton Keynes Parish


Council - 50th Anniversary Oak Tree
Friends of Brooklands School contribution to project fund
Oaktree Court - purchase of
gardening equipment for residents
The Parks Trust - new sign for
Dinosaur play park
Lovat Fields Project Fund replacement indoor bowls mat
1st Broughton Brownies - contribution
to craft materials
Poppy Avenue Residents - public
liability for street parties and events
Public Realm - MKC - replacement
sign in Woburn Sands
Shenley Church End PC - Staging for
Medbourne School

150
150
150
50
150
150
200
359.65
1000

The Food Bank - Provision of


food to Newport Pagnell's
vulnerable families
The Brooklands Centre Contribution towards a
replacement Christmas tree
TCV Green Gym Reinstatement of railway
signage on refurbished Great
Linford Station on Railway
Walk.

30/11/2015 Eastman, Derek

NP South

Liberal Democrat

08/12/2015 Eastman, Derek

NP South

Liberal Democrat

29/02/2016 Eastman, Derek

Newport Pagnell South

Liberal Democrat

29/02/2016 Eastman, Derek

Newport Pagnell South

Liberal Democrat

02/11/2015 Exon, Robert

Bradwell

Liberal Democrat

The Winter Night Shelter - support for


local homeless people
Friends of Giffard Park Pond contribution towards maintenance of
the pond.
1st NP Company The Boys Brigade Contribution -topurchase
cost of tents
Supershoes
of art
materials to work with and support
local children
with cancer.
Great
Linford living
St Andrews
Scout
Group - Contribution towards a
Bouncy Castle for use by the scout

13/11/2015 Exon, Robert

Bradwell

Liberal Democrat

Heeland Rangers FC - Equipment for


club

(174)

200

100

240
100

100
160
100
250

200

WARD BASED BUDGETS

07/12/2015 Exon, Robert

Bradwell

Liberal Democrat

09/12/2015 Exon, Robert

Bradwell

Liberal Democrat

18/01/2016 Exon, Robert

Bradwell

Liberal Democrat

18/01/2016 Exon, Robert

Bradwell

Liberal Democrat

26/02/2016 Ferrans, Jennie

Monkston

Liberal Democrat

03/03/2016 Ferrans, Jennie

Monkston

Liberal Democrat

03/03/2016 Ferrans, Jennie

Monkston

Liberal Democrat

09/12/2015 Ganatra, Hiten

Shenley Brook End

Conservative

15/02/2016 Ganatra, Hiten

Shenley Brook End

Conservative

15/02/2016 Ganatra, Hiten

Shenley Brook End

Conservative

02/02/2016 Geaney, Maggie

Bletchley West

Conservative

12/02/2016 Geaney, Maggie

Bletchley West

Conservative

12/02/2016 Geaney, Maggie

Bletchley West

Conservative

Sieve MK Gateway - New books for


reading group
1st Two Mile Ash Guides - Trip to Big
Rock
Milton Keynes Food Bank contribution to help local families
Two Mile Ash and Great Holm Scouts
- equipment for Scouts
Worktree - sessions for employees
and students for careers education
Public Realm - MKC: Seesaw for
play area
Open Door - housing and
homelessness advice service
The Food Bank - Contribution
towards urgently required items
Coaching forward project - coaching
for Shenley Brook End students
Emerson Valley Brownies Contribution to activities for the
Brownies
Shenley Brook End and Tattenhoe
Parish Council - contribution towards
grit bins
Coldharbour School - 'golden mile'
walk for school
Emerson Valley Playgroup - play
equipment

Newport Pagnell and HanslopeConservative

Stoke Goldington Parish Council contribution towards local community


and recreational activities

02/03/2016 Geary, Andrew

02/03/2016 Geary, Andrew

Newport Pagnell and HanslopeConservative

02/03/2016 Geary, Andrew

Newport Pagnell and HanslopeConservative

02/03/2016 Geary, Andrew

Newport Pagnell and HanslopeConservative

29/02/2016 Geary, Peter

Olney

Conservative

29/02/2016 Geary, Peter

Olney

Conservative

02/11/2015 Gifford, Elizabeth

Stony Stratford

Labour

09/12/2015 Gifford, Elizabeth

Stony Stratford

Labour

17/12/2015 Gifford, Elizabeth

Stony Stratford

Labour

20/01/2016 Gifford, Liz


10/07/2015 Gifford, Robert

Stony Stratford
Stony Stratford

Labour
Labour

03/02/2016 Gowans, Martin

Bletchley Park

Labour

29/02/2016 Gowans, Martin

Bletchley Park

Labour

09/03/2016 Gowans, Martin

Bletchley Park

Labour

03/02/2016 Green, Jeannette

Newport Pagnell North

Conservative

29/02/2016 Green, Jeannette

Newport Pagnell and HanslopeConservative

200
200
30
120
480
300
220
350
250

400

81.25
565
350

250

Haversham Parish Council contribution towards local community


and recreational activities
Castlethorpe Parish Council contribution towards older persons
annual event
Garyhurst Parish Meeting contribution towards equipment hire
for community weekend

250

250

250

Weston Underwood PC - Defibrillator


Lavendon Parish Council - Planters
and CCTV for Pavilion
Shenley Church End Parish Council Bench for children's play area in
Crownhill
Citizens Advice Bureau - pop up clinic
in Stony Stratford/Crownhill
Thames Valley CRC - Gardening
project between probation service
and allotments partnership

200
800

295
250

100

Works for Us - craft sessions to help


get people involved in the community

355

Stony Stratford Town Council Contribution towards 2


commemorative benches (Dick
Skillington and Brian Lake)

1000

Milton Keynes Food Bank contribution to help local families


St Mary's Church - contribution to the
'Food Cupboard'.
St Andrews Baptist Church - storage
for food bank and youth group
St James Church - Hanslope Cancer
Group
Haversham Social and Community
Centre - events for children and
senior citizens

(175)

500
250

250
500

250

WARD BASED BUDGETS

29/02/2016 Green, Jeannette


05/06/2015 Hopkins, David

08/07/2015 Hopkins, David

Newport Pagnell and HanslopeConservative


Danesborough and Walton
Conservative

Danesborough and Walton

Citizens Advice Bureau - pop up clinic


in local area

250

Wavendon Parish Council Raising funds to


gift/donate/place 2015 Rugby
Balls in the wider MK area prior
to RWC2015 in September

250

Friends of Parklands RA Group working to build


community cohesion and
integration of this new
development in Woburn Sands

200

Conservative

17/11/2015 Hopkins, David

Danesborough and Walton

Conservative

09/12/2015 Hopkins, David

Danesborough

Conservative

02/03/2016 Hopkins, David and Victoria


Danesborough and Walton

Conservative

09/12/2015 Hopkins, Victoria

Danesborough

Conservative

17/12/2015 Hopkins, Victoria

Danesborough

Conservative

15/02/2016 Hopkins, Victoria

Danesborough and Walton

Conservative

26/02/2016 Hosking, David

Olney

Conservative

26/02/2016 Hosking, David

Olney

Conservative

03/03/2016 Hosking, David

Olney

Conservative

03/12/2015 Khan, Mohammed

Bletchley East

Labour

12/10/2015 Lewis, David

Bradwell

Labour

05/11/2015 Lewis, David

Bradwell

Labour

07/12/2015 Lewis, David

Bradwell

Labour

18/12/2015 Long, Nigel

Bletchley West

Labour

10/03/2016 Lynne Patey-Smith

Newport Pagnell North

Conservative

10/03/2016 Lynne Patey-Smith

Newport Pagnell North

Conservative

09/03/2016 Marland, Peter


06/08/2015 McCall, Douglas

Wolverton
NP South

Labour
Liberal Democrat

03/02/2016 McCall, Douglas

Newport Pagnell South

Liberal Democrat

03/02/2016 McCall, Douglas

Newport Pagnell South

Liberal Democrat

03/02/2016 McCall, Douglas

Newport Pagnell South

Liberal Democrat

05/11/2015 McDonald, Peter

Campbell Park

Conservative

05/11/2015 McDonald, Peter

Campbell Park

Conservative

Bow Brickhill Parish Council monthlySunday lunches for people


living alone, particularly the elderly.
Little Brickhill Residents Assn - Jenny
Wheaton Children's Party
George Wells Educational
Foundation - contribution to provide
assistance for local students
Little Brickhill Residents Assn Senior Citizens Lunch
Churches Together in Woburn and
Area - contribution to Community
Action Group 'Love Woburn Sands'
ASTRA Community Projects - Bow
Brickhill Church Hall Restoration
Appeal
Astwood and Hardmead PC - Bench
for Hardmead play area
Filgrave and Tyringham Parish
Meeting - improvements to play area
Chicheley Village Hall - contribution to
repairs and disabled facilities
Hazrath Shajalal Jamie Masjid - Fire
door for mosque
Abbey Hill Parish Council - 30 bird
boxes in Two Mile Ash
Citizens Advice Bureau - 2 x pop up
clinic
Wolverton and Greenleys TC Christmas lights in Hodge Lea
West Bletchley Council - contribution
towards furniture for The Marc (new
drop-in centre)
MHA Westbury Grange - Garden
planting/herbs for residents and
visitors
Youth Club Pre-School - outside play
structure
BF Caf MK - help, guidance and
support for new parents

150
200

190.37
100

200

350
350

300
350
1000
125
500
295

1000

250
250
1000

TCV Green Gym Reinstatement of railway


signage on refurbished Great
Linford Station on Railway
Walk.
Newport Pagnell Christmas Lights contribution for High Street and St
John Street
Milton Keynes Food Bank contribution to help local families
The Brooklands Centre - Crockery for
use at Centre
Citizens Advice Bureau - 2 x pop up
clinic
Old Woughton Parish Council contribution towards Woughton
Heritage

(176)

240

100
160
500
500

500

WARD BASED BUDGETS

09/12/2015 McKenzie, Gladstone

Bletchley Park

Labour

11/12/2015 McKenzie, Gladstone


29/02/2016 McLean, Keith

Bletchley Park
Olney

Labour
Conservative

29/02/2016 McLean, Keith

Olney

Conservative

23/02/2016 McPake

Monkston

Liberal Democrat

03/03/2016 McPake, Vanessa

Monkston

Liberal Democrat

29/02/2016 Middleton, Rob

Wolverton

Labour

29/02/2016 Middleton, Rob

Wolverton

Labour

20/01/2016 Miles, Norman

Wolverton

Labour

27/01/2016 Miles, Norman

Wolverton

Labour

27/01/2016 Miles, Norman

Wolverton

Labour

07/01/2016 Morla, Geetha

Tattenhoe

Conservative

29/02/2016 Morla, Geetha

Tattenhoe

Conservative

29/02/2016 Morla, Geetha

Tattenhoe

Conservative

03/12/2015 Morris, Catriona

Broughton

Conservative

16/02/2016 Morris, Catriona

Broughton

Conservative

23/02/2016 Nolan, Zoe

Loughton and Shenley

Labour

29/02/2016 Nolan, Zoe

Loughton and Shenley

Labour

29/02/2016 O'Neill, Hannah

Woughton and Fishermead

Labour

29/02/2016 O'Neill, Hannah

Woughton and Fishermead

Labour

29/02/2016 O'Neill, Hannah

Woughton and Fishermead

Labour

29/02/2016 O'Neill, Hannah

Woughton and Fishermead

Labour

02/03/2016 Patey-Smith, Lynn


02/03/2016 Patey-Smith, Lynn

Newport Pagnell and HanslopeConservative


Newport Pagnell and HanslopeConservative

02/11/2015 Small, Gerald

Tattenhoe

Conservative

07/12/2015 Walker, Alexander

Stantonbury

Conservative

02/11/2015 Wallis, Pauline

Central Milton Keynes

Labour

13/11/2015 Wallis, Pauline

Central Milton Keynes

Labour

24/11/2015 Wallis, Pauline

Central Milton Keynes

Labour

22/01/2016 Wallis, Pauline

Central Milton Keynes

Labour

09/02/2016 Webb, Alan

Bletchley East

Labour

09/02/2016 Webb, Alan

Bletchley East

Labour

09/02/2016 Webb, Alan

Bletchley East

Labour

Bletchley Pre-School - updating IT for


school
Kids Play (Little Chestnuts Day
Nursery) - Outdoor maths area
Ravenstone Parish Council
North Crawley Parish Council projector and contribution to fabric of
church
MKC - Landscape Services - tree
planting in Kents Hill
The Food Bank - contribution to
support local families

500
499.32
450

550
766.04
233.96

Wolverton Community Orchard restoration of historic railway carriage


Works for Us - support for local
residents - job search, interview skills,
etc.
Wolveton and Greenleys Town
Council - Environmentla
Improvements Project

300

700

500

Concrete Circus - training equipment


Wolverton Lantern Procession safety equipment
Shenley Brook End PC - Bean bags
for local youth club
The Parks Trust - Bench for
Tattenhoe Park
Oxley Park Academy - awards for
kids walking to school
Citizens Advice Bureau - pop up clinic
in Broughton
Safety Centre (Hazard Alley) - to
enable local children to visit Hazard
Alley
Loughton and Great Holm Parish
Council - youth activities to be
organised by parish Sports Officer
Guide Association of Bucks - Guide
camp in May
Citizens Advice Bureau - pop up clinic
in local area
Woughton Community Council - local
advice service
Fishermead Residents Association Projector screen
Tinkers Bridge Residents Association
- Kangaroo run (bulk waste collection)
MK CAB - contribution to local
services provided
Willen Hospice - contribution
Men in Sheds MK - Funding for
equipment
Berks and Bucks Football Assn Future Coaching Programme
Sieve MK - Trip to Birmingham - Train
fare
Works for Us - support services for
unemployed residents
The Drawing Machine - contribution
towards setting up a web page
Milton Keynes Pensioners
Association - Contribution to local
newsletter
Crosslinks Centre - Easter project for
local children
Fenny Stratford Residents
Association - revamp of grassed area
for football, etc.
Different Strokes - support for young
stroke victims

250
250
300
400
300
250

750

400
600
250
400
150

200
250
250
1000
1000

(177)

400
200
200

200
200

400
150

WARD BASED BUDGETS

09/09/2015 Webb, Alan

18/09/2015 White, Brian

Bletchley East

Stantonbury

Labour

The Crosslinks Centre Contribution towards the Lakes


Estate Annual Fireworks and
Entertainment Event

250

MK Women and Work/Works


for You - Helping women back
into work by providing smart
clothing for job interviews

1000

Labour

07/01/2015 Williams, Chris

Shenley Church End

Liberal Democrat

11/11/2015 Williams, Chris

Shenley Brook End

Liberal Democrat

10/03/2016 Williams, Chris

Shenley Brook End

Liberal Democrat

09/02/2016 Williams, Paul

Central Milton Keynes

Labour

19/02/2016 Williams, Paul

Central Milton Keynes

Labour

08/02/2016 Wilson, Kevin


29/02/2016 Wilson, Kevin

Woughton and Fishermead


Woughton and Fishermead

Labour
Labour

MKC - Public Realm - 2 more


benches in Shenley Lodge
Public Realm - MKC - Bench at Bus
stop in Shenley Lodge

300
200

Milton Keynes Rugby Union Football


Club - Contribution to training costs
Summerfield School - purchase of
bicycle sheds
Citizens Advice Bureau - 2 x pop up
clinics in local area
Coffee Hall Residents' Association events for local residents
Woughton Community Council

500
500
500
150
850

53155.59

(178)