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MEDICAL SERVICES IT SYSTEMS Structured Analysis and Design - Diagram Report Contents

ACOMLIST – Health Accommodation Lists for Volunteer Placement 2 CHRS - Countr Health Resources Sur!e " COS - Close of Ser!ice #!aluation $ #%P#RT - Medical Scanna&le Histor #'(ert S stem $ HLTHR#C - Health Record Mana)ement S stem $ M#*I+S - Medical Insurance $ M#*PA, - Case Mana)ement S stem $ MR - Medical Records Release of Information and HIV Printin) $ PCMO*ATA - Peace Cor(s Medical Officers *ata $ POSTS#RV - Retired -or.ers Com(ensation Records $ PSCMS - Post-Ser!ice Case Mana)ement S stem $ SCR+/S,S - Pre-Ser!ice S stem $ S#+TI+#L - Sentinel #!ent *ata&ase $

ACOMLIST

!ealt" Accommodation Lists #or Volunteer $lacement

O%er%ie&' This application tracks the medical conditions that each country can accommodate.
Users can enter a medical condition in order to receive a list of accommodating countries or enter a country in order to receive a list of medical conditions that that country accommodates. O&ner' VS/MS/QI (Quality Improvement
%.&. %.& !''(M)IST (SV$2% "ata 1loSystem !rchitect Thu (ct 234 .225 26738

%.&.&. !'(M)IST $ Maintain !ccomodation "ata

!''(M("!TI(9;)IST;'=!9,:S

%.&.. !'(M)IST $ *roduce /eports

)ist /ationales

!''(M("!TI(9;)IST S:'U/IT<;)IST *'M(S

!ccomodation ,rid *revie- )ist 'hanges /pt

accomodation list rpt

!ccomodation "# $!ccess '(":S;*';'(U9T/I:S 'ountry /esource Survey

00pcfs0!gency 1olders0VS0Medical Services0VS (MS Shared0QI0

!ccomodation;)ist Medical :yes (nly !com )ist 9on Med !ccom )ist

%.&.% !'(M)IST $ *rint Medical "ata

%.&.+ !'(M)IST $ ,enerate Vie-s

%.&. %.& !''(M)IST (SV$2% "ata 1loSystem !rchitect Thu (ct 234 .225 26738

%.&.&. !'(M)IST $ Maintain !ccomodation "ata

!''(M("!TI(9;)IST;'=!9,:S

%.&.. !'(M)IST $ *roduce /eports

)ist /ationales

!''(M("!TI(9;)IST S:'U/IT<;)IST *'M(S

!ccomodation ,rid *revie- )ist 'hanges /pt

accomodation list rpt

!ccomodation "# $!ccess '(":S;*';'(U9T/I:S 'ountry /esource Survey

00pcfs0!gency 1olders0VS0Medical Services0VS (MS Shared0QI0

!ccomodation;)ist Medical :yes (nly !com )ist 9on Med !ccom )ist

%.&.% !'(M)IST $ *rint Medical "ata

%.&.+ !'(M)IST $ ,enerate Vie-s

$lat#orm' MS !ccess

ACOMLIST - Maintain Accommodation Data Description' !llo-s user to accommodations to the accommodation list. ACOMLIST - Produce Reports Description' !llo-s user to generate multiple reports. Some use the data>ase and others pull
a report from the medical shared folder. The follo-ing reports are currently availa>le7

&. .. +. %. 3.

)ist of /ationales !ccommodation list :nter )ist 'hanges )ist 'hanges /eport !ccommodation ,rid

ACOMLIST - Generate Views Description' !llo-s user to generate various vie-s of the data including the follo-ing7
&. !ccommodation )ist .. !ccommodation )ist >y 'ountry +. )ink to 'ountry /esource Survey

ACOMLIST - Print Medical Data Description' !llo-s medical staff to print an accommodation list report for selected
accommodations -hich -ill >e displayed on the top of the report. !lso allo-s non medical staff to print accommodation list report -ithout specific accommodations listed at the top of the report.

C!RS - Country !ealt" Resources Sur%ey
O%er%ie&' The 'ountry =ealth /esources Survey is a data repository for information on health
resources availa>le to each post. "ata includes consultants4 facilities4 health programs4 and medical office information. O&ner' VS/MS $lat#orm' 'old1usion (:?tranet #i@!pp
.. %.. '=/S (SV$2% "ata 1loSystem !rchitect 1ri 1e> .+4 .228 &27%8

SectionB;(ther Section&;(ffice Section&;Supplies Section%;=a@ard Section%;(ther Section3;=ealth;Train %...& '=/S $ Update Survey SectionB;1acilities Section6;1acilities Section6;'ontacts Section8;=osp;Info Section8;'ontacts

Section3;Screen;(ther Section3;IMM;(ther

Section5;/atings Section5;'onsult

A:#*/".*'M( ((racle

*'M(S

'=/S;!"M9 '=/S;!*'M(S '=/S;=Q;US:/

%.... '=/S $ Maintain User !ccess Ta>les

'(":S;'(9SU)T!9T

%...+ '=/S $ Maintain /eference 'ode Ta>le "ata

'(":S;/:,I(9S;'=/S '(":S;*';'(U9T/I:S

.. %.. '=/S (SV$2% "ata 1loSystem !rchitect 1ri 1e> .+4 .228 &27%8

SectionB;(ther Section&;(ffice Section&;Supplies Section%;=a@ard Section%;(ther Section3;=ealth;Train %...& '=/S $ Update Survey SectionB;1acilities Section6;1acilities Section6;'ontacts Section8;=osp;Info Section8;'ontacts

Section3;Screen;(ther Section3;IMM;(ther

Section5;/atings Section5;'onsult

A:#*/".*'M( ((racle

*'M(S

'=/S;!"M9 '=/S;!*'M(S '=/S;=Q;US:/

%.... '=/S $ Maintain User !ccess Ta>les

'(":S;'(9SU)T!9T

%...+ '=/S $ Maintain /eference 'ode Ta>le "ata

'(":S;/:,I(9S;'=/S '(":S;*';'(U9T/I:S

CHRS - pdate Sur!e" Description' The 'ountry =ealth /esources Survey is an instrument for the collection of
information a>out the health care resources availa>le in each of the 88 active *eace 'orps countries. It provides (MS staff and *'M(s -ith information a>out country$ specific endemic health pro>lems4 common conditions among Volunteers4 and availa>ility and Cuality of local health care providers4 resources4 and facilities. It is used to improve the process of accommodating pre$e?isting conditions and to permit >etter responses to !pplicant inCuiries. This survey is availa>le to *'M(s online and in Aord format. *'M(s -ho are una>le to access this resource should contact (MS.

CHRS - Maintain ser Access Ta#les Description' The '=/S !dmin -ill manually maintain the '=/S user data. CHRS - Maintain Re$erence Code Ta#le Data Description' !llo-s '=/S !dmin to maintain data for various code ta>les used >y '=/S. CHRS - pdate Sur!e" Description' The 'ountry =ealth /esources Survey is an instrument for the collection of
information a>out the health care resources availa>le in each of the 88 active *eace 'orps countries. It provides (MS staff and *'M(s -ith information a>out country$ specific endemic health pro>lems4 common conditions among Volunteers4 and availa>ility and Cuality of local health care providers4 resources4 and facilities. It is used to improve the process of accommodating pre$e?isting conditions and to permit >etter responses to !pplicant inCuiries. This survey is availa>le to *'M(s online and in Aord format. *'M(s -ho are una>le to access this resource should contact (MS.

CHRS - Maintain ser Access Ta#les Description' The '=/S !dmin -ill manually maintain the '=/S user data. CHRS - Maintain Re$erence Code Ta#le Data Description' !llo-s '=/S !dmin to maintain data for various code ta>les used >y '=/S.

COS - Close o# Ser%ice E%aluation
O%er%ie&' This application is used to record the findings of the health record revie- that is
performed for each volunteer -henever they close service ('(S . O&ner' VS/MS//:' (Medical /ecords $lat#orm' (racle 'lient$Server/Aintel (*'!pps
6.&. 6.& '(S (SV$2% "ata 1loSystem !rchitect Tue Dan &54 .228 &&7.6

6.&.& '(S $ *rint Volunteer /evie- 1orm

6.&.. '(S$ !dd '(S "ata :ntry /evie-

6.&.+ '(S $ Update Status 'ode

6.&.% '(S $ Update !ction 'ode

cos;revie-;action;ref cos;revie-;ref cos;status;ref '(S;/:VI:A *'V;ST!TUS;'(": cos;revie*'V;!'TI(9;'(":

*:/S(9

M:""#MS

*'V"#MS ((racle

Staff "ata

'(S /evie-ed #y "ata

'(S /evie- "ate

6.&.3 '(S $ *roduce Aork Statistics /eport

6.&.5 '(S $ *roduce '(S Tracking /eport

Vol '(S "ata

COS - Print Volunteer Re!iew %orm Description' !n oracle report that prints the revie- elements for the volunteer that is currently
displayed on the form.

COS- Add COS Data &ntr" Re!iew Description' !dd a revie- for each of the various '(S revie- elements are located in +
separate ta> pages on the '(S /evie- data entry screen (general4 '(S4 mid$service .

COS - pdate Status Code Description' Status codes are the core elements in the '(S /evie- process. 1or every '(S
/evie- element there are multiple status codes and each status code is also associated -ith a corresponding action code. The user has the a>ility to add status codes4 change status code descriptions4 change the action code4 and deactivate a status codeE ho-ever a ne- '(S /evie- element cannot >e added.

COS - pdate Action Code Description' !ction 'odes are used to identify follo-$up activities for every status code. The
user has the a>ility to add ne- action codes4 modify action code descriptions4 and deactivate an action code. !ction codes cannot >e deleted.

COS - Produce 'or( Statistics Report Description' !n oracle report that lists all revie-s performed >y staff mem>er for the given
time period.

COS - Produce COS Trac(in) Report Description' !n oracle report that lists all volunteers -ho have '(SFd during the given date
range -ith the corresponding date of their '(S revie-. *rovides a '(S summary report at the end.

E($ERT - Medical Scanna)le !istory E*pert System
O%er%ie&' The Medical Scanna>le =istory :?pert System is used to process data collected
from the =ealth Status /evie- (=S/ form that is su>mitted >y all *eace 'orps applicants. The :?pert System -ill analy@e the applicantsF responses to each of the Cuestions on the =S/ form in order to determine the initial medical status of the applicant and -hich medical letters should >e sent to the applicant. O&ner' VS/MS/*/:$S:/VI': (*re$Service $lat#orm' (racle 'lient$Server/Aintel (*'!pps
&. +.& :G*:/T (SV$ 2% "ata 1loSystem !rchitect Thu Mar ..4 .228 &+738

M:"I'!);=IST(/I:S;SUMM!/<;VI:A *'V;metsd>ms

*'V;M:TS"#MS

+.&.& :G*:/T $ Transfer/Merge

+.&.. :G*:/T $ *rint =S/

+.&.+ :G*:/T $ *roduce 9omination /eport

+.&.% :G*:/T $ Query =S/ /*'V;*/(1I):

Upload Medical;=istories

=G "ata

=G;"(';I9S:/TS

health;status;revie-

9om /eport "ata

=:!)T=;ST!TUS;/:VI:A

V()*/".*'V"#MS

V()*/".M:""#MS

V()*/("."*"#MS

=G;U*)(!";V% =G;U*)(!";V. =G;U*)(!";V+ *'V;V()U9T::/ pcv;metsd>ms

=ealth;Status;/evie+.&.2 :G*:/T $ )oad =S/ medical;histories;pending medical;histories;all applyt>l.err

Scanned =S/ 1ile

>70oms;load;hsr0scanned;datafiles0

#70(MS;)oad; =S/0#!""!T!0

&. +.& :G*:/T (SV$ 2% "ata 1loSystem !rchitect Thu Mar ..4 .228 &+738

M:"I'!);=IST(/I:S;SUMM!/<;VI:A *'V;metsd>ms

*'V;M:TS"#MS

+.&.& :G*:/T $ Transfer/Merge

+.&.. :G*:/T $ *rint =S/

+.&.+ :G*:/T $ *roduce 9omination /eport

+.&.% :G*:/T $ Query =S/ /*'V;*/(1I):

Upload Medical;=istories

=G "ata

=G;"(';I9S:/TS

health;status;revie-

9om /eport "ata

=:!)T=;ST!TUS;/:VI:A

V()*/".*'V"#MS

V()*/".M:""#MS

V()*/("."*"#MS

=G;U*)(!";V% =G;U*)(!";V. =G;U*)(!";V+ *'V;V()U9T::/ pcv;metsd>ms

=ealth;Status;/evie+.&.2 :G*:/T $ )oad =S/ medical;histories;pending medical;histories;all applyt>l.err

Scanned =S/ 1ile

>70oms;load;hsr0scanned;datafiles0

#70(MS;)oad; =S/0#!""!T!0

&*P&RT - Load HSR Description' ! >atch process loads scanned paper =S/ files of various versions. The >atch
name is H)oad=S/"ata.#atH.

&*P&RT - Trans$er+Mer)e Description' *rocesses data collected from the =ealth Status /evie- 1orm (=S/ su>mitted
>y applicants. It analy@es the responses to Cuestions and esta>lishes the initial medical status of applicant.

&*P&RT - Print HSR Description' *rint the =ealth Status /evie-. &*P&RT - Produce ,omination Report Description' !llo-s user to run the 9omination report. &*P&RT - -uer" HSR Description' !llo-s user to Cuery the =S/.

!LT!REC - !ealt" Record Management System
O%er%ie&' This application is used >y the (ffice of Medical Services4 Medical /ecords Units4 to
process electronic reCuests for a volunteerFs health record and provides the a>ility to reCuest health records from the 1ederal /ecords 'enter or *ost. O&ner' VS/MS//:' (Medical /ecords $lat#orm' (racle 'lient$Server/Aintel (*'!pps
B.%. B.% =)T=/:' (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 2B736

*'V"#MS

*'V;M:TS"#MS

Volunteer "ata

B.%.& =)T=/:' $ *roduce /eCuested /ecords /eport

B.%.. =)T=/:' $ /eCuest Medical /ecord Transfer

B.%.+ =)T=/:' $ Vie- =ealth /ecord history

B.%.% =)T=/:' $ *roduce =ealth /ecord "elivery /eport

M/;/:QU:ST

=:!)T=;/:'(/";T/!9S:/;/:QU:ST

=:!)T=;/:'(/";)('!TI(9

/eCuested =)T=/:' "elivery "ata

M:""#MS

B.%. B.% =)T=/:' (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 2B736

*'V"#MS

*'V;M:TS"#MS

Volunteer "ata

B.%.& =)T=/:' $ *roduce /eCuested /ecords /eport

B.%.. =)T=/:' $ /eCuest Medical /ecord Transfer

B.%.+ =)T=/:' $ Vie- =ealth /ecord history

B.%.% =)T=/:' $ *roduce =ealth /ecord "elivery /eport

M/;/:QU:ST

=:!)T=;/:'(/";T/!9S:/;/:QU:ST

=:!)T=;/:'(/";)('!TI(9

/eCuested =)T=/:' "elivery "ata

M:""#MS

HLTHR&C - Produce Re.uested Records Report Description' !llo-s user to produce report of reCuested health records. =ealth record
reCuests screen displayed in -ith all the records and its locations. The report contains the follo-ing information7 'urrent )ocation4 '(S <r4 Vol 9ame4 SS94 "ate /eCuested4 and /eCuesting )ocation.

HLTHR&C - Re.uest Medical Record Trans$er Description' /eCuest one record to >e transferred from (verseas and one from 1/' (Medical
/ecords . The application presents the message H:?ternal health record transfers are only needed for records that are overseas or at federal records centerH. :?ternal transfer reCuest screen displayed -ith reCuested date4 from location and staff name details along -ith print and done details.

HLTHR&C - View Healt/ Record /istor" Description' The screen is populated -ith health record location history and other respective
details

HLTHR&C - Produce Healt/ Record Deli!er" Report Description' !llo-s user to produce report on the delivery of health records. ! report
parameter screen displayed prompting for start and end date -ith time. The report displays the Volunteer 9ame4 SS94 "ate /eCuest4 and 'harge out "ate4 'harge out >y 9ame for the entered date range.

MEDI+S - Medical Insurance
O%er%ie&' This application is used to generate eligi>ility data files4 -hich are then transmitted
to *eace 'orpsF medical claims processing contractor and /eturned *eace 'orps Volunteer (/*'V health insurance provider. These files are necessary to esta>lish an applicant or volunteerFs eligi>ility to have insurance cover the payment of all his/her medical >ills. The files also ensure that all /eturned *eace 'orps Volunteers have access to the >enefits of post service health insurance. O&ner' MS/VS/=IS (=ealth Information Systems $lat#orm' (racle 'lient$Server/Aintel (*'!pps
B.3. B.3 M:"I9S (SV$2% "ata 1loSystem !rchitect Thu (ct 234 .225 &&7+6

'!S:S *'V "ata B.3.& M:"I9S$ *rocess Insurance :ligi>ility 1ile M*;"!T: M:";I9SU/!9':
B.3.+ M:"I9S $ Query VolunteerFs Insurance :ligi>ility Transmissions

*'V :ligi>ility "ata

med;insurance

*'V"#MS

*cfs0>atch;app0(MS;Insurance; Interface01T*8'orners.t?t

M:""#MS

'(/*S;'!/:;:)I,I#): /*'V "ata mp;date B.3.. M:"I9S $ *rocess /*'V Insurance corps;care;eligi>le B.3.% M:"I9S $ Query 'orps 'are Transmissions

A'* "ata

B.3.3 *rocess (I, A'* "ata Transfer

/*'V Insurance "ata

*cfs0>atch;app0/*'VInsure1ileTransfer0M*;U*".TGT

B.3. B.3 M:"I9S (SV$2% "ata 1loSystem !rchitect Thu (ct 234 .225 &&7+6

'!S:S *'V "ata B.3.& M:"I9S$ *rocess Insurance :ligi>ility 1ile M*;"!T: M:";I9SU/!9':
B.3.+ M:"I9S $ Query VolunteerFs Insurance :ligi>ility Transmissions

*'V :ligi>ility "ata

med;insurance

*'V"#MS

*cfs0>atch;app0(MS;Insurance; Interface01T*8'orners.t?t

M:""#MS

'(/*S;'!/:;:)I,I#): /*'V "ata mp;date B.3.. M:"I9S $ *rocess /*'V Insurance corps;care;eligi>le B.3.% M:"I9S $ Query 'orps 'are Transmissions

A'* "ata

B.3.3 *rocess (I, A'* "ata Transfer

/*'V Insurance "ata

*cfs0>atch;app0/*'VInsure1ileTransfer0M*;U*".TGT

M&DI,S- Process Insurance &li)i#ilit" %ile Description' :ach volunteer record that is e?tracted for eligi>ility and sent to the contractor.
:very -eekday morning at .722 a.m.4 a scheduled task called /un;(MS I9SU/!9': is

e?ecuted on the I/M shared *' located on the +rd floor. This eligi>ility file is created >y the e?ecution of the script called M:";I9SU/!9':.sCl.

M&DI,S - Process RPCV Insurance Description' :very 1riday afternoon at &.7&3 p.m.4 a scheduled task called /un;'lements is
e?ecuted on the I/M shared *' located on the +rd floor. .. This eligi>ility file is created >y the e?ecution of t-o sCl scripts7 00*cfs0>atch;app0 *'VInsure1ileTransfer0rpcv;ins;part& and 00*cfs0>atch;app0 /*'VInsure1ileTransfer0rpcv;ins;part..

M&DI,S - -uer" Volunteer0s Insurance &li)i#ilit" Transmissions Description' !llo-s user to vie- Volunteer Insurance :ligi>ility Transmission for a trans;n>r. M&DI,S - -uer" Corps Care Transmissions Description' !llo-s user to vie- 'orps 'are Transmission data for a trans;n>r. #asic
volunteer data is displayed.

Process OIG 'CP Data Trans$er Description' !llo-s user to enter year and district to transfer A'* data. ! datasource file
called c70-orkfiles0oigdata?? (-here ?? is the district is created.

MED$AY - Case Management System
O%er%ie&' The 'ase Management System is used to track Medevac and other types of
medical cases that may occur during a volunteerFs service. This system -ill also track medical appointments and diagnoses4 and it -ill issue !uthori@ations for payment (*' &.8c . O&ner' VS/MS/I9S (In$Service $lat#orm' (racle 'lient$Server/Aintel (*'!pps
+. 8.+ M:"*!< (SV$ 2% "ata 1loSystem !rchitect Thu Mar ..4 .228 2B7%5

8.+.& M:"*!< $ Transfer 'ase

8.+.. M:"*!< $ ,enerate ,roup =ealth Insurance 'ertificate

8.+.+ M:"*!< $ "o-nload Stat "ata

8.+.% M:"*!< $ !uthori@e Travel !llo-ance

8.+.3 M:"*!< $ Maintain *anel *roviders

'!S:;T/!9S:/

'!S:S

=ealth 'ertificate Template :*I "ata

*:/;"I!M

*!9:);*/(VI":/;/:1

V()*/".M:""#MS

*/(VI":/;"I!,9(SIS '!S: 1I9!);"I!,9(SIS Med )etter "ata Medevac /eport "ata

'!S:;*/(VI":/S '=/(9;9(T:S *'V;'!S:;M,MT;ST!TUS 8.+.5 M:"*!< $ Maintain Medevac 'ase

"I!,9(SIS I'";*/:)IM;:GT:/9!) 8.+.8 M:"*!< $ *roduce )etters 8.+.6 M:"*!< $ *roduce M:"*!< /eports 8.+.B M:"*!< $ Transfer Medevac 'laim to 'ontractor 1T*8'orners.t?t

Seven 'orners

Volunteer "ata Vol "ata

*'V "ata pcv;volunteer pcv;case;mgmt;status

V()*/".*'V"#MS

+. 8.+ M:"*!< (SV$ 2% "ata 1loSystem !rchitect Thu Mar ..4 .228 2B7%5

8.+.& M:"*!< $ Transfer 'ase

8.+.. M:"*!< $ ,enerate ,roup =ealth Insurance 'ertificate

8.+.+ M:"*!< $ "o-nload Stat "ata

8.+.% M:"*!< $ !uthori@e Travel !llo-ance

8.+.3 M:"*!< $ Maintain *anel *roviders

'!S:;T/!9S:/

'!S:S

=ealth 'ertificate Template :*I "ata

*:/;"I!M

*!9:);*/(VI":/;/:1

V()*/".M:""#MS

*/(VI":/;"I!,9(SIS '!S: 1I9!);"I!,9(SIS Med )etter "ata Medevac /eport "ata

'!S:;*/(VI":/S '=/(9;9(T:S *'V;'!S:;M,MT;ST!TUS 8.+.5 M:"*!< $ Maintain Medevac 'ase

"I!,9(SIS I'";*/:)IM;:GT:/9!) 8.+.8 M:"*!< $ *roduce )etters 8.+.6 M:"*!< $ *roduce M:"*!< /eports 8.+.B M:"*!< $ Transfer Medevac 'laim to 'ontractor 1T*8'orners.t?t

Seven 'orners

Volunteer "ata Vol "ata

*'V "ata pcv;volunteer pcv;case;mgmt;status

V()*/".*'V"#MS

12324 M&DPA5 - Trans$er Case Description' Used to transfer case from one Medevac nurse to another. 12326 M&DPA5 - Generate Group Healt/ Insurance Certi$icate Description' To generate a certificate4 press the yello- ,:9:/!T: ':/TI1I'!T: >utton.
This -ill initiate a print$merge process. This means that the form -ill >e suspended and a -ord document -ill >e opened. (nce the document has >een opened4 go to the 1I): menu and select */I9TM:/,:.

12323 M&DPA5 - Download Stat Data Description' !llo-s :*I user to do-nload statistical data. "o-nload stat data screen
displayed prompting the user for from and to dates along -ith cancel and ok

12327 M&DPA5 - Aut/ori8e Tra!el Allowance Description' !llo-s Medevac nurse to open Travel allo-ance / authori@ation screen. If there
are more than one M:"!V!' cases a message >o? is displayed HMultiple M:"!V!' cases e?ist for this *'V/T. ! per diem is generated from a case.

12329 M&DPA5 - Maintain Panel Pro!iders Description' !llo-s user to keep panel provider list updated in reference ta>le. 1232: M&DPA5 - Maintain Mede!ac Case Description' This process -ill allo- the Cuerying of e?isting Medevac cases or the creation or
update of e?isting ones. The 'ase Management System is used to track Medevac and other types of medical cases that may occur during a volunteerFs service. Aill track medical appointments and diagnoses4 and it -ill issue !uthori@ations for payment (*' &.8c .

12321 M&DPA5 - Produce Letters Description' Multiple letters may >e produced including the follo-ing7
&. Medical Separation )etter .. =otel )etter +. !uthori@ation )etter

%. /eferral )etter

1232; M&DPA5 - Produce M&DPA5 Reports Description' The follo-ing reports may >e produced from M:"*!<7
&. .. +. %. 3. 5. 8. 6. B. &2. &&. &.. &+. &%. &3. &5. M:"V!'s >y 'ountry report 9o. of cases per nurse report 'hron 9otes of current cases report 'hron 9otes of current cases $ =(/ report 'hron 9otes of current cases $ =(/ report M:"V!'S / M:"=()"S >y *'V report Volunteers >y case status / nature of case report !verage num>er of days for M:":V!' 'ases report 9um>er of cases >y nature of case report 9um>er of cases >y region4 country and nature report 9um>er of cases >y nature of cases and country report "isposition counts >y country and nature of case report M:":V!'s "isposition counts - / accompanied and hospital report 'ase Status 'ount for completed cases report MedevacFd trainees >y country and arrival year report MedevacFd trainees >y country and arrival year report

1232< M&DPA5 - Trans$er Mede!ac Claim to Contractor Description' ! >atch Io> is run monthly (/un;(MS;Medevac;Insurance to e?tract data on
Volunteers that have >een Medevac. This data is encrypted and then transmitted via 1T* to the medical claims processing contractor4 Seven 'orners.

MR - Medical Records Release o# In#ormation and !IV $rinting
O%er%ie&' This application is to store4 track4 and print the =IV results that -ere o>tained from
the 'enters for "isease 'ontrol ('"' for volunteers once they have closed service. This system is also used to track reCuests made to release volunteersF medical information to anyone (including volunteers -ho reCuest a copy of their o-n medical file . O&ner' VS/MS//:' (Medical /ecords $lat#orm' (racle 'lient$Server/Aintel (*'!pps
6.3. 6.3 M/ (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 2B73%

SS9

*'V"#MS

volunteer data

6.3.& M/ $ /elease =IV Information

6.3.. M/ $ *roduce =I**! 1orms >y 'ountry

6.3.+ M/ $ *roduce M/ /eCuest 'ount /eport

6.3.% M/ $ *rint Individual =IV /esults

=IV;/:SU)TS

A(/J;=I**!

M/;/:QU:ST

Individual =IV /esults

M:""#MS

6.3. 6.3 M/ (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 2B73%

SS9

*'V"#MS

volunteer data

6.3.& M/ $ /elease =IV Information

6.3.. M/ $ *roduce =I**! 1orms >y 'ountry

6.3.+ M/ $ *roduce M/ /eCuest 'ount /eport

6.3.% M/ $ *rint Individual =IV /esults

=IV;/:SU)TS

A(/J;=I**!

M/;/:QU:ST

Individual =IV /esults

M:""#MS

;2924 MR - Release HIV In$ormation Description' /elease of =IV information tracking system screen allo-s entry of M/ reCuest.
A(/" application is opened -ith the data from your data>ase.

;2926 MR - Produce HIPPA %orms #" Countr" Description' !llo-s user to print =I*!! 1orms >y country. The report contains the follo-ing
for each country7 9>r 'ases missing =I**!4 9>r 'ases -ith =I**!4 and the total active Volunteers. The details may >e selected >y country and include the follo-ing7 Vol 9ame4 SS94 :(" "ate4 Status4 and Sig "ate.

;2923 MR - Produce MR Re.uest Count Report Description' !llo-s user to open Medical /eCuest count report and report parameter screen
displayed -hich prompts them to enter start and end dates.

;2927 MR - Print Indi!idual HIV Results Description' !llo-s user to print an individuals (/*'V =IV results. The user enters SS9 and
results are retrievedE the follo-ing data is displayed7 SS94 9ame4 :(" "ate4 '(S "ate4 'ountry4 )ocation4 specimen n>r4 collection date4 report date4 print date4 and =IV /esults (positive or negative .

$CMODATA - $eace Corps Medical O##icers Data
O%er%ie&' This application contains information regarding medical officers4 including their
credentials4 licenses4 and technical a>ilities. O&ner' VS/MS/QI (Quality Improvement $lat#orm' MS !ccess
*'M("!T! (SV$2% "ata 1loSystem !rchitect 1ri 1e> .+4 .228 &%7+%

Service=istory'omments Service =istory *rogram Ta>le *'M("!T! $ #ro-se *'M( "ata *'M()icenses *'M("egrees !frica *'M(s *ass Query *'M("!T! $ *roduce *'M( Summary /eports *'M(Fs )eft in )ast <ear >y /egion *'M(FS )eft in )ast <ear

*'M(S

*'M('ertificates

*'M( "!T!.M"# (!'':SS

'redential /eport "ata

*assport /eport "ata

*'M(s hired this 1iscal <ear *'M(s (Most "ates *'M(s )icense :?piration *'M(s #irthdays *'M("!T! $ *roduce /eports from Menu

*'M(S (>y name *'M(s :mployed K . 1< *'M(s (>y country and region

*'M("!T! (SV$2% "ata 1loSystem !rchitect 1ri 1e> .+4 .228 &%7+%

Service=istory'omments Service =istory *rogram Ta>le *'M("!T! $ #ro-se *'M( "ata *'M()icenses *'M("egrees !frica *'M(s *ass Query *'M("!T! $ *roduce *'M( Summary /eports *'M(Fs )eft in )ast <ear >y /egion *'M(FS )eft in )ast <ear

*'M(S

*'M('ertificates

*'M( "!T!.M"# (!'':SS

'redential /eport "ata

*assport /eport "ata

*'M(s hired this 1iscal <ear *'M(s (Most "ates *'M(s )icense :?piration *'M(s #irthdays *'M("!T! $ *roduce /eports from Menu

*'M(S (>y name *'M(s :mployed K . 1< *'M(s (>y country and region

PCMODATA - =rowse PCMO Data Description' !llo-s user to vie- *eace 'orps Medical (fficer data for evaluations.

PCMODATA - Produce PCMO Summar" Reports Description' !llo-s staff to run summary reports. PCMODATA - Produce Reports $rom Menu Description' This reports menu allo-s the follo-ing reports to >e generated7
&. .. +. %. 3. 5. 8. 6. B. *assport /eport 'redential /eport *'M(Fs :mployed . K 1< *'M(s (>y name *'M(Fs (>y country and region *'M(Fs hired this 1iscal <ear *'M(Fs (M(ST "ates *'M( )icense :?piration *'M( #irthdays

$OSTSERV - Retired ,or-ers Compensation Records
O%er%ie&' This application tracks the location of the medical files of *eace 'orps volunteers
-ho have filed Aorkers 'ompensation claims. O&ner' VS/MS/QI (Quality Improvement $lat#orm' MS !ccess
6.8. 6.% *(STS:/V (SV$2% "ata 1loSystem !rchitect Tue (ct &24 .225 2B7.2

6.%.& *(STS:/V $ Track 1ile )ocation

6.%.. *(STS:/V $ Maintain *roIect )ist

Aorkers 'omp 1ile )ocation "ata

*roIects

A(/J'(M* "ata>ase $ !ccess

6.8. 6.% *(STS:/V (SV$2% "ata 1loSystem !rchitect Tue (ct &24 .225 2B7.2

6.%.& *(STS:/V $ Track 1ile )ocation

6.%.. *(STS:/V $ Maintain *roIect )ist

Aorkers 'omp 1ile )ocation "ata

*roIects

A(/J'(M* "ata>ase $ !ccess

;2724 POSTS&RV - Trac( %ile Location Description' This function allo-s user to >ro-se or update data related to the location of a
-orkers compensation file >y proIect num>er. The user may vie- the SS94 name (last4 first4 mi 4 case file num>er4 '(S date4 and >o? num>er of an /*'V.

;2726 POSTS&RV - Maintain Pro>ect List Description' !llo-s user to maintain list of proIects that contains retirement date4 destruction

date4 location4 and accession date for a proIect.

$SCMS - $ost-Ser%ice Case Management System
O%er%ie&' The *ost$Service 'ase Management is used to track medical or dental cases for
recently returned /*'Vs (/eturned *eace 'orps Volunteers -ho are less than &62 days from completion or separation of service . This system tracks and generates !uthori@ations of payment (*' &.8c 4 -hich4 in turn4 allo-s payment of the /*'VsF medical >ills. *S'MS also allo-s users to create case consults -ith "octors4 "entists4 or *ost$Service Managers and to electronically reCuest =ealth /ecords from the Medical /ecords division. This application is also used to store and track AorkerFs 'ompensation *rogram (A'* claims made >y /*'Vs. O&ner' VS/MS/*ST (*ost$Service $lat#orm' (racle 'lient$Server/Aintel (*'!pps
5. 6.5 *S'MS (SV$ 2% "ata 1loSystem !rchitect Aed !pr 2%4 .228 26723

V()*/".*'V"#MS

pcv;volunteer

6.5.& *S'MS $ 'reate 9e'ase

:9')(SU/:;/:1 6.5.. *S'MS $ Update 'hron 9ote 6.5.+ *S'MS $ /eCuest =ealth /ecord 6.5.% *S'MS $ /eCuest a 'onsult for the 'ase consult;enclosure consult;item "I!,9(SIS 6.5.3 *S'MS $ Update 'onsult "ata ":'ISI(9;/:!S(9;/:1

*S'MS;'!S:

'=/(9;9(T:S

M/;/:QU:ST

'(9SU)T;T<*:;/:1

consult

'(9SU)T

'(9SU)T;IT:M

V()*/".M:""#MS

'losed 'ase "ata

case data

chron;notes

V(U'=:/

V(U'=:/;"I!,9(SIS

6.5.5 *S'MS $ 'lose 'ase

6.5.8 *S'MS $ *roduce 'ase Statistics /eport

6.5.6 *S'MS $ *rint 'ase 9otes

6.5.B *S'MS $ *roduce Voucher

5. 6.5 *S'MS (SV$ 2% "ata 1loSystem !rchitect Aed !pr 2%4 .228 26723

V()*/".*'V"#MS

pcv;volunteer

6.5.& *S'MS $ 'reate 9e'ase

:9')(SU/:;/:1 6.5.. *S'MS $ Update 'hron 9ote 6.5.+ *S'MS $ /eCuest =ealth /ecord 6.5.% *S'MS $ /eCuest a 'onsult for the 'ase consult;enclosure consult;item "I!,9(SIS 6.5.3 *S'MS $ Update 'onsult "ata ":'ISI(9;/:!S(9;/:1

*S'MS;'!S:

'=/(9;9(T:S

M/;/:QU:ST

'(9SU)T;T<*:;/:1

consult

'(9SU)T

'(9SU)T;IT:M

V()*/".M:""#MS

'losed 'ase "ata

case data

chron;notes

V(U'=:/

V(U'=:/;"I!,9(SIS

6.5.5 *S'MS $ 'lose 'ase

6.5.8 *S'MS $ *roduce 'ase Statistics /eport

6.5.6 *S'MS $ *rint 'ase 9otes

6.5.B *S'MS $ *roduce Voucher

;2:24 PSCMS - Create ,ew Case Description' !llo-s nurse to create a ne- case.
The case revie- date should >e . -orking days from the creation date (e?cluding holidays .

;2:26 PSCMS - pdate C/ron ,ote Description' !llo-s nurse to update chronological notes for case. ;2:23 PSCMS - Re.uest Healt/ Record Description' 9urse uses to reCuest medical records.

;2:27 PSCMS - Re.uest a Consult $or t/e Case Description' 9urse enters reCuest for consult. ;2:29 PSCMS - pdate Consult Data Description' *erform the consult4 complete4 and print it (physician or dental consultant ;2:2: PSCMS - Close Case Description' !llo-s nurse to close case and print notes. ;2:21 PSCMS - Produce Case Statistics Report Description' !llo-s nurses to run a cases statistics report. ;2:2; PSCMS - Print Case ,otes Description' !llo-s nurse to print case notes. ;2:2< PSCMS - Produce Vouc/er Description' Select case for the (pen 'ase )ist4 read the consult response4 create and print a
voucher. The voucher e?piration date should >e &62 days after the '(S date. (9urse

SCR+.SYS - $re-Ser%ice System
O%er%ie&' This application is used to record and track medical information for individuals -ho
apply to >e *eace 'orps volunteers. The initial medical data is o>tained from the responses on the =ealth Status /evie- (=S/ form -hich is then used to generate the appropriate letters to the applicant. !ll programs and documents that once e?isted under the old S'/::9 system are no- part of this system. O&ner' VS/MS/*/:$S:/VI': (*re$Service $lat#orm' (racle 'lient$Server/Aintel (*'!pps
+.+. +.+ S'/9;S<S (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 &2735

pcv;dental;modifier *'V;!'TI(9;'(":;=IST(/< pcv;status;code pcv;locations pcv;metsd>ms pcv;dental;status *'V;":9T!);=IST(/< +.+.+ S'/9; S<S $ *roduce *re$Service Medical /eports *'V;T/!I9I9, pcv;volunteer *'V;*/(D:'T

+.+.& S'/9; S<S $ *rocess *re$Service Medical "ata

+.+.. S'/9; S<S $ Search Volunteer Information

*'V;M:TS"#MS

*'V;V()U9T::/

*'V;M:"I'!);/:*(/TS

*'V"#MS

*'V;V();JIT

*'V;M:"I'!);):TT:/S

"iagnosis;/eference

+.+.% S'/9; S<S $ *rocess !dministrative Tasks

=ealth;/ecord;)ocations +.+.3 S'/9; S<S $ *roduce 9urse )etters

Medications;/eference

M:""#MS

S'/::9;):TT:/;T<*:

+.+. +.+ S'/9;S<S (SV$2% "ata 1loSystem !rchitect Aed (ct 2%4 .225 &2735

pcv;dental;modifier *'V;!'TI(9;'(":;=IST(/< pcv;status;code pcv;locations pcv;metsd>ms pcv;dental;status *'V;":9T!);=IST(/< +.+.+ S'/9; S<S $ *roduce *re$Service Medical /eports *'V;T/!I9I9, pcv;volunteer *'V;*/(D:'T

+.+.& S'/9; S<S $ *rocess *re$Service Medical "ata

+.+.. S'/9; S<S $ Search Volunteer Information

*'V;M:TS"#MS

*'V;V()U9T::/

*'V;M:"I'!);/:*(/TS

*'V"#MS

*'V;V();JIT

*'V;M:"I'!);):TT:/S

"iagnosis;/eference

+.+.% S'/9; S<S $ *rocess !dministrative Tasks

=ealth;/ecord;)ocations +.+.3 S'/9; S<S $ *roduce 9urse )etters

Medications;/eference

M:""#MS

S'/::9;):TT:/;T<*:

SCR,?S5S - Process Pre-Ser!ice Medical Data Description' !llo-s entry of all clinical4 chronological notes4 pro>lem list4 accommodations for
an applicant. The form is comprised of several pages (main4 clinical4 notes4 address4 pro>lem list4 nurse letters4 history4 holds4 dental4 letter and reports .

SCR,?S5S - Searc/ Volunteer In$ormation Description' Quick search tool for volunteer name/SS9 and address. SCR,?S5S - Produce Pre-Ser!ice Medical Reports Description' This menu contains a list of statistical management reports designated during the
design phase of the pre$service medical system.

SCR,?S5S - Process Administrati!e Tas(s Description' )eads to valid list for diagnosis maintenance4 medication maintenance4 and valid
revie-ers4 staging nurses4 and locations

SCR,?S5S - Produce ,urse Letters Description' This 1orm allo-s the ad$hoc creation of nurse letters to an applicant. :?amples
are referrals4 field consults4 Medevac orientation4 etc...

SE+TI+EL - Sentinel E%ent Data)ase
O%er%ie&' This application tracks *eace 'orps volunteersF medical cases that have resulted in
adverse health outcomes. In so doing4 the application facilitates possi>le improvements in future medical cases are handled. O&ner' VS/MS/QI (Quality Improvement $lat#orm' MS !ccess
6.6. 6.8 S:9TI9:) (SV$2% "ata 1loSystem !rchitect Tue (ct &24 .225 2B725

*art I7 Sentinel :vent /eport *art II7 S: !ssessment L /evie*art III7 Sentinel :vent /evie*art IV7 S: Issues 6.8.& S:9TI9:) $ Vie-/!dd 'ase

'odes /ecommeded and 1eed>ack 'ode /evie-er 9ame Sent :vent 'ase 9um>ers T, Section Sentinel :vents

*art IV7 Sentinel :vent 1ollo- Up

!ctions Taken

Sentinel "ata>ase $ !ccess

Sentinel :vent Summary /eport "ata

S: Summary /eport "ata

'ase /eport *art & "ata 'ase /eport *art . "ata

6.8.. S:9TI9:) $ *roduce /eports

!ll 'ases /eport "ata

6.6. 6.8 S:9TI9:) (SV$2% "ata 1loSystem !rchitect Tue (ct &24 .225 2B725

*art I7 Sentinel :vent /eport *art II7 S: !ssessment L /evie*art III7 Sentinel :vent /evie*art IV7 S: Issues 6.8.& S:9TI9:) $ Vie-/!dd 'ase

'odes /ecommeded and 1eed>ack 'ode /evie-er 9ame Sent :vent 'ase 9um>ers T, Section Sentinel :vents

*art IV7 Sentinel :vent 1ollo- Up

!ctions Taken

Sentinel "ata>ase $ !ccess

Sentinel :vent Summary /eport "ata

S: Summary /eport "ata

'ase /eport *art & "ata 'ase /eport *art . "ata

6.8.. S:9TI9:) $ *roduce /eports

!ll 'ases /eport "ata

;2124 S&,TI,&L - View+Add Case Description' !llo-s user to vie- or add a case file (Sentinel :vent . ;2126 S&,TI,&L - Produce Reports Description' This functionality allo-s the user to generate multiple reports including the
follo-ing7 &. .. +. %. 3. S: Summary /eport !ll 'ases /eport 'M: S: Summary /eport 'ase /eport *art & 'ase /eport *art .