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Solution For Voids And Reversals

Introduction
This document defines the steps on how to do the voids and reversals for a quick pay or for a
payroll run. Given is an example but change the values as to whatever your values are. Some of
the steps are not included in the Oracle HRMS user’s guide.

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Documentation For Voids

VOID : A void is used when you need to re-print a check that has been lost or damaged or if
there is a printing error.

Steps involved in voiding a check

1. Run a quick pay for an employee. It calculates the gross pay and net pay. It gives the
processing of an employee assignment a status of Error if it produces a negative or zero net
pay and produces the statement of earnings with zero net pay.

NAVIGATION - PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT ! OTHERS


! Choose QUICKPAY from the list.

A. Enter a date in the paid field for which date you want to run the quick
pay(e.g.15-MAY-1999).
B. Enter a date in the earned field(e.g. 15-MAY-1999).
C. Check the regular box.
D. press the start run button.

2. Run the pre-payments process. (should run this process after running the quick pay). This
process distributes the amount among the payment methods.

NAVIGATION : PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT OTHERS!


QUICKPAY ! START PRE PAYMENTS

3. Run the Check writer process. This process creates a paycheck and statement of earnings.
When implementing Oracle Payroll you can set up as many check formats as you need.

NAVIGATION : PROCESSES AND REPORTS ! SUBMIT PROCESS & REPORT

A. In the Request name - choose check writer from the LOV.


B. In the parameters - choose a payroll from LOV for which you want to print the
check (e.g. biweekly or weekly payroll).
C. Select the check style from the LOV (e.g. payroll check).
D. Enter the check number with which to start this check run (e.g.100).
E. Choose OK and submit the process.

4. Run the Void check payments process and indicate the reason.

NAVIGATION : PROCESSES AND REPORTS ! SUBMIT PROCESS & REPORT

A. In the request name choose - void check payments from the LOV.
B. In the parameters choose - the payment run for which check writer process you
want to void the check (e.g. 15-MAY-1999).
C. Enter a reason why you are voiding the check (e.g. lost).
D. Enter a start check number from which check number you want to void the check
(e.g.100).
E. Enter an end check number to which check number you want to void the check
(e.g.100).

NOTE: If you want to void a single check you can enter the same check number for
both start and end check numbers.

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F. Press OK and press submit request button.
5. Run the void payments report (US) and view the output.

NAVIGATION : PROCESSES AND REPORTS ! SUBMIT PROCESS & REPORT

A. In the request name choose - void payments report (US) from LOV.
B. In the parameters window enter a start date(e.g.15-MAY-1999).
C. Enter an end date (e.g.15-MAY-1999).
D. Enter a payroll name for which you want to run the report from the LOV (e.g.
biweekly).
E. Enter a consolidation set name from the LOV (e.g.workers payroll consolidation)
[optional].
F. Enter a GRE name from the LOV(e.g.vision corporation) [optional].
G. Click OK and press the submit request button.

6. Rerun the check writer process to create a check.

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Documentation For Reversals

REVERSAL : A reversal is used to correct the run results after the post-run processing has
occurred for an employee. It cancels all the run results and return the employee back to “0”
net pay for that pay process. You can reverse processing for individual employee assignment
only.

Steps involved in reversing a check

1. Run a quick pay for an employee.

NAVIGATION - PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT ! OTHERS


! Choose QUICKPAY from the list.

A. Enter a date in the paid field for which date you want to run the quick
pay(e.g.15-MAY-1999).
B. Enter a date in the earned field(e.g. 15-MAY-1999).
C. Check the regular box.
D. press the start run button.

2. Run the pre-payments process. (should run this process after running the quick pay). This
process distributes the amount among the payment methods.

NAVIGATION : PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT OTHERS!


QUICKPAY ! START PRE PAYMENTS

3. Run the Check writer process. This process creates a paycheck and statement of earnings.
When implementing Oracle Payroll you can set up as many check formats as you need.

NAVIGATION : PROCESSES AND REPORTS ! SUBMIT PROCESS & REPORT

A. In the Request name - choose check writer from the LOV.


B. In the parameters - choose a payroll from LOV for which you want to print the
check (e.g. biweekly or weekly payroll).
C. Select the check style from the LOV (e.g. payroll check).
D. Enter the check number with which to start this check run (e.g.100).
E. Choose OK and submit the process.

4. Run the void check payments process and indicate the reason.

NAVIGATION : PROCESSES AND REPORTS ! SUBMIT PROCESS & REPORT

A. In the request name choose - void check payments from the LOV.
B. In the parameters choose - the payment run for which check writer process you
want to void the check (e.g. 15-MAY-1999).
C. Enter a reason why you are voiding the check (e.g. lost).
D. Enter a start check number from which check number you want to void the check
(e.g.100).
E. Enter an end check number to which check number you want to void the check
(e.g.100).

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NOTE: If you want to void a single check you can enter the same check number for
both start and end check numbers.

F. Press OK and press submit request button.

5. Reverse the payroll run

NAVIGATION: PEOPLE ! FASTPATH ! REVERSE PAYROLL RUN


This window displays all the completed runs for the assignment.

A. Choose the payroll run or quick pay for which you want to reverse the process.
B. Check the reverse check box and save.

6. You can see the entry for the reversal.


NAVIGATION: VIEW ! ASSIGN.PROCESS RESULTS

7. Choose the SOE (Statement Of Earnings) button which is on the Assign. Process Results
form for the reversal you just have made and review the results .

8. Run a new quick pay with an adjusted salary using Regular Salary Special Inputs for the
employee as of a date (e.g. 15-MAY-1999). Enter the element for the employee.

NAVIGATION: PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT ! ENTRIES


Choose Regular Salary Special Inputs element from the list.

9. Enter a new value in the Replace Amt field (e.g. 200.00).

NAVIGATION: PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT ! ENTRIES


! ENTRY VALUES

10. Run a new quick pay as of a date (e.g. 15-MAY-1999).


NAVIGATION: PEOPLE ! ENTER AND MAINTAIN ! ASSIGNMENT ! OTHERS
! Choose QUICKPAY from the list.

11. View the results by pressing the view results button on the quick pay form. Choose the
previous run button on the view results form. (You should see the reversed SOE).

12. Choose the Previous Run Button again on the view results form to see the original SOE.

NOTE: Check Number field indicates the check number and the word REVERSED (e.g.
100 and REVERSED).