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How to turn off annoying MS Word Features


UPDATE 10/20/2006

Added turning off Personalized Menus

Here's my list of things to turn off. Man, they are annoying. Enjoy.

1. Creating New Styles for Every Format


Change
Problem
Someone at Microsoft thought it would be helpful to
create a feature called "Keep track of formatting" that
would create and modify styles as you edited your Word
document. A style named "Heading 1" would be
recreated and named "Heading 1 + 11 pt" once you
modified the font size of some text already under the
"Heading 1" style.

As text is changed, more and more styles are created by


Word until your Styles and Formatting pane looks like
the thing to the right.

Solution
Tools > Options > Edit tab > uncheck "Keep track of formatting"

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

2. Opening Docs in Reading Layout

Problem
This feature hides all toolbars and puts two pages side-by-side on your screen, and is
the new default layout when you open docs from Outlook. This annoying feature must
be turned off!

Solution
Tools > Options > General tab > uncheck "Allow starting in Reading Layout."

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

3. AutoFormatting

Problem
Some of Microsoft Word's auto formatting is helpful, but there are four particular
formats that are not.

Replacing regular quotation marks with "smart quotes"


Replacing ordinals (1st) with superscript
Replacing fractions with a fraction character (1/2)
Replacing hyphens with dashes (-)

While using Microsoft Word, the auto formatting happens while you type. Most people
don't even notice it. The problem is that when you cut-n-paste some text from Microsoft
Word into a plain text editor such as a message board or weblog entry form, the text
editors do not recognize Word's formatted version of these characters.

Depending on the type of text editor you're using, a pair of quotation marks could end
up giving you characters like �. This is a real example. Microsoft Word's auto
formatting should be left inside Word, but even then, it's not that helpful.

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

Solution
Tools > AutoCorrect Options > AutoFormat As You Type tab > uncheck the appropriate
checkboxes.

4. Paste Options widget

Problem
When you paste into Word, a little
control pops up to give you paste
options. And it stays in your way!

Solution
Tools > Options > Edit Tab > deselect "Show Paste Options button"

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

5. Show inserted fields as shaded ALWAYS

Problem
When you insert a field into a document, it is nice to be able to see it as different from
surrounding text.

Solution
Tools > Options > View TAB > change Field Shading dropdown to "Always"

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

6. Change Default for "Show Markup" Box

Problem
When Word opens up a document, the default setting for the "Show Markup Box" is
"Final Showing Markup", which means you always start in a view which shows you all of
the tracked changes. We want the default to be "Final."

Solution
Tools > Options > Security Tab > deselect "Make hidden markup visible when opening or
saving"

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two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

7. Turning Off Personalized Menus

Problem

The default setting for MS Word is to only show you


partial menus initially, and if you click the double arrow
or wait a few seconds, it then reveals the rest of the
menu. This is helpful if you only use a few menu items
regularly (it shows the most used), but if you use many,
it's just an annoyance, fit to be turned off.

Solution

Tools > Customize > Options Tab > select "Always show full menus"

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Comments

Is this useful to anyone?

Posted by: seeker | 20 October 2006 at 03:53 PM

I admit I am ignorant of these Word features. When I use Word I normally don't thing
about these.

Posted by: Cineaste | 20 October 2006 at 04:20 PM

Actually yes, it was... that show paste options button always has annoyed me in my
newer version of Word. :) Thanks!

Posted by: Lawanda | 21 October 2006 at 10:54 AM

Great. Dugg!

8 of 13 4/13/2007 10:53 AM
two or three . net: How to turn off annoying MS Word Features file:///C:/Documents%20and%20Settings/Teacher/Desktop/how_to_turn...

(http://digg.com/microsoft/Turn_off_MSWord_annoyances_7_tips)

Posted by: Rutje | 13 April 2007 at 06:37 AM

The Reading Layout tips is a godsend. I've hated that feature ever since they put Office
2003 on my machine.

Posted by: Charlie | 13 April 2007 at 07:42 AM

This is exactly what I've been looking for. I hate those annoying assumptions Microsoft
made about my documents.

Posted by: Bwobby | 13 April 2007 at 07:43 AM

I have to say that I disagree with the first point. If you're trying to apply consistent
formatting across and entire document, using the default setting to create a new style,
in conjunction with the "Formatting in Use" view on the Styles and Formatting pane,
quickly shows the harried layout editor what the writers have gotten up to. Easy to
select all text with bold + underline and reformat it to something in the conventional
style sheet.

Posted by: Malcolm | 13 April 2007 at 08:27 AM

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