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REQUEST FOR VENDOR PROPOSALS

CHINATOWN TEMPORARY HOUSING UNITS


INTRODUCTION
Chinatown Community Development Center (Chinatown CDC) is soliciting proposals from firms to
provide, deliver, install, and remove approximately 32 units of temporary mobile housing and ancillary
temporary modular units (optional, may be secured through separate solicitation) at 88 Broadway and
735 Davis Street, San Francisco. The adjoining parcels are currently City of San Francisco-owned parking
lots, with a total square footage of approximately 47,000 square feet. The units must be ready to occupy
by June 15, 2016, and will be in place for approximately one year as housing for tenants temporarily
relocated from a Chinatown CDC-owned property during rehabilitation.
Chinatown CDC has engaged K2A Architecture to develop a site plan to determine the number of units
the sites will accommodate. K2A and its subconsultants will provide all design and engineering services,
including preparation of applications for utility connections and service. Selection of a general
contractor is underway. The contractor will not be responsible for installation of the temporary housing
units, but will be responsible for utility connections and site preparation activities that may include, but
are not limited to trenching and installation of utility connections and service; site work to create paths
of travel to residential units, staff offices, and community space; and installation of security fencing,
lighting, security cameras and landscaping.
SUBMISSION DEADLINE: The deadline to submit qualifications is noon on Thursday, January 28, 2016.
UNIT SPECIFICATIONS
We are seeking factory-built, ready-to-install park model/destination trailers that meet the following
criteria.
1. Exterior dimensions appoximately 30L x 8W
2. One-bedroom/one-bath units or studio units
3. Fully furnished
4. All-electric, no propane
5. High-security door and window locks
6. No in-unit laundry stacks, replace with storage space
7. Option for modifications for accessibility, including entrance ramps
8. State of California Code compliant
ANCILLARY MODULARS SPECIFICATIONS (optional)
1. Laundry space with 4+ washers and dryers or space for same so that equipment can be leased
from a separate vendor
2. Office space of 150 sf
3. Community space of 450 sf
Any of the above ancillary spaces may be combined in one or more structures.
TERM OF RENTAL CONTRACT/OPTION TO PURCHASE
Units will be occupied for 12 months. Term of rental contract would be for one year, with option for
month-to-month renewal upon renter request. Please include pricing for purchase option, if available.
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SELECTION PROCESS
The selected vendor will be the highest scoring applicant based on proposed unit pricing and amenities,
vendor ability to meet schedule requirements and provide high-qualilty performance as evidenced by
references, and interviews.
Proposed Selection Schedule (all dates are subject to change)
Request for Proposals Available .......................... January 14, 2016
Proposals Due ................................................. January 28, 2016 NOON
Short-listed respondents notified........................ January 29, 2016
Interviews ....................................................... February 1, 2016

REQUIREMENTS FOR VENDOR PROPOSAL RESPONSE


Format
Please submit one (1) digital copy via email to jladd@chinatowncdc.org. Please save all files in an
Adobe (.pdf), Word (.doc or .docx), or Excel (.xls or .xlsx) file format and use the forms provided where
indicated. A single Adobe (.pdf) document containing all application materials is preferred.
Contents
Detailed description of proposed units, with unit specifications above
Confirmation of ability to meet scheduling deadline
Pricing breakout showing all costs and fees, including but not limited to deposits, delivery,
installation and set-up, monthly rental, and removal. Please provide purchase option
alternative.
Evidence of previous experience with installations of 10 or more units and installations in a
variety of settings
Evidence that vendor can meet funder insurance requirements, see attached.
QUESTIONS/CLARIFICATIONS
Potential respondents should address any questions regarding this RFQ to Joanna Ladd at (415) 9290759 or jladd@chinatowncdc.org.
ABOUT THE PROJECT SPONSOR AND TEAM
Chinatown CDC is a nonprofit organization with a 38-year history of serving low-income San Franciscans.
We have played a role in the development of over 3,000 units of affordable housing serving a wide
variety of residents of all ages and ethnicities. We currently provide management and resident services
for 25 affordable housing buildings that are home to approximately 2,800 residents. The temporary
housing units at 88 Broadway and at 735 Davis Street are to be used as temporary relocation units for
an occupied rehabilitation of one of our properties.
K2A Architecture + Interiors is a San Francisco-based firm serving as the Project Architect. K2A
specializes in working with non-profit and neighborhood organizations to serve low-income
communities.
Please note: Chinatown CDC reserves the right to postpone or withdraw this request at any time and for
any reason; postpone the project for convenience; reject any and all submittals; and/or negotiatie with
any or none of the applicants. This RFP does not commit Chinatown CDC to enter into a contract.
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Attachment A
San Francisco Mayors Office of Housing and Community Development Insurance Requirements
Subject to approval by the City's Risk Manager of the insurers and policy forms, Borrower must
obtain and maintain, or caused to be maintained, the insurance and bonds as set forth below at no expense
to the City:
1.
Borrower, Contractors.
Borrower shall obtain maintain the following from the date of this Agreement throughout the Compliance
Term:
(a)
to the extent Borrower or its contractors and subcontractors have "employees" as
defined in the California Labor Code, workers' compensation insurance with employer's liability limits
not less than One Million Dollars ($1,000,000) each accident, injury or illness;
(b)
commercial general liability insurance, with limits no less than One Million
Dollars ($1,000,000) combined single limit per occurrence and Two Million Dollars ($2,000,000) annual
aggregate limit for bodily injury and property damage, including coverage for contractual liability;
personal injury; fire damage legal liability; advertisers' liability; owners' and contractors' protective
liability; products and completed operations; broad form property damage; and explosion, collapse and
underground (XCU) coverage during any period in which Borrower is conducting any activity on,
alteration or improvement to the Site with risk of explosions, collapse, or underground hazards;
(c)
business automobile liability insurance, with limits not less than One Million
Dollars ($1,000,000) each occurrence, combined single limit for bodily injury and property damage,
including owned, hired and non-owned auto coverage, as applicable;
(d)
professional liability insurance of no less than One Million Dollars ($1,000,000)
per claim and Two Million Dollars ($2,000,000) annual aggregate limit covering all negligent acts, errors
and omissions of Borrowers architects, engineers and surveyors. If the professional liability insurance
provided by the architects, engineers , or surveyors is Claims made coverage, Borrower shall assure that
these minimum limits are maintained for no less than three (3) years beyond completion of the
constructions or remodeling. Any deductible over Fifty Thousand Dollars ($50,000) each claim must be
reviewed by Risk Management; and
(e)
a crime policy or fidelity bond covering Borrower's officers and employees
against dishonesty with respect to the Funds of no less than Seventy Five Thousand Dollars ($75,000)
each loss, with any deductible not to exceed Five Thousand Dollars ($5,000) each loss, including the City
as additional obligee or loss payee;
(f)
pollution liability and/or asbestos pollution liability applicable to the work being
performed with a limit no less than One Million Dollars ($1,000,000) per claim or occurrence and Two
Million Dollars ($2,000,000) annual aggregate per policy. This coverage shall be endorsed to include
Non-Owned Disposal Site coverage. This policy may be provided by the Borrowers contractor, provided
that the policy must be claims made coverage and Borrower must require Borrowers contractor to
maintain these minimum limits for no less than three (3) years beyond completion of the construction or
remodeling. Note: per email correspondence with Elizabeth Fitzgerald, Risk Analyst for the City and
County of San Francisco on 8/12/15, occurrence form is acceptable.

[Typetext]

2.
Property Insurance.
Upon obtaining Control of Site, Borrower must maintain, or cause its contractors and property
managers, as appropriate for each, to maintain, insurance and bonds as follows:
(a)

Prior to construction:

(i) Property insurance, excluding earthquake and flood, in the amount no less
than One Hundred Percent (100%) of the replacement value of all improvements prior to commencement
of construction and City property in the care, custody and control of the Borrower or its contractor,
including coverage in transit and storage off-site; the cost of debris removal and demolition as may be
made reasonably necessary by such perils, resulting damage and any applicable law, ordinance or
regulation; start up, testing and machinery breakdown including electrical arcing; and with a deductible
not to exceed Ten Thousand Dollars ($10,000) each loss, including the City and all subcontractors as loss
payees.

(b)

During the course of construction:

(i) Builders risk insurance, special form coverage, excluding earthquake and
flood, for one hundred percent (100%) of the replacement value of all completed improvements and City
property in the care, custody and control of the Borrower or its contractor, including coverage in transit
and storage off-site; the cost of debris removal and demolition as may be made reasonably necessary by
such covered perils, resulting damage and any applicable law, ordinance or regulation; start up, testing
and machinery breakdown including electrical arcing, copy of the applicable endorsement to the Builders
Risk policy, if the Builders Risk policy is issued on a declared-project basis; and with a deductible not to
exceed Ten Thousand Dollars ($10,000) each loss, including the City and all subcontractors as loss
payees.
(ii) Performance and payment bonds of contractors, each in the amount of One
Hundred Percent (100%) of contract amounts, naming the City and Borrower as dual obligees or other
completion security approved by the City in its sole discretion.
(c)

Upon completion of construction:

(i) Property insurance, excluding earthquake and flood, in the amount no less
than One Hundred Percent (100%) of the replacement value of all completed improvements and City
property in the care, custody and control of the Borrower or its contractor. For rehabilitation/construction
projects that are unoccupied by residential or commercial tenants, Tenant must obtain Property Insurance
by the date that the project receives a Certificate of Substantial Completion.
(ii) Boiler and machinery insurance, comprehensive form, covering damage to,
loss or destruction of machinery and equipment located on the Site that is used by Borrower for heating,
ventilating, air-conditioning, power generation and similar purposes, in an amount not less than one
hundred percent (100%) of the actual replacement value of such machinery and equipment with a
deductible not to exceed Ten Thousand Dollars ($10,000) each loss, including the City as loss payee.

[Typetext]

The following notice is provided in accordance with the provisions of California Civil Code
Section 2955.5: Under California law, no lender shall require a borrower, as a condition of receiving or
maintaining a loan secured by real property, to provide hazard insurance coverage against risks to the
improvements on that real property in an amount exceeding the replacement value of the improvements
on the property.
3.

Commercial Space INTENTIONALLY OMITTED.

4.

General Requirements.
(a)
General and automobile liability policies of Borrower, contractors, commercial
tenants and property managers must include the City, including its Boards, commissions, officers, agents
and employees, as an additional insured by endorsement acceptable to the City.
(b)
All policies required by this Agreement must be endorsed to provide no less than
thirty (30) days' written notice to the City before cancellation or intended non-renewal is effective, except
10 days notice for nonpayment of premium.
(c)
With respect to any property insurance, Borrower hereby waives all rights of
subrogation against the City to the extent of any loss covered by Borrower's insurance, except to the
extent subrogation would affect the scope or validity of insurance.
(d)
Approval of Borrower's insurance by the City will not relieve or decrease the
liability of Borrower under this Agreement.
(e)
Any and all insurance policies called for herein must contain a clause providing
that the City and its officers, agents and employees will not be liable for any required premium.
(f)
The City reserves the right to require an increase in insurance coverage in the
event the City determines that conditions show cause for an increase, unless Borrower demonstrates to the
Citys satisfaction that the increased coverage is commercially unreasonable and unavailable to Borrower.
(g)
All liability policies must provide that the insurance is primary to any other
insurance available to the additional insureds with respect to claims arising out of this Agreement, and
that insurance applies separately to each insured against whom claim is made or suit is brought and that
an act of omission of one of the named insureds that would void or otherwise reduce coverage will not
void or reduce coverage as to any other insured, but the inclusion of more than one insured will not
operate to increase the insurer's limit of liability.
(h)
Any policy in a form of coverage that includes a general annual aggregate limit
or provides that claims investigation or legal defense costs are included in the general annual aggregate
limit must be in amounts that are double the occurrence or claims limits specified above.
(i)
All claims based on acts, omissions, injury or damage occurring or arising in
whole or in part during the policy period must be covered. If any required insurance is provided under a
claims-made policy, coverage must be maintained continuously for a period ending no less than three (3)
years after recordation of a notice of completion for builder's risk or the Compliance Term for general
liability and property insurance.

[Typetext]

(j)
Borrower must provide the City with copies of endorsements for each required
insurance policy and make each policy available for inspection and copying promptly upon request.