Review of Microsoft Access 2003

The two resources below will help you review what you should already know about Microsoft Access 2003. The BTT1O1 demos show Access 2000, but there are few differences with Access 2003. Some practice exercises follow the two resources.

1. Florida Gulf Coast University Tutorial
A good, text-based introduction with helpful screen shots. http://www.fgcu.edu/support/office2000/access/

2. BTT1O1 Demos
Animated demos of the Access topics you learned in BTT. http://schools.tdsb.on.ca/jarvisci/BTT/BTTdemos/BTTdemos.html

a. Creating a new database
• • • •

create a new db file create a new table; view the table create a field with an input mask create a field that validates data

b. Sorting and filtering data in a table.
• • • • •

sorting data in a table filter by selection filter by form (1 criterion) filter by form (2 criteria) filter by form using "or"

c. Queries
• • • • •

create a basic query select and sort data in a query create a query for calculating totals create a crosstab query add a total column to a crosstab query

• • •

query with one parameter query, add a second parameter export a query to MS Word

d. Reports
• •

create a report (grouped report with sum calculations) edit a report

Merging Access fields with a Word document

merge Access fields with a Word document

3. Review Exercises
Copy the NorthwindTraders_Access2000 database file from the PickUp folder to your home drive. Launch Access, open the file in Access, and view the Orders table.
Do NOT try to load the file by double-clicking on it in the PickUp folder.

1. Working with Field Properties in Design View a. View the Orders table in Design View. What is the data type of the CustomerID field? What is the data type of the EmployeeID field? b. In the Products table, what is the data type of the Discontinued field? c. In the Categories table, what is the data type of the Picture field? d. In the Categories table, what is the field size of the CategoryName field? 2. Sorting a. Using the Orders table, do a Sort on a single field to see date of the most recent order. Using the Orders table, do a Sort and Subsort on two adjacent fields to see the date of the most recent order handled by employees Nancy Davolio. 3. Filtering by Selection, Filtering by Form a. Using the Orders table, do a Filter by Selection with one criterion to see how many orders went to France. (Click on Remove Filter button when finished.) Using the Orders table, do a Filter by Selection to see how many orders were handled by employee Margaret Peacock. b. Using the Orders table, do a Filter by Form to see how many orders went to Strasbourg or Münster. Using the Products table, do a Filter by Form using more than one criterion: sort by Supplier with subsort by Category to see how many categories include supplies by G'day, Mate.

4. Queries a. Using the Customers table, create a query in Design View (click on the New Object button) using two criteria to show the following:
Company Name Bon app' Du monde entier Ottilies Käseladen Paris spécialités Contact Name Laurence Lebihan Janine Labrune Henriette Pfalzheim Marie Bertrand Contact Title Owner Owner Owner Owner Country France France Germany France

b. To see how many orders have been placed for Germany and for France, using the Orders table create a Query in Design View, click on the Σ button to insert a Total row, and select ShipCountry for the Field in two columns. In the second column select Count for the Total row. How many shipments went to France? How many to Germany? 5. Forms a. Use the Form Wizard to create a form to enter data into all the fields of the Employees table. Use the Justified layout and Standard style and give it the name Employees form. View the completed form. b. Edit the form in Design View

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