You are on page 1of 35

Excel 2003: Step Four

The University of Akron

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................. 1
OVERVIEW...................................................................................................................... 2
USING NAMED RANGES .............................................................................................. 3
ADD NAMED RANGES ...................................................................................................... 3
DELETE A NAMED RANGE ............................................................................................... 5
USING NAMED RANGES ................................................................................................... 6
FOLLOW-UP.................................................................................................................... 7
PAGE BREAKS ................................................................................................................ 8
INSERT A PAGE BREAK .................................................................................................... 8
MOVING PAGE BREAKS IN PAGE BREAK PREVIEW .......................................................... 9
REMOVE A PAGE BREAK ............................................................................................... 10
USING COMMENTS..................................................................................................... 11
ADD A COMMENT .......................................................................................................... 11
HIDE OR DISPLAY COMMENTS AND THEIR INDICATORS ................................................. 13
EDIT A COMMENT.......................................................................................................... 14
REMOVE A COMMENT ................................................................................................... 15
TRACKING CHANGES................................................................................................ 16
UNDERSTAND TRACKING CHANGES .............................................................................. 16
SET UP TRACKING AND HIGHLIGHTING ......................................................................... 17
ENTER CHANGES............................................................................................................ 19
ACCEPT AND REJECT CHANGES..................................................................................... 20
FOLLOW-UP.................................................................................................................. 23
APPLYING PROTECTION.......................................................................................... 24
PROTECT SPECIFIED CELLS ............................................................................................ 24
PROTECT A WORKSHEET ............................................................................................... 29
PROTECT A WORKBOOK ................................................................................................ 31
REMOVE PROTECTION .................................................................................................... 32
APPLY A FILE PASSWORD .............................................................................................. 33
OPEN A PASSWORD PROTECTED FILE AND DELETE PASSWORD .................................... 35

©2005 The University of Akron
These materials were developed and are owned by the University of Akron. All rights reserved.
These materials may not be reproduced in whole or in part without the express written permission of The University of Akron

Ver. 2005.03.11

Learning Technologies/Software Training

Page 1

©2005 The University of Akron. These materials may not be reproduced in whole or in part without the express
written permission of The University of Akron.

Excel 2003: Step Four

The University of Akron

Overview
In this fourth step in learning to use Microsoft Excel, you will learn how to:
¾ Add and Delete Named Ranges
¾ Use Page Breaks
¾ Use Comments
¾ Track Changes
¾ Protect and Share your Work

Ver. 2005.03.11

Learning Technologies/Software Training

Page 2

©2005 The University of Akron. These materials may not be reproduced in whole or in part without the express
written permission of The University of Akron.

Excel 2003: Step Four

The University of Akron

Using Named Ranges
Add Named Ranges
Named Ranges can be used when working with a large number of cells. Instead of
manually selecting a large number of cells each time you want to use them, you can name
the ranges that you work with often, and then select the entire range automatically. Using
Named Ranges can also simplify formatting as well as using formulas. A Named Range
can help identify what the formula actually does and can give more real-life meaning.

New Terms
Range

A range is a group of cells.

Name Box

The Name Box shows the name of the current cell
and allows you to name the selected cell or cell
range. Use the Name Box down-arrow to open a
list box that allows you to select any available
named cell or range in the workbook.

What you do

What happens

1.

Click the Open button, click
the My Documents button,
double-click Excel 4 Class
Files, then double-click
AdProjects1.

Opens the Open dialog box, shows the contents of the
My Documents, shows the contents of the Excel 4
Class Files, then opens the AdProjects1 workbook.

2.

Click the Completed
Projects sheet tab.

Shows the Completed Projects worksheet.

3.

Click cell A4, then scroll
down and [SHIFT+Click] cell
B29.

Selects cell A4, then scrolls down and selects the rest of
the range.

4.

Click in the Name Box, then
type completed_jobs and
press [ENTER].

Selects the text in the Name Box, then names the
selected range.

5.

Click cell C4, then scroll
down and [SHIFT+Click] cell
C29.

Selects cell C4, then scrolls down and selects the rest of
the range.

6.

Click in the Name Box, then
type estimated_cost and press
[ENTER].

Selects the text in the Name Box, then names the
selected range.

7.

Click cell D4, then scroll
down and [SHIFT+Click] cell
D29.

Selects cell D4, then scrolls down and selects the rest of
the range.

8.

Click in the Name Box, then
type actual_cost and press
[ENTER].

Selects the text in the Name Box, then names the
selected range.

Ver. 2005.03.11

Learning Technologies/Software Training

Page 3

©2005 The University of Akron. These materials may not be reproduced in whole or in part without the express
written permission of The University of Akron.

11. Selects the text in the Name Box.Excel 2003: Step Four The University of Akron What you do What happens 9.11 Learning Technologies/Software Training Page 4 ©2005 The University of Akron. then names the selected range. then scrolls down and selects the rest of the range. 2005. Click in the Name Box. Click cell E4.03. Opens the Name Box list box. . Selects cell E4. then scroll down and [SHIFT+Click] cell E29. then type over_under and press [ENTER]. as shown in screen shot. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. 10. The Named Range Ver. Click the Name Box downarrow. then selects the estimated_cost range. then click estimated_ cost.

5. 2005.Excel 2003: Step Four The University of Akron Delete A Named Range What you do What happens 1. Selects cell A1. Opens the Name Box list box. then click media. Click media in the Names in workbook list box. then selects the media range on the Production worksheet.03. Click Insert on the menu bar. Opens the Insert menu. trace to Name. then click the Delete button. Closes the dialog box.11 Learning Technologies/Software Training Page 5 ©2005 The University of Akron. 3. so Excel switches to that sheet when we select media in the Name Box list box. Selects the named range. then trace to and click Define. then removes it from the list box. Click the Name Box downarrow. then opens the Define Name dialog box. 4. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Press [CTRL+HOME]. opens the Name submenu. as shown in screen shot. The media range is on the Production worksheet. . 2. Click the OK button. Ver.

These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Click on the Completed Projects sheet tab.03. Bold the entire column. Actual Cost. Selects cell C30. . Click cell D30. Ver. then using the sum formula will put the Sum in cell C30 for the column. Shows the Completed Projects worksheet. 3.11 Learning Technologies/Software Training Page 6 ©2005 The University of Akron. when formatting) and give real life meaning to your work when using formulas. 2. which is the entire column for Over/Under. Selects the range. Then. 4. Using the Name Box. then type =Sum(actual_cost) and then Enter. Selects cell D30. you can use them to speed up a process (for example. Estimated Cost. What you do What happens 1. Then bolds all numbers. then type =Sum(estimated_cost) and then Enter. Save and close the workbook. then using the sum formula will put the Sum in cell D30 for the column. 2005. Click cell C30.Excel 2003: Step Four The University of Akron Using Named Ranges Once you have named ranges. select the over_under range. 5.

6. Delete the phone range. 7.Excel 2003: Step Four The University of Akron Follow-up What you do 1. select cells A4 through E21 and name the range dealer_info 3. On the Dealer List sheet. 2.03. Ver. using 0 decimal places and a $ symbol. 4. Apply Currency formatting to the dollar_value range. Open the Follow-up1 file in the Excel Four Class Files folder. 2005. 5. . These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Select the units_sold range and use conditional formatting to apply the color red to the text in the cells that equal 0. Use the range for dollar_value to create a sum formula in cell E22. 8.11 Learning Technologies/Software Training Page 7 ©2005 The University of Akron. Use the range for units_sold to create a sum formula in cell D22. Save and close the workbook.

then trace to and click Normal. What you do What happens 1. shows the contents of the Excel 4 Class Files. Make sure that you are on the Current Projects Worksheet. Click the Open button. Double-click Insert on the menu bar. Closes the Welcome to Page Break Preview message box and displays the worksheet showing the current page breaks. then click row heading 20. Page Break Preview Command Use the Page Break Preview command on the View menu to see how the pages and page breaks will be formatted when the worksheet is printed. then click Page Break Preview.03. Click View on the menu bar. Displays the expanded Insert menu. then opens the AdProjects2 workbook. then inserts the page break above the selected row.11 Learning Technologies/Software Training Page 8 ©2005 The University of Akron. .Excel 2003: Step Four The University of Akron Page Breaks Insert A Page Break You can insert page breaks to make the printed copy of the worksheet easier to read. shows the contents of My Documents. You must have a printer driver installed on your computer if you want to perform printingrelated tasks in Excel. double-click Excel 4 Class Files. 5. Selects the row below where the page break will go. Scroll down. then trace to and click Page Break. Opens the Open dialog box. 3. 6. as well as the newly added page break. then double-click AdProjects2. Returns the worksheet to the normal view. 2005. Click View on the menu bar. Click the OK button in the Welcome to Page Break Preview message box. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Ver. as shown in screen shot on the next page. Switches to Page Break Preview and opens the Welcome to Page Break Preview message box. 2. 4. New Terms Page Break Use page breaks to tell Excel which rows and/or columns are to be printed on a page. click the My Documents button.

place cursor on solid horizontal line (at row 20) and drag to above row 25. Switches to Page Break Preview and opens the Welcome to Page Break Preview message box. place cursor on vertical blue dotted line and drag to the right to meet the end of page 3. 3.11 Learning Technologies/Software Training Page 9 ©2005 The University of Akron. Click View on the menu bar. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. page 3. then trace to and click Normal. 4.03. Ver. . Click View on the menu bar. To adjust Page 1 and Page 2 vertically. 2. To remove the extra page.Excel 2003: Step Four The University of Akron The Page Breaks Inserted Above Row 20 Moving Page Breaks in Page Break Preview What you do What happens 1. Moves Page 1 down to row 24 and Page 2 to start at Row 25. Moves Page 1 and Page 2 horizontally. Returns the worksheet to the normal view. 2005. then click Page Break Preview. and removes excess pages of 3 and 4.

then trace to and click Remove Page Break. The Worksheet After Removing The Page Break Ver. Removes the page break from the worksheet. 5. Click the Print Preview button on the Standard toolbar. 6.Excel 2003: Step Four The University of Akron Remove A Page Break New Terms Remove Page Break Command Use the Remove Page Break command on the Insert menu to remove a page break from the current worksheet. 2. Shows the second page of the worksheet.11 Learning Technologies/Software Training Page 10 ©2005 The University of Akron. as shown in screen shot. Click Insert on the menu bar. Scroll down.03. . 3. Saves the workbook. Click row heading 20. 2005. What you do What happens 1. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. 4. Selects the row below the page break. Click the Close button. Closes Print Preview. Opens Print Preview showing the first page of the worksheet. Click the Save button.

to explain a particular section of a worksheet. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. click Open the Open dialog box. Type As of April 18. Opens the Insert menu. then click cell C5. 6. You can use them to provide instructions. 5. so comments added by other users in a shared workbook are easy to identify. Shows the comment for cell C5. shows the contents of the Excel 4 Class click Excel 4 Class Files. then trace to and click Comment. then selects the cell.11 Learning Technologies/Software Training Page 11 ©2005 The University of Akron. The name of the person who added the comment appears in the text box. Ver. New Terms Comments Comments are notes that you can attach to individual cells on a worksheet. 2005.03. Click cell A5. as shown in screen shot. or as a reminder. What you do What happens 1. Comments appear when you place the mouse pointer over the cell. then shows a comment text box for the selected cell. When you place the mouse pointer over the cell. 3. in the comment text box. Place the mouse pointer over cell C5. Click the Contacts sheet tab. . shows the contents of My the My Documents. Cells with comments have a small triangle in the upper-right corner. 4. Enters the comment in the comment box.Excel 2003: Step Four The University of Akron Using Comments Add A Comment Comments are notes that you can attach to individual cells on a worksheet. Comment Command Use the Comment command on the Insert menu to begin entering a comment for the selected cell. Cells with comments have a small triangle in the upper-right corner. then opens the AdPlacements1 workbook. then Files. 2. Shows the Contacts worksheet. new address will be 5201 North Wind Dr. the comment appears in a text box next to the cell. double-click AdPlacements1. Selects cell A5 and hides the comment for cell C5. doubleDocuments. Double-click Insert on the menu bar. Click the Open button.

In the Page Setup dialog box.11 Learning Technologies/Software Training You can also add a comment by rightclicking a cell. then trace to and click Page Setup. click the Sheet tab. Page 12 ©2005 The University of Akron.Excel 2003: Step Four The University of Akron The Comment Added To Cell C5 To print the comments in a workbook. 2005.03. click File on the menu bar. then tracing to and clicking Insert Comment. Ver. . These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. then use the comments down arrow to select whether the comments will print at the end of each worksheet or as they are displayed on each sheet.

and also clear the comment indicators in the corners of the cells. Ver. and then clicking on Hide Comment. Opens the Options dialogue box.03. On the Tools menu. To hide comments.Excel 2003: Step Four The University of Akron Hide or Display Comments and their Indicators What you do What happens 1. Displays the View tab. To display comments when you rest the pointer over cells that contain them. and also show the comment indicators. select Comments & indicator. To display both comments and indicators regardless of mouse position. and then click on the View tab. . 2.11 Learning Technologies/Software Training Page 13 ©2005 The University of Akron. 2005. The Option box: 3. You can also hide an individual comment by right-clicking the cell. select None under Comments. 4. select Comment indicator only. click Options. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. even when you rest the pointer over the cells that contain them.

Excel 2003: Step Four The University of Akron Edit A Comment New Terms Edit Comment Command Use the Edit Comment command on the Insert menu to begin editing the comment for the selected cell. 2. opens the Insert menu. 2005. then enters the new text. in the comment box. as shown in screen shot. Drag-select Dr. Selects the cell.03. then selects the comment box on the worksheet. Click cell A5. then trace to and click Edit Comment. You can also edit a comment by rightclicking the cell. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. double-click Insert on the menu bar. Selects cell A5 and hides the comment box. then tracing to and clicking Edit Comment. 3. . Selects the text. then type Blvd. The Edited Comment Ver. What you do What happens 1.11 Learning Technologies/Software Training Page 14 ©2005 The University of Akron. Click cell C5.

Click cell J6.11 Learning Technologies/Software Training Page 15 ©2005 The University of Akron. Scroll right until column L is visible. Click Edit on the menu bar. What you do What happens 1.Excel 2003: Step Four The University of Akron Remove A Comment New Terms Comments Command Use the Comments command on the Clear submenu to remove comments from the selected cells. . Selects the cell. then trace to and click Comments. opens the Clear submenu. then tracing to and clicking Delete Comment. Saves the workbook. Scrolls to the right. Press [CTRL+S]. 3. 2005. Then leave the workbook open. 4. Opens the Edit menu. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Ver. trace to Clear. 2. The Comment Removed From J6 You can also remove a comment by rightclicking the cell. then removes the comment indicator from cell J6. as shown in screen shot.03.

which makes the cell stand out. will be surrounded by a blue border. which allows you to see which cells have been edited. The change history records when a change was made. You can highlight changes as they are made on the worksheet.Excel 2003: Step Four The University of Akron Tracking Changes Understand Tracking Changes One of the biggest advantages of using a shared workbook is that multiple users can make changes to it at the same time. who made the change. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. You can view the suggested change immediately by moving your mouse pointer over the cell. Excel uses a log called the change history. you can use the Accept or Reject Changes dialog box to look at each change and keep only the ones you want. To fully utilize this feature. 2005. . and what the data in the changed cell was before and after the change. You can also choose to list changes on a separate worksheet and use data filters to view specific changes. Learning Technologies/Software Training Page 16 ©2005 The University of Akron. To keep track of all of these changes. Cells that have a recorded change. you will want to turn it on the first time a person edits the workbook.11 The change history is a log that Excel uses to record all of the changes that are made to a shared workbook. New Terms Change History Ver.03. When you want to review changes.

11 Learning Technologies/Software Training Page 17 ©2005 The University of Akron. New Terms Highlight Changes Command Use the Highlight Changes command on the Tracking Changes submenu to begin tracking changes in the current workbook.03. Highlight Changes Dialog Box The Highlight Changes dialog box allows you to set up how changes to the current workbook will be tracked. When List Box The When list box in the Highlight Changes dialog box allows you to select the period of time for which changes will be highlighted. Track Changes While Editing. Option The “Track changes while editing. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. This Also Shares Your Workbook. 2005. Highlight Changes On Screen Option The Highlight changes on screen option in the Highlight Changes dialog box specifies that changes will be highlighted on screen. When Option The When option in the Highlight Changes dialog box specifies that changes made during the interval of time specified in the When list box will be highlighted on the worksheet.Excel 2003: Step Four The University of Akron Set Up Tracking And Highlighting If you are going to share your workbook with other people. Ver. This also shares your workbook. you can keep track of the changes that are made. . You can set up the workbook so that any changes will be recorded in a change history and highlighted on the screen.” option in the Highlight Changes dialog box shares the workbook and turns on the change history so subsequent changes to the workbook can be tracked.

Ensures that changes will be highlighted for the interval of time specified in the When list box. and adds [Shared] to the title bar. 4. Click the Placements sheet tab. 7. Opens the Tools menu.11 Learning Technologies/Software Training Page 18 ©2005 The University of Akron. Closes the message box. This also shares your workbook. 2.03. then trace to and click Highlight Changes. Shows the Placements worksheet. opens the Track Changes submenu. Ensures that changes will be highlighted on screen. Verify that the When option is selected. then specifies that changes that have not been reviewed will be highlighted. option. then click the OK button. 5. Select the Track changes while editing. 6. . 2005. Click the OK button in the message box. then closes the dialog box and opens a message box indicating that the workbook will be saved. Ver. then click Not yet reviewed. Verify that the Highlight changes on screen option is selected. saves the workbook. then opens the Highlight Changes dialog box. Opens the When list box. trace to Track Changes. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. 3. as shown in screen shot.Excel 2003: Step Four The University of Akron What you do What happens 1. Specifies that the workbook will be shared and turns on the change history so future changes can be tracked. Click the When down-arrow. Double-click Tools on the menu bar.

Press [CTRL+S]. Click cell E7. then type 12 and press [ENTER]. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. then closes it. then type 17500 and press [ENTER].03. enters a new value. The Highlighted Change In Cell F14 Ver. Selects the cell. . enters a new value. then click the Close Window button. date of change. Click cell F14. 2. then highlights cell F14.Excel 2003: Step Four The University of Akron Enter Changes What you do What happens 1. Presents a message box that shows who made the change. then highlights cell E7.11 Learning Technologies/Software Training Page 19 ©2005 The University of Akron. Saves the workbook. time of change and what the change was. Selects the cell. 3. 4. as shown in screen shot. 2005. Slide the mouse over the cell in which you made changes.

11 Learning Technologies/Software Training Page 20 ©2005 The University of Akron. Accept Or Reject Changes Dialog Box The Accept or Reject Changes dialog box allows you to view changes and choose the ones you want to keep. Ver. Select Changes To Accept Or Reject Dialog Box The Select Changes to Accept or Reject dialog box allows you to specify the changes that you would like to review. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Reject Button Use the Reject button in the Accept or Reject Changes dialog box to refuse the change and return the selected cell to its original value. New Terms Accept Or Reject Changes Command Use the Accept or Reject Changes command on the Track Changes submenu to begin reviewing changes to the workbook. you can open the worksheet and review the changes that have been made by other users. 2005.03. Accept Button Use the Accept button in the Accept or Reject Changes dialog box to enter the selected change in the selected cell. .Excel 2003: Step Four The University of Akron Accept And Reject Changes After changes have been made.

. then lists changes for and selects cell E13. then lists changes for and selects cell E14. Closes the Select Changes to Accept or Reject dialog box and opens the Accept or Reject Changes dialog box. as shown in screen shot. and selects cell F4. (click the My Documents button. double-click Excel 4 Class Files. Selects the original value for cell C7.000. Click $19. 4. Click the Accept button. 7.) then opens the workbook. 3. Selects the change made by Alicia Scott. Opens the Tools menu.11 Learning Technologies/Software Training Page 21 ©2005 The University of Akron.03. Click the Open button. Click 9 (Alicia Scott 8/25/1999 0:06). Accepts the change. Ensures that the correct set of changes will be reviewed. trace to Track Changes. closes the dialog box. then lists changes for and selects cell F14. 2. Ver. 2005.00 (Original Value). then click the Accept button. (shows the contents of the My Documents. Click the OK button. then trace to and click Accept or Reject Changes. then double-click Shared Ad Placements.600 in cell E13. then opens the Select Changes to Accept or Reject dialog box. 5. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. shows the contents of the Excel 4 Class Files folder. Verify that the When option is selected and that Not yet reviewed appears in the When list box. opens the Track Changes submenu. Opens the Open dialog box.Excel 2003: Step Four The University of Akron What you do What happens 1. 8. Click Tools on the menu bar. 6. then click the Accept button. Click the Reject button. Rejects the change and places the original value of $6.

All of the changes to the workbook will be accepted or rejected as soon as you click the button. This workbook is identical to the one we just closed. then click the Close Window button. 2005. What happens Saves the workbook.Excel 2003: Step Four The University of Akron What you do 9. then closes it. . These materials may not be reproduced in whole or in part without the express written permission of The University of Akron.11 Learning Technologies/Software Training Page 22 ©2005 The University of Akron. Ver. but changes have been made to it by another user.03. If you click the Accept All or Reject All button in the Accept or Reject Changes dialog box. Press [CTRL+S]. you will not be given an opportunity to review the changes one by one.

4. and preview it in Print Preview. 7. Remove the comment from cell B8. and reject the change made to cell C7. The Line Count Worksheet Preview Ver. move to cell C5. 8. Enter 279000 in cell C6. Specify that changes Not yet reviewed will be highlighted. then enter 392000 in cell C7. Edit the comment in C4 so it reads These figures are projections. then close Print Preview. 2.03. Open the Follow-up2 file in the Excel Four Class Files folder.11 Learning Technologies/Software Training Page 23 ©2005 The University of Akron. Accept the change to cell C6. 2005. Set up tracking and highlighting. 5. 9. Select the Line Count worksheet. then add the following comment: These are projected sales figures. Save and close the workbook. . Select cell C4. 3. Review the changes. 6. as shown in screen shot below.Excel 2003: Step Four The University of Akron Follow-up What you do 1. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Then.

2. To create a new range.Excel 2003: Step Four The University of Akron Applying Protection Protect Specified Cells You can release individual cells from protection by unlocking the cell(s) prior to protecting the entire worksheet. if you are working with a worksheet that records data (similar to a data entry form) and within that sheet there are formulas used to calculate figures. Ver. then trace to and click Allow Users to Edit Ranges.03. For example. but they can enter data into the fields where entry is required.11 Learning Technologies/Software Training Page 24 ©2005 The University of Akron. 2005. it will be listed. Range defined. you can protect just the cell(s) that contain formulas so that a user cannot modify or change the calculation. 1. trace to Protection. click on the New button. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. If you alread have a Named The New Range box opens. . Option 1: Set a Password to Release a Range on a Protected Sheet What you do What happens The Allow Users to Edit Ranges box opens. Click Tools on the menu bar.

click on the button at the Collapse The New Range box displays again. This will allow you to drag select the cells. To select the cells. Ver. 4. enter a password that will unlock the range for entry. 5. The Confirm Password box opens.11 Learning Technologies/Software Training Page 25 ©2005 The University of Akron. In the Range password field. Click on the OK button. What happens In the Title field. After you select the range of cells. enter a name for this range.Excel 2003: Step Four The University of Akron What you do 3. click on the Collapse button at the end of the Refers to cells field. 2005. end of the New Range box. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. .03.

These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Ver. To protect the sheet. 2005.03.Excel 2003: Step Four The University of Akron What you do What happens 6. click on the Protect Sheet button. Enter a password for the sheet and click on OK and then reenter to confim. Reenter the password and click on the OK button.11 Learning Technologies/Software Training Page 26 ©2005 The University of Akron. 7. . The new range will display. The Allow User to Edit Ranges box opens again. The Protect Sheet box opens.

Click on cell G4. Click Format on the menu bar and then trace to and click Cells. A message appears stating that the cell is protected. Unlock the cells that you want to be free from protection by selecting the cell(s). What happens The Format Cells box: Clear the Locked checkbox and select OK. 2005. The cell is not protected because you unlocked it prior to protecting the worksheet. 4. . 5.03. Ver. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. This cell will allow data entry input.11 Learning Technologies/Software Training Page 27 ©2005 The University of Akron. Click Tools on the menu bar and then trace to and click Protection and then Protect Sheet. Go to the Protection tab.Excel 2003: Step Four The University of Akron Option 2: Unprotect Specified Cells on a Protected Worksheet. Select cells E4-E43 and F4-F43.No Password What you do 1. Click on cell E4 and change the contents to 6300. 3. 2. 6. Make sure that the Contents checkbox is selected.

. Ver.11 Learning Technologies/Software Training Page 28 ©2005 The University of Akron. What happens Save the worksheet.03.Excel 2003: Step Four The University of Akron What you do 7. 2005. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron.

opens the Protection submenu. then opens the Protect Sheet dialog box. Click the Open button. 5. then closes the dialog boxes and protects the worksheet. Ensures that the worksheet will be fully protected from changes. Type CAPS in the Password (optional) text box. 6. you can assign a password to prevent others from removing the protection. trace to Protection. then opens the Confirm Password dialog box. doubleDocuments. Type CAPS in the Reenter password to proceed text box. Enters the password.11 Learning Technologies/Software Training Page 29 ©2005 The University of Akron. 4. Verify that the Protect worksheet and contents of locked cells checkbox is selected. What you do What happens 1. . 3. Ver. then trace to and click Protect Sheet.Excel 2003: Step Four The University of Akron Protect A Worksheet You can set the worksheet so that no one can make changes to it. then opens the AdPlacements2 workbook. Click Tools on the menu bar. then click the OK button.03. shows the contents of the Excel 4 Class click Excel 4 Class Files. Furthermore. double-click AdPlacements2 2. Opens the Tools menu. then Files. click Opens the Open dialog box. Enters the password. Shows the Placements worksheet. Click the Placements sheet tab. shows the contents of My the My Documents. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. then click the OK button. 2005.

8. then opens a message box indicating that the cell is protected and cannot be changed. then type 15 Selects the cell. remember that passwords are case sensitive.Excel 2003: Step Four The University of Akron What you do What happens 7. Ver. If you forget your password you will not be able to remove the pro– tection. Click the OK button.03. Click cell F4. as shown in screen shot. 2005. be sure to choose a word or number that you will remember. When using passwords. Closes the message box. Also. . These materials may not be reproduced in whole or in part without the express written permission of The University of Akron.11 Learning Technologies/Software Training Page 30 ©2005 The University of Akron.

Verify that the Structure option is selected. Click Tools on the menu bar. Closes the message box. 6. then opens the Protect Workbook dialog box. Ver. as shown in screen shot.Excel 2003: Step Four The University of Akron Protect A Workbook You can also set the entire workbook up to keep others from adding. Type CAPS in the Reenter password to proceed text box. opens the Protection submenu. Enters the password. Ensures that the workbook will be protected from changes to its structure. . then click the OK button. moving or renaming worksheets within the workbook.03. Double-click the Sheet1 sheet tab. then closes the dialog boxes and protects the workbook. then opens the Confirm Password dialog box. Click the Sheet1 sheet tab. Opens the Tools menu.11 Learning Technologies/Software Training Page 31 ©2005 The University of Akron. Opens a message box indicating that the workbook is protected and cannot be changed. then click the OK button. Click the OK button. trace to Protection. Enters the password. 4. Type CAPS in the Password (optional) text box. deleting. 2005. 7. Shows Sheet1. 3. 5. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. You do this by protecting the entire workbook. 2. then trace to and click Protect Workbook. What you do What happens 1.

then opens the Unprotect Sheet dialog box. opens the Protection submenu. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. . then closes the dialog box and removes protection from the worksheet. Enters the password. The Unprotect Workbook Dialog Box Ver. Opens the Tools menu. Enters the password.03. 2. Click the Placements sheet tab. then opens the Unprotect Workbook dialog box. trace to Protection. 2005. 5. Click Tools on the menu bar. opens the Protection submenu. then click the OK button. Type CAPS in the Password text box.Excel 2003: Step Four The University of Akron Remove Protection What you do What happens 1. trace to Protection. then trace to and click Unprotect Workbook. Opens the Tools menu. Type CAPS in the Password text box. 3.11 Learning Technologies/Software Training Page 32 ©2005 The University of Akron. then trace to and click Unprotect Sheet. Click Tools on the menu bar. Shows the Placements worksheet. 4. then click the OK button. as shown in screen shot. then closes the dialog box and removes protection from the workbook.

Opens a message box asking if you want to replace the existing Ad Placements2 file. Enters the password. Click the Tools button in the dialog box. Of course. then opens the Confirm Password dialog box. 5. 4. Opens the File menu. as shown in screen shot. Click the Save button. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Enters the password. then closes the Confirm Password dialog box. Click File on the menu bar. and saves the workbook. Type excel in the Password to open text box. applies the file password. You can do this by applying a file password that will prevent unauthorized users from opening it. then click the Yes button. then click the OK button. 6.03. Type excel in the Reenter password to proceed text box. Option 1 What you do What happens 1. 3. Try to choose a password that you will always remember.11 Learning Technologies/Software Training Page 33 ©2005 The University of Akron. File passwords are designed to keep unauthorized users from opening your workbooks. Ver. . then click the OK button. then opens the Save As dialog box. 2. Closes the workbook. then trace to and click General Options. then closes the message box. Click the Close Window button. then opens the Save Options dialog box. the hazard of using a file password is that you will not be able to open the workbook if you forget your password. 2005.Excel 2003: Step Four The University of Akron Apply A File Password You can set the workbook so that only certain people can have access to the information. Opens the Tools menu. then trace to and click Save As. or simply write down the password and keep it in a secure place.

2. Select OK.03. What you do What happens Click Tools on the menu bar. Click on the Security tab. Reenter password for verification. Ver. . The Confirm Password box returns.Excel 2003: Step Four The University of Akron Option 2 1. then opens the Ooptions dialog box. then trace to and click Options. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron. Enter password for opening and/or modify. Opens the Tools menu. You will need to save the file for this change to be active. Select OK.11 Learning Technologies/Software Training Page 34 ©2005 The University of Akron. 2005.

Ver. Options and the Security tab and deleting the password from the fields. 6. 2. Enters the password. These materials may not be reproduced in whole or in part without the express written permission of The University of Akron.11 Learning Technologies/Software Training Page 35 ©2005 The University of Akron.03. Opens the File menu. 5. then trace to and click General Options. Type excel and click the OK button. shows the contents of the Desktop. 2005. then deletes the password. then opens the Password dialogue box. 3. then opens the Save As dialog box. Click the OK button. then opens the workbook. Select OK. click the My Documents button. 4. shows the contents of the Excel 4 Class Files. then double-click AdPlacements2. then click the Yes button. Ensures that the existing password is selected. Verify that the symbols in the Password to open text box are selected. then opens the Save Options dialog box. then trace to and click Save As. Opens the Open dialog box. as shown in screen shot. Note: You can also remove a password by going to Tools.Excel 2003: Step Four The University of Akron Open A Password Protected File and Delete Password What you do What happens 1. 7. then closes the message box and saves the workbook. double-click Excel 4 Class Files. Click the Tools button in the dialog box. Opens a message box asking if you want to replace the existing Ad Placements7 file. Click File on the menu bar. Closes the Save Options dialog box. Opens the Tools menu. Click the Save button. Click the Open button. . then press [DELETE].