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PROJECT

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

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ENGINEERING DEPARTMENT (ONSHORE)

GC13109700
EPIC for Waste Management Facility at Raslaffan
Minutes of Meeting
Subject :

Weekly Progress Meeting No. 58

Date of Meeting:
Venue:

March 9 2016

Time: 9:00 A.M

Meeting Room No. 9 ESR Office Ras Laffan

All attendees
Date of issue:

Cc:

Ref. # :

MOM-58

Pages: 7

including this page

Attendees

QP
Mohammed R. Al Marri
e-mail: mr_almarri@qp.com.qa

Aftab Ahmed
e-mail: af_ahmed@qp.com.qa

Jeff Fowler
e-mail: j_fowler@qp.com.qa

Hitesh Desai
e-mail: hd_desai@qp.com.qa

Hussain Al Ansari
e-mail: h_alansari@qp.com.qa

Mohammed Kalimuddin
e-mail: kalimuddin@qp.com.qa

Hazem Abou Eid


e-mail: aboueid@qp.com.qa

S. Tiroumourougane
e-mail: souprayen@qp.com.qa

ATC
ESR
T:40136366

ESR/22
M:55030310

HSE Engineer
M: 33331879

ESR/3
M: 66720648

Emad Hamdy
e-mail: emad@atc-qatar.com

Sabri Radi
e-mail: s.radi@stromqatar.com

Vanitha
e-mail: vanitha@atc-qatar.com

Anil Norman
e-mail: anil@atc-qatar.com

ESR/31 Abdul Aziz


M: 55519939

ESR/35
M: 33445528

ESR/36
M: 33450855

ESR/37
M: 55964907

e-mail: abdulaziz@atc-qatar.com

Richard Eke
e-mail: richard.eke@atc-qatar.com

B. Satya
e-mail: satya@atc-qatar.com

Ambrish Pathak
e-mail: ambrish@atc-qatar.com

Project Manager
M: 55848904

MEP Project Manager


M: 55096148

Planning Manager
M: 33243366

MEP Project manager


M: 33379851

HSE Engineer
M: 55826121

HSE Officer
M: 33226569

QA/QC Engineer
M: 55403418

Commissioning
Coordinator
M: 50730206

Ashfaq Ahmed

QA/QC

Jobin George
e-mail: jobin@opdqatar.com

Benny George

QA/QC

Maributch Paula
e-mail: paula@atc-qatar.com

CMMS Engineer
M: 66236446

Document Controller

REF. NO
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PROJECT

S/No.
1 GENERAL
1.1 Nothing to discuss
2 HSE

2.1

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

Minutes

Number of EMPLOYEES WORKING ON


CONTRACT:
Number of MAN-HOURS worked (including
any overtime)
Number of FATALITIES (FAT)
Number of ACCIDENTS / INCIDENTS
Number of MEDICAL TREATMENTCASES (MTC)
Number of FIRST AID CASES (FAC)
Number of LOST TIME INJURY (LTI)
Number of NEAR MISSES (NMs)
Number of UNSAFE ACTS / CONDITION (UA/UC)
Number of: ROAD TRAFFIC ACCIDENTS(RTA)
Number of personnel HSE INDUCTION
NUMBER OF TOOLBOX TALKS Topics:1.
Traffic management
2.
Cold whether safety
3.
Working along high traffic area
4.
PPE compliance
5.
Working at Heights
6.
Safe excavation practice
7.
Hand & Power tools safety
8.
Ladder safety
9.
Double eye protection
10. House keeping
11. Confined Space Entry
12. Safe equipment operation

2.3

2.4

Action

2 OF 7

Date

Safety moment: SAFETY TIPS, Some important tips were shared during the
meeting about PPE and safe and non-safe acts being conducted at construction
sites
Total man-hours for week ending 3rd March 2016: Man hours (LTI free) 845,742
Safety Statistics as on 10th March 2016 (Refer to attachment No. 1)

Weekly HSE Statistics at WMF Site

2.2

PAGE

February-20th 2016
to February 25th
2016

Info

February-27th 2016
to March 03rd 2016

Cumulative

136(Avg /day)

147(Avg /day)

8160

8840

845742

00
00
00

00
00
00

--

00

00

00
00
10
00
14

00
00
09
00
05

00
02
00
08
00
73
903
00
981

12

14

920

QP Raised HSE concern on subcontractor works and informed ATC to supervise


sub-contractors works. ATC confirmed they are supervising sub-contractors,
improvements are observed, ATC to pay more attention for that. ATC stated that
the inductions, training and tool box talks are conducted for making them aware of
safety requirements on the site.
QP Stated that on every week there will be a safety walkthrough, and the safety
report to be issued to QP within 24 hrs. for their information. Following the
agreement, a formal close out to be done. Close out reports are being submitted
on time. Attaching copy of latest walkthrough report generated on 24.02.2016
QP Raised concern on the material stored at the lay down area which need to be
shifted or re-arranged, QP advised ATC to stack the material and store them
properly until they are demobilized from the site. QP Raised a high potential

Ongoing
ATC

QP/ATC
ATC

Until site works


are complete

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SUBJECT
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S/No.

2.5

2.6

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

Minutes
unsafe condition in this area and ATC promised to complete stacking and
demobilization before 24.02.2016. A walk through is conducted on 24.02.2016 for
the same by ATC & QP and situation found satisfactory with some comments to
be attended, comments are incorporated in attached walkthrough report. QP
accepted with the closure report and still expecting ATC to close the balance 3
specific comments discussed during meeting
QP continues to have concern on the safety behavior of the road subcontractor
and advised ATC to closely monitor their activities. As long as asphalt works are
having more equipment involved in works, ATC to monitor it seriously to avoid any
fatality. ATC to provide a constant HSE presence when asphalt works are being
undertaken.
QP Raised concern on the performance of scaffolders. Advised ATC to keep close
eye on them during work at height. Another violation was noticed by one worker
who was working on scaffolding without harness. ATC terminated the worker from
site. QP HSE asked ATC if the worker had been terminated what action was taken
against the Scaffold Supervisor who was standing observing the violations that
were observed by QP, ATC Stated that his leave was due and he already left the
site

PAGE

Action

3 OF 7

Date
01/03/2016

ATC

Until QBC are


complete

ATC

01/03/2016

3 PLANNING
3.1 Progress Figure for the week ending on 3rd March 2016
1 Overall Project Progress Per Week Work Package Area (Level 1) Part A &B

2 Overall Project Progress Per Work Package Area (Level 1) Building and Area

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3.1

3.2

3.3

3.4
3.5
3.6

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

Minutes

QP Commented on progress report quality which is to be enhanced. Report of


week No. 84 is rejected, ATC resubmitted after considering comments.
QP and ATC conducted a joint walkthrough on 18/02 and 21/02, to identify the
works fronts requiring deployment of Manpower and resources to complete the
remaining works, followed with a letter from QP for ATC action, ATC submitted
revised forecast plan on 07.03.2016, QP informed ATC that some comments on
the plan will be sent to ATC to revise and resubmit, meanwhile ATC are
requested to consider some comments given during the meeting
QP Advised ATC to revisit progress of engineering considering the documents
that are not approved yet, and correct the actual engineering progress. ATC to
submit Engineering deliverable register every week recording the actual progress
achieved on these pending deliverables. ATC to provide target completion date.
QP Highlighted on the delay of M& E procurement which will affect the planned
commissioning dates. ATC to expedite all remaining procurement and submit
expediting report on every Sunday of the week along with weekly progress
report.
ATC to revisit the Energization Plan and table in next meeting on 09/03/2016.
QP Stated that ATC to ensure that all insurances and performance bond to be
extended to be in line with revised forecasted finish date. ATC Stated that
amended insurances are submitted on 08.02.2016 (Copy attached)

4- ENGINEERING
QP Enquired about the remaining Fire Fighting engineering documents. ATC
4.1

PAGE

4.3
4.4
4.5
4.6

ATC submitted CYME coordination setting report on 24.12.2015. QP Commented


on 19.01.2016, ATC resubmitted on 18.02.2016 and commented by QP on
28.02.2016, ATC to resubmit on 14.03.2016
ATC resubmitted Autocad sample drawings on 24.12.2015. QP Commented on
19.01.2016, ATC resubmitted on 23.02.2016
ATC to submit roof tank shed drawings for QP on 10.03.2016, and ensure the
modification will provide sufficient maneuvering space for maintenance.
ATC to re-submit tank shed and roof staircase drawings for QP on 10.03.2016
ATC stated the shop drawings for irrigation details are accepted by QP.

Date

Action

Info

QP/ATC

14.03.2016

ATC

15.03.2016

ATC

06.03.2016

ATC

09.03.2016

Info

ATC
ATC

06.12.2015
14.02.2016
07.03.2016
14.03.2016

QP

ATC

10.03.2016

ATC

10.03.2016

Info

Stated that will be submitted on 06.12.2015 14.02.2016 07.03.2016

4.2

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4.7
4.8

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

ATC stated the TQ for false ceiling proposal at the entrance of Admin Building is
accepted by QP.
QP Highlighted on some missing information of Weigh Bridge that to be properly
presented like:
- Wiring diagram
- Termination Diagram
- Logic Diagram
- Location of Weight Indicator
- Location of Ticket Box
ATC promised to revert back with all required information prior to next meeting

PAGE

Info

5 OF 7

09.03.2016

5- PROCUREMENT
Estimated dates for delivery of balance material to site.
5.1

5.2

Milestone # 1:
1- GRP enclosure for LV Panel
15.04.2016
2- Road pitching
22.03.2016
Milestone # 2:
3- Gas tight damper
08.04.2016
4- 50 Pair cable jointing kit
31.03.2016
5- Steel Sheds for Tanks
16.03.2016
6- Shed & barricading for Junction Box
25.04.2016
7- Tag Plates
10.04.2016
8- Post indicator (3 Nos.)
10.03.2016
9- GRC Panels inside Admin. Building
Received
10- Splicing trunking at FS#2
TBA
11- Patch cord from FA to Telecom Panel
TBA
12- CTs and DBs defected parts
TBA
13- Teflon tape for fire hydrants
05.03.2016
14- Balance Crash Barriers
31.03.2016
15- Internal Signage
20.03.2016
QP stated that the delay in procurement of above material is affecting the
completion of construction works, and advised ATC to expedite the delivery of all
the remaining materials, and submit expediting report on every Sunday of the week
along with weekly progress report.

ATC

Ongoing

6- QA/QC
6.1

6.2

6.3
6.4

QP advised ATC to close all the NCRs raised during the previous audits. ATC
Closed all
QP Stated that the 1000 hrs test report for GRP pipes to be submitted on urgent
basis and notified ATC with the risk of failing the 1000 hrs, test. There maybe
rework if the test results are not satisfactory
ATC Stated that the test started on 11.02.2016, 250 hours are completed
successfully
QP Raised issue regarding the HDD crossing at fire-station # 2.
ATC stated that the Method statement is submitted for approval on 23.02.2016
where permit is already uploaded for the same on 23.02.2016.
QP Advised ATC to submit material for the grouting mix separately through material
submittal
QP Highlighted on lack of supervision in some areas which lead to rework in
washout chamber and accordingly damage to existing GRE pipe. ATC Deployed
qualified persons to manage this kind of problems. Pipe is repaired and documents

Info

ATC

ongoing

ATC

18.02.2016

Info

Closed

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PROJECT

6.5

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MOM-58

March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

are being closed for it. Incident close out report to be closed by RLIC. An RFI is
already raised to RLIC for the same and approved
QP Raised concern on the bolts of fire hydrants which are rusty and not complying
with requirements. NCR will be issued. ATC to close this NCR at earliest. New bolts
are delivered to site on 16.02.2016 and NCR will be closed on 05.03.2016 after
receiving Teflon tape for the bolts

PAGE

ATC

6 OF 7

05.03.2016

7- CONSTRUCTION
Milestone 1:

7.1

Installation of balance raised kerbstone


MCC for HVAC System in Control Room
Formation and concreting of ditches
Filling and formation of road works at Rumailah Street
Filling and earth works at Land Treatment Unit
Laying HDPE Pipe for raising main
Filling on HDPE Pipe at raising main and construction of air valve chamber
New Weigh Bridge wiring

Milestone 2:
Installation of telecom switches
Installation of wheel stoppers
Installation of crash barriers
Construction of potable water tank shed foundation
Installation of Dust Suppression System
Precom/Commissioning:
Testing of Switch Gears
Testing of High Mast

9- COMMISSIONING
9.1
9.2
9.3
9.4
9.5
9.6
9.7
10.0
10.1

QP Advised ATC to provide revised MCC dates for both milestones


QP Advised ATC to submit protection preservation plan for all technical
equipment. ATC submitted the same and commented by QP. ATC resubmitted
and approved on 03.03.2016
ATC to resubmit revised commissioning organization chart with names on
14.02.2016 18.02.2016
QP Requested ATC to submit a dedicated Testing Engineer for Electrical
works. Submitted by ATC on 19.01.2016, commented by QP on 02.02.2016,
ATC to resubmit on 23.02.2016
QP Advised ATC to complete punch list clearance for all received punch items.
Punch listing clearance status is attached
QP Raised concern on delay of HVAC MCC inside control room where summer is
about to start and end user is having no facility for cooling except the split units
installed by ATC under this contract, MCC walkthrough was conducted on
08.03.2016 and subject was closed
QP Raised concern on delay in approval of sterilization vendor and MOS for
sterilization works which will hold potable water connection for the project
SAP/SPIR
DESCRIPTION

Nos.

Total Requested tags


Approved by RLIC

1498
1432

ATC

27/12/2015
04.02.2016

Info

ATC

14.02.2016
18.02.2016

ATC

23.02.2016

ATC

TBA

Info

ATC

INFO

Ongoing

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March 9, 2016
Weekly progress meeting No. 58
EPIC for Waste Management
Facility

PAGE

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Estimated for SAP


1000
Uploaded in SAP data base (FMTL) 993
Date of Submission of FMTL
03.06.2016
Date of Submission of SVR
28.05.2016
Date for submission of IDB
TBA
SPIRs Status ( Total = 32 Nos.) as on 24.02.2016

10.2

INFO

Ongoing

QP Stated that list of SPIRs to be presented during progress meeting. QP

ATC

Ongoing

project handing over


QP Informed ATC to submit revised SAP deliverables schedule

ATC

QP Informed ATC to update all RLM and arrange for site validation of tags.

ATC

Ongoing
every week
24.02.2016

SL.
No.

Description

Submitted
to QP

Approved

Balance to
be submitted
to QP

1.

SPIR status
(33 required)

13

18

10.3 Highlighted on the concern regarding the submission of SPIRs which will delay
10.4

10.6 Initial list of RLM is presented to QP during the meeting on 17.02.2016. Final

10.7
11
11.1
12

list will be provided to QP on 24.02.2016


QP Advised ATC to start Dossier compilation and to start giving status on this
activity in every meeting. ATC had a joint meeting with QP on 20.02.2016 and
agreed on required resources to start this task. ATC will get all resources by
05.03.2016 and will be able to give status from 09.03.2016 onwards
INTERFACES & TIE INS
Nothing to discuss

Any Other Business

For Qatar Petroleum

For (Contractor )

: ___________________________
Afthab Ahmed
Senior Project Engineer ESR/22

: ___________________________
Emad Hamdy
Project Manager

ATC

09.03.2016