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Safety: Role of a

Safety Observer
30th March 2011

30th MARCH 2011
ISSUE 3

UNCLASSIFIED
UNCONTROLLED COPY IF PRINTED

Safety: Role of a Safety Observer UNCLASSIFIED CEOP2354 P REP ARED BY: V E GET AT IO N MANAGER A U T HO R IS E D BY : S T ATE MANAGER OPE RA TIONS AN D SUPP ORT SE RV ICE S D OC UMENT N UM BE R: C E OP 23 5 4 . Sub-contractors are bound by the confidentiality provisions set out in their contract with the contractor engaged by Essential Energy. DISCLAIMER 1 Essential Energy may change the information in this document without notice. Restrictions on the use and disclosure of confidential information by employees are set out in your contract of employment. 2 This document may contain confidential information. No part may be reproduced by any process without written permission. Restrictions on the use and disclosure of confidential information by contractors are set out in your contract of engagement with Essential Energy.Issue 3 Approved By: General Manager Operational Performance and Support Page 2 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED .  2011 ESSENTIAL ENERGY 30th March 2011 . Before using this document.I S S U E 3 This plan is copyright.OPERATIONAL PROCEDURE . except as permitted under the copyright act. please ensure that it is still current. All changes take effect on the date made by Essential Energy. A print version is always an uncontrolled copy.

.........................................................................................................2 Appointment of a Safety Observer....... 4 3 CHALLENGES ...................................... 8 30th March 2011 ..........................................................4 Responsibilities of plant operators .............. 6 4....................... 8 7 REVISIONS...... 4 4 THE PROCEDURES .................................................................... 4 4.................. 7 6 REFERENCES ........5 Responsibilities of the worksite controller and work team......................................................................................................................................................................................................................... 5 4....OPERATIONAL PROCEDURE ...6 Safety Observer Requirements .........................................................1 Identify the need to appoint a safety observer ........................................Safety: Role of a Safety Observer UNCLASSIFIED CEOP2354 CONTENTS PAGE 1 INTRODUCTION ....................................... 6 4..................................... 4 4..................Issue 3 Approved By: General Manager Operational Performance and Support Page 3 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED .................................................................. 5 4......................3 Responsibilities of a Safety Observer ......................................................................... 7 5 KEY TERMS AND DEFINITIONS . 4 2 WHY THESE INSTRUCTIONS ARE IMPORTANT..............................

Safety: Role of a Safety Observer UNCLASSIFIED 1 CEOP2354 INTRODUCTION This guideline promotes worksite safety by providing guidance and instruction on the role and responsibilities of a safety observer.1 Identify the need to appoint a safety observer The work team in conjunction with the worksite controller are responsible for ensuring the need to appoint a Safety Observer has been considered during the Hazard Identification. Health and Environment (SSHE) Manual CECM1000 and/or Electrical Safety Rules CEOP8030 and for other work activities where the on site Hazard Identification. Essential Energy’s electrical apparatus and associated assets and the general public and property.OPERATIONAL PROCEDURE . Risk Assessment and Control process with due consideration given to: 1 The requirements of the Electrical Safety Rules. Risk Assessment and Control process identifies the need for a safety observer. 2 WHY THESE INSTRUCTIONS ARE IMPORTANT To manage worksite safety: 3 1 ENSURE the work team identifies those activities which require a safety observer to be appointed. the provisions of the Code of Practice – Electrical Work. they in no way limit the responsibility of the worksite personnel to take all other reasonable courses of action for worksite safety based upon the level of experience and competency of the personnel carrying out the work activity. This document applies to all personnel who are performing works that require a safety observer to be appointed in accordance with Essential Energy’s Safety. 30th March 2011 . 2 Safe Work Method Statement & Hazard Identification.Issue 3 Approved By: General Manager Operational Performance and Support Page 4 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED . 4 THE PROCEDURES 4. such as a mine site. Risk Assessment and Control (SWMS & HIRAC) and/or other Essential Energy safe work procedures relevant to the work being carried out. CHALLENGES Whilst this procedure sets out the general responsibilities for worksite safety. Security. 3 The requirements of a specific site induction. 4 Working in situations where there is an increased risk of personal injury or damage to equipment/property. Note: In addition to the requirements set out in this guideline. 2 CLARIFY the role and responsibilities of the safety observer and members of the work team. It is essential to note that a safety observer performs an exclusively dedicated duty that is purposely assigned to ensure the safety of personnel carrying out works. Electrical Safety Regulation 2002 Queensland and the Code of Practice – Victorian Electricity Supply Industry Distribution Businesses 2006 (the Green Book) must be considered when personnel are working in those respective franchise areas.

at least one safety observer must be positioned at ground level in close vicinity to the worksite at all times. plant.3 Responsibilities of a Safety Observer The safety observer is responsible for alerting the work team to any potential unsafe conditions or lack of compliance with approved work practices. First year apprentices. 6 NOT be positioned in the work basket of an EWP unless: a a second safety observer has been appointed who is positioned at ground level. such as mobile phones and portable radios. or b otherwise permitted by the approved work practice for the work being carried out. 7 NOT observe more than one work activity or plant at any time unless working to an approved work practice. 9 MAINTAIN effective and immediate communication with the work team at all times.2 CEOP2354 Appointment of a Safety Observer It is the responsibility of the worksite controller to assign a member/s of the work team as the designated safety observer/s and to document this on the associated SWMS/HIRAC form. unless carrying out the works in accordance with an approved work practice. 30th March 2011 .OPERATIONAL PROCEDURE .Issue 3 Approved By: General Manager Operational Performance and Support Page 5 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED . 8 HAVE the authority to temporarily suspend the work at any time. Specialist equipment may be necessary where there is a barrier to communication. actions or non-conformance with approved work procedures. Regardless of the number of safety observers required. 4 ALERT the work team to any unsafe conditions. unless the use of such is directly related to establishing and maintaining effective and immediate communication with the work team being observed. The appointment of a safety observer must not be regarded as the sole control measure or remove the responsibility of the other work team personnel in ensuring worksite safety. procedures or guidelines. who have not previously worked in the capacity of a safety observer. 5 POSITION themselves at ground level in a suitable location to effectively observe the work being performed unless another position provides greater viewing benefit of the worksite. more than one safety observer may be required. 10 NOT use communication devices. Depending on the position and complexity of the work. The safety observer/s must: 1 ENSURE they are specifically instructed in the worksite hazards applicable. 4. or an alternative position in close proximity provides a greater viewing benefit. tools and equipment remain outside the specified minimum safe approach distance unless performing a rescue in accordance with approved procedures. 3 OBSERVE personnel carrying out the identified works. cannot perform the role of a safety observer.Safety: Role of a Safety Observer UNCLASSIFIED 4. 2 ENSURE that all personnel.

13 ENSURE there is no unauthorised access to the worksite whilst work is being carried out.Issue 3 Approved By: General Manager Operational Performance and Support Page 6 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED . Risk Assessment and Control process. 3 INFORM and clearly instruct the safety observer as to their responsibilities in performing the role of a safety observer. 4 ENSURE identification and documentation of any changes to the scope of work once the work has commenced on the SWMS/HIRAC form including any change of appointment of the safety observer. significantly change position or for any other event that may distract their ability to carry out the role of a safety observer. 4 LISTEN actively and follow the directions of the safety observer. 5 ENSURE the safety observer is fully aware of the work that is to be carried out. 3 ENSURE plant is not operated in situations where a safety observer is required without first communicating the intended operation of the plant with the safety observer to ensure such operation is safe to carry out. If working live.Safety: Role of a Safety Observer UNCLASSIFIED CEOP2354 11 NOT PERFORM any other work task while acting as a safety observer. 5 ENSURE safe approach distances are not compromised unless working in accordance with an approved work practice. Responsibilities of the worksite controller and work team It is the responsibility of the worksite controller to: 1 INCLUDE the need to appoint a safety observer in the consultation when carrying out the Hazard identification. The safety observer must temporarily suspend works where required to assist the work team. When this occurs the rotation must be formally carried out to ensure that all members of the work team are aware at all times who is performing the role of the safety observer(s). to prevent unauthorised access to the worksite. for example to reduce fatigue. such as for live line work.OPERATIONAL PROCEDURE . 14 OBSERVE the weather conditions at all times and suspend or stop the works if conditions become unsuitable. it is the responsibility of personnel who operate plant in the vicinity of live electrical apparatus or critical infrastructure to: 4. The safety observer’s role may be rotated between members of the work team. 2 ENSURE the personnel appointed as the safety observer is nominated on the SWMS/HIRAC form and appointed in accordance with this procedure. 30th March 2011 . 2 MAINTAIN effective and immediate communication with the safety observer.5 1 ENSURE that a safety observer has been appointed and is in a position to commence their role in accordance with this procedure. 4. 12 ENSURE they are trained and deemed competent in performing a rescue relevant to the work being undertaken. Risk Assessment and Control process. The SWMS/HIRAC form must be updated to record this change.4 Responsibilities of plant operators Where the need to appoint a safety observer has been identified during the Hazard Identification. personnel are to move outside the safe approach distances for the period that the works are temporarily suspended.

Electrical apparatus: means any electrical equipment (including overhead lines) associated with the supply of electricity at high or low voltage. isolation. associated risks are assessed. 2 FOLLOW and actively listen to the instructions of the safety observer. Refers to the process whereby all foreseeable worksite hazards are identified.Issue 3 Approved By: General Manager Operational Performance and Support Page 7 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED . Employee: means a worker engaged by an employer (whether under a contract of employment or apprenticeship) and includes a contractor or sub-contractor. 5 KEY TERMS AND DEFINITIONS Active observation: means to provide dedicated attention to the activity being carried out.OPERATIONAL PROCEDURE . should failure or damage occur. failure or damage occur. 3 MAINTAIN effective and immediate communication with the safety observer at all times. Near: means when there is a reasonable possibility of a person's body or any movable object that the person might be wearing. controls are put in place to minimise the risks to acceptable levels and evaluated for effectiveness. the conductors of which are live or can be made live.Safety: Role of a Safety Observer UNCLASSIFIED CEOP2354 It is the responsibility of all personnel in the work team to: 4. and a person employed by a contractor or sub-contractor. Critical Asset: means a Critical to the supply network b Significant environmental impact should. touching or carrying which is not designed for safe use on live conductors of the same or higher voltage. And / Or where there is a 30th March 2011 .6 1 ENSURE the safety observer is in position to commence their role prior to the commencement of the works. Safety Observer Requirements In order to be appointed as a safety observer. This includes the clarification of any intended movement of plant with the safety observer prior to such movement taking place. failure or damage occur c Time it would take to shut down the main is excessive. HIRAC: means Worksite Hazard Identification. 5 STOP or not start the works where the role of the safety observer is not being carried out in accordance with this procedure. Live: means energised or subject to hazardous induced or capacitive voltages. personnel must have in the past 12 months successfully completed: 1 Competency assessment electrical work) in Essential Energy’s Electrical Safety Rules (for 2 Competency assessment in resuscitation and rescue techniques appropriate for the work task being carried out. Risk Assessment and Control. such as mobile phones. coming closer to a live exposed conductor than the minimum safe approach distances. 4 ELIMINATE distractions to their work activity. (waste of water) d Critical Customers are affected should. who carries out work for an employer. The requirements of points 1 and 2 above are to be recorded on the personnel’s training and qualifications records.

Should: is to be interpreted as ‘advisory or discretionary’ Worksite: means a place where people work.5 and 4. with responsibilities including: 6 a Ensuring that the HIRAC process is carried out in accordance with the prescribed procedure. Worksite controller: means the person appointed by the work group as the director of the worksite. 4. 4. Observe: means to watch or view attentively. Electrical Safety Act 2002 Queensland Code of Practice .3. Security. 4.OPERATIONAL PROCEDURE . REFERENCES CECM1000 .4. 4. Shall or Must: is to be interpreted as ‘mandatory’. b Ensuring that completed HIRAC forms are returned to the designated location within the Field Service Centre prior to filing. Safe approach distances: means those approach distances as prescribed in Essential Energy’s Electrical Safety Rules CEPG8030 & Location of Water Assets procedural guidelines CEPG8401.Victorian Electricity Supply Industry Distribution Businesses 2006 (the Green Book) 7 REVISIONS Issue Number Section 2 Various 3 All sections Details of Changes in this Revision Main idea of document has not changed. Health and Environment (SSHE) Manual sections CEM7040 .Safety: Role of a Safety Observer UNCLASSIFIED CEOP2354 reasonable possibility of damage occurring if contact is made to major or critical asset such as water.Safety. sewer or gas mains identified as critical to the supply system.Issue 3 Approved By: General Manager Operational Performance and Support Page 8 of 8 UNCLASSIFIED UNCONTROLLED COPY IF PRINTED . Small wording changes to Sections 2.2. Personnel: means employee. 4.6 Updated template in line with Essential Energy branding 30th March 2011 .Electrical Safety Rules CEPG8401 – Location of Water Assets Code of Practice – Electrical Work.1.Live Line Manual CEOF1002 – SWMS/ HIRAC Forms CEOP8030 . Safety observer: means a person deemed competent to observe the task and specifically assigned the duty of actively observing (see active observation) and warning against unsafe approach to electrical apparatus or other unsafe conditions.