FACILITATOR - MUHAMMAD HABIBULLAH

February 14, 2016

Review
In first lecture we have understood basic definition of Project
Management and role of a Project Manager.
We also understand the concepts of Project and Operations and
different type of PMI Managers.
We review different organizational structures and Project Life
Cycle including its types.
Today we will study the Planning Processes.
Mapping of 5 Process Groups with 10 Knowledge Areas shall be
reviewed.
We also see the Process Group Interactions in a Project.

Group Project Assignment to be submitted in Lecture # 13.

PROJECT ASSIGNMENT DETAILS

To be submitted in a group of 3-5 potential Project Managers along with
following documents:

Project Title
Project Charter
Scope Baseline (Scope statement, WBS, WBS dictionary)
Project Schedule

Schedule Methodology
Schedule components
Dependencies considered
Logical relationships considered
Schedule constraints/ assumptions if any
Associated schedule risks
Any schedule compression techniques if applied
Any resource leveling technique if applied
Schedule baseline
Any other factor or dimension needs to be added.

1.
2.
3.
4.
5.

Initiating
Planning
Executing
Monitoring & Controlling
Closing

PROJECT CONSTRAINTS
(are actually project challenges)

Initiation:
Performed to define a new project by obtaining
authorization to start the project.
Perform Project Assessment.
Define High Level Scope.
Perform key Stake Holder Analysis.
Document Project Risk Assumptions and constraints.
Develop Project Charter
Obtain Project Charter approval.

2 PROCESSES INVOLVED IN IPG

Processes from Integration & Stakeholder
Management Knowledge Areas included in the
Initiation Process Group.
1. Develop Project Charter.
2. Identify Stakeholders.

PROJECT CHARTER

PLANNING PROCESS GROUP

PPG consist of those processes performed to
establish the total scope of the project, define and
refine the objectives and develop the course of
action required to attain those objectives.
It develops the Project Management Plan and since it
is multidimensional in nature, may require additional
analysis in the later phases of the project.
This progressive detailing of the PM plan is often
called Rolling Wave Planning indicating that
planning & documentation are iterative & ongoing
process.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in
the Planning being the back bone of the Project.
1.
2.
3.
4.
5.

Develop Project Management Plan.

Plan Scope Management.
Collect Requirements.
Define Scope.
Create Work Break Down Structure (WBS).

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in
the Planning being the back bone of the Project.
6. Plan Schedule Management.
7. Define Activities.
8. Sequence Activities.
9. Estimate Activity Resources.
10. Estimate Activity Durations.
11. Develop Schedule

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in
the Planning being the back bone of the Project.
12. Plan Cost Management.
13. Estimate Cost.
14. Determine Budget.
15. Plan Quality Management.
16. Plan Human Resource Management.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in
the Planning being the back bone of the Project.
17. Plan Communication Management.
18. Plan Risk Management.
19. Identify Risk.
20. Perform Qualitative Risk Analysis.
21. Perform Quantitative Risk Analysis.

24 PROCESSES INVOLVED IN PPG

Processes from all knowledge areas i.e 10 included in
the Planning being the back bone of the Project.
22. Plan Risk Response.
23. Plan Procurement Management.
24. Plan Stake Holder Management.

OTHER DOCUMENTS INVOLVED

Apart from 24 Processes covered in the Planning
Group, some other documents are also involved in
PPG as follows:
Change Requests.
Procurement Documents/ Agreements.
Cost Forecast & Project Funding Requirements.
Stakeholder Register.
Resource Calendars & RBS.
Quality Metrics & Checklist.
Staff Assignments & Performance Assessments
Scope, Time & Schedule Baselines

EXECUTING

CLOSING

Initiating
Processes

Planning
Processes
Execution
Processes

Controlling
Processes
Closing
Processes

Integration Management
Scope Management
Time Management
Cost Management
Quality Management
Human Resource Management
Communications Management
Risk Management
Procurement Management
Stake Holders Management

Scope Management:
Project Scope Management includes the processes
required to ensure that the project includes all the
work required, and only the work required, to
complete the project successfully.

Time Management:
Project Time Management includes the processes
required to manage the timely completion of the
project.

Cost Management:
Project Cost Management includes the processes
involved in estimating, budgeting and controlling
costs so that the project can be completed within
the approved budget.

Plan cost Management.

Estimate Cost.
Determine Budget.
Control Cost.

Quality Management:
Project Quality Management includes the processes
and activities of the performing organization that
determine quality policies, objectives and
responsibilities so that the project will satisfy the
needs for which it was undertaken.

Human Resource Management:

Project Human Resource Management includes
the processes that organize, manage and lead the
project team.

Communication Management:
Project
Communication
Management
includes the processes required to ensure
timely
and
appropriate
generation,
collection, distribution, storage, retrieval and
ultimate disposition of project information.

Risk Management:
Project Risk Management includes the processes
of conducting risk management planning,
identification, analysis, response planning and
monitoring & controlling on a project.

MANAGING HIGH RISKS

New
STAKEHOLDERS
Stakeholders
are
the
persons
or
organizations who are actively involved in the
project or whose interest may be positively
or negatively affected by the performance/
completion of the project.