2


3

4

$980,311.10

Total Cash Available

$615,945.38

Cash Remaining

$247,628.04

SOBO
$364,365.72

$98,904.36

ORG

Total Expenses

$17,833.32

DISI

Expenses

$51,367.82

$1,031,678.92

YTD Budget

Less Reserve

Prior Year Reserve and Assessment Income

Cash Available

Downtown Oakland Association
YTD Cash Summary-April 2016

$679,512.28

$347,025.56

$242,217.53

$86,339.22

$18,468.81

$1,026,537.84

$51,367.82

$1,077,905.66

Actual

Disbursements from the City to date are $46,226.74

Notes

$0.00

$1,077,149.33 Please see attached

$742,883.99 Please see attached

$280,765.34 Please see attached

$53,500.00 Please see attached

$1,077,149.33

$51,367.82

$1,128,517.15 more than budgeted.

Annual Budget

5

458.34
416.66
875.00
0.00
16,284.05
333.34

0.00
0.00
0.00

0.00
15,035.67
0.00

15,035.67

19,138.19

Total Personnel & Related

TOTAL ORGANIZATION
SOBO
Clean and Safe
Landscaping Staff Person
Misc. SOBO Expenses
PROW Maintenance
Watering
Total SOBO
TOTAL EXPENSE

-3,594.40
4,204.02
-66.94
-256.22
-2,486.84
-1,250.00
144.02
-5,816.27

59,199.02 54,995.00
1,674.23
1,741.17
493.78
750.00
684.00
3,170.84
0.00
1,250.00
62,051.03
61,907.01
83,281.66
89,097.93

-1,581.72

0.00
-1,248.38
-333.34

-458.34
-416.66
-875.00

21.30
-41.66
-189.10
-109.12
80.44
-1,137.68

-250.00
-41.66
-166.66
-166.66
0.00
0.00
-166.66
-107.90

-833.32
-2,365.89

-416.66

-416.66

-1,532.57

-1,449.23
-83.34

Curr. Var.

22,732.59

16,617.39

125.00
41.66
250.00
250.00
125.00
5,240.20

250.00
41.66
166.66
166.66
0.00
0.00
166.66
3,656.90

146.30
0.00
60.90
140.88
205.44
4,102.52

0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,549.00

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support
Consulting & Legal Expenses
Fees & Permits
Insurance -Directors & Officers
Insurance -General Liability
Misc.
Rent

833.32
4,458.33

416.66

416.66

3,625.01

3,541.67
83.34

Curr.Bud.

Office Furniture & Equipment
Postage, Shipping & Delivery
Printing & Copying
Supplies
Telephone & Telecommunications
Total Non-Personnel Expenses
ORG/Special Projects
Annual Breakfast Meeting
Shuttle
Total ORG/Special Projects
Personnel & Related
Public Relations
Staff Personnel
Training & Prof. Develop.

0.00
2,092.44

0.00

CBD Sponsored Events

Total Special Events
TOTAL DISI

0.00

2,092.44

Total DISI Projects
Special Events

Arts & Culture

2,092.44
0.00

Curr. Actual

Marketing
Misc.

DISTRICT IDENTITY (DISI)

EXPENSES

10:27 AM
4/25/16
Cash Basis

108%
96%
66%
22%
0%
100%
93.47%

84%

90%

0%
92%
0%

0%
0%
0%

117%
0%
24%
56%
164%
78%

0%
0%
0%
0%
0%
0%
0%
97%

0.0%
47%

0%

0.0%

57.72%

59%
0.0%

Percent

220,658.67
6,696.92
2,976.10
11,885.84
0.00
242,217.53
347,025.56

86,339.22

62,570.08

2,500.00
60,070.08
0.00

0.00
0.00
0.00

920.25
50.50
661.20
545.88
509.75
23,769.14

0.00
673.12
0.00
570.66
1,260.00
4,174.00
321.36
14,082.42

7,500.00
18,468.81

2,500.00

5,000.00

10,968.81

10,968.81
0.00

YTD Actual

219,980.00
6,964.68
3,000.00
12,683.36
5,000.00
247,628.04
364,365.72

98,904.36

68,969.56

2,500.00
65,136.20
1,333.36

1,833.36
1,666.64
3,500.00

500.00
166.64
1,000.00
1,000.00
500.00
26,434.80

1,000.00
166.64
666.64
666.64
1,300.00
4,174.00
666.64
14,627.60

3,333.28
17,833.32

1,666.64

1,666.64

14,500.04

14,166.68
333.36

YTD Bud.

678.67
-267.76
-23.90
-797.52
-5,000.00
-5,410.51
-17,340.16

-12,565.14

-6,399.48

0.00
-5,066.12
-1,333.36

-1,833.36
-1,666.64
-3,500.00

420.25
-116.14
-338.80
-454.12
9.75
-2,665.66

-1,000.00
506.48
-666.64
-95.98
-40.00
0.00
-345.28
-545.18

4,166.72
635.49

833.36

3,333.36

-3,531.23

-3,197.87
-333.36

YTD Var.

Variance Explanation

Paid in full.
Paid in full.

Includes IT support. Exceeds annual budget.

280,765.34

201,908.54

Includes 50% of monthly parking fees.
Includes payments for hanging plant program.
No expenses to date.

W/in annual budget.

2,500.00
195,408.54
4,000.00 Staff likely to attend IDA Conference in September.

5,500.00 Event may be held in early fall.
5,000.00 Payment pending execution of contract.
10,500.00

Includes rent and HVAC repairs for 388 19th Street.
Includes purchase of new office chairs to replace damaged chairs
1,500.00 and desk risers. W/in annual budget.
500.00
3,000.00
3,000.00
1,500.00 W/in annual budget.
68,356.80

3,000.00
500.00
2,000.00
2,000.00
1,300.00
4,174.00
2,000.00
43,882.80

10,000.00
53,500.00

5,000.00 Includes Bike to Work Day Sponsorship. W/in annual budget.

5,000.00 Event to be held in August. W/in annual budget.

43,500.00

Includes purchase of FB ads and design and production of Annual
42,500.00 Report.
1,000.00

Ann. Budget

100.31%
659,940.00
96.16%
20,893.99
99.2%
9,000.00
93.71%
38,050.00
0.0%
15,000.00
97.82%
742,883.99
95.24%
1,077,149.33

87.3%

90.72%

100.0%
92.22%
0.0%

0.0%
0.0%
0.0%

184.05%
30.31%
66.12%
54.59%
101.95%
89.92%

0.0%
403.94%
0.0%
85.6%
96.92%
100.0%
48.21%
96.27%

225.0%
103.56%

150.0%

300.01%

75.65%

77.43%
0.0%

Percent

Downtown Oakland Association
April 2016 Expenses

6

 
 

7

Property Maintenance: Bart 17th Street Gateway
November  10,  2015  
 

Schedule A

PROJECT APPROACH AND ORGANIZATION
ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground.
Please note that while we intend to hire a professional glazer to repair the special laminated glass panels,
we must work out the details with the City of Oakland in terms of liability for repair.
The following graph illustrates how the management and supervision of the program will take place:

 

 
 

8

 
 

Property Maintenance: Bart 17th Street Gateway
November  10,  2015  
 

SCOPE OF WORK
 
 

Overview  
Ambassadors  will  inspect  the  Special  Laminated  
Glass  Panels  and  report  their  condition  to  the  
city  on  a  regular    
 

Glass  Panel  
Inspection  

If  anti-­‐graffiti  film  is  damaged  the  proper  
replacement  will  be  used  with  the  City  
Representative  in  attendance  
Certified  Glazing  Installer  will  work  in  accordance  
with  the  printed  recommendations  to  repair  any  
glass  panel  that  is  damaged  beyond  repair  
 
Remove   all   debris   and   litter   from   pavers   on   a  
daily  basis  

Glass  Panel  
Repair  

Litter  
Removal  

Replace   any   paver   that   becomes   a   tripping  
hazard.  
Provide   regular   maintenance   to   ensure   that  
pavers  do  not  come  out  of  alignment.  

Paver  
Repair  

Ambassadors  will  remove  spills  and  stains  using  a  
hot  pressure  washer.      
Ambassadors   will   apply   enzymes   to   areas   with  
frequent  human  waste  areas.  

Power  
Washing  

Service  Frequencies  
At  part  of  daily  patrols,  
an  in-­‐depth  review  will  
be  done  monthly  

As  needed  

Daily  

Regularly  and  as  
needed  
 

As  spills  and  stains  are  
identified  

 
Lighting  

Public  Art  
Cleaning  

Public  Art  
Inspections  

Ambassadors   will   remove   any   stickers   or   graffiti  
from  the  lighting  structures.  
Reports  of  any  broken  lighting  infrastructure  will  
be  sent  to  the  city.  
Ambassadors  will  remove  any  graffiti  or  stickers.  
Pressure   Washing   will   occur   as   part   of   our  
regularly  schedule  pressure  washing  
Monthly   visual   inspections   will   be   made   for   any  
cracks,  paint  damage,  or  any  unforeseen  factors  
Annual   inspection   of   the   entire   piece   will   be  
done  using  mechanical  equipment  to  

Daily  

As  Need  

Annual  

Responsible  
Party  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  

Progress  Glass  Co  

Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  
Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  

NOTIFICATION REQUIREMENTS
The Lake Merritt Uptown Association will notify city representatives if any of the areas outlined as part of
this contract have been damaged or significantly altered in any way that may be the result of tampering,
or purposeful malicious behaviors. If the damage relates to the art work we will make contact with the
City’s art department (Kristen Zeremba), if the damage is to the lighting, paving and glass we will notify
(George Durney).

 
 

 
 

9

Property Maintenance: Bart 17th Street Gateway
November  10,  2015  
 

DEPLOYMENT SCHEDULE
The deployment schedule calls for 18 hours of total time spent on the site per week. This is meant to
serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of
standard found with-in the rest of our programs.

BART 17TH STREET GATEWAY UPTOWN INDIVIDUAL BUDGET

 
 

 
 

10

Property Maintenance for Parcel 4 Uptown
November  10,  2015  
 

SCHEDULE A
SCOPE OF SERVICE

PROJECT APPROACH AND ORGANIZATION
ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground. The following graph illustrates how the management and supervision of the
program will take place:

 

 
 

11

 
 

Property Maintenance for Parcel 4 Uptown
November  10,  2015  
 

WORK PLAN
 
 

Overview  

Initial  
Cleanup  

Litter  
Removal  

Graffiti  
Removal  
 

Weed  
Removal  

Reporting  

Hospitality  
Services  

 
 

Service  Frequencies  

Responsible  
Party  

Ambassadors  will  conduct  a  heavy  cleaning  
Lake  Merritt  –  
schedule  during  the  initial  launch  of  the  program  
During  
t
he  
f
irst  
w
eek  
o
f  
Uptown  
to  bring  the  site  up  to  high  level  of  standard,  
including  the  removal  of  weeds,  overgrowth,  and  
launch  
Association/Block  
litter  from  the  city.  
by  Block  
 
Will  be  conducted  through  sweeping  the  district  
Lake  Merritt  –  
by  having  Ambassadors  use  a  bucket  and  broom.  
Uptown  
Will  remove  trash  from  sidewalk,  landscaping,  
Bi-­‐weekly  
Association/Block  
and  eighteen  inches  into  the  curb  line.  
by  Block  
 
Remove   graffiti   stickers   and   handbills   from   all  
Lake  Merritt  –  
public  fixtures.  
Immediately  upon  
Uptown  
Remove  or  paint  over  graffiti  on  private  property  
after   obtaining   a   completed   consent   form   from  
identification  
Association/Block  
the  property  owner  
by  Block  
Hand  pulling  isolated  weeds  
Use   weed   eater   to   remove   all   visible   weeds   after  
weed  killer  has  taken  affect  

Ambassadors   will   document   all   work   performed  
at   the   site   and   will   provide   all   necessary  
documentation  to  the  City  of  Oakland  including:    
o Photos  of  the  cleaned  property  
o Statistics   on   the   amount   of   litter   and  
graffiti  removed  
o Hours  spent  at  each  site  
 
Ambassadors   expected   to   be   the   face   of   the  
community   in   which   they   serve,   even   while  
performing   cleaning   tasks.     This   includes   but   is  
not  limited  to:  
o Greeting   pedestrians   as   they   perform  
their  cleaning  work  
o Providing  
directions  
and  
recommendations   to   local   businesses  
and  attractions  
o Knowing   where   individuals   can   receive  
social  service  help  if  they  are  in  need.  
 

Weeds  removed  by  
hand  daily.  Large  
Lake  Merritt  –  
concentrations  of  
Uptown  
weeds  removed  using  a  
Association/Block  
weed  trimmer  as  
by  Block  
needed  
 

As  work  is  performed  

Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  

As  work  is  performed  

Lake  Merritt  –  
Uptown  
Association/Block  
by  Block  

 
 

12

Property Maintenance for Parcel 4 Uptown
November  10,  2015  
 

DEPLOYMENT SCHEDULE
The deployment schedule calls for 16 hours of total time spent on the site. This is meant to serve as a
weekly average as we will spend more hours in the beginning to bring the site up to a level of standard
found with-in the rest of our programs.

BILLING  RATES
PARCEL 4 INDIVIDUAL BUDGET

 
 
 
 

 
 

 
 

13

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6
November  10,  2015  
 

SCHEDULE A
SCOPE OF WORK

Project approach and organization
ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground.
The following graph illustrates how the management and supervision of the program will take place:

 

 
 

14

 
 

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6
November  10,  2015  
 

WORK PLAN
 
 

Overview  

Irrigation  
System  

Mowing  

Grooming  

Fertilization  

Pest  
Management  
 

Irrigation  system  are  to  be  adjusted  
appropriately  for  current  environmental  
conditions.  
Regular  cleaning,  inspections  and  replacements  
of  equipment  using  only  same  manufacture  and  
type  
 
Lawns  will  be  mowed  &  edged  
Leaves  are  to  be  removed  
 
Pruning  of  all  shrubs,  trees,  and  vines  
Remove   any   dead   tree   or   shrubs,   but   do   not  
replace  
Weeds   will   be   kept   to   a   minimum   by   either  
hand  pulling  or  a  regularly  controlled  treatment  
Mulch  will  be  applied  in  a  minimum  of  3”  
Fall   fertilization   will   occur   after   the   season’s  
first  rainfall  
Shrubs,   trees,   and   other   ground   cover   will   be  
fertilized   in   the   fall   after   the   season’s   first  
rainfall.  
Gypsum   will   be   used   in   areas   that   show  
deficiency  
Pests   will   managed   through   non-­‐pesticide  
methods  whenever  possible.  
Invasive   specices   will   be   removed   from  
landscape  
Pest   resist   plants   will   be   planted   whenever  
possible  

Service  Frequencies  

Responsible  
Party  

Weekly  

Trimacs  

Twice  Per  Month  

Trimacs  

Twice  Per  Month  

Trimacs  

Fall  
 

Trimacs  

As  Need  

Trimacs  

Hardscape  
Management  

Ambassadors   will   remove   any   trash   from  
hardscaped  areas.  
Any   root   damage   to   the   hard   scape   will   be  
reported  to  the  city  upon  detection  

4  days  per  week  

Litter  &  
Graffiti  
Removal  

Ambassadors   will   remove   litter   from   the   site  
and  depose  of  it  properly  
Graffiti   and   stickers   will   be   removed  
immediately  upon  identification  

4  days  per  week  

 
 

Downtown  
Oakland  
Association/Block  
by  Block  
Downtown  
Oakland  
Association/Block  
by  Block  

 
 

15

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6
November  10,  2015  
 

DEPLOYMENT SCHEDULE
The deployment schedule calls for 9 hours of total time spent on the site per week. This is meant to
serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of
standard found with-in the rest of our programs.

BILLING RATES
We are aware that there are currently three RFPs out for bid with the City of Oakland. These RFPs
th
include Maintenance Services for the Bart 17 Street Gateway, Landscaping Maintenance at T5T6, and
Property Maintenance at Parcel 4 Uptown. As part of our budgeting process we’ve put together two
budget scenarios. These budgets are designed to show what the individual costs of operating each
program would be, and what the cost savings of a combined program would generate.
Because the Downtown Oakland Association and Block by Block would operate all of the programs within
our current scope of work, there is administrative cost savings and well as the sharing of resources. If we
are awarded all three contracts we will operate under the combined Program Budget.

T5/T6 UPTOWN INDIVIDUAL BUDGET