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FINANCIAL ACCOUNTING

NEW GENERAL LEDGER ACCOUNTING
Leading Ledger and non leading ledger
Following the data is given below to support the discussion above leading and non leading
ledgers
Create a new Business Area at USA
The TAST company head quarters at Delhi and branch is in United states
Indian Company – TAST INDIA
Currency – INR
Fiscal year – April – March
Indian Business Area - TAHY
USA Business area - NYK
Currency – USD
Fiscal year – Janu - Dece
Requirements
1- Client required a Consolidation Accounts in INR for TAST Group
2- The US company is required to fill the accounts with the ledger authority which is
required to be prepared for a period Janu-Dec With currency as USD
Here your first requirements will be fulfilled by leading ledger which is a “Standard” ledger
defined by SAP at client level and applicable to all the company codes at client level
Your second requirements will be completed by using non leading ledger which you can
defined at company code level with alternative fiscal year variants like in case of Janu - Dec
Some additional properties about leading ledger and non leading ledgers
1- SAP Provides leading ledgers ‘OL’
2- All new GL transaction will be stored under FAGLFLEXT data base table
3- Leading ledger managed by additional currency, Fiscal year variants and Posting
period variants assign to company code is used by leading ledgers
4- Leading ledgers is only one data in leading ledger only follow to controlling
5- We can create an number of non-leading ledgers for this non-leading ledgers we can
assign alternative currencies and fiscal year variants
Entry view and General ledger view
When new GL Accounting is active a financial accounting documents always has two views
1- The entry view
2- General ledger view
Besides the leading ledger you can also see the documents in other non leading ledgers in the
GL views
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The first currency of non-leading ledgers is always currency of leading ledgers.FINANCIAL ACCOUNTING Entry views View of how a documents appearing in the sub-ledgers like AP. Non leading ledger creation for US requirements Path: Spro → Img → Financial Accounting new → Financial Accounting global settings → Ledgers → Ledger → Define ledger for general ledger Accounting Click on new entries Ld Ledger name T1 Non leading ledger Press enter key and Save Comeback wise Total tables FAGLFLEXT Create New Fiscal year Variants (OB29) Go to OB29 Create new Fiscal year Variants as Period starting from January to December Or Assign 01 (Calendar year) -2UBAID ANCHALAN . We cannot achieve the same documents number range in to GL Views A general ledger view can have both leading ledger view and non leading ledger views. AA and Taxes etc. There for documents number range should not be kept same for both ledgers Sometimes we can only post a document only to a non leading ledgers. AR. There fore a separate number range need to created for General Ledger view All the posting in leading ledgers will be posted on the non-leading ledgers. General ledger view View of how a documents appearing only in the General ledger Entry view Customer Accounts Dr To Sales 10000 10000 10000 Purchase Accounts Dr 10000 To Vendor Accounts 10000 10000 General ledger view Sundry Debtors Accounts Dr 10000 To Sales Purchase Accounts Dr 10000 To Sundry Creditors Accounts Documents number ranges for Entry view and General ledger view Documents number ranges in entry view is a documents number which are posting in our leading ledgers. If we want to post the only non-leading ledgers we can do this by selecting posting levels that the ledger we want to post.

Vendors. Material. GL Accounts Control Data Activate Negative posting Permitted Press enter key and Save Come back wise -3UBAID ANCHALAN . Customers.FINANCIAL ACCOUNTING Define variants for open posting periods (OBBO) Path: same Click on new entries Variants POPV (any 4 code) Name Posting period variants Press enter key and save Come back A) Open and close posting period (OB52) Path: same Click on new entries Variant POPV A/C typ + From P1 1 Year 2008 To P1 12 Year 2008 From P2 13 Year 2009 To P2 16 Year 2009 Press enter key and save Define and Activate non ledgers Path: Spro → Img → Financial Accounting new → Financial Accounting global settings → Ledgers → Ledger → Define and Activate non leading ledgers Ledger – T1 (Tick mark) Click on new entries Cocd Fiscal year variants TAST 01 Posting period variants POPV Documents types creation for non leading ledgers Path: Spro → Img → Financial Accounting new → Financial Accounting Global settings → Documents → Document types → Define Documents types for Entry view Define Documents types for Entry view Click on new entries Documents type – T1 (Any) Number range – 44 (any) (Dummy) Accounts type allowed Activate Assets.

FINANCIAL ACCOUNTING Define documents types for Entry view in a Ledger Path: Same Ledger – T1 (Tick mark) Click on new entries Type Number range T1 88 (Any) SA 88 DR 88 DG 88 DZ 88 KR 88 KZ 88 KG 88 AA 88 AF 88 WA 88 WE 88 RE 88 Press enter key and Save Come back twise Note: Assign what are the documents type you had used in your system Define Documents types for General Ledger view Path: Same Ledger – T1 (Tick mark) Click on new entries Type Number range T1 89 (Any) SA 89 DR 89 DG 89 DZ 89 KR 89 KZ 89 KG 89 AA 89 AF 89 WA 89 WE 89 RE 89 Press enter key and Save Come back wise -4UBAID ANCHALAN .

0L Document header text – Telephone deposit posting Posting key – 40 Account – Telephone deposit account Amount – 10000 Business area – TAHY (Indian Branch) Text – Telephone deposit Posting key – 50 Account – Cash Account Amount – 10000 Text – Telephone deposit posting Press enter key and Save Non-leading ledger posting Path: Same -5UBAID ANCHALAN Company code – TAST Currency – INR .FINANCIAL ACCOUNTING Define Documents Number Ranges Path: Spro → Img → Financial Accounting new → Financial Accounting global settings → Documents → Documents number ranges → Documents in Entry view Define Documents Number ranges for entry view Company code – TAST Click on insert intervals Number Year From Number 88 2009 50001 Click on Save Come back wise Now close the documents in entry view To Number 60000 Documents in General Ledger view Company code – TAST Click on insert intervals Number Year 89 2009 Click on Save Come back wise From Number 60001 To Number 70000 Documents Postings Document posting in Leading and Non-leading Ledgers (FB01L) Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting → Enter general ledger posting for General ledger group Leading ledger Posting Documents date – 01-09-2009 Type – SA Posting date – 01-09-2009 Period – 6 Ledger Group .

FINANCIAL ACCOUNTING Documents date – 01-09-2009 Type – SA Posting date – 01-09-2009 Period – 6 Ledger Group – T1 Document header text – Telephone deposit posting Posting key – 40 Account – Telephone deposit account Amount – 10000 Business area – NYK (USA Branch) Text – Telephone deposit Posting key – 50 Account – Cash Account Amount – 10000 Text – Telephone deposit posting Press enter key and Save. This things not possible in previous version Controlling Area Settings (OKKP) Path: Spro → Img → Controlling → General controlling → Organization → Maintain Controlling area → Double click on Maintain Controlling area Controlling area – TACO Click on Details fields Double click on Activate Components folder Select Profit centre Accounting Click on Save Variants for CO-FI Real-time Integration Path: Spro → Img → Financial Accounting new → Financial Accounting global settings → Ledgers → Real-time integration of Controlling with Financial Accounting → Define Variants for Real-time integration Click on new entries Variants for Real-time integration – RELT (Any code) Select Real-time integration Active Select Acct Deter Active Key date active from – 01-04-2009 -6UBAID ANCHALAN . Company code – TAST Currency – INR Display of New General Ledger Balances (FAGLB03) Path: Sap easy access → Accounting → Financial Accounting → General ledger → Accounting → General Ledger Balances (New) Account number – Telephone Deposit Account number Company code – TAST Ledger – 0L Note: If we want to change the ledger click on Choose the Ledger tab and change the ledger Press F8 for execute Real-time Integration to CO – FI It is nothing but opposite direction from CO-FI.

Hyderabad Business area .FINANCIAL ACCOUNTING Documents type –SA Ledger group – 0L Text – Real-time integration variants Select Cross company code Select Cross Business area Select Cross Functional area Select Cross Profit centre Select Cross Segments Select Cross Funds Select Cross-Grant Press enter key and Save Comeback wise Assign variants for Real-time Integration to Company code Path: Same Click on new entries Company Variants for Real-time Integration TAST RELT Press enter key and Save Now Go to KS01 Create the following Cost centre under Production departments Dep – P Dep – Q .Mumbai Business area Go to F-02 Post the following Documents in Dep – P Cost centre Salaries Accounts To Cash 10000 10000 In this above 10000 Repost 2000 to Dep – Q Cost centre Go to KB61 for Repost line item Documents type Number – 67 (FI document number) Company code – TAST Fiscal year – 2009 Cost elements – Salary Cost centre – Dep – P Press F8 for execute Double click on Amount New Account Assignment Amount – 2000 Dep – Q Press enter key and Save Documents Display in FI Records -7UBAID ANCHALAN .

If you defined the profit centre you can enter an associated segment in the master records of a profit centre Path: Spro → Img → Enterprise structure → Definition → Financial accounting → Define segments Click on new entries Segments Description AP Andra Pradesh UP Uttar Pradesh Press enter key and Save Documents splitting In this new GL Accounting we have a new feature for documents splitting. balance sheet etc Creation of the Profit Centre (KE51) Go to KE51 Create the following profit centre 1.Profit centre – Televisions Click on Master data tab Analysis period – 01-04-2009 to .Profit centre – Washing machines -8UBAID ANCHALAN . business areas. DOCUMENTS SPLITTING Define segments In this IMG activity basically we defined the segments.FINANCIAL ACCOUNTING Go to FB03 for Documents display Documents number – 68 Company code – TAST Fiscal year – 2009 Press enter key and Save. The documents splitting accounting line item are splitted according to specific characteristics for example Profit centre. segments This way we can create financial statement such as business area profit and loss. Segments is nothing but just like business area business areas and profit centre.31-12-9999 Name – Televisions Long text – Televisions Person responsible – UBAID Profit centre group – Select your profit centre group Segments – AP Click on Active botton 2. but business areas and profit centre we are using for another purpose and Segments we are using another purpose.

31-12-9999 Name – Televisions Long text – Washing machines Person responsible – UBAID Profit centre group – Select your profit centre group Segments – UP Click on Active botton Cost Centre creation (KS01) Go to KS01 Create the following Cost centre 1.Washing Machines Purchase Accounts In Control data tab Tax category . General Ledger Creation Go to FS00 Create the following GL Account under expenses 1.* Activate Posting without tax allowed Field status group G004 and Updated with CO Tax code Creation Create the following Tax codes B1 – 4 % Input Tax B2 – 4 % Output Tax Path: Spro → Img → Financial Accounting new → Financial accounting global settings → Tax on Sales and Purchase → Calculation → Define tax code for Sales and Purchases Country – IN Tax code – B1 Press enter key Tax code – B1 – Input tax @ 4 % Tax type – V Press enter key Assign the 4 % in Tax Percentage rate column Press enter key and Save Country – IN Tax code – B2 Press enter key -9UBAID ANCHALAN .Television Cost centre under production departments and Assign the Television profit centre 2.Television Purchase accounts 2.FINANCIAL ACCOUNTING Click on Master data tab Analysis period – 01-04-2009 to .Washing machine Cost centre under production departments and Assign the Washing machine profit centre.

While saving the transaction you will get the error message “The Concerned GL not assigned any item category” Purchase the following Material from Vendor @ 4 % Input tax Television Washing Machine – 60000 .Define Documents Splitting characteristics for General ledger accounting Field Business area Profit centre Segments Press enter key and Save C.Activate Documents Splitting Path: Same Select Documents splitting Press enter key Method – 0000000012 Press enter key and Save Comeback wise Note: After Document splitting you have to Deactivate the Document splitting otherwise you cannot post any transaction to any company code.10 UBAID ANCHALAN .40000 Entry Purchase TV Account Dr - 60000 .FINANCIAL ACCOUNTING Tax code – B2 – Output tax @ 4 % Tax type – A Press enter key Assign the 4 % in Tax Percentage rate column Press enter key and Save Documents Splitting settings Path: Spro → Img → Financial Accounting new → General ledger accounting → Business transaction → Documents splitting A.Classify the General Ledger Accounts for Documents splitting Chart if Account – CHAC Click on new entries Accounts from Accounts to Purchase TV Ac Purchase Wash Mach Ac Press enter key and Save Comeback twise Category 20000 (Expenses) B.

Washing Machine Purchase Press enter key Simulate and Save Now Go to Documents in Menu bar Select Display Press enter key Click on General Ledger tab Comeback wise Note: When we post Purchase invoice we need to select Cost centre or Business area When we Post Sales invoice we need to Select Business area. Note: After Document splitting you have to Deactivate the Document splitting otherwise you cannot post any transaction to any company code.FINANCIAL ACCOUNTING Purchase Washing mach Dr Input Tax Account To Vendor - 40000 4000 (60000+40000*10%) 104000 Documents Posting in F-43 Documents date – 23-09-2009 Type – KR Company code . Profit centre and Segments.11 UBAID ANCHALAN . While saving the transaction you will get the error message “The Concerned GL not assigned any item category” Segments level Balance sheet Path: Sap easy access → Accounting → Financial Accounting → General ledger accounts → Information system → General Ledger accounts → General ledger report (New) → Financial Statements → Actual/Plan Comparison → Financial Statements Currency – 10 Company code – TAST Segments – AP Ledger – 0L (Leading ledger) Fis Annual reports structure – Select your financial statements Fiscal year – 2009 Posting period 2PF – 1 Posting period – 12 Press F8 for execute .TAST Posting date – 23-09-2009 Period – 06 Currency – INR Documents header text – Vendor Invoice Post key – 40 Account – Purchase of TV Account Amount – 60000 Tax code – B1 Select Calculate tax Cost centre – Television Text – Television Purchase Post key – 40 Account – Purchase of Wash machine Account Press enter key Amount – 40000 Tax code – B1 Cost centre – Washing Machine Text – Washing Machine Purchase Post key – 31 Account – Vendor Account Amount – * Text – Television.

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