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Town of West Springfield

Fiscal Year 2017


Proposed Budget
William C. Reichelt
Mayor

TABLE OF CONTENTS
Mayors Budget Message
Budget Recap
FY 2017 Estimated Revenue
FY 2017 Estimated Local Revenue
Discussion of FY 2017 Estimated Revenue
Discussion of FY 2017 Estimated Cherry Sheet
FY 2017 Operating Budget Summary

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DEPARTMENTAL BUDGETS
Section 1: General Government
Mayor
Human Resource Department
Law Department
Town Clerk and Elections
Central Maintenance Department
Town Council
Section 2: Department of Municipal Finance
Accounting Division
Information and Technology Systems Division
Assessing Division
Collector/Treasurers Division
Section 3: Department of Planning and Development
Administrative Division
Planning Division
Conservation Division
Building Division
Economic Development Division
Section 4: Public Safety
Police Department
Fire Department
Emergency Management/Radio Maintenance
Section 5: School
Section 6: Department of Public Works
Administrative
Operating Division
Flood Control Division
Snow and Ice Division
Section 7: Health and Welfare
Health Department
Veterans Services Department
Council on Aging
Section 8: Culture and Recreation
Library Department
Park and Recreation Department
Section 9: Municipal Debt

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1-3
1-6
1-9
1-12
1-15
1-19
2-1
2-3
2-6
2-9
2-12
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3-3
3-6
3-9
3-12
3-15
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4-3
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4-10
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Section 10: Employee Benefits


Section 11: Miscellaneous
Section 12: Non-Recurring Expenditures

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SECTION 13: AMBULANCE ENTERPRISE FUND BUDGET


Ambulance Enterprise Fund Budget Recap
Ambulance Enterprise Fund Operating Budget

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SECTION 14: WATER ENTERPRISE FUND BUDGET


Water Enterprise Fund Budget Recap
Water Enterprise Fund Operating Budget
Water Enterprise Fund Debt Service

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SECTION 15: SEWER ENTERPRISE FUND BUDGET


Sewer Enterprise Fund Budget Recap
Sewer Enterprise Fund Operating Budget
Sewer Enterprise Fund Debt Service

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SECTION 16: CABLE TELEVISION PUBLIC ACCESS ENTERPRISE FUND


BUDGET
Cable Television Public Access Enterprise Fund Budget Recap
Cable Television Public Access Enterprise Fund Operating Budget

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SECTION 17: CAPITAL BUDGET


Capital Request Summary FY 2017
FY 2017 Mayor Recommended Capital
Capital Budget Trend Analysis
Five Year Plan

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BUDGET RECAP GENERAL FUND


FISCAL YEAR 2017

FY 2016
Budget

FY 2017
Proposed

Revenues
Property Taxes
State Aid (Cherry Sheet)
Local Revenue
Transfer from Enterprise Funds
Transfer from Debt Svc Stab Fund
Free Cash
Available Funds (Overlay Surplus released)

$59,461,045.06
27,540,638.00
5,917,068.20
0.00
0.00
4,611,804.71
42,720.00

$60,172,182.95
29,120,303.00
6,013,682.78
92,345.34
500,000.00
1,832,850.00
154,546.00

Total Sources

$97,573,275.97

$97,885,910.07

Operating Budget
Transfer to Stabilization Fund
Capital Budget
State and Other Assessments (Cherry Sheet)
Legal Deficits Raised
Overlay Reserve

$90,683,787.53
100,000.00
2,685,016.00
3,451,019.65
49,639.69
603,813.10

$91,852,018.95
125,000.00
1,050,000.00
3,858,891.12
0.00
1,000,000.00

Total Uses

$97,573,275.97

$97,885,910.07

$0.00

$0.00

Expenditures

Balance/Deficit

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FISCAL YEAR 2017 ESTIMATED REVENUE

Real Estate/Personal Property Tax

60,172,182.95

State Aid

29,120,303.00

Local Revenue

6,013,682.78

Transfer from Enterprise Funds

92,345.34

Transfer from Debt Service Stabilization Fund


Free Cash/Available Funds

500,000.00
1,987,396.00

Total Estimated Revenue

97,885,910.07

Free Cash/Available
Funds
Transfer from
Enterprise
2.03%
0.09%
Local Revenue
6.05%

State Aid
29.78%

Transfer from Debt


Service Stabilization
Fund
0.51%

Real Estate/Personal
Property Tax
61.53%

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FISCAL YEAR 2017 ESTIMATED LOCAL REVENUE - DETAIL


Motor Vehicle Excise Tax
Hotel/Motel Tax
Meals Tax
Penalties/Interest
Departmental Fees
Rentals
License & Permits
Fines & Forfeitures
Investment Income
Miscellaneous
Medicaid Reimbursements
Total Estimated Local Revenue

License & Permits


7%
Rentals
3%
Departmental Fees
8%

Fines & Forfeitures


2%

2,650,000.00
675,000.00
750,000.00
150,000.00
508,230.00
191,952.78
398,500.00
90,000.00
175,000.00
100,000.00
325,000.00
6,013,682.78

Investment Income
3%
Miscellaneous
2%
Medicaid
Reimbursements
5%

Penalties/Interest
3%

Meals Tax
12%
Hotel/Motel Tax
11%

Motor Vehicle Excise


Tax
44%

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REVENUE ESTIMATES
The City has always benefited from funding the municipal budgets from several sources. All sources
are important; however, because of the diversification of sources and the detail that drives each
source, the City has protected itself from a dependence on any one particular source. An explanation
of the funding sources is provided below.
Taxes
The Town of West Springfield, like most communities, derives over 50% of our revenue from taxes.
Due to decreases in State Aid in the early 2000s, the City, (as has most communities across
Massachusetts), has placed more reliance on local taxes to make up for the shortfall in State Aid. In
the past the City was able to fund the budget through a combination of local revenue sources and
State Aid. The City has traditionally not taxed up to the full amount allowable under proposition 2 ,
resulting in excess levy (excess levy is the amount of tax that legally could have been taken under
proposition 2 , but was not). The fiscal year 2017 budget again proposes to tax below the full
amount allowable under proposition 2 , increasing the excess levy by over $1,700,000. This results
in an estimated excess levy for fiscal year 2017 of approximately $10,175,000.
In recognition that there would be funding challenges for the FY 2017 budget as a result of rising
costs, early measures were taken to examine costs. The FY 2017 budget process began with all
departments providing the Mayor with three budget scenarios: a 5% reduction, a level funded budget
and a level funded budget inclusive of contractual salary increases. Through this process the Mayor
was able to examine the true needs of each department in order to achieve his goal of providing our
citizens with a quality service at an affordable price. The Mayor worked closely with department
heads in analyzing projected expenditures to provide cost reductions where possible as well to
provide revenue enhancements. Through these collective efforts the proposed fiscal year 2017 tax
revenue is estimated to be a 0.0% increase, plus new growth of $750,000, an increase which is below
the Consumer Price Index increase of .9%.
As we move forward, it is important to provide stability in our property taxation and to remain
competitive with surrounding communities in an effort to continue to attract residential and
commercial property owners and grow the property values of the City. In that spirit, we will continue
to seek areas for improvement in how we operate and how we may continue to reduce costs while
still providing the services our taxpayers expect and deserve.

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State Aid
The next largest revenue source continues to come from the State, which is estimated to provide
approximately 29% of the Citys revenue in FY 2017. State Aid is estimated at the level proposed by
the House. The Governors Budget for Fiscal Year 2017 which was released prior to the House
budget, closely mirrors the House Budget. Both the Governors Budget and the House Budget
provide for increased aid in both Chapter 70 revenue and Unrestricted General Government Aid for
an overall projected increase in net State Aid of 4.9%. At the present time, there is no clear
indication as to what our City will receive in State Aid when a final State Budget is adopted, however
the House Budget is a reasonable estimate as to our final State Aid figures for FY 2017.
Local Revenue
Local revenue continues to play a crucial role in the overall operations of the city. Local revenue
accounts for approximately 6% of the fiscal year 2017 revenue budget or $6,013,682.78. The primary
local revenue source for General Fund operations is motor vehicle excise tax which is 44% of the
local revenue estimate for FY 2017. Based on current revenue trends, we have held the FY 2017
estimate to the same level as FY 2016.
Other fees continue to be reviewed for their appropriateness and possible adjustment. Health
Department fees were reviewed in conjunction with the Board of Health and will be modified slightly
in calendar year 2017. Building Permit fees were last increased in the fall of 2007 with small
adjustments made in FY 2016. Permit fees will again be adjusted in FY 2017. West Springfield has
typically assessed fees for permits, licenses and other local fees at a rate well below other
communities of similar population. During this difficult economic time it is essential that these fees
are reviewed annually and updated in order to recover the actual direct costs of the services provided.
Through a combination of fee increases and adjusted estimates which more accurately reflect current
revenue trend analysis, local revenue is estimated at a slight increase over FY 2016.
Stabilization Fund
Despite the challenges faced in preparing the FY 2017 budget, the current budget again does not
include the use of Stabilization Funds to balance. Additionally, the FY 2017 budget includes an
appropriation of $125,000 to increase the stabilization fund, funded from free cash. It is imperative
that we continue to demonstrate our commitment to build this fund balance and to comply with our
stated financial policy of maintaining a reserve balance equivalent to 10% of our recurring operating
budget. An appropriation of $125,000 will ensure compliance with our financial policy. Maintaining
a healthy stabilization fund balance will ensure the City has the capacity to weather negative
financial pressures in the future, such as natural disasters or diminished revenues.

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Additionally, as anticipated, the issuance of permanent debt for the New High School and the Library
Building Project in December of 2014 has created an increase in debt service costs for FY 2017 as
well as the next few fiscal years. We have built reserves in the Debt Service Stabilization Fund in
order to smooth the anticipated debt increases that have occurred as we await the maturity of older
debt. As was anticipated when the Debt Service Stabilization Fund was established, a transfer of
$500,000.00 is requested in the FY 2017 budget to smooth the spike in debt service costs for the
fiscal year. After transfer, the fund will have a remaining balance of $950,000.00. In addition, an
appropriation from free cash of $225,000.00 is requested to balance the FY 2017 debt service cost
spike while leaving sufficient funds available in the Debt Service Stabilization Fund for future
budgets.
Free Cash
The last piece in the funding of the FY 2017 budget is Free Cash. When referring to other available
funds, most often this means Free Cash. Free Cash as a general rule should not be used as an
operating revenue unless it will continue as operating revenue.
It is imperative that everyone has a clear definition on what Free Cash is. The February 1996 City &
Town publication defined free cash. The definition provides a better understanding of the term. Free
Cash is a communitys budgetary fund balance that is designated as unrestricted and available for
appropriation. A community accumulates Free Cash when actual revenues collected are in excess of
budget estimates and when expenditures and encumbrances are less than appropriations, or both.
An analysis of Free Cash is performed every year upon the close of the fiscal year end at June 30th, to
determine if the revenues were greater or the expenditures were less than expected. The Free Cash
analysis is then certified by the Department of Revenue each fall. Further analysis reviews the
likelihood of that trend to continue. Budgets are then adjusted accordingly.
The use of Free Cash must therefore be thought out, recognizing if the funds are not available next
year what the impact will be on the following years budget.
The Mayor is proposing using $1,607,850.00 of Free Cash to fund the fiscal year 2017 capital budget
for one-time expenditures, transfer to stabilization fund and smaller one-time expenditures within the
operating budget. Additionally, as mentioned above, $225,000.00 of Free Cash is proposed to offset
the increase in debt service costs resulting from the issuance of bonds for the New High School and
the Library. Free Cash is not proposed to balance the fiscal year 2017 operating budget. The graph
on the next page shows Free Cash for the past 17 years. The graph demonstrates the uncertainty
and the variance in Free Cash from year to year and thus that Free Cash should not be relied upon to
support operations.

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Estimating surplus revenue and Free Cash is difficult. To calculate Free Cash at any time before the
books are closed and reviewed by the Department of Revenue would not be prudent. As indicated
the analysis of free cash has shown many variables contributing to the calculation. While most
departments expect to spend the money appropriated, it is likely that some departments will not
expend the full amount. With fluctuations in state aid over the past twelve years, increased gasoline
and utility costs and an uncertain economy it is expected that the trend will be less in unexpended
funds at the end of each fiscal year.

CERTIFIED FREE CASH


9,000,000
8,250,000
7,500,000
6,750,000
6,000,000
5,250,000
4,500,000
3,750,000
3,000,000
2,250,000
1,500,000
750,000
0

Fiscal Year

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Cherry Sheet
Named for the cherry-colored paper on which it was originally printed, the Cherry Sheet is the
official notification from the Commissioner of Revenue of the upcoming fiscal year's state aid
and assessments to cities, towns, and regional school districts.
The following chart is the estimated revenue to be received by the town during FY 2017 from the
State. The budget is an estimate based on the House Fiscal Year 2017 Budget, which closely
mirrors the Governors Fiscal Year 2017 Budget. Final Cherry Sheet figures will not be
available until late in fiscal year 2016.
Cherry Sheet Revenue
Chapter 70
Charter Tuition Reimbursement
School Choice Receiving Tuition
Unrestricted General Government Aid
Veterans Benefits
Exempt, Blind and Veterans & Elderly
Public Library
Total Cherry Sheet Revenue

24,082,496.00
228,341.00
684,643.00
3,446,013.00
457,266.00
183,266.00
38,278.00
29,120,303.00

The State in addition to providing the community with state aid also reserves or takes back part
of the aid in the form of an assessment. The offset items relate to certain programs where the
money when received by the department may be spent without appropriation. Additionally,
included in offsets and other assessments is our assessment for the Pioneer Valley Planning
Commission. The State assessments are deducted from the payments given to us by the State.
The assessments cover our share of costs for items such as Retired Teachers Health Insurance
and other smaller programs administered by the State. The chart below shows our estimated
charges to the State.
State Assessments
Retired Teachers Health Ins.
Air Pollution Districts
RMV Non-renewal surcharge
P.V.T.A.
Special Education
School choice sending tuition
Charter school sending tuition
Total State Assessments
Offsets and Other Assessments
Total Assessments

1,314,568.00
7,658.00
38,080.00
414,039.00
28,459.00
260,688.00
1,068,113.00
3,131,605.00
727,286.12
3,858,891.12

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OPERATING BUDGET SUMMARY


FISCAL YEAR 2017

2015
EXPENDED

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

GENERAL GOVERNMENT

5,950,964.34

6,902,836.75

7,091,566.42

2.73%

MUNICIPAL FINANCE

1,718,762.92

1,774,259.18

1,751,341.33

-1.29%

490,689.12

537,722.38

548,454.79

2.00%

PUBLIC SAFETY

11,081,468.01

11,461,206.02

11,652,682.33

1.67%

SCHOOL

37,941,457.91

38,793,374.00

39,193,712.00

1.03%

PUBLIC WORKS

4,789,803.99

4,593,422.37

4,591,853.86

-0.03%

HEALTH AND WELFARE

1,331,166.05

1,345,000.73

1,357,472.53

0.93%

CULTURE AND RECREATION

1,287,701.12

1,354,051.81

1,405,868.79

3.83%

DEBT

4,042,475.99

5,806,960.00

5,751,650.00

-0.95%

16,406,883.07

16,338,443.45

16,601,994.90

1.61%

458,108.98

610,451.54

1,318,026.00

115.91%

85,499,481.50

89,517,728.23

91,264,622.95

1.95%

784,267.50

1,166,058.71

587,396.00

-49.63%

86,283,749.00

90,683,786.94

91,852,018.95

1.29%

PLANNING AND DEVELOPMENT

EMPLOYEE BENEFITS
MISCELLANEOUS

TOTAL GENERAL FUND - RECURRING


GENERAL FUND - NON RECURRING
TOTAL GENERAL FUND

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OPERATING BUDGET SUMMARY


FISCAL YEAR 2017

Operating Budget by Function

General Government
Municipal Finance

0.64%
1.07%

6.65%

Planning and Development

1.43%

1.91%

Public Safety

0.60%
School

18.72%

Public Works

12.04%
Health and Welfare

6.26%

Culture and Recreation

1.53%

Debt

1.48%

42.67%

Employee Benefits

Insurance*

5.00%

Miscellaneous
Non-Recurring Expenditures

* Insurance includes Unemployment, Liability and Worker's


Comp. Insurance

Operating Budget by Category


0.64%

27.39%

Personnel
Seasonal Employees

51.97%
18.72%

Employee Benefits
Operating
Capital and Non Recurring

1.28%

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GENERAL GOVERNMENT

General Government Services account for the management of the


administrative operations of the Town of West Springfield.

Departments:
Mayor
Human Resource
Law
Town Clerk and Elections
Central Maintenance
Town Council

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SUMMARY
GENERAL GOVERNMENT

2015
2016
EXPENDED APPROPRIATION

DEPARTMENT

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

Mayor

994,373.25

1,039,461.61

1,143,793.36

10.04%

Human Resource

221,854.04

289,213.78

280,120.06

-3.14%

Law

152,554.37

152,600.00

159,582.51

4.58%

Town Clerk

291,734.04

340,741.31

324,926.14

-4.64%

4,112,351.40

4,858,330.33

4,953,734.80

1.96%

178,097.24

222,489.72

229,409.55

3.11%

5,950,964.34

6,902,836.75

7,091,566.42

2.73%

Central Maintenance
Town Council
Total General Government

Total General Government by Category

Operating
52%

Personnel
45%

Employee
Benefits
2%
Seasonal
1%

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MAYOR

Mission Statement:
The executive powers of the Town shall be vested solely in the Mayor. The Mayor shall cause
the Charter, the laws, the ordinances, and other orders for the government of the Town to be
enforced, and shall cause a record of all official acts of the executive branch of the Town to be
kept.
The Mayor, as Chief Procurement Officer for the Town is responsible for: purchasing, renting,
leasing, or otherwise acquiring all supplies and all services, for all departments and all activities
of the town, including preparation and award of all contracts and all phases of contract
administration.
The Mayor's office works closely with Department Heads to find efficiencies while maintaining
essential services. The Mayor exercises general supervision and direction over all town
agencies.
FY 2017 Budget Objectives:
The budget of the Mayors Office reflects an increase in the salary of the Mayor, effective
January of 2016, as approved by the Town Council.
Emergency Management will be brought into the Mayors Office during the second half of the
year to plan for transition with a centralized reporting location. The Coordinator will serve
partially in an emergency management capacity but also as a project manager reporting directly
to the Mayor.
The Marketing and Communications Manager reports directly to the Mayor and therefore has
been moved from the Information and Technology Systems Budget to the Mayors Budget. This
position also provides function to the Cable Television Public Access Enterprise Fund and is
budgeted 2/3 in the Mayors Budget and 1/3 in the Enterprise budget.
Staffing:
1 Mayor
1 Emergency Management Director/Projects Coordinator (funded Jan 2017 to June 2017)
1 Executive Assistant to the Mayor
2/3 Marketing and Communications Manager (1/3 funded in Cable Television Enterprise Fund)

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MAYOR
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel

08

General Expenses

11

Motor Vehicle Expense

13

Professional Services

36

All Insurance (Ex. Schools)

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

DEPARTMENT TOTALS

191,113.88

200,912.98

235,429.36

17.18%

5,774.98

6,430.00

5,930.00

-7.78%

0.00

300.00

300.00

0.00%

23,394.57

30,330.63

30,500.00

0.56%

774,089.82

801,488.00

871,634.00

8.75%

994,373.25

1,039,461.61

1,143,793.36

10.04%

FY 2017 Expenditures

Personnel
20.58%
All Insurance
(Ex. Schools)
76.21%

General
Expenses
0.52%
Motor Vehicle
Expense
0.03%

Professional
Services
2.67%

Five Year Trend Analysis


1,200,000.00
1,100,000.00
1,000,000.00
900,000.00
800,000.00
700,000.00
600,000.00
500,000.00
400,000.00
300,000.00
200,000.00
100,000.00
0.00
2013

2014

2015

2016

2017

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MAYOR
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Mayor
Emergency Mgt Dir./Projects Coordinator
Administrative Aide
Marketing & Communications Manager

90,000.04
0.00
57,849.77
43,264.07

100,000.00
0.00
58,751.56
42,161.42

110,000.00
35,307.63
60,220.53
29,901.20

10.00%
100.00%
2.50%
-29.08%

191,113.88

200,912.98

235,429.36

17.18%

General Expenses:
Advertising
Printing/Forms
Office Supplies
Car Allowance
Conferences
Dues and Memberships
Meeting Expense

1,829.70
68.00
2,008.69
3.75
902.44
877.40
85.00

1,500.00
500.00
2,000.00
500.00
1,000.00
430.00
500.00

1,500.00
500.00
2,000.00
0.00
1,000.00
430.00
500.00

0.00%
0.00%
0.00%
-100.00%
0.00%
0.00%
0.00%

Total General Expenses

5,774.98

6,430.00

5,930.00

-7.78%

Motor Vehicle Expense:


Motor Vehicle Repair and Maintenance

0.00

300.00

300.00

0.00%

Total Motor Vehicle Expense

0.00

300.00

300.00

0.00%

Professional Services:
Professional Services

23,394.57

30,330.63

30,500.00

0.56%

Total Professional Services

23,394.57

30,330.63

30,500.00

0.56%

All Insurance (ex. Schools):


Insurance Premiums

774,089.82

801,488.00

871,634.00

8.75%

Total All Insurance

774,089.82

801,488.00

871,634.00

8.75%

994,373.25

1,039,461.61

1,143,793.36

10.04%

Total Personnel Services


08

11

13

36

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

TOTAL MAYOR

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HUMAN RESOURCES
DEPARTMENT
Mission Statement:
The Human Resources Department is responsible for a comprehensive human resource program, including
recruitment of qualified applicants into a diverse workforce, employment and orientation services; retirement
processing; administration of employee benefits; policy development and administration; job classification,
compensation and labor market research, employee relations; employee assistance program; maintenance of
personnel records; labor negotiations and collective bargaining with employees (9 recognized unions representing
about 90% of the workforce); training programs and skill improvement/enhancement classes; day to day
administration of union contracts, including employee disputes, contract interpretation and discipline through the
use of established mediation and grievance procedures; enforcement of all applicable state and federal employment
laws and regulations, including unemployment and workers compensation, labor relations, Family & Medical
Leave, Fair Labor Standards, and equal employment opportunity; administration of paid time off and absence
management;
The Department of Human Resources is committed to providing high quality services to all prospective, current and
past employees and to treating such individuals with respect, good care, and individual attention from their first
inquiries about position vacancies, services and programs, through retirement. By making this commitment to the
Town and its customers, the Department of Human Resources will be able to maintain its high level of mutual trust
and respect.
Consistent employee engagement is what human resources strives for in its goals for the workforce. Creating a
work environment where employees are enthusiastic about their jobs all the time is a top priority. Human
Resources inches toward this objective through strategic planning. Such planning improves the likelihood of
creating the right match between employee skills and job assignments, as well as coordinating promotional
opportunities and workforce capabilities. We strive to align company policies with federal and state employment
laws to ensure the workplace is a safe environment that has all the necessary support for productive relationships.
Human Resources achieves this goal through regular employment file audits to assess the equity of compensation
practices. Audits also ensure diversity throughout the workforce, proving that the Town represents its employees
well.

FY 2017 Budget Objectives:


The greatest challenge of any human resources department is keeping employees happy. HR can measure this
quantitatively with respect to turnover and retention. Human Resources goals concerning turnover and retention are
marked, respectively, by the words reduce and increase. Attracting qualified applicants, motivating the existing
workforce and inspiring long-term commitment are realistic factors for attaining goals regarding turnover and
retention.
Providing good customer service training to our employees; therefore creating an employer of choice is a goal thats
well within the capabilities of a focused human resources department. An employer of choice indicates that
employees are happy to be a part of the Town for which others want to work. Strengthening employer-employee
relationships, offering innovating compensation and benefits packages and investing in employees are ways human
resources can achieve this goal.

Staffing:
1 Human Resource Director
1 Assistant Human Resource Administrator

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HUMAN RESOURCE DEPARTMENT


FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel

03

Direct Employee Benefits

08
37

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
134,753.70

154,188.78

139,895.06

-9.27%

4,350.00

10,600.00

15,600.00

47.17%

General Expenses

13,868.38

12,425.00

12,625.00

1.61%

Unemployment Insurance

68,881.96

112,000.00

112,000.00

0.00%

221,854.04

289,213.78

280,120.06

-3.14%

DEPARTMENT TOTALS

FY 2017 Expenditures

Unemployment
Insurance
39.98%

General
Expenses
4.51%

Personnel
49.94%

Direct Employee
Benefits
5.57%

Five Year Trend Analysis


300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00

2013

2014

2015

2016

2017

1-7

HUMAN RESOURCE DEPARTMENT


LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

Personnel Services:
Human Resource Director
Assistant Human Resource Administrator
Summer Intern Program
Total Personnel Services

37

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

85,354.14
49,399.56
0.00
134,753.70

86,806.36
50,132.42
17,250.00
154,188.78

88,759.94
51,135.12
0.00
139,895.06

2.25%
2.00%
-100.00%
-9.27%

3,750.00
600.00
4,350.00

10,000.00
600.00
10,600.00

15,000.00
600.00
15,600.00

50.00%
0.00%
47.17%

General Expenses:
Professional Services
Advertising
Printing/Forms
Office Supplies
Car Allowance
Dues and Memberships
Subscriptions and Books
Pre Employment Testing
Total General Expenses

4,611.15
579.20
0.00
818.03
0.00
6,385.00
20.00
1,455.00
13,868.38

0.00
2,000.00
100.00
1,000.00
150.00
6,385.00
60.00
2,730.00
12,425.00

200.00
2,000.00
100.00
1,000.00
150.00
6,385.00
60.00
2,730.00
12,625.00

100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
1.61%

Unemployment Insurance:
Fringe Benefits
Total Unemployment Insurance

68,881.96
68,881.96

112,000.00
112,000.00

112,000.00
112,000.00

0.00%
0.00%

221,854.04

289,213.78

280,120.06

-3.14%

Direct Employee Benefits:


Sick Leave Incentive - Municipal Employees
Longevity
Total Direct Employee Benefits

08

2015
EXPENDED

TOTAL HUMAN RESOURCE DEPT

1-8

LAW DEPARTMENT

Mission Statement:
The Law Department provides legal services to all Town Departments, the Town Council and
the School Department, and represents the town in litigation and labor negotiations. The Town
Attorney assists the Mayor to interpret and enforce the Charter, the laws, the ordinances and
other orders for the government of the Town. The Town Attorney reviews all contracts and legal
documents to ensure and provide the highest quality legal representation possible to the Town.
The Town Attorney is committed to meeting the present and future legal needs of the Town of
West Springfield.
FY 2017 Budget Objectives:
The FY 2017 Law Budget continues to provide for a full time Town Attorney. The Town
Attorney is located in the Municipal Office Building and therefore is able to best serve the
Mayor and Town Departments.

Staffing:
1 Town Attorney

1-9

LAW DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY
2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

72,537.20

75,288.46

80,307.70

6.67%

08

General Expenses

80,017.17

77,311.54

79,274.81

2.54%

DEPARTMENT TOTALS

152,554.37

152,600.00

159,582.51

4.58%

FY 2017 Expenditures

General
Expenses
49.68%
Personnel
50.32%

Five Year Trend Analysis

210,000.00
180,000.00
150,000.00
120,000.00
90,000.00
60,000.00
30,000.00
0.00
2013

2014

2015

2016

2017

1-10

LAW DEPARTMENT
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

08

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Personnel Services:
Town Attorney
Total Personnel Services

72,537.20
72,537.20

75,288.46
75,288.46

80,307.70
80,307.70

6.67%
6.67%

General Expenses:
Legal/Professional - Secretary
Legal/Professional - Counsel
Postage/Miscellaneous
Conferences
Publications
Court Judgments
Total General Expenses

6,425.74
60,126.61
75.00
1,161.66
38.00
12,190.16
80,017.17

6,528.25
61,083.29
0.00
1,200.00
500.00
8,000.00
77,311.54

6,691.52
58,983.29
0.00
3,000.00
2,600.00
8,000.00
79,274.81

2.50%
-3.44%
0.00%
150.00%
420.00%
0.00%
2.54%

152,554.37

152,600.00

159,582.51

4.58%

TOTAL LAW DEPARTMENT

1-11

TOWN CLERK
AND ELECTIONS
Mission Statement:
The Town Clerk serves as the holder for all official municipal documents as well as the
custodian of vital records. The Town Clerk also administers the oath of office to all elected and
appointed officials, and serves as the Chief Election Officer. The primary mission of the Town
Clerks Office is to record and maintain accurate records for the Town and provide information
to the public and other Town departments as necessary. The Town Clerks Office also
encompasses the Board of Registrars, the License Commission and Animal Control. Between
the four divisions the staff issues a wide variety of licenses, permits, copies of records and
certificates. The success of the Town Clerks Office is measured by the quality of information
that can be provided to our customers, the efficiency and timeliness at which the information is
provided and the high level of customer service achieved by the staff.
FY2017 Budget Objectives:
The objective for FY 2017 will be to maintain the high level of service that we strive for. It will
continue to be our goal to accommodate requests as quickly as possible. The Town Clerk will
also continue working on the long term goal of increased efficiency and modernization of the
operations of the Town Clerks Office, to maximize the customer service we are able to provide.
The FY 2017 Budget reflects a decrease in the elections budget as there is no local election
scheduled.
The FY 2017 Budget includes funding for the operations of a full time Animal Control Officer in
West Springfield. We will continue to work toward the most comprehensive and compassionate
Animal Control program possible including several new programs designed to assist the
residents of West Springfield.

Staffing:
1 Town Clerk
1 Clerk to Registrars (Town Clerk)
1 Assistant Town Clerk
1 Animal Control Officer
1 Office Assistant - Elections
1 Office Assistant- Licensing Clerk

1-12

TOWN CLERK
FISCAL YEAR 2017 BUDGET
SUMMARY
2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

219,186.98

228,793.39

232,557.22

1.65%

03

Longevity

150.00

300.00

300.00

0.00%

04

Educational Benefit

0.00

1,000.00

1,000.00

0.00%

08

General Expense

31,763.84

72,803.78

45,782.26

-37.12%

25

Census Expense

9,286.67

10,083.82

10,449.80

3.63%

89

Animal Control

31,346.55

27,760.32

34,836.86

25.49%

291,734.04

340,741.31

324,926.14

-4.64%

DEPARTMENT TOTALS

FY 2017 Expenditures
Animal Control
10.76%
Census Expense
3.23%
General Expense
14.15%
Personnel
71.86%

Five Year Trend Analysis

360,000.00
320,000.00
280,000.00
240,000.00
200,000.00
160,000.00
120,000.00
80,000.00
40,000.00
0.00
2013

2014

2015

2016

2017

1-13

TOWN CLERK
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Town Clerk
Clerk to Registrars
Assistant Town Clerk
Animal Control Officer
Office Assistant - Licensing Clerk
Office Assistant - Elections
Secretary to the Board

57,457.28
1,800.24
46,886.13
41,113.42
33,443.59
37,779.98
706.34

59,000.00
1,800.00
48,990.22
38,532.47
39,336.88
39,833.82
1,300.00

60,474.74
1,800.00
50,209.61
38,936.51
40,314.06
39,833.82
988.48

2.50%
0.00%
2.49%
1.05%
2.48%
0.00%
-23.96%

219,186.98

228,793.39

232,557.22

1.65%

Longevity:
Longevity

150.00

300.00

300.00

0.00%

Total Longevity

150.00

300.00

300.00

0.00%

Educational Benefits:
Educational Benefits

0.00

1,000.00

1,000.00

0.00%

Total Educational Benefits

0.00

1,000.00

1,000.00

0.00%

General Expenses:
Equipment Maintenance
Machine Rental
Micro-Film Storage
Book Binding
Supplies
Printing/Forms
Petty Cash
Schooling/Workshops
Dues and Memberships
Subscriptions and Books
Surety Bond
Election Officers
Preparing Polls

2,013.28
1,558.68
576.00
525.30
698.29
4,137.63
0.00
179.61
410.00
1,715.77
250.00
15,100.13
4,599.15

2,500.00
1,740.00
600.00
800.00
1,500.00
19,700.00
300.00
300.00
260.00
1,935.00
250.00
33,890.40
9,028.38

2,550.00
1,560.00
600.00
750.00
1,500.00
10,000.00
300.00
300.00
260.00
2,030.00
250.00
19,042.66
6,639.60

2.00%
-10.34%
0.00%
-6.25%
0.00%
-49.24%
0.00%
0.00%
0.00%
4.91%
0.00%
-43.81%
-26.46%

Total General Expenses

31,763.84

72,803.78

45,782.26

-37.12%

Census Expense:
Census Expense

9,286.67

10,083.82

10,449.80

3.63%

Total Census Expense

9,286.67

10,083.82

10,449.80

3.63%

Animal Control:
Operations
Supplies
Vehicle Repair and Maintenance

25,475.54
5,848.74
22.27

25,760.32
1,500.00
500.00

33,586.86
750.00
500.00

30.38%
-50.00%
0.00%

Total Animal Control

31,346.55

27,760.32

34,836.86

25.49%

291,734.04

340,741.31

324,926.14

-4.64%

Total Personnel Services


03

04

08

25

89

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

TOTAL TOWN CLERK

1-14

CENTRAL MAINTENANCE
Description of Services:
The Central Maintenance Department oversees grounds, maintenance, energy costs,
heating/cooling systems, plumbing, electrical, security, custodial, and capital and construction
projects for all municipal and school buildings and properties. The formation of this department
is mandated in the Charter. The Director of Central Maintenance also serves as the Energy
Manager for the Town.
The Fiscal Year 2017 budget represents the first budget for which all buildings and grounds are
budgeted centrally. For comparison, FY 2015 expenditures and FY 2016 budgeted line items
have been moved from their home departments to the Central Maintenance budget presentation.
The budget includes line items previously recognized in the following departments: Municipal
Office Building, Fire Department, Department of Public Works, School Department, Council on
Aging, Library and Parks and Recreation.

FY 2017 Budget Objectives:


FY 2017 will be a challenging year as the operations from several departments are consolidated
under one umbrella. Central Maintenance will oversee several on-going capital projects for both
municipal and school properties as those projects.

Staffing:
1 Director of Central Maintenance/Energy Manager
1 Fiscal Assistant
1 Facilities Manager
1 Foreman - Grounds
9 Laborers Grounds
5 Trades Personnel
34 Custodians

1-15

CENTRAL MAINTENANCE
FISCAL YEAR 2017 BUDGET
SUMMARY
2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

77,288.00

167,549.17

201,002.32

19.97%

03

Longevity

9,175.00

9,350.00

9,550.00

2.14%

08

General Expenses

0.00

1,000.00

1,250.00

25.00%

70

Facilities

3,420,100.15

4,063,251.64

4,092,084.22

0.71%

71

Grounds

605,788.25

617,179.52

649,848.26

5.29%

4,112,351.40

4,858,330.33

4,953,734.80

1.96%

DEPARTMENT TOTALS

FY 2017 Expenditures
Longevity
0.19%

Personnel
4.06%
Grounds
13.12%

General
Expenses
0.03%

Facilities
82.61%

Five Year Trend Analysis


5,400,000.00
4,950,000.00
4,500,000.00
4,050,000.00
3,600,000.00
3,150,000.00
2,700,000.00
2,250,000.00
1,800,000.00
1,350,000.00
900,000.00
450,000.00
0.00
2013

2014

2015

2016

2017

Note: For comparison, FY 2015, FY 2016 and FY 2017 costs have been moved to the Central Maintenance Budget.
FY 2014 represents the Municipal Office Building as well as all utilities from all municipal and school buildings.
FY 2013 represents only the costs of the Municipal Office Building.

1-16

CENTRAL MAINTENANCE
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

08

70

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Personnel Services:
Central Maintenance Director/Energy Manager
Facilities Manager
Fiscal Assistant

0.00
77,288.00
0.00

70,500.00
79,220.00
17,829.17

83,344.09
81,115.10
36,543.13

18.22%
2.39%
104.96%

Total Personnel Services

77,288.00

167,549.17

201,002.32

19.97%

Longevity:
Longevity

9,175.00

9,350.00

9,550.00

2.14%

Total Longevity

9,175.00

9,350.00

9,550.00

2.14%

General Expenses:
Office Supplies
Car Allowance

0.00
0.00

1,000.00
0.00

1,000.00
250.00

0.00%
100.00%

Total General Expenses

0.00

1,000.00

1,250.00

25.00%

1,056,212.06

1,151,971.00

1,162,354.00

0.90%

Municipal Office Building

87,437.85

85,817.85

43,523.32

-49.28%

Senior Center

10,822.47

14,723.53

32,823.36

122.93%

Facilities:
Labor
Schools

Library
Trades Personnel

0.00

0.00

32,823.36

100.00%

237,321.43

297,943.00

295,614.44

-0.78%

Seasonal - School Facilities

59,849.00

46,788.00

45,000.00

-3.82%

Overtime - School Facilities

113,827.20

102,775.00

93,275.00

-9.24%

794.35

2,000.00

4,500.00

125.00%

301,536.03

383,900.00

383,900.00

0.00%

Public Works

17,951.68

19,900.00

19,900.00

0.00%

Flood Control

6,439.95

7,000.00

7,000.00

0.00%

35,541.60

35,541.60

35,541.60

0.00%

6,194.01

10,000.00

10,000.00

0.00%

Overtime - Municipal Facilities


Heating/Natural Gas
Schools

Municipal Office Building


Senior Center
Library
Fire Stations
Recreation Facilities

0.00

10,000.00

10,000.00

0.00%

20,389.97

20,800.00

20,800.00

0.00%

3,772.43

0.00

830.00

100.00%

669,123.37

734,770.00

771,508.50

5.00%

48,300.76

57,900.00

60,795.00

5.00%

Utilities/Electric
Schools
Public Works
Flood Control

7,504.47

18,600.00

19,530.00

5.00%

Municipal Office Building

88,282.92

125,509.68

131,785.16

5.00%

Senior Center

11,820.24

18,000.00

18,900.00

5.00%

0.00

34,500.00

36,225.00

5.00%

23,021.08

30,900.00

32,445.00

5.00%

3,429.23

14,050.00

14,752.50

5.00%

191,842.38

277,287.00

279,101.00

0.65%

Library
Fire Stations
Recreation Facilities
Supplies
Schools
Municipal Office Building

56,005.72

61,775.77

55,275.77

-10.52%

Senior Center

1,385.85

1,500.00

3,000.00

100.00%

Library

2,000.00

2,000.00

5,000.00

150.00%

1-17

CENTRAL MAINTENANCE
LINE ITEM DETAIL (CONTINUED)

EXPENDITURE CATEGORY
70

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Facilities (Continued):
Services
Schools

150,903.81

265,321.00

281,105.00

5.95%

Municipal Office Building

184,843.66

193,936.21

169,234.21

-12.74%

Senior Center

13,112.62

13,250.00

10,750.00

-18.87%

Library

10,434.01

24,792.00

4,792.00

-80.67%

3,420,100.15

4,063,251.64

4,092,084.22

0.71%

87,761.92

97,375.00

90,115.84

-7.45%

Total Facilities
71

Grounds:
Labor
School Grounds
Municipal Grounds

346,891.98

352,033.52

372,237.67

5.74%

Seasonal - School Grounds

10,964.00

15,712.00

16,000.00

1.83%

Seasonal - Municipal Grounds

18,131.50

26,154.00

32,000.00

22.35%

Overtime - Municipal Grounds

15,000.00

20,405.00

30,405.00

49.01%

School Grounds

33,514.52

20,200.00

20,200.00

0.00%

Municipal Grounds

44,000.00

44,000.00

44,000.00

0.00%

School Grounds

21,524.33

13,300.00

16,889.75

26.99%

Municipal Grounds

28,000.00

28,000.00

28,000.00

0.00%

605,788.25

617,179.52

649,848.26

5.29%

4,112,351.40

4,858,330.33

4,953,734.80

1.96%

Supplies

Services

Total Grounds
TOTAL CENTRAL MAINTENANCE

1-18

TOWN COUNCIL
Description of Services:
The Town Council consists of five Councilors-at-Large and 4 District Councilors elected by the
voters, and is the Legislative Body of the Town.
The Town Council Budget is limited in its capacity to change as a result of contracts and
ordinances or by mandates within the Home Rule Charter.
The Council salaries are determined by vote of the Town Council as required by the Home Rule
Charter.
The salary of the Budget Analyst and the Annual Audit are mandated by the Home Rule Charter.
Miscellaneous expenses involve required Advertising of Public Hearings, Office Supplies,
Forms and the yearly Massachusetts Municipal Annual Meeting held in January each year in
Boston.
The Council consistently attempts to maintain fiscal responsibility while performing the duties
required by the Home Rule Charter.

Staffing:
1 Council President
8 Council members
1 Clerk to the Council

1-19

TOWN COUNCIL
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY

2016
APPROPRIATION

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

01

Personnel

118,717.22

120,823.72

121,875.55

0.87%

03

Longevity

300.00

300.00

300.00

0.00%

08

General Expenses

1,107.02

7,800.00

1,800.00

-76.92%

17

Budget Analyst

11,500.00

46,200.00

57,621.00

24.72%

18

Audit

46,473.00

47,366.00

47,813.00

0.94%

178,097.24

222,489.72

229,409.55

3.11%

DEPARTMENT TOTALS

FY 2017 Expenditures

Audit
20.84%

Personnel
53.13%

Budget Analyst
25.12%

General
Expenses
0.78%

Longevity
0.13%

Five Year Trend Analysis


250,000.00
225,000.00
200,000.00
175,000.00
150,000.00
125,000.00

100,000.00
75,000.00
50,000.00
25,000.00
0.00
2013

2014

2015

2016

2017

1-20

TOWN COUNCIL
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Council President
Councilors
Clerk to the Council
Night Meetings

08

18

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

10,000.00
64,000.00
42,073.72
4,750.00

10,000.00
64,000.00
43,125.55
4,750.00

0.00%
0.00%
2.50%
0.00%

118,717.22

120,823.72

121,875.55

0.87%

Longevity:
Longevity

300.00

300.00

300.00

0.00%

Total Longevity

300.00

300.00

300.00

0.00%

General Expenses:
Advertising
Office Supplies
Schooling and Workshops

0.00
373.08
554.94

6,350.00
100.00
1,350.00

350.00
100.00
1,350.00

-94.49%
0.00%
0.00%

1,107.02

7,800.00

1,800.00

-76.92%

Budget Analyst:
Contract Services

11,500.00

46,200.00

57,621.00

24.72%

Total Budget Analyst

11,500.00

46,200.00

57,621.00

24.72%

Audit:
Professional Services

46,473.00

47,366.00

47,813.00

0.94%

Total Audit

46,473.00

47,366.00

47,813.00

0.94%

178,097.24

222,489.72

229,409.55

3.11%

Total General Expenses


17

2016
APPROPRIATION

9,999.96
63,999.36
39,968.22
4,749.68

Total Personnel Services


03

2015
EXPENDED

TOTAL TOWN COUNCIL

1-21

DEPARTMENT OF MUNICIPAL
FINANCE
The Department of Municipal Finance represents the consolidation
of the financial operations of the Town of West Springfield under
the direction of the Towns Chief Financial Officer. The
Department is responsible for the performance of all of the fiscal
and financial activities of the Town.

Divisions:
Accounting Division
Information and Technology Systems Division
Assessing Division
Treasurer/Collector Division

2-1

SUMMARY
DEPARTMENT OF MUNICIPAL FINANCE

2015
2016
EXPENDED APPROPRIATION

DIVISION

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

Accounting

312,030.47

319,573.84

332,858.66

4.16%

Information and Technology Systems

817,890.84

835,727.16

806,574.26

-3.49%

Assessing

220,926.80

230,855.70

234,073.45

1.39%

Collector/Treasurer

367,914.81

388,102.48

377,834.96

-2.65%

1,718,762.92

1,774,259.18

1,751,341.33

-1.29%

Total Department of Municipal Finance

Total Department of Municipal Finance by Category

Operating
37.85%

Personnel
62.15%

2-2

ACCOUNTING DIVISION
Mission Statement:
The accounting division is responsible for maintaining the financial records of the Town of West
Springfield. The Chief Financial Officer also serves as Town Accountant. The Chief Financial
Officer is responsible for the establishment and compliance of the Towns financial policies and
adherence to Federal, State and Local financial regulations. Procurement responsibilities are
also included within the accounting division, under the direction of the Deputy Town
Accountant/Purchasing Agent. Other accounting division responsibilities include maintenance
of the computerized general ledger for all town funds and departments, including account
analysis and monthly reconciliations and reporting as well as working closely with all Town
departments to ensure financial responsibility. The accounting division also processes all payroll
transactions and invoices for goods and services. The accounting division works closely with the
Towns independent auditors for the annual financial and compliance audits. The Chief Financial
Officer/Town Accountant provides support service for the mayor in the preparation of the annual
budget and also by state law, serves as an Ex-Officio member of the West Springfield
Contributory Retirement Board.

FY 2017 Budget Objectives:


FY 2017 initiatives include:

Improvement to financial reporting and accessibility to financial information


Continued Transparency of financial transactions through open checkbook on the
website
Updates to written policy and procedures manual
Implementation of digitalized record maintenance to begin the creation of a paperless
work environment as well as reduce storage needs

Staffing
1 Chief Financial Officer/Town Accountant
1 Deputy Town Accountant/Purchasing Agent
1 Bookkeeper
2 Bookkeeper Assistants

2-3

DEPARTMENT OF MUNICIPAL FINANCE


ACCOUNTING DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY
2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

299,615.65

312,145.84

320,428.66

2.65%

03

Longevity

150.00

150.00

750.00

0.00%

08

General Expenses

2,764.82

4,778.00

3,680.00

-22.98%

15

Contractual Services

9,500.00

2,500.00

8,000.00

220.00%

312,030.47

319,573.84

332,858.66

4.16%

DIVISION TOTALS

FY 2017 Expenditures
General
Expenses
1.11%

Contract
Services
2.40%

Longevity
0.23%

Personnel
96.27%

Five Year Trend Analysis


350,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00

0.00
2013

2014

2015

2016

2017

2-4

DEPARTMENT OF MUNICIPAL FINANCE


ACCOUNTING DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

08

20

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Personnel Services:
Chief Financial Officer/Town Accountant
Deputy Accountant/Purchasing Agent
Bookkeeper
Bookkeeper Assistant
Bookkeeper Assistant

102,527.64
62,950.60
52,020.65
37,471.54
44,645.22

110,308.59
64,249.01
53,051.90
39,144.26
45,392.08

115,241.94
66,624.95
53,051.90
40,117.79
45,392.08

4.47%
3.70%
0.00%
2.49%
0.00%

Total Personnel Services

299,615.65

312,145.84

320,428.66

2.65%

Longevity:
Longevity

150.00

150.00

750.00

0.00%

Total Longevity

150.00

150.00

750.00

0.00%

General Expenses:
Advertising
Printing/Forms
Office Supplies
Schooling and Workshops
Dues and Membership
Subscriptions and Books

0.00
115.00
1,164.89
1,044.93
420.00
20.00

223.00
250.00
700.00
3,185.00
400.00
20.00

200.00
250.00
700.00
2,110.00
400.00
20.00

-10.31%
0.00%
0.00%
-33.75%
0.00%
0.00%

Total General Expenses

2,764.82

4,778.00

3,680.00

-22.98%

Contractual Services:
Contractual Services

9,500.00

2,500.00

8,000.00

220.00%

Total Contractual Services

9,500.00

2,500.00

8,000.00

220.00%

312,030.47

319,573.84

332,858.66

4.16%

TOTAL ACCOUNTING DIVISION

2-5

INFORMATION AND
TECHNOLOGY SYSTEMS
Mission Statement:
The Information and Technology Systems Division provides maintenance and support of
network and end-user computing hardware and software for all town departments except for the
Library and Schools.
In addition to our ongoing support and maintenance efforts, this division will continue working
toward upgrading computer and network infrastructure to ensure security, stability and
availability of the Towns information resources.
Responsibilities:
The Information and Technology Systems Division is responsible for:
1) Maintaining the Municipal Network, Telephone Systems, Wide Area Network and
Mobile Computing Infrastructure.
2) Assisting Municipal Departments with the use of their information systems and software.
3) Managing the budget for the purchase of upgrades to hardware and software including
the replacement servers and computers.

Objectives for Fiscal Year 2017:


Information and Technology Systems Division will continue working to upgrade the Towns
computer equipment and network systems. It is the policy of the divisions administrator to
maximize value and increase capability while controlling expenditures as they relate to the
Towns computer infrastructure.
Information and Technology Systems Division will continue to focus our efforts on alternative
solutions and cost-saving measures toward the maintenance and support the Towns computer
equipment and network systems in the most cost-effective and efficient manner.
The Information Technology Division now includes the position of Data Analyst. This position
is a transfer of the position of Cartegraph Manager from the Department of Public Works. The
position is now classified as a Data Analyst to provide support for a broader scope of services.
Staffing:
1 Administrator of Information and Technology Systems
1 Geographic Information System Coordinator
2 PC and Network Technicians
1 Data Analyst

2-6

DEPARTMENT OF MUNICIPAL FINANCE


INFORMATION AND TECHNOLOGY SYSTEMS DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

01

Personnel

251,404.20

270,238.67

275,776.77

2.05%

03

Longevity

450.00

450.00

450.00

0.00%

06

Car Allowance

604.35

532.00

532.00

0.00%

08

General Expenses

66,684.20

71,283.00

40,128.00

-43.71%

10

Training

4,415.73

5,500.00

4,500.00

-18.18%

16

Computer Services

51,653.32

40,880.76

40,618.21

-0.64%

24

Maintenance Contracts

381,147.99

383,392.73

376,324.28

-1.84%

60

Equipment Outlay

61,531.05

63,450.00

68,245.00

7.56%

817,890.84

835,727.16

806,574.26

-3.49%

DIVISION TOTALS

FY 2017 Expenditures
Equipment
Outlay
8.46%

Maintenance
Contracts
46.66%
Personnel
34.19%
Computer
Services
5.04%
Training
0.56%

General
Longevity
Expenses Car Allowance 0.06%
4.98%
0.07%

Five Year Trend Analysis


900,000.00
800,000.00
700,000.00
600,000.00
500,000.00
400,000.00
300,000.00
200,000.00
100,000.00
0.00
2013

2014

2015

2016

2017

2-7

DEPARTMENT OF MUNICIPAL FINANCE


INFORMATION AND TECHNOLOGY SYSTEMS DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Director of Information Technology
GIS Coordinator
PC and Network Technician (2)
Data Analyst

06

08

10

16

24

60

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

75,577.18
50,548.36
88,652.20
36,626.46

77,110.27
51,489.29
92,491.24
49,147.87

78,736.39
52,575.32
94,211.60
50,253.46

2.11%
2.11%
1.86%
2.25%

251,404.20

270,238.67

275,776.77

2.05%

Longevity:
Longevity

450.00

450.00

450.00

0.00%

Total Longevity

450.00

450.00

450.00

0.00%

Car Allowance:
Car Allowance

604.35

532.00

532.00

0.00%

Total Car Allowance

604.35

532.00

532.00

0.00%

General Expenses:
Equipment Maintenance
Computer Software
Computer Paper
Computer Supplies
Office Supplies
Dues and Membership

8,490.62
33,903.74
2,064.04
21,733.97
491.83
0.00

7,945.00
49,088.00
2,000.00
11,750.00
350.00
150.00

1,850.00
24,028.00
2,000.00
11,750.00
350.00
150.00

-76.71%
-51.05%
0.00%
0.00%
0.00%
0.00%

Total General Expenses

66,684.20

71,283.00

40,128.00

-43.71%

Training:
Staff Training
User Training

3,665.73
750.00

4,000.00
1,500.00

3,000.00
1,500.00

-25.00%
0.00%

Total Training

4,415.73

5,500.00

4,500.00

-18.18%

Computer Services:
Contract Services

51,653.32

40,880.76

40,618.21

-0.64%

Total Computer Services

51,653.32

40,880.76

40,618.21

-0.64%

Maintenance Contracts:
Computer Hardware Contracts
Computer Software Contracts
Computer Internet Service
Telephone Switchboard
Connect CTY

10,851.00
185,396.48
71,638.22
98,262.29
15,000.00

13,116.24
192,395.65
71,959.60
96,071.24
9,850.00

7,780.24
183,839.65
78,234.59
96,969.80
9,500.00

-40.68%
-4.45%
8.72%
0.94%
-3.55%

Total Maintenance Contracts

381,147.99

383,392.73

376,324.28

-1.84%

Equipment Outlay:
Computer Equipment

61,531.05

63,450.00

68,245.00

7.56%

Total Equipment Outlay

61,531.05

63,450.00

68,245.00

7.56%

817,890.84

835,727.16

806,574.26

-3.49%

Total Personnel Services


03

2015
EXPENDED

TOTAL INFORMATION & TECHNOLOGY


SYSTEMS DIVISION

2-8

ASSESSING DIVISION
Mission Statement:
The Assessing Department is responsible for accurately determining the value of all real and
personal property located within the Town of West Springfield for the purpose of taxation.
Assessors are obliged to assess all property at its full and fair market value as of January 1 of
each year. The department is responsible for the administration of all property tax data records
and maintains accurate parcel ownership data based upon recorded property transactions at the
Registry of Deeds. It also administers the tax billing for the motor vehicle excise and boat excise
tax.
Other duties include, but are not limited to, processing applications for tax exemption for
disabled American veterans, elderly, blind and widowed tax payers; attending meetings with
town financial advisors on the town budget and the Assessing Department's budget; review of
reports submitted to the Department of Revenue throughout the year; Automobile taxes are
abated through the Assessors' Office, maps are maintained by the Assessors of all real estate in
the town and owners of property are updated through the Hampden County Registry of Deeds.

Objectives for Fiscal Year 2017:


FY 2017 will represent a triennial revaluation of all properties in the Town of West Springfield.
Division efforts will focus on the completion of the revaluation.

Staffing:
1 Principal Assessor/Appraiser
1 Deputy Assessor
2 Assessment Assistants
2 Board Members (Meet Once a Month, or as needed)

2-9

DEPARTMENT OF MUNICIPAL FINANCE


ASSESSING DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

08

General Expenses

21

Value Update

DIVISION TOTALS

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

199,942.16

202,015.70

177,683.45

-12.04%

3,834.72

4,640.00

5,090.00

9.70%

17,149.92

24,200.00

51,300.00

111.98%

220,926.80

230,855.70

234,073.45

1.39%

FY 2017 Expenditures
Value Update
21.92%

General
Expenses
2.17%

Personnel
75.91%

Five Year Trend Analysis


250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
2013

2014

2015

2016

2017

2-10

DEPARTMENT OF MUNICIPAL FINANCE


ASSESSING DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

08

21

Personnel Services:
Board Members
Principal Assessor
Deputy Assessor
Assessment Assistant
Assessment Assistant

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

3,000.00
60,915.42
43,140.35
52,622.53
40,263.86

3,000.00
62,259.08
43,847.71
51,846.30
41,062.61

3,000.00
63,504.43
44,834.06
34,911.36
31,433.60

0.00%
2.00%
2.25%
-32.66%
-23.45%

Total Personnel Services

199,942.16

202,015.70

177,683.45

-12.04%

General Expenses:
Equipment Maintenance
Office Supplies
Schooling and Workshops
Dues and Membership
Subscriptions and Books

603.26
695.25
1,938.21
230.00
368.00

800.00
500.00
2,500.00
490.00
350.00

750.00
500.00
3,000.00
490.00
350.00

-6.25%
0.00%
20.00%
0.00%
0.00%

Total General Expenses

3,834.72

4,640.00

5,090.00

9.70%

Value Update:
Professional and Technical Services
Car Allowance
Miscellaneous

14,325.00
981.65
1,843.27

17,700.00
2,500.00
4,000.00

45,000.00
2,300.00
4,000.00

154.24%
-8.00%
0.00%

Total Value Update

17,149.92

24,200.00

51,300.00

111.98%

220,926.80

230,855.70

234,073.45

1.39%

TOTAL ASSESSING DIVISION

2-11

COLLECTOR/TREASURER
DIVISION
Mission Statement:
The mission of the Treasurer-Tax Collector's Office is to perform the duties and responsibilities
of each function in accordance with highest standards possible; to offer courteous, responsive
and efficient customer service with timely payment processing and collection of taxes and
revenues; to invest revenues received by the Town, with the primary objective of preserving the
principal and securing maximum rates of return at a minimum risk; to adhere to the provisions
established by the Government Code, the Revenue and Taxation Code, State Constitution and
Town Ordinances.
All payments for Real Estate, Personal Property, Excise and Water and Sewer bill may be paid
online on the Towns Website
Real Estate and Personal Property Taxes
1st Quarter due date is August 1st
2nd Quarter due date is November 1st
3rd Quarter due date is February 1st (Actual Tax Bill) mailed with new FY Assessment/
4th Quarter due date is May 1st- (Actual Tax Bill) mailed with new FY Assessment
Key Dates for Tax Payers April 1st is the deadline for filing Abatements and Exemptions for Real
Estate and/or Personal Property Tax.
Excise Bills All Massachusetts residents who own and register a motor vehicle must annually pay a
motor vehicle excise. The excise is levied by the town where the vehicle is principally garaged and the
revenues become part of the local community. Excise is computed at a rate of $25 per thousand of
valuation Valuations are determined as NADA official guide. The Commonwealth of Mass formula is as
follows:
In the year preceding the designated year of manufacture (brand new car released before model year) ..50%
In the designated year of manufacture....90%
In the second year60%
In the third year. ..40%
In the fourth year 25%
In the fifth and succeeding years...10%

Water and Sewer Billing Bills are sent out to taxpayers 4 times during the fiscal year.
Parking Tickets are paid in the Collectors Office Monday-Friday (8-4:30) Payments after 4:00 cannot be
cleared at the Registry of Motor Vehicles until the next business day.

Staffing:
1 Collector/Treasurer
1 Deputy Treasurer/Collector
1 Finance Clerk
2 Revenue Processors
1 Payroll Coordinator
2-12

DEPARTMENT OF MUNICIPAL FINANCE


COLLECTOR/TREASURER DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY
2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel

309,451.21

317,581.87

310,957.79

-2.09%

03

Longevity

1,350.00

1,350.00

1,350.00

0.00%

04

Educational Benefits

1,000.00

1,000.00

1,000.00

0.00%

08

General Expenses

50,142.31

54,670.61

51,027.17

-6.66%

19

Land Court Expense

1,068.00

7,000.00

7,000.00

0.00%

55

Bank Charges

0.00

1,500.00

1,500.00

0.00%

56

Bond and Note Issue Costs

4,903.29

5,000.00

5,000.00

0.00%

367,914.81

388,102.48

377,834.96

-2.65%

DIVISION TOTALS

FY 2017 Expenditures
General
Expenses
13.51%

Land Court
Expense
1.85%

Bank Charges
0.40%

Bond and Note


Issue Costs
1.32%

Educational
Benefits
0.26%
Longevity
0.36%
Personnel
82.30%

Five Year Trend Analysis


400,000.00
350,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00

0.00
2013

2014

2015

2016

2017

2-13

DEPARTMENT OF MUNICIPAL FINANCE


COLLECTOR/TREASURER DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

04

08

19

55

56

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

Personnel Services:
Treasurer
Collector
Deputy Treasurer/Collector
Finance Clerk
Fiscal Revenue Processor
Fiscal Revenue Processor
Payroll Supervisor
Overtime
Out of Grade

16,869.06
66,476.74
52,164.84
39,194.12
43,906.60
42,701.45
47,785.46
352.94
0.00

17,012.71
68,050.31
53,143.55
41,115.33
44,777.68
43,548.89
48,733.40
1,200.00
0.00

17,371.64
69,485.51
54,264.51
36,543.13
45,392.08
38,196.31
47,504.61
1,200.00
1,000.00

2.11%
2.11%
2.11%
-11.12%
1.37%
-12.29%
-2.52%
0.00%
100.00%

Total Personnel Services

309,451.21

317,581.87

310,957.79

-2.09%

Longevity:
Longevity

1,350.00

1,350.00

1,350.00

0.00%

Total Longevity

1,350.00

1,350.00

1,350.00

0.00%

Educational Benefits:
Educational Benefits

1,000.00

1,000.00

1,000.00

0.00%

Total Educational Benefits

1,000.00

1,000.00

1,000.00

0.00%

General Expenses:
Purchase Services
Equipment Maintenance
Legal Notices
Tax Title
Printing/Forms
Office Supplies
Schooling and Workshops
Dues and Membership
Surety Bonds

850.00
2,586.24
0.00
9,150.00
32,990.66
2,770.41
0.00
220.00
1,575.00

4,350.00
2,669.88
1,700.00
18,311.47
21,000.00
3,800.00
461.26
378.00
2,000.00

0.00
3,376.44
1,700.00
18,311.47
21,000.00
3,800.00
461.26
378.00
2,000.00

-100.00%
26.46%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%

Total General Expenses

50,142.31

54,670.61

51,027.17

-6.66%

Land Court Expense:


Legal/Professional Services

1,068.00

7,000.00

7,000.00

0.00%

Total Land Court Expense

1,068.00

7,000.00

7,000.00

0.00%

Bank Charges:
Bank Charges

0.00

1,500.00

1,500.00

0.00%

Total Bank Charges

0.00

1,500.00

1,500.00

0.00%

Bond and Note Issue Costs:


Professional and Technical Services

4,903.29

5,000.00

5,000.00

0.00%

Total Bond and Note Issue Costs

4,903.29

5,000.00

5,000.00

0.00%

367,914.81

388,102.48

377,834.96

-2.65%

TOTAL COLLECTOR/TREASURER
DIVISION

2-14

DEPARTMENT OF PLANNING AND


DEVELOPMENT
The Department of Planning and Development through its various
Divisions is responsible to ensure that growth and development
within the City of West Springfield, occurs in a manner that
protects public health, safety and welfare, preserves the natural
environment, and ensures that the quality of life enjoyed by its
citizens, businesses and visitors is preserved and enhanced.

Divisions:
Administrative Division
Planning/Conservation Division
Building Division
Economic Development Division

3-1

SUMMARY
DEPARTMENT OF PLANNING AND DEVELOPMENT

2015
2016
EXPENDED APPROPRIATION

DIVISION

Administration
Planning
Conservation
Building
Economic Development
Total Department of Planning and Devel

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

184,510.99

209,479.22

211,794.19

1.11%

62,622.08

64,899.02

62,180.00

-4.19%

0.00

0.00

64,306.00

100.00%

187,849.76

189,826.25

197,924.60

4.27%

55,706.29

73,517.89

12,250.00

-83.34%

490,689.12

537,722.38

548,454.79

2.00%

Total Department of Planning and Development


by Category

Operating
16%

Personnel
84%

3-2

ADMINISTRATIVE DIVISION

Mission Statement:
The Director of Planning and Development through the coordinated efforts of the various
divisions will lead the Town in refining and improving all Town planning and construction
functions, improve development standards, enhance long-range planning capabilities, streamline
permit process and improve communication between departments and other interested entities.
The Director will seek to balance competing interest of business, residents, and the regulatory
requirements of departments while creating a dynamic relationship that moves the community
forward; protects our quality of life, and increases its economic potential. All of these goals will
be in conjunction with the Mayor and City Councils plan to bring modern planning and
development principles to the Town of West Springfield.
The Director will work closely with the Mayor and City Council to implement and coordinate
land acquisitions and land management proposals, economic development planning, zoning
ordinance improvements and prepare a comprehensive master plan.

Staffing:
1
1
1
1

Director of Planning and Development


Inspector of Weight and Measure (part-time)
Administrative Assistant
Administrative Secretary

3-3

DEPARTMENT OF PLANNING AND DEVELOPMENT


ADMINISTRATIVE DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

06

Car Allowance

08
20

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
175,807.94

193,344.22

195,359.19

1.04%

0.00

0.00

150.00

0.00%

351.67

750.00

750.00

0.00%

General Expenses

1,343.23

3,660.00

3,660.00

0.00%

Contract Services

7,008.15

11,725.00

11,875.00

1.28%

DIVISION TOTALS

184,510.99

209,479.22

211,794.19

1.11%

FY 2017 Expenditures
General
Expenses
1.73%

Contract Labor
5.61%

Car Allowance
0.35%

Personnel
Services
92.31%

Five Year Trend Analysis


215,000.00
210,000.00
205,000.00
200,000.00
195,000.00
190,000.00
185,000.00
180,000.00
175,000.00

170,000.00
2013

2014

2015

2016

2017

3-4

DEPARTMENT OF PLANNING AND DEVELOPMENT


ADMINISTRATIVE DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Director of Planning and Development
Inspector of Weight and Measure
Administrative Assistant
Administrative Secretary
Secretary to the Board

81,905.79
0.00
46,580.50
44,508.88
2,812.77

89,547.53
8,400.00
47,504.61
45,392.08
2,500.00

91,562.50
8,400.00
47,504.61
45,392.08
2,500.00

2.25%
0.00%
0.00%
0.00%
0.00%

175,807.94

193,344.22

195,359.19

1.04%

Longevity:
Longevity

0.00

0.00

150.00

0.00%

Total Longevity

0.00

0.00

150.00

0.00%

Car Allowance:
Car Allowance

351.67

750.00

750.00

0.00%

Total Car Allowance

351.67

750.00

750.00

0.00%

General Expenses
Equipment Repairs
Advertising
Printing/Forms
Office Supplies
Transportation
Schooling and Workshops
Dues and Memberships
Subscriptions and Books

353.46
0.00
0.00
920.77
0.00
0.00
69.00
0.00

250.00
200.00
200.00
1,335.00
400.00
575.00
500.00
200.00

500.00
200.00
200.00
1,335.00
400.00
575.00
250.00
200.00

100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-50.00%
0.00%

Total General Expenses

1,343.23

3,660.00

3,660.00

0.00%

Contract Services:
Contract Services

7,008.15

11,725.00

11,875.00

1.28%

Total Contract Services

7,008.15

11,725.00

11,875.00

1.28%

184,510.99

209,479.22

211,794.19

1.11%

Total Personnel Services


03

06

08

20

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

TOTAL ADMINISTRATIVE DIVISION

3-5

PLANNING DIVISION
Mission Statement:
The mission of the Planning Division is to lead in the development of policies and procedures
pertaining to all aspects of the residential and commercial development of the community. The
Planning Division will administer all policies and procedures fairly, uniformly and in a timely
manner.
The Planning Division shall achieve the goals of its mission through an improved and
streamlined permitting process, broader public outreach and improved coordination of municipal
resources. The development review process shall strive to balance the need for sustainable
economic development while preserving and enhancing the livability of the community.

Staffing:
1 Senior Planner

3-6

DEPARTMENT OF PLANNING AND DEVELOPMENT


PLANNING DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

06

Car Allowance

08

General Expenses

29
30

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
61,292.00

62,249.02

60,000.00

-3.61%

150.00

150.00

150.00

0.00%

0.00

300.00

200.00

-33.33%

1,180.08

1,600.00

1,230.00

-23.13%

Printing Plan and Zone By-Laws

0.00

400.00

400.00

100.00%

Other Expense

0.00

200.00

200.00

100.00%

62,622.08

64,899.02

62,180.00

-4.19%

DIVISION TOTALS

FY 2017 Expenditures
General Other Expense
0.32%
Expenses
Print Plan and
1.98%
Zone By-Laws
Car Allowance
0.64%
0.32%

Personnel
Services
96.73%

Five Year Trend Analysis


70,000.00
60,000.00
50,000.00
40,000.00
30,000.00
20,000.00
10,000.00
0.00
2013

2014

2015

2016

2017

3-7

DEPARTMENT OF PLANNING AND DEVELOPMENT


PLANNING DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

06

08

Personnel Services:
Senior Planner/Conservation Agent
Planning Administrator

61,292.00
0.00

62,249.02
0.00

0.00
60,000.00

-100.00%
100.00%

Total Personnel Services

61,292.00

62,249.02

60,000.00

-3.61%

Longevity:
Longevity

150.00

150.00

150.00

0.00%

Total Longevity

150.00

150.00

150.00

0.00%

Car Allowance:
Car Allowance

0.00

300.00

200.00

-33.33%

Total Car Allowance

0.00

300.00

200.00

-33.33%

250.28
345.00
385.00
199.80

500.00
500.00
400.00
200.00

250.00
400.00
400.00
180.00

-50.00%
-20.00%
0.00%
-10.00%

1,180.08

1,600.00

1,230.00

-23.13%

Printing Plan and Zone Bylaws:


Printing

0.00

400.00

400.00

0.00%

Total Printing Plan and Zone Bylaws

0.00

400.00

400.00

0.00%

Other Expense:
Advertising

0.00

200.00

200.00

0.00%

Total Other Expense

0.00

200.00

200.00

0.00%

62,622.08

64,899.02

62,180.00

-4.19%

General Expenses:
Office Supplies
Schooling and Workshops
Dues and Memberships
Subscriptions and Books
Total General Expenses

29

30

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

TOTAL PLANNING/CONSERVATION DIV.

3-8

CONSERVATION DIVISION
Mission Statement:
It is the mission of the Conservation Commission to protect, promote and enhance the quality
and quantity of natural resources especially wetlands, wildlife and water resources; through
planning, acquisition, land management, regulation, research and public education within the
town of West Springfield for the maximum benefit of its residents. In addition, the Conservation
Commission is responsible for administering the Massachusetts Wetlands Protection Act,
M.G.L. Chapter 131, section 40 and its regulations 310 CMR 10. The eight interests of the
Wetlands Protection Act are; protection of public and private water supply; protection of
groundwater supply; flood control protection; storm damage prevention; prevention of pollution;
protection of land containing shellfish; protection of fisheries; protection of wildlife habitat.
The Conservation Commission reviews and permits projects that are proposed within wetlands
and a 100 foot buffer zone around wetland resource areas that border on any creek, river, stream,
pond or lake. In addition, the Commission reviews projects that fall within areas subject to
flooding and an area of 200 feet either side of the mean annual high water line of perennial
streams.
The Conservation Agent reviews projects, prepares reports and drafts permits for the
Commission, inspects work on permitted projects for adherence to conditions approved by the
Conservation Commission, manages land under the care and control of the Conservation
Commission, keeps the records of the Commission and educates the public about the importance
of wetlands and the beneficial effects of their protection. In addition, the Senior
Planner/Conservation Agent assists with preparation of the towns Plan for Open Space and
Recreation, Community Preservation Plan and other natural resource related plans, projects and
grants.
The Conservation Division has been re-established as a separate division of the Department of
Planning and Development for FY 2017. The Conservation Agent will also assume the duties of
Grants Writer for the Town, assisting the Department of Planning and Development as well as
other municipal departments to successfully apply for and obtain grant funding for projects.
Staffing:
1 Conservation Agent/Grants Writer

3-9

DEPARTMENT OF PLANNING AND DEVELOPMENT


CONSERVATION DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

01

Personnel Services

0.00

0.00

63,494.00

100.00%

08

General Expenses

0.00

0.00

812.00

100.00%

DIVISION TOTALS

0.00

0.00

64,306.00

100.00%

FY 2017 Expenditures
General
Expenses
1.26%

Personnel
Services
98.74%

Five Year Trend Analysis


67,500.00
60,000.00
52,500.00
45,000.00
37,500.00
30,000.00
22,500.00
15,000.00
7,500.00
0.00
2013

2014

2015

2016

2017

3-10

DEPARTMENT OF PLANNING AND DEVELOPMENT


CONSERVATION DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

08

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

Personnel Services:
Conservation Agent/Grants Writer

0.00

0.00

63,494.00

100.00%

Total Personnel Services

0.00

0.00

63,494.00

100.00%

General Expenses
Supplies
Car Allowance
Schooling and Workshops
Dues and Memberships
Subscriptions and Books

0.00
0.00
0.00
0.00
0.00

0.00
0.00
0.00
0.00
0.00

250.00
100.00
100.00
342.00
20.00

100.00%
100.00%
100.00%
100.00%
100.00%

Total General Expenses

0.00

0.00

812.00

100.00%

0.00

0.00

64,306.00

100.00%

TOTAL CONSERVATION DIVISION

3-11

BUILDING DIVISION
Mission Statement:
The Building Department is headed by the Building Commissioner who is appointed by the
Mayor and shall perform all of the duties required of the Building Commissioner and Local
Inspector under the General Laws and Code of Massachusetts Regulation (780 CMR) pertaining
to Buildings and other structures known as the State Building Code, General Ordinances, Zoning
Ordinances, Local Executive Orders and Rules and Regulations.
Our mission and purpose is to safeguard and establish minimum requirements necessary to
protect public health, safety and welfare in the built environment. Model building codes provide
rules for energy conservation and for protection from fires, structural collapse and general
deterioration. For administration purposes, the fence viewer is considered within the Building
Department. Periodic inspections of Places of Assembly are done on a yearly basis in order to
insure that they remain in compliance. We also administer the rules and regulations of the
Architectural Access Board in order to provide access to public buildings for the physically
challenged individuals.

Staffing:
1 Building Commissioner
1 Assistant Building Inspector

3-12

DEPARTMENT OF PLANNING AND DEVELOPMENT


BUILDING DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
130,163.61

132,226.25

140,324.60

6.12%

Longevity

1,200.00

1,200.00

1,200.00

0.00%

06

Car Allowance

6,455.21

7,500.00

7,500.00

0.00%

08

General Expenses

3,470.94

3,900.00

3,900.00

0.00%

20

Contract Services

46,560.00

45,000.00

45,000.00

0.00%

DIVISION TOTALS

187,849.76

189,826.25

197,924.60

4.27%

FY 2017 Expenditures
Contract
Services
22.74%

General
Expenses
1.97%

Car Allowance
3.79%

Personnel
Services
70.90%

Longevity
0.61%

Five Year Trend Analysis


200,000.00
180,000.00
160,000.00
140,000.00
120,000.00
100,000.00
80,000.00

60,000.00
40,000.00
20,000.00
0.00
2013

2014

2015

2016

2017

3-13

DEPARTMENT OF PLANNING AND DEVELOPMENT


BUILDING DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Building Commissioner
Assistant Building Inspector

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

81,708.43
48,455.18

83,068.47
49,157.78

84,937.51
55,387.09

2.25%
12.67%

130,163.61

132,226.25

140,324.60

6.12%

Longevity:
Longevity

1,200.00

1,200.00

1,200.00

0.00%

Total Longevity

1,200.00

1,200.00

1,200.00

0.00%

Car Allowance:
Car Allowance

6,455.21

7,500.00

7,500.00

0.00%

Total Car Allowance

6,455.21

7,500.00

7,500.00

0.00%

General Expenses
Office Supplies
Schooling and Workshops
Dues and Memberships
Subscriptions and Books

2,311.64
999.30
160.00
0.00

2,700.00
800.00
200.00
200.00

2,700.00
800.00
200.00
200.00

0.00%
0.00%
0.00%
0.00%

Total General Expenses

3,470.94

3,900.00

3,900.00

0.00%

Contract Services
Contract Services

46,560.00

45,000.00

45,000.00

0.00%

Total Contract Services

46,560.00

45,000.00

45,000.00

0.00%

TOTAL BUILDING DIVISION

187,849.76

189,826.25

197,924.60

4.27%

Total Personnel Services


03

06

08

20

3-14

ECONOMIC DEVELOPMENT
DIVISION
Mission Statement:
Economic development functions are no longer included as a separate activity of the Department
of Planning and Development. All divisions within the department will share in economic
development activity.
The FY 2017 budget presentation includes only the activities of the West Springfield
Redevelopment Authority. The Redevelopment Authority reports directly to the Director of
Planning and Development.

3-15

DEPARTMENT OF PLANNING AND DEVELOPMENT


ECONOMIC DEVELOPMENT DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

08

General Expenses

87

Redevelopment Authority

2015
EXPENDED

DIVISION TOTALS

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

46,864.50

60,267.89

0.00

-100.00%

253.22

1,000.00

0.00

-100.00%

8,588.57

12,250.00

12,250.00

0.00%

55,706.29

73,517.89

12,250.00

-83.34%

FY 2017 Expenditures

Redevelopment
Authority
100.00%

Five Year Trend Analysis


80,000.00
70,000.00
60,000.00
50,000.00
40,000.00
30,000.00
20,000.00
10,000.00
0.00
2013

2014

2015

2016

2017

3-16

DEPARTMENT OF PLANNING AND DEVELOPMENT


ECONOMIC DEVELOPMENT DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

Personnel Services:
Econ. Dev. Administrator/Asst Planner

46,864.50

60,267.89

0.00

-100.00%

Total Personnel Services

46,864.50

60,267.89

0.00

-100.00%

General Expenses:
Office Supplies
Schooling and Workshops
Dues and Memberships
Subscriptions and Books

0.00
95.22
85.00
73.00

300.00
400.00
100.00
200.00

0.00
0.00
0.00
0.00

-100.00%
-100.00%
-100.00%
-100.00%

Total General Expenses

253.22

1,000.00

0.00

-100.00%

Redevelopment Authority:
Professional Services
Contract Services
Supplies
Miscellaneous

4,812.50
389.92
9.99
3,376.16

6,000.00
1,800.00
250.00
4,200.00

6,000.00
1,800.00
250.00
4,200.00

0.00%
0.00%
0.00%
0.00%

Total Redevelopment Authority

8,588.57

12,250.00

12,250.00

0.00%

TOTAL ECONOMIC DEVELOPMENT


DIVISION

55,706.29

73,517.89

12,250.00

-83.34%

08

87

3-17

PUBLIC SAFETY

Public Safety Services provide the citizens of the Town of West


Springfield with a safe community environment, ensuring twenty-four
hour protection of persons and property.

Departments:
Police
Fire
Emergency Management/Radio Maintenance

4-1

SUMMARY
PUBLIC SAFETY

2015
2016
EXPENDED APPROPRIATION

DEPARTMENT

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

Police Department

6,591,273.48

6,884,383.69

7,064,871.42

2.62%

Fire Department

4,419,616.14

4,511,602.33

4,523,840.91

0.27%

70,578.39

65,220.00

63,970.00

-1.92%

11,081,468.01

11,461,206.02

11,652,682.33

1.67%

Emergency Management/Radio Maintenance


Total Public Safety

Total Public Safety by Category


Employee
Operating
Benefits
5%
5%

Personnel
90%

4-2

POLICE DEPARTMENT
Mission Statement:
The mission of the West Springfield Police Department is to maintain the quality of life we
enjoy and to ensure our town is a safe place to live, work and visit.
This will be accomplished through safeguarding individual liberties, building community
partnerships, preventing crime and resolving those crimes which do occur. We will constantly
strive to meet the highest standard of honesty and integrity. We will achieve professional
performance through continual learning, education and commitment to our duties.
We are committed to this mission and conduct our responsibilities toward a goal of excellence
and education to the community we serve.
FY 2017 Budget Objectives:
The FY 2017 budget proposes no changes in staffing levels from the FY 2016 budget. The
budget continues to fund a Resource Officer for the middle school, with 50% of the funding is
provided for in the Police Department and 50% is provided for in the School Department as well
as maintaining the Resource Officer position at the High School. Funding for the 1.5 Resource
Officers is included in the patrolmen line item.
We have put a plan in place to move away from the specialist in policing and back to the
generalist. Put more succinctly, we are cross training more officers in more areas of
specialization, such as Accident Reconstruction, Arson, IT Technology and Sexual Assault
Investigations to name a few. This is reducing the need to call in the one or two people that have
training in a specific area, thereby reducing the overtime costs. Because most of this training is
offered through the Municipal Police Training Committee, it is free and no additional costs are
incurred for the training.
We continue to brainstorm and think of new and innovative ways to provide the same level of
service to the town while reducing costs. The men and women, who make up the West
Springfield Police Department, are committed to that endeavor.
Staffing:
1 Chief
5 Captains
10 Sergeants
60 Police Officers
2 School Resource Officers (1.5 funded in Police budget - .5 funded in School budget), funded in patrolmen line
1 Senior Administrative Secretary
1 Firearms/Parking Clerk
3 Police Records Assistants/Matrons
5 Civilian Dispatchers (2 funded outside of General Fund via grant)
30 Season Police Officers

4-3

POLICE DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

04

Educational Benefits

07

Service Connected Injuries

08

2015
EXPENDED

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

5,670,781.35

5,945,722.83

6,097,074.28

2.55%

71,500.00

72,000.00

72,500.00

0.69%

533,813.12

570,695.86

589,301.03

3.26%

65,400.00

44,400.00

44,400.00

0.00%

General Expenses

233,945.01

172,300.00

233,331.11

35.42%

10

Training/Schools

14,859.51

75,000.00

24,000.00

-68.00%

32

C.J.I.S.

974.49

1,765.00

1,765.00

0.00%

34

K-9 Program

0.00

2,500.00

2,500.00

0.00%

6,591,273.48

6,884,383.69

7,064,871.42

2.62%

DEPARTMENT TOTALS

FY 2017 Expenditures
Longevity
Educational
1.03%
Benefits
8.34%

Service
Connected
Injuries
0.63%

General
Expenses
3.30%
Training
0.34%

Personnel
Services
86.30%

K-9 Program
0.04%
C.J.I.S.
0.02%

Five Year Trend Analysis


7,500,000.00
6,750,000.00
6,000,000.00
5,250,000.00
4,500,000.00
3,750,000.00
3,000,000.00
2,250,000.00
1,500,000.00
750,000.00
0.00
2013

2014

2015

2016

2017

4-4

POLICE DEPARTMENT
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

03

04

07

08

2015
EXPENDED

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

Personnel Services:
Chief of Police
Police Captains
Police Sergeants
Patrolmen
Civilian Dispatchers
Records Clerks
Firearms Clerk
Part time Clerks/Matrons
Special Police
Senior Administrative Secretary
Overtime
Temporary Duty (Out of Grade)
Sick Leave Incentive
Holidays
Court Fees
First Responder Defib Certification

122,749.83
405,501.55
734,937.58
3,492,093.31
108,345.74
126,811.12
34,435.74
7,987.77
6,578.79
46,580.50
367,772.22
50,707.51
11,500.00
52,516.15
54,063.54
48,200.00

124,344.37
479,455.95
745,151.35
3,691,729.74
115,222.71
132,489.86
36,543.13
10,000.00
19,800.00
47,504.61
275,000.00
50,031.06
17,000.00
70,142.04
82,558.01
48,750.00

126,174.71
491,156.06
762,142.45
3,799,654.79
130,646.68
125,294.09
37,450.89
10,000.00
30,000.00
47,504.61
275,000.00
50,000.00
15,000.00
65,500.00
80,000.00
51,550.00

1.47%
2.44%
2.28%
2.92%
13.39%
-5.43%
2.48%
0.00%
51.52%
0.00%
0.00%
-0.06%
-11.76%
-6.62%
-3.10%
5.74%

Total Personnel Services

5,670,781.35

5,945,722.83

6,097,074.28

2.55%

Longevity:
Longevity

71,500.00

72,000.00

72,500.00

0.69%

Total Longevity

71,500.00

72,000.00

72,500.00

0.69%

Educational Benefits:
Educational Benefits

533,813.12

570,695.86

589,301.03

3.26%

Total Educational Benefits

533,813.12

570,695.86

589,301.03

3.26%

Service Connected Injuries:


Service Connected Injuries
Administrative

62,200.00
3,200.00

40,000.00
4,400.00

41,200.00
3,200.00

3.00%
-27.27%

Total Service Connected Injuries

65,400.00

44,400.00

44,400.00

0.00%

General Expenses:
Uniform Allowance
Equipment Maintenance
Breathalyzer/Radar Equipment
Supplies (Fingerprint Lab)
Tear Gas and Ammunition
Printing/Forms
Office Supplies
Camera Equipment
Lock Up Expense
Gasoline/Diesel Fuel
Motor Vehicle Repairs and Maintenance
Petty Cash Advance
Car Allowance
Dues and Memberships
Subscriptions and Books
Testing - New Hires
Miscellaneous

5,138.98
8,151.23
0.00
0.00
10,860.79
4,033.91
7,918.76
1,548.38
4,723.46
82,674.06
48,801.17
0.00
334.60
3,436.28
2,881.63
0.00
53,441.76

2,000.00
8,500.00
500.00
1,000.00
10,000.00
2,200.00
9,000.00
3,000.00
2,500.00
74,000.00
42,000.00
100.00
500.00
2,000.00
1,000.00
1,000.00
13,000.00

2,000.00
8,500.00
500.00
500.00
10,000.00
3,000.00
9,000.00
2,000.00
3,000.00
112,331.11
50,000.00
100.00
500.00
3,000.00
2,900.00
1,000.00
25,000.00

0.00%
0.00%
0.00%
-50.00%
0.00%
36.36%
0.00%
-33.33%
20.00%
51.80%
19.05%
0.00%
0.00%
50.00%
190.00%
100.00%
92.31%

233,945.01

172,300.00

233,331.11

35.42%

Total General Expenses

4-5

POLICE DEPARTMENT
LINE ITEM DETAIL (CONTINUED)

EXPENDITURE CATEGORY
10

32

34

2015
EXPENDED

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

Training/Schools:
Training

14,859.51

75,000.00

24,000.00

-68.00%

Total Training/Schools

14,859.51

75,000.00

24,000.00

-68.00%

C.J.I.S.:
C.J.I.S.

974.49

1,765.00

1,765.00

0.00%

Total C.J.I.S.

974.49

1,765.00

1,765.00

0.00%

K-9 Program:
K-9 Program

0.00

2,500.00

2,500.00

0.00%

Total K-9 Program

0.00

2,500.00

2,500.00

0.00%

6,591,273.48

6,884,383.69

7,064,871.42

2.62%

TOTAL POLICE DEPARTMENT

4-6

FIRE DEPARTMENT
Mission Statement:
The West Springfield Fire Department is committed to providing the highest level of emergency
public safety services to the residents and those visiting the Town of West Springfield. These
services will encompass fire prevention, control, training, and public education. The Department
will respond with professionalism and integrity under adverse and difficult circumstances. Our
members are committed to efficient, effective, and compassionate response to those within our
Town.
Our Department will provide the highest level of medical treatment through our ambulance
service. Through progressive training and equipment our members will be prepared to provide
advanced medical treatment and intervention to those requiring medical assistance in our
community.
Through our constant vigilance, vision, and strong core values, the Fire Department will provide
the utmost protection to the lives and property, and enhance the quality of life for the Town of
West Springfield.
FY 2017 Budget Objectives:
The Fire Departments goals for fiscal year 2017 are to maintain our high level of service to the
Town providing fire suppression and emergency medical services.

Staffing:
1 Chief
5 Deputies
12 Lieutenants
1 Alarm Superintendent
1 Safety Training Officer (.5 Funded in Fire Budget -.5 funded in the Ambulance budget)
48 Firefighters (38 funded in Fire budget 10 funded in the Ambulance budget)
1 Senior Administrative Secretary

4-7

FIRE DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY
2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel Services

04

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

4,212,220.07

4,331,134.01

4,343,373.09

0.28%

Educational Benefits

27,500.00

0.00

0.00

0.00%

05

Uniforms

21,387.68

22,835.00

22,835.00

0.00%

07

Service Connected Injuries

16,218.82

16,470.82

16,470.82

0.00%

08

General Expenses

118,953.42

119,502.50

119,502.00

0.00%

14

Medical Expense

1,552.00

1,300.00

1,300.00

0.00%

58

Building Improvements

7,860.00

7,860.00

7,860.00

0.00%

59

Equipment for Men

13,924.15

12,500.00

12,500.00

0.00%

4,419,616.14

4,511,602.33

4,523,840.91

0.27%

DEPARTMENT TOTALS

FY 2017 Expenditures
Uniforms
0.50%

Service
Connected
Injuries
0.36%
General
Expenses
2.64%
Medical
Expense
0.03%

Personnel
Services
96.01%

Building
Improvements
0.17%
Equipment for
Men
0.28%

Five Year Trend Analysis


5,000,000.00
4,500,000.00
4,000,000.00
3,500,000.00
3,000,000.00
2,500,000.00
2,000,000.00
1,500,000.00
1,000,000.00
500,000.00
0.00
2013

2014

2015

2016

2017

4-8

FIRE DEPARTMENT
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

04

05

07

08

58

59

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

Personnel Services:
Fire Chief
Deputy Chiefs
Lieutenants
Supt of Police and Fire Alarm
Safety Training Officer
Firefighters
Senior Administrative Secretary
Overtime
Temporary Duty (Out of Grade)
Sick Leave Incentive
Holidays

127,487.61
452,407.69
912,570.48
77,618.05
35,291.78
2,205,312.11
53,678.70
236,795.37
35,481.88
18,600.00
56,976.40

131,443.70
491,627.52
924,055.36
79,315.81
38,118.00
2,300,218.63
54,743.71
175,000.00
45,542.95
18,600.00
72,468.33

134,729.79
501,460.07
924,055.36
79,315.81
38,118.00
2,294,148.24
54,743.71
175,000.00
46,483.87
21,400.00
73,918.24

2.50%
2.00%
0.00%
0.00%
0.00%
-0.26%
0.00%
0.00%
2.07%
15.05%
2.00%

Total Personnel Services

4,212,220.07

4,331,134.01

4,343,373.09

0.28%

Educational Benefits:
Educational Benefits

27,500.00

0.00

0.00

0.00%

Total Educational Benefits

27,500.00

0.00

0.00

0.00%

Uniforms:
Uniforms

21,387.68

22,835.00

22,835.00

0.00%

Total Uniforms

21,387.68

22,835.00

22,835.00

0.00%

Service Connected Injuries:


Service Connected Injuries
Administrative
Total Service Connected Injuries

12,718.82
3,500.00
16,218.82

12,070.82
4,400.00
16,470.82

12,070.82
4,400.00
16,470.82

0.00%
0.00%
0.00%

General Expenses:
Equipment Maintenance
Equipment Repairs
Office Supplies
Maintenance of Grounds
Tools and Appliances
Tires and Batteries
Gasoline/Diesel Fuel
Replace Fire Equipment (Hoses)
Fire Prevention
Police and Fire Alarm
Other Training
Schooling and Workshops
Dues and Memberships
Subscriptions and Books
Miscellaneous

960.00
53,046.77
2,314.16
7,310.01
4,400.43
1,480.60
32,151.45
2,606.92
802.07
5,881.52
3,401.62
1,285.00
2,889.00
423.87
0.00

2,120.00
45,000.00
1,965.00
8,590.00
5,700.00
3,150.00
35,500.00
5,000.00
962.00
2,800.00
3,190.50
1,150.00
2,695.00
1,430.00
250.00

2,120.00
45,000.00
1,965.00
8,590.00
5,700.00
3,150.00
35,500.00
5,000.00
962.00
2,800.00
3,190.00
1,150.00
2,695.00
1,430.00
250.00

0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-0.02%
0.00%
0.00%
0.00%
0.00%

118,953.42

119,502.50

119,502.00

0.00%

Medical Expense:
Purchase of Services

1,552.00

1,300.00

1,300.00

0.00%

Total Medical Expense

1,552.00

1,300.00

1,300.00

0.00%

Building Improvements:
Building Improvements

7,860.00

7,860.00

7,860.00

0.00%

Total General Expenses


14

2015
EXPENDED

Total
Building Improvements
EXPENDITURE
CATEGORY
Equipment for Men:
Equipment for Men
Total Equipment for Men

TOTAL FIRE DEPARTMENT

7,860.00 APPROPRIATION
7,860.00 RECOMMENDATION
7,860.00 % CHANGE
0.00%
EXPENDED
13,924.15

12,500.00

12,500.00

0.00%

13,924.15

12,500.00

12,500.00

0.00%

4,419,616.14

4,511,602.33

4,523,840.91

0.27%
4-9

EMERGENCY MANAGEMENT/
RADIO MAINTENANCE
Mission Statement:
Coordinates the development and maintenance a comprehensive plans to prepare for, respond to,
and recover from, all types of major emergencies that might occur in West Springfield, MA.
As necessary, interact and maintain contacts with FEMA, MEMA and other city and town
EMDs.
Radio Maintenance continues working toward upgrading radio and radio communication
infrastructure to ensure availability, stability and reliability for use by our Public Safety
resources.
Responsibilities:
The Emergency Management Director is responsible for:
1) Management of the Local Emergency Preparedness Committee.
2) Assisting Municipal Departments with Emergency Response Management.
3) Maintaining the Availability of an Emergency Operations Center.
4) Management of the Emergency Management Budget.
The Radio Maintenance position is responsible for:
1) Coordinating the Maintenance of Radio and Radio Communication Infrastructure.
2) Managing the budget for the purpose of purchasing upgrades to radio hardware.
FY 2017 Budget Objectives:
Continue working with our LEPC. Creation and continued implementation of an Emergency
Operation Center. Installation of an emergency generator for the Municipal Office Building
which is being partially funded by a FEMA Hazard Mitigation Grant.
Continue to upgrade and support Radio and Radio Communications efforts the Town. It is the
policy of the EMD to maximize value and increase capability while controlling expenditures as
they relate to the Towns radio communications infrastructure.
Staffing for the stipend position of Emergency Management Director is included through March
of 2017 to allow for training of a new Director to be funded in the Mayors Departmental budget,
in order to better serve the growing demands of the position.
Staffing:
1 Director of Emergency Management/Radio Maintenance (stipend)
4-10

DEPARTMENT OF EMERGENCY MANAGEMENT/RADIO MAINTENANCE


FISCAL YEAR 2017 BUDGET
SUMMARY
2015
EXPENDED

EXPENDITURE CATEGORY

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

2016
APPROPRIATION

01

Personnel Services

9,999.60

12,500.00

11,250.00

-10.00%

08

General Expenses

5,135.70

6,120.00

7,120.00

16.34%

09

Operations Expense

45,139.40

35,000.00

30,000.00

-14.29%

29

Training

607.70

1,000.00

900.00

-10.00%

61

Capital Outlay

9,695.99

10,600.00

14,700.00

38.68%

70,578.39

65,220.00

63,970.00

-1.92%

DEPARTMENT TOTALS

FY 2017 Expenditures
Training
1.41%

Capital Outlay
22.98%
Operations
Expense
46.90%

Personnel
Services
17.59%

General
Expenses
11.13%

Five Year Trend Analysis


75,000.00

60,000.00

45,000.00
2013

2014

2015

2016

2017

4-11

DEPARTMENT OF EMERGENCY MANAGEMENT/RADIO MAINTENANCE


LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

08

09

29

61

2015
EXPENDED

2016
APPROPRIATION

2017
2017
MAYOR'S
APPROP.
RECOMMENDATION % CHANGE

Personnel Services:
Director of Emergency Management

9,999.60

12,500.00

11,250.00

-10.00%

Total Personnel Services

9,999.60

12,500.00

11,250.00

-10.00%

General Expenses:
Electric
Fuel and Generator
Office Supplies

578.78
4,434.24
122.68

1,800.00
4,200.00
120.00

800.00
6,200.00
120.00

-55.56%
47.62%
0.00%

Total General Expenses

5,135.70

6,120.00

7,120.00

16.34%

Operations Expense:
Operations Expense

45,139.40

35,000.00

30,000.00

-14.29%

Total Operations Expense

45,139.40

35,000.00

30,000.00

-14.29%

Training:
Training

607.70

1,000.00

900.00

-10.00%

Total Training

607.70

1,000.00

900.00

-10.00%

Capital Outlay:
Radio Equipment
Radio Change-overs

8,256.84
1,439.15

8,600.00
2,000.00

12,700.00
2,000.00

47.67%
0.00%

Total Capital Outlay

9,695.99

10,600.00

14,700.00

38.68%

70,578.39

65,220.00

63,970.00

-1.92%

TOTAL EMERGENCY MANAGEMENT/


RADIO MAINTENANCE

4-12

SCHOOL DEPARTMENT
The School Department budget for the Town of West Springfield
accounts for the operation and maintenance of the public school system.
The following pages include a summary of the Education Budget.
Further detail of programs and spending can be found in a separate
budget document prepared by the Department of Education.

5-1

SCHOOL DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel

08

2017
2016
MAYOR'S
APPROPRIATION RECOMMENDATION

2015
EXPENDED

2017
APPROP.
% CHANGE

29,734,055.50

29,912,512.00

30,037,037.00

0.42%

General Expenses

8,207,402.41

8,880,862.00

9,156,675.00

3.11%

DEPARTMENT TOTALS

37,941,457.91

38,793,374.00

39,193,712.00

1.03%

FY 2017 Expenditures

General
Expenses
23.36%

Personnel
76.64%

Five Year Trend Analysis


40,000,000.00
35,000,000.00
30,000,000.00
25,000,000.00
20,000,000.00
15,000,000.00
10,000,000.00
5,000,000.00
0.00
2013

2014

2015

2016

2017

5-2

SCHOOL DEPARTMENT
BUDGET SUMMARY - BY STATE CODE
FY 2016 & FY2017

STATE
CODE
1110
1210
1220
1230
1410
1420
1430
1450
2100
2200
2300
2340
2350
2400
2450
2700
2800
3100
3200
3300
3400
3510
3520
3600
4130
4220
4230
4450
5200
5550
9000
9400
9401

FUNCTION CATEGORIES
School Committee
Superintendent's Office
Asst. Superintendent
District Wide Administration
Business Office
Personnel
Legal Services
District wide Technology
Academic Leadership (Supervisors)
School Leadership - Building
Teaching
Library
Curriculum R & D / Prof. Dev.
Textbook/Inst. Material/Supplies
Instructional Computers
Counselors - Guidance/Adjustment
Psychological (Sped)
Attendance Officer
Health
Transportation
Cafeteria Noon Supervision
Athletics
Student Activities
School Security
Utilities
Maintenance-Buildings
Maintenance-Equipment
Maintenance-Technology
Insurance
School Crossing Guards
Tuition: SPED Other District/Private
Tuition: SPED Collaborative
Tuition: Voc. Ed Collaborative & Other District
Transfer to Town Central Maintenance Budget
Less: Circuit Breaker Tuition Reimbursement
Less: Sped Grant Tuition Revenue
Less: Sped Grant Contracted Services Revenue
Less: Use of School Choice Revenue (Part I)
Less: Use of School Choice Revenue (Part II)

FY 2016
ORIGINAL
BUDGET
34,689
263,911
170,641
98,805
253,316
34,040
170,627
215,591
408,487
2,260,654
23,226,019
303,691
156,683
791,462
152,375
1,630,993
784,336
52,106
720,251
2,885,576
67,500
450,311
112,380
37,042
25,000
19,035
96,505
80,466
25,494
92,332
2,940,619
745,454
1,436,138
2,499,028
(850,000.00)
(160,000.00)
(180,000.00)
(684,155.00)
(75,000)

FY 2016
ADJUSTED
TO DATE
34,689
266,754
175,400
169,066
246,822
34,040
170,627
219,431
421,672
2,174,443
22,972,871
319,535
159,111
818,262
133,575
1,752,062
735,405
53,125
766,628
2,885,576
69,500
459,758
114,995
37,042
25,000
2,000
96,505
81,753
34,915
114,756
2,940,619
745,454
1,436,138
2,499,028
(850,000.00)
(160,000.00)
(180,000.00)
(684,155.00)
0

FY 2017
MAYOR'S
RECOMMENDATION

37,727
268,922
175,575
168,266
247,257
34,040
175,627
219,381
424,569
2,204,744
23,485,541
319,535
168,106
816,161
226,337
1,746,618
869,436
53,225
794,173
2,877,868
75,000
472,325
115,675
39,642
25,000
2,000
99,440
80,702
34,915
118,892
2,778,186
564,414
1,348,568
2,499,028
(850,000.00)
(160,000.00)
(180,000.00)
(684,155.00)
0

TOTAL OPERATING BUDGET

41,292,402.00

41,292,402.00

41,692,740.00

Central Maint. Budget transferred to Town

(2,499,028.00)

(2,499,028.00)

(2,499,028.00)

ADJUSTED SCHOOL DEPT BUDGET

38,793,374.00

38,793,374.00

39,193,712.00

Capital Outlay and one time expenses

540,000.00

540,000.00

TOTAL SCHOOL DEPT BUDGET

39,333,374.00

39,333,374.00

FY 2017
PERCENT
CHANGE
8.76%
0.81%
0.10%
-0.47%
0.18%
0.00%
2.93%
-0.02%
0.69%
1.39%
2.23%
0.00%
5.65%
-0.26%
69.45%
-0.31%
18.23%
0.19%
3.59%
-0.27%
7.91%
2.73%
0.59%
7.02%
0.00%
0.00%
3.04%
-1.29%
0.00%
3.60%
-5.52%
-24.29%
-6.10%
0.00%
0.00
0.00
0.00
0.00
100.00%
0.97%

1.03%

39,193,712.00

-0.36%

5-3

DEPARTMENT OF PUBLIC WORKS

The Department of Public Works is responsible for the care and


maintenance of the Towns infrastructure including all water, sewer,
and highway projects. The Department also administers solid waste
programs as well as assisting other agencies with professional services.

Divisions:
Administrative Division
Operations Division
Flood Control Division
Snow and Ice Division

6-1

DEPARTMENT OF PUBLIC WORKS

Mission Statement:
Every day in many diverse ways the Department of Public Works touches almost every aspect of life
for those living and/or working within the boundaries of the Town of West Springfield and to a lesser
extent those residents of the surrounding communities that utilize the roads and recreation areas.
Our mission is to ensure the safety and comfort in public service areas ranging from maintenance of
streets and sidewalks; installation and repair of street signs; water treatment and distribution; sewer
pump stations and mains; snow removal and sanding.
In addition to the above, DPW is also responsible for the maintenance and repair of all Public Works,
Police and Fire vehicles.
Other responsibilities include the collection of recyclables, solid waste, yard waste and large bulk
items through sound programs.
We acknowledge that the safety and comfort of the citizens of West Springfield is the prime purpose of
our mission and to them we commit our efforts to attain each goal with environmental sensitivity and
fiscal constraint.
FY 2017 Budget Objectives:
The FY 2017 budget reflects the move of grounds operations to the Central Maintenance Department.
All costs related to grounds inclusive of grounds personnel have been moved to the Central
Maintenance Department. FY 2015 Expended and FY 2016 Budget are reported in the Central
Maintenance Department Budget for comparison purposes.
Additionally, the Cartegraph Manager position previously under the direction of the Department of
Public Works has been moved to the Information Technology Department. The position is now
classified as a Data Analyst to provide support for a broader scope of services.
Staffing:
Administrative Division
1 Director
1 Deputy Director of Operations
1 Town Engineer
2 Project Managers
1 Office Manager
3.5 Fiscal Assistants
Operations Division
18 Laborers
Flood Control Division
4 Laborers

6-2

SUMMARY
DEPARTMENT OF PUBLIC WORKS
FISCAL YEAR 2017 BUDGET

2015
2016
EXPENDED APPROPRIATION

DIVISION
Administrative

2017
MAYOR'S
2017
RECOMMENDATION % CHANGE

578,226.92

647,612.77

580,806.70

-10.32%

2,847,918.91

3,093,956.43

3,160,502.19

2.15%

Flood Control

407,571.20

461,733.17

460,424.97

-0.28%

Snow and Ice

956,086.96

390,120.00

390,120.00

0.00%

4,789,803.99

4,593,422.37

4,591,853.86

-0.03%

Operations

Total Department of Public Works

Total Department of Public Works by Category

Personnel
37%
Operating
63%

6-3

DEPARTMENT OF PUBLIC WORKS


ADMINISTRATIVE DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel Services

DIVISION TOTALS

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

578,226.92

647,612.77

580,806.70

-10.32%

578,226.92

647,612.77

580,806.70

-10.32%

FY 2017 Expenditures

Personnel
Services
100.00%

Five Year Trend Analysis


675,000.00
600,000.00
525,000.00
450,000.00
375,000.00
300,000.00
225,000.00
150,000.00
75,000.00
0.00
2013

2014

2015

2016

2017

6-4

DEPARTMENT OF PUBLIC WORKS


ADMINISTRATIVE DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Director of Public Works
Deputy Director of Operations
Town Engineer
Assistant Engineer
Project Manager
Project Manager
Office Manager
Health and Safety Coordinator
Fiscal Assistant
Fiscal Assistant
Fiscal Assistant
Fiscal Assistant
Total Personnel Services

TOTAL ADMINISTRATIVE DIVISION

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

95,724.32
71,675.37
87,501.86
828.39
31,168.78
60,567.84
55,385.79
49,151.82
0.00
42,676.90
42,073.90
41,471.95

95,474.32
71,400.20
88,976.47
75,479.63
0.00
61,280.71
56,225.66
52,219.84
17,829.17
43,523.32
42,908.92
42,294.53

97,622.35
73,006.92
90,755.96
0.00
52,200.00
62,659.31
57,631.41
0.00
18,185.75
43,530.00
42,915.00
42,300.00

2.25%
2.25%
2.00%
-100.00%
100.00%
2.25%
2.50%
-100.00%
2.00%
0.02%
0.01%
0.01%

578,226.92

647,612.77

580,806.70

-10.32%

578,226.92

647,612.77

580,806.70

-10.32%

6-5

DEPARTMENT OF PUBLIC WORKS


OPERATIONS DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
02

Labor

03

Longevity

08

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

825,682.20

883,527.98

925,991.14

4.81%

7,750.00

8,750.00

10,050.00

14.86%

General Expenses

333,062.69

365,851.05

365,851.05

0.00%

13

Hazardous Waste

1,256.33

2,500.00

2,500.00

0.00%

20

Contractual Services

1,679,177.69

1,832,327.40

1,855,110.00

1.24%

48

Licenses and Fees

990.00

1,000.00

1,000.00

0.00%

2,847,918.91

3,093,956.43

3,160,502.19

2.15%

DIVISION TOTALS

FY 2017 Expenditures
Licenses and
Fees
0.03%

Labor
29.30%
Contractual
Services
58.70%

Longevity
0.32%

Hazardous
Waste
0.08%

General
Expenses
11.58%

Five Year Trend Analysis


3,600,000.00
3,150,000.00
2,700,000.00
2,250,000.00
1,800,000.00
1,350,000.00
900,000.00
450,000.00
0.00
2013

2014

2015

2016

2017

6-6

DEPARTMENT OF PUBLIC WORKS


OPERATIONS DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
02

03

08

13

20

48

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Labor:
Wages - Operations
Overtime
Out of Grade
Prep Time
Patrolmen

721,754.71
47,422.52
7,458.41
6,524.36
42,522.20

799,119.05
47,608.93
5,000.00
6,800.00
25,000.00

843,132.52
47,609.00
5,000.00
5,249.62
25,000.00

5.51%
0.00%
0.00%
-22.80%
0.00%

Total Labor

825,682.20

883,527.98

925,991.14

4.81%

Longevity:
Longevity

7,750.00

8,750.00

10,050.00

14.86%

Total Longevity

7,750.00

8,750.00

10,050.00

14.86%

General Expenses:
Uniform Allowance
Meals
Services
Supplies
Petty Cash
Travel - In State

0.00
0.00
81,331.95
250,016.76
0.00
1,713.98

2,900.00
600.00
57,261.05
305,000.00
90.00
0.00

2,900.00
600.00
57,261.05
305,000.00
90.00
0.00

0.00%
0.00%
0.00%
0.00%
0.00%
0.00%

Total General Expenses

333,062.69

365,851.05

365,851.05

0.00%

Hazardous Waste:
Disposal of Hazardous Waste

1,256.33

2,500.00

2,500.00

0.00%

Total Hazardous Waste

1,256.33

2,500.00

2,500.00

0.00%

Contractual Services:
Contractual Services

1,679,177.69

1,832,327.40

1,855,110.00

1.24%

Total Contractual Services

1,679,177.69

1,832,327.40

1,855,110.00

1.24%

Licenses and Fees:


Licenses and Fees

990.00

1,000.00

1,000.00

0.00%

Total Licenses and Fees

990.00

1,000.00

1,000.00

0.00%

2,847,918.91

3,093,956.43

3,160,502.19

2.15%

TOTAL OPERATIONS DIVISION

6-7

DEPARTMENT OF PUBLIC WORKS


FLOOD CONTROL DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
02

Labor

08

General Expenses

57

Flood Control/Levee Maintenance

DIVISION TOTALS

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

183,283.30

192,024.41

199,474.97

3.88%

41,677.27

35,950.00

35,950.00

0.00%

182,610.63

233,758.76

225,000.00

-3.75%

407,571.20

461,733.17

460,424.97

-0.28%

FY 2017 Expenditures

Flood
Control/Levee
Maint
48.87%

Labor
43.32%

General
Expenses
7.81%

Five Year Trend Analysis


500,000.00
400,000.00
300,000.00
200,000.00
100,000.00
0.00
2013

2014

2015

2016

2017

6-8

DEPARTMENT OF PUBLIC WORKS


FLOOD CONTROL DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
02

08

57

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Labor:
Wages - Flood Control
Overtime
Out of Grade

167,273.07
15,000.44
1,009.79

172,274.41
19,500.00
250.00

181,474.97
17,000.00
1,000.00

5.34%
-12.82%
300.00%

Total Labor

183,283.30

192,024.41

199,474.97

3.88%

General Expenses:
Services
Supplies

22,537.51
19,139.76

15,950.00
20,000.00

15,950.00
20,000.00

0.00%
0.00%

Total General Expenses

41,677.27

35,950.00

35,950.00

0.00%

Flood Control:
Levee Maintenance

182,610.63

233,758.76

225,000.00

-3.75%

Total Flood Control

182,610.63

233,758.76

225,000.00

-3.75%

407,571.20

461,733.17

460,424.97

-0.28%

TOTAL FLOOD CONTROL DIVISION

6-9

DEPARTMENT OF PUBLIC WORKS


SNOW AND ICE DIVISION
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
08

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

General Expenses

956,086.96

390,120.00

390,120.00

0.00%

DIVISION TOTALS

956,086.96

390,120.00

390,120.00

0.00%

FY 2017 Expenditures

General
Expenses
100.00%

Five Year Trend Analysis


975,000.00
900,000.00
825,000.00
750,000.00
675,000.00
600,000.00
525,000.00
450,000.00
375,000.00
300,000.00
225,000.00
150,000.00
75,000.00
0.00
2013

2014

2015

2016

2017

6-10

DEPARTMENT OF PUBLIC WORKS


SNOW AND ICE DIVISION
LINE ITEM DETAIL

EXPENDITURE CATEGORY
08

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

General Expenses:
Overtime
Meals
Services
Contract Services
Supplies

196,974.32
12,634.00
39,788.14
306,912.09
399,469.75

100,000.00
5,000.00
2,000.00
50,000.00
233,120.00

100,000.00
5,000.00
2,000.00
50,000.00
233,120.00

0.00%
0.00%
0.00%
0.00%
0.00%

Total General Expenses

955,778.30

390,120.00

390,120.00

0.00%

955,778.30

390,120.00

390,120.00

0.00%

TOTAL SNOW AND ICE DIVISION

6-11

HEALTH AND WELFARE

Health and Welfare programs service the health needs of the Town
of West Springfield citizens through design and implementation of
health regulations and programs, including programs designed to
meet the needs of the Towns elderly citizens and veterans.

Departments:
Health Department
Veterans Services Department
Council on Aging

7-1

SUMMARY
HEALTH AND WELFARE

DEPARTMENT

2015
2016
EXPENDED APPROPRIATION

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

Health Department

264,335.29

281,023.42

284,352.39

1.18%

Veteran's Services Department

730,448.31

725,344.72

726,357.22

0.14%

Council on Aging

336,382.45

338,632.59

346,762.92

2.40%

1,331,166.05

1,345,000.73

1,357,472.53

0.93%

Total Health and Welfare

Total Health and Welfare by Category

Operating
56%

Personnel
44%

7-2

HEALTH DEPARTMENT
Mission Statement:
The Health Department provides programs and services that promote the health and well-being
of the public. By statutory mandates, the Health Departments is responsible for promoting and
protecting the health of the citizens of the West Springfield through the enforcement of federal,
state and local health laws and regulations. The Health Department also strives to prevent disease
through education, investigation and enforcement activities. Our activities include inspections
of food service facilities, swimming facilities, hotels/motels, tanning facilities, tattoo
establishments and housing units; investigating reports of nuisances, communicable diseases, and
code violations; providing tuberculosis testing, some immunizations, and health education; and,
emergency preparedness planning and response.
FY 2017 Objectives:
In Fiscal Year 2017, the Health Department will strive to achieve the following, in no particular
order:
Inspect all permitted establishments at least twice.
Conduct successful influenza vaccination clinics.
Coordinate emergency preparedness training with other town agencies.
Work with other departments to exercise the emergency response protocol for the
Municipal Office Building.
Develop a workable plan to bring the team members all into one office space.
Label the rest of our emergency response gear so that it can be returned to us if
loaned out.
Develop a public health education campaign for the blue channel.
Develop a program to help hoarders comply with the State Sanitary Code.
Decrease the length of time it takes to close a housing related complaint.
Decrease the number of housing related complaints that go to court.
Increase the number of educational opportunities team members conduct.

Staffing:
1 Director of Public Health
1 Public Health Nurse Administrator
1 Registered Sanitarian
1 Administrative Secretary
1 Code Enforcement Officer (grant funded)
1 Public Health Associate (CDC employee)
1 Public Health Nurse (part-time, contractual)
3 Member Board of Health (appointed)

7-3

HEALTH DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

08

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

234,803.18

238,967.42

242,146.39

1.33%

150.00

750.00

900.00

20.00%

General Expenses

9,446.31

18,951.00

19,151.00

1.06%

11

Motor Vehicle Expense

2,037.56

3,150.00

2,950.00

-6.35%

20

Contractual Services

17,898.24

19,205.00

19,205.00

0.00%

264,335.29

281,023.42

284,352.39

1.18%

DEPARTMENT TOTALS

FY 2017 Expenditures
Motor Vehicle
Expense
1.04%

Contractual
Services
6.78%

General
Expenses
6.76%

Personnel
Services
85.43%

Five Year Trend Analysis


290,000.00
280,000.00
270,000.00
260,000.00
250,000.00
240,000.00

230,000.00
2013

2014

2015

2016

2017

7-4

HEALTH DEPARTMENT
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Personnel Services:
Health Director
Public Health Nurse
Sanitarian
Administrative Secretary

73,681.16
65,346.63
53,073.32
42,702.07

74,896.04
66,393.18
54,129.31
43,548.89

76,581.05
67,887.14
54,129.31
43,548.89

2.25%
2.25%
0.00%
0.00%

Total Personnel Services

234,803.18

238,967.42

242,146.39

1.33%

Longevity:
Longevity

150.00

750.00

900.00

20.00%

Total Longevity

150.00

750.00

900.00

20.00%

General Expenses:
Equipment Maintenance Contract
Well Child
Rabies Testing
Animal Disposal
Printing Forms
Office Supplies
Medical Supplies/Sharps Disposal
Food Sample
Schooling and Workshops
Malpractice Insurance
Miscellaneous

705.00
696.00
698.16
3,720.00
610.20
734.48
944.49
18.98
454.50
61.00
803.50

6,120.00
700.00
150.00
4,000.00
500.00
1,000.00
4,850.00
100.00
1,250.00
81.00
200.00

6,120.00
700.00
150.00
4,000.00
500.00
1,000.00
5,000.00
100.00
1,250.00
162.00
169.00

0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
3.09%
0.00%
0.00%
100.00%
-15.50%

Total General Expenses

9,446.31

18,951.00

19,151.00

1.06%

Motor Vehicle Expense:


Gasoline/Diesel Fuel
Motor Vehicle Repairs and Maint
Car Allowance

308.98
7.99
1,720.59

550.00
700.00
1,900.00

450.00
600.00
1,900.00

-18.18%
-14.29%
0.00%

Total Motor Vehicle Expense

2,037.56

3,150.00

2,950.00

-6.35%

Contractual Services:
Contractual Services

17,898.24

19,205.00

19,205.00

0.00%

Total Contractual Services

17,898.24

19,205.00

19,205.00

0.00%

TOTAL HEALTH DEPARTMENT

264,335.29

281,023.42

284,352.39

1.18%

03

08

11

20

7-5

VETERANS SERVICE
DEPARTMENT
Mission Statement:
The Department of Veterans Services is responsible for providing financial, medical and burial
assistance to Veterans and spouses and children of Veterans as required by Massachusetts
General Laws 115 and CMR 108 Regulations. This assistance includes providing for food, fuel,
housing, living expenses, medical, dental, pharmaceutical bills, medical insurance premiums and
long term care expenses according to the budgets provided under MGL 115. The department is
also responsible for the distribution and maintenance of the St. Thomas Cemetery and town
property flags. Most services and costs, as previously described, are reimbursed 75% from the
Commonwealth of Massachusetts. The burial assistance and move-in costs are reimbursed.
The Department of Veterans Services is responsible for the coordination and execution of the
Memorial and Veterans Day Parades, and other Veterans activities and ceremonies. The
department is responsible for flagging official town monuments, and providing flags to the
Center on Aging, the Library, and the Fire Department. The Director disseminates information
relating to local, state, and federal benefits for our Veterans and their families.
FY 2017 Objectives:
The departments FY 2017 objectives are continual provision of services and assistance to our
Veterans and their families in a professional and honorable manner. The departments duties will
include the successful execution of the towns Veterans ceremonies and parades, sharing of
resources and support with non-governmental Veterans organizations, working with other town
departments to ensure Veterans are properly represented, ensure unserviceable flags are replaced
on town properties, assisting needy Veterans through the Commonwealths Chapter 115
Program, and assist all Veterans with information about local, state, and federal programs that
may be applicable to their needs.
Staffing:
1 Veteran Service Officer (VSO)

7-6

VETERAN'S SERVICES DEPARTMENT


FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDED

EXPENDITURE CATEGORY

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

01

Personnel Services

43,370.22

45,000.00

46,012.50

2.25%

08

General Expenses

1,598.56

2,540.00

2,540.00

0.00%

50

Parades and Ceremonies

2,031.81

3,500.00

3,500.00

0.00%

51

Assistance

683,447.72

674,304.72

674,304.72

0.00%

730,448.31

725,344.72

726,357.22

0.14%

DEPARTMENT TOTALS

FY 2017 Expenditures
Personnel
Services
6.33%

General
Expenses
0.35%
Parades and
Ceremonies
0.48%

Assistance
92.83%

Five Year Trend Analysis


825,000.00
750,000.00
675,000.00
600,000.00
525,000.00
450,000.00
375,000.00
300,000.00
225,000.00
150,000.00
75,000.00
0.00
2013

2014

2015

2016

2017

7-7

VETERAN'S SERVICES DEPARTMENT


LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

08

50

51

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Personnel Services:
Veteran's Agent
Investigator

40,454.22
2,916.00

45,000.00
0.00

46,012.50
0.00

2.25%
0.00%

Total Personnel Services

43,370.22

45,000.00

46,012.50

2.25%

General Expenses
Office Supplies
Schooling and Workshops
Dues and Memberships
Subscriptions and Books

807.88
730.68
60.00
0.00

850.00
1,500.00
140.00
50.00

850.00
1,500.00
140.00
50.00

0.00%
0.00%
0.00%
0.00%

Total General Expenses

1,598.56

2,540.00

2,540.00

0.00%

Parades and Ceremonies


Miscellaneous

2,031.81

3,500.00

3,500.00

0.00%

Total Parades and Ceremonies

2,031.81

3,500.00

3,500.00

0.00%

Assistance
Veteran's Benefits - Ordinary
Veteran's Benefits - Miscellaneous

414,403.76
269,043.96

403,540.72
270,764.00

403,540.72
270,764.00

0.00%
0.00%

Total Assistance

683,447.72

674,304.72

674,304.72

0.00%

730,448.31

725,344.72

726,357.22

0.14%

TOTAL VETERAN'S SERVICES


DEPARTMENT

7-8

COUNCIL ON AGING
Mission Statement:
The West Springfield Council on Aging/Senior Center (the Center) is dedicated to enhancing the
quality of life of adults regardless of age, income, race, ethnicity, religion or sexual orientation
by offering services and recreational opportunities that strive to enhance and promote each
persons independence and autonomy. The Council on Aging represents the towns interests in
providing services to meet the needs of the older adults in conjunction with the States Dept. of
Elder Affairs and is responsible for the operation and oversight of the Senior Center.
FY 2017 Objectives:
The Council on Aging provides a variety of services, programs, and activities to promote the
overall health and wellbeing of adults 55 years of age and older. Over the next year we will
serve more than 1,750 unduplicated older adults with:
o Nutrition Services: Preparing & serving more than 50,000 meals to home meal clients and
noontime congregate lunch attendees Monday Friday;
o Transportation Services: Providing approximately 5,000 rides to older adults needing
medical services, food shopping, hairdressing appointments and trips to the Center;
o Outreach Services: Assisting more than 750 adults with benefits counseling, medical
transportation services, food stamp applications, fuel assistance, health care proxy forms,
medical equipment loans, information & assistance, & case management to assist adults
with private pay in home services;
o Nursing Services: Serving more than 950 duplicated older adults through home visits,
medication management, blood pressure monitoring, foot care clinics, flu clinics and
wellness programming;
o Activity Services: Providing a wide variety of programming to more than 20,500
duplicated attendees throughout the year to come with evidence based programs,
educational seminars, social & health-related programs, computer classes, Yoga, Tai Chi,
exercise classes, oil/watercolor painting, quilting, scrapbooking, writing, woodcarving,
sewing, tap/line dancing, jewelry, special events, Travel Club, Bridge Club, Walking Club,
Pool Room & Tournaments, and FORM (Fellowship of Retired Men);
o Collaborations: Working with local businesses & organizations to provide adults with
greater opportunities including support groups (Reflections, Grief Relief) and ESL Classes.
West Springfields adult population continues to grow. In the coming year our Center will offset
some of the financial strains of that growth by garnering sponsorships for many special
functions, as most activities are supported by client donations and/or the Friends of West
Springfield Senior Center. Additional funding support comes from Federal Title III grants, State
Formula Grant, and other grant opportunities. The Centers partnership with the West
Springfield Housing Authority has increased our ability to provide offsite activity programming
in our community and reach adults who are not able to come to our Center.
Staffing:
1 Executive Director
1 Deputy Director
1 Office Assistant (part-time)
1 Outreach Worker
1 Senior Center Coordinator
1 Motor Vehicle Operator
1 Cook

Contractual Grant Funded positions


1 Registered Nurse (part time)
4 Kitchen Assistants (part time)
8 Meals on Wheels Drivers (part time)

7-9

COUNCIL ON AGING
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

08

General Expenses

09

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
292,165.51

299,920.09

307,300.42

2.46%

1,000.00

1,150.00

1,150.00

0.00%

27,966.76

18,012.50

18,762.50

4.16%

Operations Expense

9,210.10

10,125.00

10,125.00

0.00%

11

Mini-Bus

4,927.08

8,300.00

8,300.00

0.00%

20

Contractual Services

1,113.00

1,125.00

1,125.00

0.00%

336,382.45

338,632.59

346,762.92

2.40%

DEPARTMENT TOTALS

FY 2017 Expenditures
General
Expenses
5.41%

Operations
Expense
2.92%

Mini-Bus
2.39%

Contractual
Services
0.32%

Longevity
0.33%

Personnel
Services
88.62%

Five Year Trend Analysis


375,000.00
300,000.00
225,000.00
150,000.00
75,000.00
0.00
2013

2014

2015

2016

2017

7-10

COUNCIL ON AGING
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Council on Aging Director
Deputy Director of Council on Aging
Office Assistant
Overtime
Outreach Worker
Center Coordinator
Motor Vehicle Operator
Cook

08

09

12

20

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

63,368.91
51,220.04
14,577.66
358.57
54,127.17
42,073.90
35,221.94
31,217.32

65,999.59
52,940.72
15,847.40
350.00
55,200.98
42,908.92
34,919.74
31,752.74

67,649.63
54,263.99
15,089.98
500.00
55,815.38
42,908.92
39,319.78
31,752.74

2.50%
2.50%
-4.78%
42.86%
1.11%
0.00%
12.60%
0.00%

292,165.51

299,920.09

307,300.42

2.46%

Longevity:
Longevity

1,000.00

1,150.00

1,150.00

0.00%

Total Longevity

1,000.00

1,150.00

1,150.00

0.00%

General Expenses:
Uniform Allowance
Purchase of Services
Office Supplies
Custodial Supplies
Schooling and Workshops

300.00
23,569.68
3,301.88
0.00
795.20

300.00
15,212.50
2,000.00
0.00
500.00

300.00
15,212.50
2,000.00
750.00
500.00

0.00%
0.00%
0.00%
100.00%
0.00%

Total General Expenses

27,966.76

18,012.50

18,762.50

4.16%

Operations Expense:
Travel

9,210.10

10,125.00

10,125.00

0.00%

Total Operations Expense

9,210.10

10,125.00

10,125.00

0.00%

Mini-Bus:
Gasoline/Diesel Fuel
Motor Vehicle Repairs and Main

3,364.45
1,562.63

6,300.00
2,000.00

6,300.00
2,000.00

0.00%
0.00%

Total Mini-Bus

4,927.08

8,300.00

8,300.00

0.00%

Contract Services:
Contract Services

1,113.00

1,125.00

1,125.00

0.00%

Total Contract Services

1,113.00

1,125.00

1,125.00

0.00%

336,382.45

338,632.59

346,762.92

2.40%

Total Personnel Services


03

2015
EXPENDED

TOTAL COUNCIL ON AGING

7-11

CULTURE AND RECREATION

Culture and Recreation programs are designed to provide cultural,


educational and recreational activities, which enhance the quality of life
for the citizens of the Town of West Springfield.

Departments:
Library
Park and Recreation

8-1

SUMMARY
CULTURE AND RECREATION BUDGET

2015
2016
EXPENDED APPROPRIATION

DEPARTMENT

2017
MAYOR'S
RECOMMENDATION

2017
APPROP.
% CHANGE

Library

806,748.67

852,658.60

889,446.68

4.31%

Park and Recreation

480,952.45

501,393.21

516,422.11

3.00%

1,287,701.12

1,354,051.81

1,405,868.79

3.83%

Total Culture and Recreation

Total Culture and Recreation by Category

Operating
15%
Seasonal
Employees
17%

Personnel
68%

8-2

LIBRARY
Mission Statement:
The West Springfield Public Library provides materials in a variety of formats and services for persons of all ages, to help
community residents obtain information that meets their personal, educational, and professional needs. All library services
are vigorously promoted to increase public awareness and thereby increase the quality of life for West Springfield citizens.
[Accepted by W.S. Public Library Board of Trustees 9/22/09]
West Springfield Public Library (WSPL) is a vital community based facility and multimedia center staffed with
knowledgeable personnel that offers valuable services for residents. The Library provides an up-to-date collection of
materials in various formats, cultural and educational programming, Internet access, and Wi-Fi. Patrons can request
materials online via the card catalog at any time of the day or night, extending the reach of the Library far beyond our
regular hours.
The West Springfield Public Library opened its doors at the newly rehabilitated and expanded Library located at 200 Park
Street on January 11, 2016. Fiscal Year 2017 will be the first full year of operation at the new facility.

FY 2017 Budget Objectives:


The FY2017 budget was developed to reflect service needs to the public as outlined in the 5-Year Strategic Plan 2010-2014
(also known as Long Range Plan). While the core mission of the West Springfield Public Library is information, literacy
and public education, it is very much in line with the communitys strategic goals and priorities as outlined in West
Springfields Master Plan that was developed in the same year as the Library created its Strategic Plan.
The budget process always begins with the Library Administration, Board of Trustees and staff reviewing the goals,
objectives and activities listed in the plan that will make a beneficial difference in the lives of all West Springfield
residents. The plan is also essential in determining the allocation of municipal funds and determining the level of staffing
for accomplishing the established goals and objectives.
As outlined in the Strategic Plans annual update for July 1, 2016-June 30, 2017, the Library will focus on the following
priority service responses:

Provide access to the ever-growing resources and services available through the Internet.
Address literacy needs of all residents and create opportunities to improve literacy skills for adults and teens in
order to meet their personal goals and fulfill their responsibilities as parents, citizens, and workers.
Create young readers by providing opportunities for children from birth to age five through a variety of programs
and services to ensure that they will enter school ready to read, write and listen.
Provide residents with a safe and welcoming physical place either to meet and interact with others or to sit quietly
and read. Have open accessible virtual spaces that support networking. Provide employees with a safe,
environmentally healthy, and secure work place.
Ensure that new immigrants will have information on citizenship, English Speakers of Other Languages (ESOL)
classes, employment, public schooling, health and safety, available social services and any other topics they need
to participate successfully in this community and in American life.

Facilities costs for the Library are included in the Central Maintenance Department budget for FY 2017.

Staffing:
1 Library Director
1 Assistant Library Director
1 Reference Librarian
1 Assistant Reference Librarian
1 Youth Librarian
1 Assistant Youth Librarian
1 Cataloger

1 Young Adult Librarian (part-time)


2 Senior Librarian Assistants
1 Library Technician
4 Junior Library Assistants (varying schedules)
3 Library Pages (18 hours, no benefits)
6 Member Board of Library Trustees
8-3

LIBRARY DEPARTMENT
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

08

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
669,213.37

714,580.72

750,510.70

5.03%

2,235.00

2,625.00

2,775.00

5.71%

General Expenses

25,897.91

23,949.88

24,657.98

2.96%

26

Books and Visual Aids

75,524.39

77,625.00

77,625.00

0.00%

27

C/W Mars

33,878.00

33,878.00

33,878.00

0.00%

806,748.67

852,658.60

889,446.68

4.31%

DEPARTMENT TOTALS

FY 2017 Expenditures
Books and
Visual Aids
General 9%
Expenses
3%
Longevity
0%

C/W Mars
4%

Personnel
Services
84%

Five Year Trend Analysis


1,000,000.00
875,000.00
750,000.00
625,000.00
500,000.00
375,000.00
250,000.00
125,000.00
0.00
2013

2014

2015

2016

2017

8-4

LIBRARY DEPARTMENT
LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Library Director
Assistant Library Director
Reference Librarian
Assistant Reference Librarian
Youth Librarian
Assistant Youth Librarian
Cataloger
Senior Librarian Assistant
Young Adult Librarian
Senior Librarian Assistant
Library Technician
Junior Librarian Assistant
Junior Librarian Assistant
Junior Librarian Assistant
Junior Librarian Assistant
Library Pages
Shift Differential
Staff Coverage (On Call)

08

26

27

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

79,969.77
72,557.77
52,953.17
46,449.25
56,120.51
46,392.43
56,120.51
20,350.16
0.00
38,145.13
34,234.91
27,142.17
30,738.61
32,312.37
18,493.48
22,758.15
4,334.32
30,140.66

81,295.24
73,737.20
55,331.48
48,534.71
57,232.08
48,534.71
57,232.08
34,800.17
12,085.13
38,901.01
35,426.05
31,652.51
33,236.26
31,652.51
21,715.20
25,272.00
4,942.38
23,000.00

83,327.38
75,580.38
57,849.21
50,743.10
58,376.76
50,743.10
58,376.76
36,373.87
22,079.03
39,678.92
36,134.86
33,083.51
34,738.51
33,083.51
22,411.41
28,188.00
5,433.83
24,308.56

2.50%
2.50%
4.55%
4.55%
2.00%
4.55%
2.00%
4.52%
82.70%
2.00%
2.00%
4.52%
4.52%
4.52%
3.21%
11.54%
9.94%
5.69%

669,213.37

714,580.72

750,510.70

5.03%

Longevity:
Longevity

2,235.00

2,625.00

2,775.00

5.71%

Total Longevity

2,235.00

2,625.00

2,775.00

5.71%

General Expenses:
Machine Rental
Contract Services
Postage/Miscellaneous
Library Supplies
Office Supplies
Schooling and Workshops

1,142.76
13,993.47
0.00
5,998.58
2,500.00
2,263.10

1,143.00
11,506.88
1,000.00
6,000.00
2,500.00
1,800.00

1,143.00
12,214.98
1,000.00
6,000.00
2,500.00
1,800.00

0.00%
6.15%
0.00%
0.00%
0.00%
0.00%

Total General Expenses

25,897.91

23,949.88

24,657.98

2.96%

Books and Visual Aids:


Publications

75,524.39

77,625.00

77,625.00

0.00%

Total Books and Visual Aids

75,524.39

77,625.00

77,625.00

0.00%

C/W MARS:
C/W MAR

33,878.00

33,878.00

33,878.00

0.00%

C/W MARS

33,878.00

33,878.00

33,878.00

0.00%

806,748.67

852,658.60

889,446.68

4.31%

Total Personnel Services


03

2015
EXPENDED

TOTAL LIBRARY

8-5

PARK AND RECREATION


Mission Statement:
As a Municipal Agency, the mission of the West Springfield Park and Recreation Department is to provide
recreational programs, services, and park and playground facilities which offer opportunities for Town residents
to enjoy their leisure time, experience personal growth, and to enhance the quality of their lives. This mission
includes the establishment of a non-violence and drug free environment for our volunteer as well as our paid
employees in order to maintain a safe and comfortable atmosphere for our program participants. All program
participants, who so desire, should be able to participate in activities regardless of socio-economic status or
ability level. All participants should have the opportunity to learn fundamentals of the activity, to develop their
skills and to participate equally in programs and activities. This philosophy includes the establishment of short
and long range goals and objectives for the conduct of recreation, leisure and cultural activities for and on the
behalf of the residents of the Town. The Park and Recreation Commission shall assess the status of the fields,
play areas, parks and park equipment, facilities and programs, including school field and recreational areas. The
Park and Recreation Commissioners shall review all requests for the use of Town property for recreational,
cultural and leisure purposes. The Park and Recreation Commissioners and Department create and promote
successful programs for our residents which instill pride in our community.

The Benefits of Park and Recreation are ENDLESS!


FY 2017 Budget Goals and Objectives:
As we begin a new fiscal year, the Park and Recreation Department is excited to work with the newly created
Central Maintenance Division which will continue our commitment to improve our parks, playgrounds and
facilities.
Facility improvements planned include;
Replacement of the playground at Memorial School.
Building new dugout shade structures at Old Tatham and Mittineague baseball/softball diamonds.
Continue our efforts towards enhancing security and protection of the towns investments of facilities by
expanding our network of security cameras.
Improvements to Mittineague Parks Interpretive trail system.
Organizational goals include;
Continue working towards a paperless future with increased document scanning for future retrieval
and easy shared access. A focus on making documents easier to find and edit online for our users.
Continue working with the latest opportunities in marketing and community outreach through
different forms of social media. Added and claimed more Facebook Places, creation of Pinterest
and Instagram page. Adding videos of special events, youth sports and programs to our cable
access television and YouTube.
Becoming more interactive than ever by adding QR Codes on pamphlets and signage. QR codes
will allow easy virtual access into programming information, special events schedules and
walking/hiking trails.

Staffing:
1 Director of Park and Recreation
1 Recreation Supervisor
1 Fiscal Assistant
1 Office Assistant
7 Member Board of Park and Recreation Commission
8-6

PARK AND RECREATION DEPARTMENT


FISCAL YEAR 2017 BUDGET
SUMMARY
2015
EXPENDED

EXPENDITURE CATEGORY
01

Personnel Services

03

Longevity

09

Operations Expense

11

Motor Vehicle Expense

14

Medical Expense

43

Sady Pool (wages)

44

Centrum Playground (wages)

45

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

194,900.23

199,997.36

207,261.51

3.63%

1,200.00

1,200.00

1,200.00

0.00%

13,765.79

13,766.05

13,766.05

0.00%

833.13

1,150.00

1,150.00

0.00%

3,140.00

3,150.00

3,150.00

0.00%

4,629.35

4,681.22

4,681.22

0.00%

50,712.92

50,713.00

50,713.00

0.00%

Recreation Programs

128,013.64

130,983.35

138,748.10

5.93%

46

Academically Limited

61,368.89

70,369.65

70,369.65

0.00%

47

Park Rangers

15,398.76

16,957.50

16,957.50

0.00%

63

Outdoor Pools

6,989.74

8,425.08

8,425.08

0.00%

480,952.45

501,393.21

516,422.11

3.00%

DEPARTMENT TOTALS

FY 2017 Expenditures
Outdoor Pools
1.63%
Park Rangers
3.28%

Academically
Limited
13.63%

Personnel
Services
40.13%

Recreation
Programs
26.87%

Longevity
0.23%

Centrum
Playground Sady Pool
(wages)
(wages)
9.82%
0.91%

Operations
Expense
2.67%
Motor
Vehicle
Medical Expense Expense
0.61%
0%

Five Year Trend Analysis


525,000.00
450,000.00
375,000.00
300,000.00
225,000.00
150,000.00
75,000.00
0.00
2013

2014

2015

2016

2017

8-7

PARK AND RECREATION DEPARTMENT


LINE ITEM DETAIL

EXPENDITURE CATEGORY
01

Personnel Services:
Director of Park and Recreation
Office Assistant
Recreation Program Supervisor
Fiscal Assistant
Overtime

09

11

14

43

44

45

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

68,639.79
32,004.86
51,789.99
41,465.59
1,000.00

69,741.81
33,456.02
53,505.00
42,294.53
1,000.00

71,485.29
36,666.32
55,815.37
42,294.53
1,000.00

2.50%
9.60%
4.32%
0.00%
0.00%

194,900.23

199,997.36

207,261.51

3.63%

Longevity:
Longevity

1,200.00

1,200.00

1,200.00

0.00%

Total Longevity

1,200.00

1,200.00

1,200.00

0.00%

Operations Expense:
Contract Services
Supplies
Car Allowance

10,335.26
3,259.13
171.40

12,406.54
211.51
1,148.00

12,406.54
211.51
1,148.00

0.00%
0.00%
0.00%

Total Operations Expense

13,765.79

13,766.05

13,766.05

0.00%

Motor Vehicle Expense:


Gasoline and Diesel
MV Repairs and Maintenance

605.60
227.53

550.00
600.00

550.00
600.00

0.00%
0.00%

Total Motor Vehicle Expense

833.13

1,150.00

1,150.00

0.00%

Medical Expense:
Medical Expense

3,140.00

3,150.00

3,150.00

0.00%

Total Medical Expense

3,140.00

3,150.00

3,150.00

0.00%

Sady Pool:
Other Salaries and Wages

4,629.35

4,681.22

4,681.22

0.00%

Total Sady Pool

4,629.35

4,681.22

4,681.22

0.00%

Centrum Playground:
Other Salaries and Wages

50,712.92

50,713.00

50,713.00

0.00%

Total Centrum Playground

50,712.92

50,713.00

50,713.00

0.00%

24,846.48
12,190.44
57,005.06
14,320.00

24,846.45
12,730.80
60,689.95
12,920.00

24,846.45
12,730.80
68,454.70
12,920.00

0.00%
0.00%
12.79%
0.00%

7,216.62
5,886.24
6,548.80

7,101.15
6,125.00
6,570.00

7,101.15
6,125.00
6,570.00

0.00%
0.00%
0.00%

128,013.64

130,983.35

138,748.10

5.93%

Total Personnel Services


03

2015
EXPENDED

Recreation Programs:
Recreation Wages
Indoor Programs
Outdoor Programs
Recreation Swim
Cultural Programs
Recreation Services
Indoor Programs
Outdoor Programs
Cultural Programs
Total Recreation Programs

8-8

PARK AND RECREATION DEPARTMENT


LINE ITEM DETAIL (CONTINUED)

EXPENDITURE CATEGORY
46

47

63

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

Academically Limited Program:


Orientation
Special Events
Transportation
Lunch Program
Supplies
Wages

0.00
2,257.75
20,357.46
0.00
2,361.76
36,391.92

730.40
1,000.00
17,952.00
250.00
1,100.00
49,337.25

730.40
1,000.00
17,952.00
250.00
1,100.00
49,337.25

0.00%
0.00%
0.00%
0.00%
0.00%
0.00%

Total Academically Limited Program

61,368.89

70,369.65

70,369.65

0.00%

Park Rangers
Purchase of Services

15,398.76

16,957.50

16,957.50

0.00%

Total Park Rangers

15,398.76

16,957.50

16,957.50

0.00%

Outdoor Pools
Supplies

6,989.74

8,425.08

8,425.08

0.00%

Total Outdoor Pools

6,989.74

8,425.08

8,425.08

0.00%

480,952.45

501,393.21

516,422.11

3.00%

TOTAL PARK AND RECREATION

8-9

MUNICIPAL DEBT

All general operating municipal debt of the Town of West


Springfield is budgeted in the Municipal Debt Budget. Debt for
Water and Sewer projects is budgeted in the enterprise fund
budgets.

9-1

DEBT SERVICE
Mission Statement: The Town Treasurer is responsible for maintaining municipal debt. The
Treasurer continues to review the capital budgets current and future, interest rates, and market
conditions to determine when to issue debt. Frequently multiple bond authorizations are
combined and the debt issued at the same time to minimize the costs for bond counsel, printing
costs, and other costs related to the issuance of debt. The town has historically had low debt in
comparison to its peers. Debt is incurred by borrowing money and paying the debt over a period
of time similar to a car loan or mortgage. The town generally issues debt for a shorter period of
time to minimize the interest payments required. Debt is only allowed for certain items that are
defined by the Massachusetts General Laws. The town uses debt as a tool in the budgeting
process to fund significant projects, new buildings or significant renovations in order to not
deplete our resources in a single year. When borrowing, the useful life or impact on the asset
being improved is taken into consideration.
Bond Rating: The Town of West Springfields most current bond rating is a rating of AA from
Standard and Poors dated December 2, 2014. This rating was affirmed from our previous
Standard and Poors rating of AA dated June 16, 2014 at which time Standard and Poors
upgraded the Towns rating from AA-. In providing the AA rating, Standard and Poors noted
strong management conditions, very strong budgetary flexibility and strong budgetary
performance as well as very strong liquidity.
FY 2017 Detail: The town currently has five outstanding debt issues as related to general
government services. The debt issue of December of 2007 includes the Towns share of the
Middle School Debt refunding as well as authorized capital projects for fiscal years 2005 to
2008. This debt will be paid back in fifteen years, ending in fiscal year 2023. The portion of this
debt issue related to the Middle School will be paid in full during fiscal year 2018. The debt
issue of June of 2010 included capital projects for fiscal years 2009 to 2010, inclusive of
approximately $9.4 million for updates to the levee system, as required to maintain certification
of our levee system. The debt issue of June of 2011 included approximately $7.4 million for
energy savings projects for which the town will benefit from savings in electric and utility costs.
The balance of the June 2011 debt issue included other fiscal year 2011 authorized projects. The
debt will be repaid over twenty years. Debt issued June of 2013 included fiscal year 2012 and
fiscal year 2013 authorized projects. This debt will be also be repaid over twenty years. The
final debt was issued in December of 2014 and includes the final debt schedule for the new high
school as well as the library building project as well as remaining previously unissued debt for
fiscal year 2014 authorized projects. This debt will be repaid over a period of twenty-two years.
The Discount line item includes estimated fiscal year 2017 debt service for interest on bond/grant
anticipation notes as may be necessary for the close out of the High School and Library projects.
Grant anticipation notes may be necessary to fund the final project costs reimbursable by
applicable project grants as we await final project audit.

9-2

DEBT SERVICE
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY

2015
EXPENDED

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

52

Principal Payments

2,575,000.00

3,388,000.00

3,460,000.00

2.13%

53

Interest on Long-Term Debt

1,280,075.27

2,368,960.00

2,241,650.00

-5.37%

54

Discount

187,400.72

50,000.00

50,000.00

0.00%

4,042,475.99

5,806,960.00

5,751,650.00

-0.95%

TOTAL DEBT SERVICE

9-3

DEBT SERVICE SCHEDULE - GENERAL FUND

Eastern Bank Capital Markets


Perm. 12/1/07
Middle School/Municipal Purpose (Refunded)
$14,871,000 @ 3.39%
(Gen Govt: $11,470,500)
15 years, matures 2023
Inside: 6,250,500
Outside: $5,220,000
Principal

Interest

Robert W. Baird & Co., Inc.


Perm. 6/1/2010
Municipal Purpose
$17,154,000 @ 3.243%
(Gen Govt: $15,854,048)
20 years, matures 2030
Inside: $15,698,048
Outside: $156,000
Principal

Roosevelt & Cross, Inc.


Perm. 6/22/2011
Municipal Purpose
$10,310,000 @ 3.512%
(Gen Govt: $9,100,000)
20 years, matures 2031
Inside: $9,100,000
Outside: $0

Interest

Principal

Fidelity Capital Markets


Perm. 6/27/2013
Municipal Purpose
$4,098,000 @ 3.070%
(Gen Govt: $3,097,000)
20 years, matures 2033
Inside: $3,097,000
Outside: $1,001,000

Interest

Principal

Raymond James & Assoc


Perm. 12/18/2014
Municipal Purpose
$44,601,000 @ 2.987%
(Gen Govt: $44,028,000)
22 years, matures 2036
Inside: $35,292,000
Outside: $8,736,000

Interest

Fiscal Year Total

Principal

Interest

Principal

Interest

Total

FY 2017

780,000.00

84,600.00

575,000.00

327,200.00

500,000.00

245,362.50

205,000.00

77,531.24

1,400,000.00

1,506,956.26

3,460,000.00

2,241,650.00

5,701,650.00

FY 2018

790,000.00

45,350.00

575,000.00

304,200.00

500,000.00

234,112.50

200,000.00

71,381.24

1,455,000.00

1,449,856.26

3,520,000.00

2,104,900.00

5,624,900.00

FY 2019

170,000.00

22,200.00

570,000.00

281,200.00

490,000.00

221,612.50

200,000.00

65,381.24

2,140,000.00

1,377,956.26

3,570,000.00

1,968,350.00

5,538,350.00

FY 2020

170,000.00

15,400.00

570,000.00

252,700.00

490,000.00

197,112.50

200,000.00

59,381.24

2,135,000.00

1,292,456.26

3,565,000.00

1,817,050.00

5,382,050.00

FY 2021

155,000.00

8,900.00

565,000.00

224,200.00

490,000.00

177,512.50

200,000.00

53,381.24

2,135,000.00

1,207,056.26

3,545,000.00

1,671,050.00

5,216,050.00

FY 2022

95,000.00

3,900.00

565,000.00

201,600.00

485,000.00

157,912.50

200,000.00

47,381.24

2,135,000.00

1,121,656.26

3,480,000.00

1,532,450.00

5,012,450.00

FY 2023

50,000.00

1,000.00

565,000.00

179,000.00

485,000.00

142,150.00

195,000.00

41,381.24

2,135,000.00

1,036,256.26

3,430,000.00

1,399,787.50

4,829,787.50

FY 2024

565,000.00

156,400.00

485,000.00

125,781.26

185,000.00

35,531.24

2,135,000.00

950,856.26

3,370,000.00

1,268,568.76

4,638,568.76

FY 2025

565,000.00

133,800.00

485,000.00

108,200.00

185,000.00

29,981.24

2,135,000.00

865,456.26

3,370,000.00

1,137,437.50

4,507,437.50

FY 2026

565,000.00

111,200.00

485,000.00

90,012.50

185,000.00

24,431.24

2,130,000.00

790,806.26

3,365,000.00

1,016,450.00

4,381,450.00

FY 2027

560,000.00

88,600.00

380,000.00

70,612.50

185,000.00

18,418.74

2,125,000.00

726,981.26

3,250,000.00

904,612.50

4,154,612.50

FY 2028

560,000.00

66,200.00

380,000.00

55,412.50

80,000.00

12,175.00

2,125,000.00

663,231.26

3,145,000.00

797,018.76

3,942,018.76

FY 2029

560,000.00

43,800.00

375,000.00

39,737.50

50,000.00

9,375.00

2,125,000.00

599,481.26

3,110,000.00

692,393.76

3,802,393.76

FY 2030

535,000.00

21,400.00

375,000.00

23,800.00

50,000.00

7,625.00

2,055,000.00

536,781.26

3,015,000.00

589,606.26

3,604,606.26

FY 2031

0.00

0.00

185,000.00

7,862.50

50,000.00

5,875.00

2,055,000.00

475,131.26

2,290,000.00

488,868.76

2,778,868.76

FY 2032

0.00

0.00

0.00

0.00

50,000.00

4,000.00

2,055,000.00

412,196.88

2,105,000.00

416,196.88

2,521,196.88

FY 2033

0.00

0.00

0.00

0.00

50,000.00

2,000.00

2,050,000.00

348,056.25

2,100,000.00

350,056.25

2,450,056.25

FY 2034

0.00

0.00

0.00

0.00

0.00

0.00

2,040,000.00

275,225.00

2,040,000.00

275,225.00

2,315,225.00

FY 2035

0.00

0.00

0.00

0.00

0.00

0.00

2,040,000.00

193,625.00

2,040,000.00

193,625.00

2,233,625.00

FY 2036

0.00

0.00

0.00

0.00

0.00

0.00

2,040,000.00

112,025.00

2,040,000.00

112,025.00

2,152,025.00

FY 2037
Total

0.00
2,210,000.00

181,350.00

7,895,000.00

0.00

0.00

2,391,500.00

6,590,000.00

0.00

0.00

1,897,193.76

2,470,000.00

0.00

2,035,000.00

565,231.14

42,680,000.00

35,612.50
$

15,977,659.53

2,035,000.00
$

61,845,000.00 $

35,612.50

2,070,612.50

21,012,934.43 $

82,857,934.43

9-4

DEBT SERVICE CHART - GENERAL FUND

6,400,000
6,000,000
5,600,000
5,200,000
4,800,000
4,400,000
4,000,000
3,600,000
3,200,000
2,800,000
2,400,000
2,000,000
1,600,000
1,200,000
800,000
400,000

Principal

Interest

9-5

EMPLOYEE BENEFITS

Providing for the benefits of eligible municipal and school employees of


Town of West Springfield.

10-1

EMPLOYEE
BENEFITS
Contributory Retirement: The Town of West Springfields pension appropriation is determined by
the Retirement Systems updated actuarial funding schedule approved by PERAC. An actuarial study is
performed at least once every two years in order to maintain a funding schedule that will bring the
retirement system to full funding by the year 2036. Our last actuarial valuation was as of January 1,
2014.
Non Contributory Retirement: Non Contributory Retirement provides retirement for employees who
worked for the town prior to 1937 and chose to retire under a specific retirement law. Payments to other
cities and towns for employees who met the same criteria and left employment with the town and retired
from another community are also covered. The budget covers one former employee. No additional
employees will be eligible for benefits under this section. Cost of Living Increases are now granted in
the same manner as all other retirees and survivors, and are estimated at 3% increase on the first $13,000
of benefits for fiscal year 2017.
Health Insurance: Health Insurance provides for the Towns share of health insurance for municipal
and school employees. The Fiscal Year 2017 costs are estimated at a level close to the Fiscal Year 2016
budgeted costs as a result of significant changes made to the health insurance plans through successful
negotiation with all municipal and school bargaining groups.
Employer Share Medicare: The estimated employers share of Medicare payroll taxes is account for
in this line item for all municipal and school employees.
Employee Assistance Program: The cost of the Town sponsored Employee Assistance Program for all
municipal and school employees and family members. The program assists employees in resolving
work or personal problems.

10-2

SUMMARY
EMPLOYEE BENEFITS
2017
2017
2015
2016
MAYOR'S
APPROP.
EXPENDED APPROPRIATION RECOMMENDATION % CHANGE

EXPENDITURE CATEGORY
Retirement:
Contributory Retirement
Non Contributory Retirement
Health Insurance
Employer Share Medicare
Employee Assistance Program
Total Employee Benefits

5,846,207.00
44,748.43
9,771,416.88
725,566.68
18,944.08

6,082,619.00
45,692.76
9,478,533.69
711,827.00
19,771.00

6,286,383.00
28,404.93
9,494,387.97
772,500.00
20,319.00

3.35%
-37.83%
0.17%
8.52%
2.77%

16,406,883.07

16,338,443.45

16,601,994.90

1.61%

Five Year Trend Analysis


18,000,000.00
16,000,000.00

14,000,000.00
12,000,000.00
10,000,000.00
8,000,000.00
6,000,000.00

4,000,000.00
2,000,000.00
0.00
2013

2014

2015

2016

2017

10 -3

MISCELLANEOUS

Miscellaneous line items including various committee costs are


included in the Miscellaneous Budget.

11 -1

MISCELLANEOUS
This miscellaneous budget covers a range of services that may not pertain to a particular
department or have traditionally been too small and have been combined into one department for
budgetary purposes.
80 Arts Council The Arts Lottery Council funds a variety of cultural events through grant award received from the state. The
proposed budget includes funding for the purpose of completion of grant applications to secure grant funds for an arts center in
the community.
81 Capital Program Planning Committee This line item traditionally covers any printing costs associated with the Capital
Program Planning Committees preparation of their recommendations for consideration.
82 Historical Commission Incidental costs of the Historical Commission for supplies or obtaining/repairing materials is
budgeted in this line item. The budget also funds storage of historical items.
83 Historical District Committee This line item reserves the right to fund for incidental costs for advertising public hearings
for the Historical District Committee, if the need arises.
84 Commission on Disabilities This line item covers costs for the Commission on Disabilities to attend conferences and
purchase publications.
86 Public Safety Commission The commission is responsible for the oversight of the police and fire departments and their
coordination with other town departments and agencies. This line item covers the administrative costs of the commission.
88 Town Historian This item covers incidental expenses the Town Historian may incur.
90 Postage This line item covers the general postage for most of the town departments.
91 Street Lighting This covers the lighting costs for the towns streetlights. A five percent increase is estimated in this
account.
92 Budget Reports This line item covers the cost of printing the annual budget.
93 Town Reports This line item covers the costs of the printing of the Annual Town Reports.
94 Town Cemetery lots - This line item covers the annual maintenance costs for lots purchased at Paucatuck Cemetery and the
Meeting House Hill Cemetery. It has recently been discovered that a section of Ashleyville Cemetery is owned by the Town.
Funding as proposed in the FY 2017 budget will fund the Towns share of clean-up costs in Ashleyville Cemetery.
95 Reserve Account This item funds extraordinary or unforeseen expenditures incurred by departments only if approved by the
town council.
96 Reserve for Wage Negotiation This line item reserves funds for municipal and school bargaining groups that have not
settled contracts and for which a reasonable estimate can be projected. FY 2017 funding includes estimates for six bargaining
groups for which contracts are currently being negotiated.

11-2

MISCELLANEOUS BUDGET
FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
80
81
82
83
84
86
88
90
91
92
93
94
95
96

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED

Arts Council
Capital Program Committee
Historical Commission
Historical District Committee
Commission on Disabilities
Public Safety Commission
Town Historian
Postage
Street Lighting
Budget Reports
Town Reports
Town Cemetery Lots
Reserve
Reserve for Wage Negotiation

TOTAL MISCELLANEOUS

0.00
0.00
2,238.03
0.00
81.90
0.00
0.00
85,290.96
366,091.50
406.59
4,000.00
0.00
0.00
0.00

500.00
100.00
2,350.00
1.00
500.00
500.00
500.00
88,800.00
400,000.00
750.00
4,000.00
1,125.00
100,000.00
11,325.54

1,000.00
100.00
750.00
1.00
500.00
500.00
500.00
88,800.00
420,000.00
750.00
4,000.00
1,125.00
100,000.00
700,000.00

100.00%
0.00%
-68.09%
0.00%
0.00%
0.00%
0.00%
0.00%
5.00%
0.00%
0.00%
0.00%
0.00%
6080.72%

458,108.98

610,451.54

1,318,026.00

115.91%

100,000.00
75,000.00

100,000.00
700,000.00

0.00%
833.33%

Reserve Accounts - Amount Appropriated Before Transfer to Accounts:


95
96

Reserve
Reserve for Wage Negotiation

100,000.00
245,750.00

Five Year Trend Analysis


1,400,000.00
1,200,000.00
1,000,000.00

800,000.00
600,000.00
400,000.00
200,000.00
0.00
2013

2014

2015

2016

2017

11 -3

NON-RECURRING EXPENDITURES

Non-recurring expenditures represent one time capital and


operating expenditures that do not generally repeat from year to
year.

12 -1

NON RECURRING EXPENDITURES


FISCAL YEAR 2017 BUDGET
ACCOUNT
DESCRIPTION

ACCOUNT #

DEPARTMENT

0001-122-13-5300-00
0001-122-61-5800-00
0001-192-61-5800-00

Professional Services
Capital Outlay
Capital Outlay

0001-170-61-5800-00
0001-241-61-5800-00
0001-181-61-5800-00
0001-181-61-5800-00

Mayor
Mayor
Municipal Office Building
Municipal Finance:
Information Tech
Assessors
Treasurer/Collector
Central Maintenance
Planning and Development:
Administration
Building
Economic Dev
Economic Dev

0001-220-61-5800-00
0001-220-61-5800-00
0001-210-60-5852-00
0001-210-61-5800-00
0001-210-61-5800-00
0001-210-61-5800-00
0001-291-61-5800-00

0001-137-61-5800-00
0001-141-21-5300-00
0001-146-61-5800-00
0001-195-61-5800-00

2015
EXPENDED

PURPOSE

161,026.25 legal settlements


16,000.00 N/A
199,696.14 Third floor renovations

Capital Outlay
Professional Services
Capital Outlay
Capital Outlay

0.00
17,620.00
805.00
0.00

N/A
Property insp program

Capital Outlay
Capital Outlay
Capital Outlay
Capital Outlay

0.00
68,500.00
12,502.61
11,000.00

N/A

Fire
Fire
Police
Police
Police
Police
Emergency Management

Capital Outlay
Capital Outlay
Police Cruisers
Capital Outlay
Capital Outlay
Capital Outlay
Capital Outlay

53,286.00
6,960.00
0.00
0.00
0.00
0.00
0.00

Repair Floor Drains


Server - Audiolog rec
N/A
N/A
N/A
N/A
N/A

0001-300-08-5700-00

School

Other Charges

18,000.00 NEASC Accreditation

0001-300-08-5700-00
0001-300-08-5700-00
0001-300-61-5800-00

School
School
School

Other Charges
Other Charges
Capital Outlay

0.00 N/A
30,000.00 Summer painting
0.00 N/A

0001-300-61-5800-00

School
Capital Outlay
Department of Public Works:

Municipal drop box


N/A

Property demolition
Equipment
Property study

2016
APPROPRIATION

PURPOSE

0.00 N/A
16,000.00 Carbon bank study
200,000.00 Third floor renovations
20,000.00
15,000.00
0.00
0.00
0.00
0.00
0.00
0.00

Permitting/payment kiosk
Property insp program
N/A
N/A
N/A
N/A
N/A
N/A

39,838.31
30,000.00
132,898.00
26,209.90
16,434.00
15,500.00
0.00

Deputy Fire Chief Car


Station #3 Roof
Police cruisers
Fingerprint Machine
9 AED Units
Speed monitoring device
N/A
Matching equip -digital
180,000.00 learning grant
Middle school chrome100,000.00 books
30,000.00 Summer painting program

30,000.00 Maintenance vehicle

2017 MAYOR
PROPOSED

PURPOSE

0.00 N/A
10,000.00 Care Coalition
0.00 N/A
0.00
15,000.00
0.00
25,000.00

N/A
Property insp program

25,000.00
0.00
0.00
0.00

Zoning and Ordinance update

50,000.00
0.00
154,546.00
0.00
0.00
0.00
47,350.00

N/A
Two Mowers

N/A
N/A
N/A
Upgrade Intercom/Notification
System
N/A
Police cruisers
N/A
N/A
N/A
Radio Replacement Program

0.00 N/A
0.00 N/A
0.00 N/A
0.00 N/A

Computer/Technology

0.00 N/A

200,000.00 equip

0.00 N/A
Traffic and Safety

0001-410-61-5800-00
0001-410-61-5800-00

Operations
Operations

Capital Outlay
Capital Outlay

174,871.50 Two Ford F450 dump w/plow


0.00 N/A

25,000.00 Concrete planters


33,637.50 stump grinder

250,000.00 Improvements
0.00 N/A

Noise reduction panels and

0001-541-61-5800-00
0001-543-61-5800-00

Council on Aging
Veteran's Services

Capital Outlay
Capital Outlay

0001-630-61-5800-00

Park and Recreation

Capital Outlay

0.00 N/A
0.00 N/A

37,821.00 sound system


0.00 N/A

9,000.00 Security Cameras


1,500.00 Flags

Underground power - Elm

0001-630-61-5800-00

Park and Recreation

Capital Outlay

TOTAL NON RECURRING GENERAL FUND EXPENDITURES

2,000.00 Sand for pools


12,000.00 ATV for parks
784,267.50

7,720.00 Common
Schematic Plan - Phase 2
10,000.00 Mitt Park

1,166,058.71

0.00 N/A
0.00 N/A
587,396.00

12-2

AMBULANCE ENTERPRISE FUND

13-1

AMBULANCE
ENTERPRISE FUND
Description of Services
The Fire Department provides Paramedic level emergency medical services to the community
operating three ambulances with two in service at all times. All members of the Fire Department
are AED certified. The ambulance service operates under an enterprise fund, recovering the
costs of the service. The billing is done by an ambulance billing service. The department is
proactive in its efforts to advance the levels of training for all its members and supplementing
this training by hiring paramedics to join the department as new recruits.

Highlights
The Fiscal Year 2017 budget includes a Capital Outlay line item of $19,000.00. Included in this
line item is $14,000.00 for the purchase of a battery operated chest compression machine for the
ambulance as well as $5,000.00 for the purchase of an adult mannequin which provides life like
patient situations for the paramedics and EMTs to maintain their skills.

Budget Issues
User fees will support both the direct and indirect costs for the FY 2017 budget. Increased
revenue through a combination of rate increases, additional Medicaid reimbursement and
increased usage will provide for the Ambulance Fund to be fully self-supporting in FY 2017.

Staffing
10 full time equivalents
.5 Safety Training Officer (.5 funded in the Fire Department Budget)

13-2

AMBULANCE ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET RECAP

REVENUE:
AMBULANCE USER FEES
INTEREST INCOME
TOTAL REVENUE

1,534,034.33
3,500.00
1,537,534.33

EXPENSE:
DIRECT COSTS
INDIRECT COSTS
TOTAL EXPENSES

1,459,951.62
77,582.71
1,537,534.33

13-3

AMBULANCE ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDITURE CATEGORY
01

Personnel

03

2016

EXPENDED

2017

2017

MAYOR'S

APPROP.

APPROPRIATION RECOMMENDATION % CHANGE

1,048,666.38

1,056,048.38

1,062,272.36

0.59%

Direct Employee Benefits

109,282.45

101,564.75

104,804.26

3.19%

08

General Expenses

224,759.04

252,890.00

273,875.00

8.30%

61

Capital Outlay

0.00

29,061.25

19,000.00

-34.62%

1,382,707.87

1,439,564.38

1,459,951.62

1.42%

74,247.14

77,156.01

77,582.71

0.55%

1,456,955.01

1,516,720.39

1,537,534.33

1.37%

AMBULANCE ENTERPRISE TOTAL (DIRECT)


Indirect Costs
AMBULANCE ENTERPRISE TOTAL

FY 2017 Expenditures
Capital Outlay
1.24%

Indirect Costs
5.05%

General
Expenses
17.81%

Direct
Employee
Benefits
6.82%

Personnel
69.09%

Five Year Trend Analysis


1,750,000.00
1,500,000.00
1,250,000.00
1,000,000.00
750,000.00
500,000.00
250,000.00
0.00
2013

2014

2015

2016

2017

13-4

AMBULANCE ENTERPRISE FUND


LINE ITEM DETAIL

2015
EXPENDITURE CATEGORY

2016

EXPENDED

2017

2017

MAYOR'S

APPROP.

APPROPRIATION RECOMMENDATION % CHANGE

DIRECT COSTS:
01

03

08

61

Personnel:
Uniform Branch
Safety Training Officer
EMT's
Overtime
Total Personnel

547,396.49
35,079.60
360,516.74
105,673.55
1,048,666.38

574,381.60
38,118.01
383,548.77
60,000.00
1,056,048.38

576,590.76
38,118.01
387,563.59
60,000.00
1,062,272.36

0.38%
0.00%
1.05%
0.00%
0.59%

Direct Employee Benefits:


Health Insurance
Total Direct Employee Benefits

109,282.45
109,282.45

101,564.75
101,564.75

104,804.26
104,804.26

3.19%
3.19%

General Expenses:
Service Connected Injuries
Ambulance Expense
Ambulance Billing
Motor Vehicle Repair and Maint
Other Training Expense
Miscellaneous
Total General Expenses

10,000.00
122,829.29
53,575.78
28,424.43
9,929.54
0.00
224,759.04

10,000.00
99,950.00
63,940.00
22,500.00
6,500.00
50,000.00
252,890.00

10,000.00
108,800.00
53,575.00
29,000.00
7,500.00
65,000.00
273,875.00

0.00%
8.85%
-16.21%
28.89%
15.38%
30.00%
8.30%

0.00
0.00

29,061.25
29,061.25

19,000.00
19,000.00

-34.62%
-34.62%

1,382,707.87

1,439,564.38

1,459,951.62

1.42%

15,205.66
52,422.85
4,680.46
430.07
1,508.10
74,247.14

15,312.70
55,124.96
4,714.11
438.60
1,565.64
77,156.01

15,402.95
55,323.79
4,872.88
427.54
1,555.55
77,582.71

0.59%
0.36%
3.37%
-2.52%
-0.64%
0.55%

1,456,955.01

1,516,720.39

1,537,534.33

1.37%

Capital Outlay:
Capital Outlay
Total Capital Outlay

TOTAL AMBULANCE ENTERPRISE


FUND (DIRECT CHARGES)
INDIRECT COSTS* :
Medicare
Pension
Accounting Division
Payroll
Human Resource Department
TOTAL INDIRECT COSTS
TOTAL AMBULANCE ENTERPRISE

*FY 2015 and FY 2016 indirect costs are budgeted in the General Fund. FY 2017 user fees will support indirect costs.

13-5

WATER ENTERPISE FUND

14-1

WATER ENTERPRISE FUND


Description of Services:
The Enterprise Fund provides water service for the Town of West Springfield and is supported
by user fees.

FY 2017 Budget Objectives:


The Water Enterprise Fund will support direct operating costs through user fees in FY 2017.
The FY 2017 budget includes a new project manager position to be funded from the Water
Enterprise Fund and from the Sewer Enterprise Fund. Under the direction of the Town
Engineer, the Project Manager will assist with the management of water and sewer projects.
Included in the capital outlay line item is $171,226.18 for the continued replacement of
domestic water meters, $5,000 for improvements to Bear Hole Reservoir Entranceway and
additional patrolling as well as $125,000 for infrastructure repairs that may be necessary due to
the age of our system. The capital costs will be funded through the Water Enterprise user fees.

Staffing:
1 Deputy Director of Water
Project Manager (1/2 funded by Sewer Enterprise Fund)
1 Fiscal Assistant
1 Meter Reader
14 Labor Service

14-2

WATER ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET RECAP

REVENUE:
WATER USER FEES
MISCELLANEOUS INCOME
TOTAL REVENUE

3,332,993.60
275,000.00
3,607,993.60

EXPENSE:
OPERATING COSTS
CAPITAL
TOTAL DIRECT EXPENSES

3,306,767.42
301,226.18
3,607,993.60

ADDITIONALLY, $299,512.14 OF INDIRECT COSTS ARE TO BE RAISED AND APPROPRIATED


IN THE GENERAL FUND OPERATING BUDGET.

14-3

WATER ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET
SUMMARY

2015
EXPENDITURE CATEGORY

2016

EXPENDED

2017

2017

MAYOR'S

APPROP.

APPROPRIATION RECOMMENDATION % CHANGE

01

Personnel

151,329.52

151,613.28

183,481.96

21.02%

02

Labor

568,123.23

709,909.69

761,020.63

7.20%

03

Direct Employee Benefits

202,139.00

116,977.96

108,685.84

-7.09%

08

General Expenses

673,249.01

609,000.00

609,000.00

0.00%

20

Contractual Services

167,181.11

880,676.00

476,900.00

-45.85%

61

Capital Outlay

374,954.60

104,000.00

301,226.18

189.64%

65

Debt Service

1,208,780.46

1,225,484.24

1,167,678.99

-4.72%

3,345,756.93

3,797,661.17

3,607,993.60

-4.99%

279,447.95

310,923.21

299,512.14

-3.67%

3,625,204.88

4,108,584.38

3,907,505.74

-4.89%

WATER ENTERPRISE TOTAL (DIRECT)


Indirect Costs - Budgeted in General Fund
WATER ENTERPRISE TOTAL

FY 2017 Expenditures
Capital Outlay
8.35%

Labor
21.09%

Debt Service
32.36%

Direct
Employee
Benefits
3.01%

General
Expenses
16.88%
Contractual
Services
13.22%

Personnel
5.09%

Five Year Trend Analysis


4,000,000.00
3,500,000.00
3,000,000.00
2,500,000.00
2,000,000.00
1,500,000.00

1,000,000.00
500,000.00
0.00
2013

2014

2015

2016

2017

14-4

WATER ENTERPRISE FUND


LINE ITEM DETAIL
2015
EXPENDITURE CATEGORY

EXPENDED

2016

2017

2017

MAYOR'S

APPROP.

APPROPRIATION RECOMMENDATION % CHANGE

DIRECT COSTS:
01

Personnel:
Water Systems Manager
Project Manager
Fiscal Assistant
Meter Reader
Total Personnel

81,271.96
0.00
38,695.07
31,362.49
151,329.52

79,414.94
0.00
36,543.13
35,655.21
151,613.28

84,275.86
26,100.00
37,450.89
35,655.21
183,481.96

6.12%
100.00%
2.48%
0.00%
21.02%

Labor:
Wages - Sewer
Overtime
Out of Grade
Prep Time
On Call
Seasonal
Total Labor

482,591.55
44,070.23
3,263.67
4,465.25
15,460.28
18,272.25
568,123.23

612,168.19
59,318.00
3,000.00
5,000.00
15,000.00
15,423.50
709,909.69

650,654.21
59,318.00
3,000.00
5,249.62
16,798.80
26,000.00
761,020.63

6.29%
0.00%
0.00%
4.99%
11.99%
68.57%
7.20%

Direct Employee Benefits:


Longevity
Health Insurance
Total Direct Employee Benefits

4,800.00
197,339.00
202,139.00

4,300.00
112,677.96
116,977.96

4,300.00
104,385.84
108,685.84

0.00%
-7.36%
-7.09%

General Expenses:
Meals
Services
Supplies
Taxes
Travel in state
Public Relations

429.00
358,009.31
288,129.70
21,038.54
2,758.45
2,884.01

1,000.00
416,000.00
168,000.00
18,000.00
3,000.00
3,000.00

1,000.00
416,000.00
168,000.00
18,000.00
3,000.00
3,000.00

0.00%
0.00%
0.00%
0.00%
0.00%
100.00%

Total General Expenses

673,249.01

609,000.00

609,000.00

0.00%

Contractual Services:
Contractual Services

167,181.11

880,676.00

476,900.00

-45.85%

Total Contractual Services

167,181.11

880,676.00

476,900.00

-45.85%

Capital Outlay:
Capital Outlay

374,954.60

104,000.00

301,226.18

189.64%

Total Capital Outlay

374,954.60

104,000.00

301,226.18

189.64%

Debt Service:
Principal
Interest
Discount

894,298.00
308,541.46
5,941.00

847,909.00
312,575.24
65,000.00

833,275.00
284,403.99
50,000.00

-1.73%
-9.01%
-23.08%

1,208,780.46

1,225,484.24

1,167,678.99

-4.72%

3,345,756.93

3,797,661.17

3,607,993.60

-4.99%

INDIRECT COSTS (BUDGETED IN GENERAL FUND):


Medicare
10,432.06
Pension
57,052.90
Worker's Comp
24,515.65
DPW Admin
153,713.37
Accounting Division
9,360.91
Collections Division
12,171.62
Payroll
573.43
Information Technology Division
9,617.21
Human Resource Department
2,010.80
TOTAL INDIRECT COSTS
279,447.95

12,492.08
68,740.33
31,098.14
166,260.47
9,428.22
11,859.79
682.27
7,926.47
2,435.44
310,923.21

13,695.29
75,072.26
33,053.23
140,655.24
9,428.22
12,113.14
665.06
12,409.95
2,419.75
299,512.14

9.63%
9.21%
6.29%
-15.40%
0.00%
2.14%
-2.52%
56.56%
-0.64%
-3.67%

02

03

08

20

61

65

Total Debt Service


TOTAL WATER ENTERPRISE
FUND (DIRECT CHARGES)

14-5

DEBT SERVICE SCHEDULE - WATER ENTERPRISE FUND


MA Water Pollution

MA Water Pollution

Eastern Bank

Robert W. Baird & Co., Inc

Roosevelt & Cross, Inc

Fidelity Capital Markets

Abatement Trust

Abatement Trust

Perm. 12/1/07

Perm. 6/1/2010

Perm. 6/22/2011

Perm. 6/27/2013

Perm. 5/22/2013

Perm. 1/7/2015

Raymond James & Assoc


Perm. 12/18/2014

Municipal Purpose

Muncipal Purpose

Muncipal Purpose

Municipal Purpose

Transmission Main

Transmission Main

Municipal Purpose

$14,871,000 @ 3.39%

$17,154,000 @ 3.243%

$10,310,000 @ 3.512%

$4,098,000 @ 3.070%

$8,572,386 @ 2.00%

$566,384 @ 2.00%

$44,601,000 @ 2.987%

(Water: $2,958,500)

(Water: $2,958,500)

(Water: $1,075,000)

15 years, matures 2023

10 years, matures 2020

20 years, matures 2031

(Water: $1,001,000)

(Water: $8,572,386)

(Water: $566,384)

(Water: $573,000)

20 years, matures 2033

20 years, matures 2033

20 years, matures 2034

20 years, matures 2034

Inside: $303,000

Inside: $0

Inside: $0

Inside: $3,097,000

Inside: $0

Inside: $0

Inside: $0

Outside: $2,655,500

Outside: $1,075,000

Outside: $810,000

Outside: $1,001,000

Outside: $8,572,386

Outside: $566,384

Outside: $573,000

Principal

Interest & Fees

Principal

Interest & Fees

Fiscal Year Total

Principal

Interest

Principal

Interest

Principal

Interest

Interest

Principal

Principal

Interest

FY 2017

195,000.00

22,375.00

130,000.00

19,650.00

40,000.00

22,650.00

55,000.00

27,118.76

369,866.00

161,450.56

23,409.00

11,684.67

20,000.00

19,475.00

Principal
833,275.00

284,403.99

Interest

1,117,678.99

Total

FY 2018

70,000.00

15,750.00

130,000.00

14,450.00

40,000.00

21,750.00

55,000.00

25,468.76

377,904.00

153,498.44

23,918.00

11,181.38

20,000.00

18,675.00

716,822.00

260,773.58

977,595.58

FY 2019

70,000.00

12,600.00

125,000.00

9,250.00

40,000.00

20,750.00

55,000.00

23,818.76

386,118.00

145,373.50

24,437.00

10,667.14

35,000.00

17,575.00

735,555.00

240,034.40

975,589.40

FY 2020

70,000.00

9,800.00

60,000.00

3,000.00

40,000.00

18,750.00

55,000.00

22,168.76

394,509.00

137,071.96

24,968.00

10,141.74

30,000.00

16,275.00

674,477.00

217,207.46

891,684.46

FY 2021

75,000.00

6,900.00

40,000.00

17,150.00

55,000.00

20,518.76

403,083.00

128,590.02

25,511.00

9,604.93

30,000.00

15,075.00

628,594.00

197,838.71

826,432.71

FY 2022

75,000.00

3,900.00

40,000.00

15,550.00

55,000.00

18,868.76

411,844.00

119,923.74

26,066.00

9,056.45

30,000.00

13,875.00

637,910.00

181,173.95

819,083.95

FY 2023

60,000.00

1,200.00

40,000.00

14,250.00

55,000.00

17,218.76

420,795.00

111,069.08

26,632.00

8,496.03

30,000.00

12,675.00

632,427.00

164,908.87

797,335.87

FY 2024

40,000.00

12,900.00

50,000.00

15,568.76

429,940.00

102,022.00

27,211.00

7,923.44

30,000.00

11,475.00

577,151.00

149,889.20

727,040.20

FY 2025

40,000.00

11,450.00

50,000.00

14,068.76

439,284.00

92,778.28

27,802.00

7,338.40

30,000.00

10,275.00

587,086.00

135,910.44

722,996.44

FY 2026

40,000.00

9,950.00

50,000.00

12,568.76

448,831.00

83,333.68

28,406.00

6,740.66

30,000.00

9,225.00

597,237.00

121,818.10

719,055.10

FY 2027

40,000.00

8,350.00

45,000.00

10,943.76

458,586.00

73,683.82

29,024.00

6,129.93

30,000.00

8,325.00

602,610.00

107,432.51

710,042.51

FY 2028

40,000.00

6,750.00

45,000.00

9,425.00

468,553.00

63,824.22

29,655.00

5,505.91

30,000.00

7,425.00

613,208.00

92,930.13

706,138.13

FY 2029

40,000.00

5,100.00

45,000.00

7,850.00

478,736.00

53,750.32

30,299.00

4,868.33

30,000.00

6,525.00

624,035.00

78,093.65

702,128.65

FY 2030

40,000.00

3,400.00

45,000.00

6,275.00

489,141.00

43,457.50

30,958.00

4,216.90

30,000.00

5,625.00

635,099.00

62,974.40

698,073.40

FY 2031

40,000.00

1,700.00

40,000.00

4,700.00

499,772.00

32,940.96

31,630.00

3,551.31

30,000.00

4,725.00

641,402.00

47,617.27

689,019.27

FY 2032

40,000.00

3,200.00

510,634.00

22,195.86

32,318.00

2,871.26

30,000.00

3,806.25

612,952.00

32,073.37

645,025.37

FY 2033

40,000.00

1,600.00

521,732.00

11,217.24

33,020.00

2,176.42

30,000.00

2,868.75

624,752.00

17,862.41

642,614.41

FY 2034

33,738.00

1,466.49

30,000.00

1,800.00

63,738.00

3,266.49

67,004.49

FY 2035

34,471.00

741.13

30,000.00

600.00

64,471.00

1,341.13

65,812.13

Total

615,000.00 $

72,525.00

$ 445,000.00

46,350.00 $ 600,000.00 $ 190,450.00 $

835,000.00 $ 241,381.36 $ 7,509,328.00 $ 1,536,181.18 $ 543,473.00 $ 124,362.52 $ 555,000.00 $ 186,300.00

$ 11,102,801.00 $ 2,397,550.06 $ 13,500,351.06

14-6

Debt Service Schedule - Water Enterprise Fund

1,300,000
1,200,000
1,100,000
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0

Principal

Interest

14-7

SEWER ENTERPISE FUND

15-1

SEWER ENTERPRISE FUND


Description of Services:
The Enterprise Fund provides sewer service for the Town of West Springfield and is supported by user
fees.
FY 2017 Budget Objectives:
The Sewer Enterprise Fund will support direct operating costs through user fees in FY 2017. The FY 2017
budget includes a new project manager position to be funded from the Sewer Enterprise Fund and
from the Water Enterprise Fund. Under the direction of the Town Engineer, the Project Manager will assist
with the management of water and sewer projects.
Additionally, $125,000 is included in the Capital Outlay line item for infrastructure repairs that may be
necessary due to the age of our system. The capital costs will be funded through the Sewer Enterprise user
fees.
Staffing:
Project Manager (1/2 funded by Water Enterprise Fund)
7 Labor Service

15-2

SEWER ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET RECAP

REVENUE:
SEWER USER FEES
MISCELLANEOUS INCOME
TOTAL REVENUE

2,575,877.00
12,000.00
2,587,877.00

EXPENSE:
OPERATING COSTS
CAPITAL
TOTAL DIRECT EXPENSES

2,462,877.00
125,000.00
2,587,877.00

ADDITIONALLY, $167,003.87 OF INDIRECT COSTS IS TO BE RAISED AND APPROPRIATED


IN THE GENERAL FUND OPERATING BUDGET.

15-3

SEWER ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET
SUMMARY

EXPENDITURE CATEGORY
01

Personnel

02

Labor

03

Direct Employee Benefits

08

General Expenses

20

Contractual Services

49

Sewage Treatment

61
65

2017
2017
2016
MAYOR'S
APPROP.
APPROPRIATION RECOMMENDATION % CHANGE

2015
EXPENDED
0.00

0.00

26,100.00

100.00%

310,263.12

393,507.43

405,691.75

3.10%

56,874.00

50,418.88

63,690.80

26.32%

221,637.74

235,662.45

235,662.45

0.00%

73,164.98

90,263.00

90,263.00

0.00%

1,656,573.00

1,527,509.00

1,625,669.00

6.43%

Capital Outlay

112,194.29

420,000.00

125,000.00

-70.24%

Debt Service

102,000.00

98,500.00

15,800.00

-83.96%

2,532,707.13

2,815,860.76

2,587,877.00

-8.10%

154,888.60

175,088.60

167,003.87

-4.62%

2,687,595.73

2,990,949.36

2,754,880.87

-7.89%

SEWER ENTERPRISE TOTAL (DIRECT)


Indirect Costs - Budgeted in General Fund
SEWER ENTERPRISE TOTAL

FY 2017 Expenditures
Capital Outlay
4.88%

Debt Service
0.62%

Labor
15.84%

Direct
Employee
Benefits
2.49%
General
Expenses
9.20%

Sewage
Treatment
63.46%
Contractual
Services
3.52%

Five Year Trend Analysis


3,000,000.00
2,500,000.00
2,000,000.00
1,500,000.00
1,000,000.00
500,000.00
0.00
2013

2014

2015

2016

2017

15-4

SEWER ENTERPRISE FUND


LINE ITEM DETAIL

2015
EXPENDITURE CATEGORY

2016

EXPENDED

2017

2017

MAYOR'S

APPROP.

APPROPRIATION RECOMMENDATION % CHANGE

DIRECT COSTS:
01

Personnel:
Project Manager
Total Personnel

0.00
0.00

0.00
0.00

26,100.00
26,100.00

100.00%
100.00%

215,549.23
63,854.28
6,067.08
2,233.54
7,828.66
14,730.33
310,263.12

307,319.88
59,287.55
1,100.00
2,600.00
8,200.00
15,000.00
393,507.43

319,504.20
59,287.55
1,100.00
2,600.00
8,200.00
15,000.00
405,691.75

3.96%
0.00%
0.00%
0.00%
0.00%
0.00%
3.10%

1,000.00
55,874.00
56,874.00

500.00
49,918.88
50,418.88

500.00
63,190.80
63,690.80

0.00%
26.59%
26.32%

General Expenses:
Uniform Allowance
Services
Supplies

3,030.85
151,762.73
66,844.16

2,500.00
145,000.00
88,162.45

2,500.00
145,000.00
88,162.45

0.00%
0.00%
0.00%

Total General Expenses

221,637.74

235,662.45

235,662.45

0.00%

Contractual Services:
Contractual Services

73,164.98

90,263.00

90,263.00

0.00%

Total Contractual Services

73,164.98

90,263.00

90,263.00

0.00%

Sewage Treatment:
Sewage Treatment Costs

1,656,573.00

1,527,509.00

1,625,669.00

6.43%

Total Sewage Treatment

1,656,573.00

1,527,509.00

1,625,669.00

6.43%

Capital Outlay:
Capital Outlay

112,194.29

420,000.00

125,000.00

-70.24%

Total Capital Outlay

112,194.29

420,000.00

125,000.00

-70.24%

90,000.00
12,000.00

90,000.00
8,500.00

10,000.00
5,800.00

-88.89%
-31.76%

102,000.00

98,500.00

15,800.00

-83.96%

2,532,707.13

2,815,860.76

2,587,877.00

-8.10%

INDIRECT COSTS (BUDGETED IN GENERAL FUND):


Medicare
4,498.82
Pension
19,399.43
Worker's Comp
10,949.90
DPW Admin
92,228.02
Accounting Division
10,921.07
Collections Division
12,171.62
Payroll
525.64
Information Technology Division
2,350.87
Human Resource Department
1,843.23
TOTAL INDIRECT COSTS
154,888.60

5,705.86
27,658.79
15,611.85
99,756.28
10,999.60
11,859.79
341.13
1,937.58
1,217.72
175,088.60

6,260.98
31,104.38
17,556.69
84,393.14
10,999.60
12,113.14
332.53
3,033.54
1,209.87
167,003.87

9.73%
12.46%
12.46%
-15.40%
0.00%
2.14%
-2.52%
56.56%
-0.64%
-4.62%

02

03

08

20

49

61

65

Labor:
Wages - Sewer
Overtime
Out of Grade
Prep Time
Stand By
On Call
Total Labor
Direct Employee Benefits:
Longevity
Health Insurance
Total Direct Employee Benefits

Debt Service:
Principal
Interest
Total Debt Service

TOTAL SEWER ENTERPRISE


FUND (DIRECT COSTS)

15-5

DEBT SERVICE SCHEDULE - SEWER ENTERPRISE FUND

Robert W. Baird & Co., Inc


Perm. 6/1/2010
Municipal Purpose
$17,154,000 @ 3.243%
(Sewer: $224,952)
20 years, matures 2030
Inside: $224,952
Outside: $0
Principal

Interest

Fiscal Year Total


Principal

Interest

Total

FY 2017

10,000.00

5,800.00

10,000.00

5,800.00

15,800.00

FY 2018

10,000.00

5,400.00

10,000.00

5,400.00

15,400.00

FY 2019

10,000.00

5,000.00

10,000.00

5,000.00

15,000.00

FY 2020

10,000.00

4,500.00

10,000.00

4,500.00

14,500.00

FY 2021

10,000.00

4,000.00

10,000.00

4,000.00

14,000.00

FY 2022

10,000.00

3,600.00

10,000.00

3,600.00

13,600.00

FY 2023

10,000.00

3,200.00

10,000.00

3,200.00

13,200.00

FY 2024

10,000.00

2,800.00

10,000.00

2,800.00

12,800.00

FY 2025

10,000.00

2,400.00

10,000.00

2,400.00

12,400.00

FY 2026

10,000.00

2,000.00

10,000.00

2,000.00

12,000.00

FY 2027

10,000.00

1,600.00

10,000.00

1,600.00

11,600.00

FY 2028

10,000.00

1,200.00

10,000.00

1,200.00

11,200.00

FY 2029

10,000.00

800.00

10,000.00

800.00

10,800.00

FY 2030

10,000.00

400.00

10,000.00

400.00

10,400.00

42,700.00 $

182,700.00

Total

140,000.00 $

42,700.00 $ $ 140,000.00 $

15-6

Debt Service Schedule - Sewer Enterprise Fund

480,000
450,000
420,000
390,000
360,000
330,000
300,000
270,000
240,000
210,000
180,000
150,000
120,000
90,000
60,000
30,000
0

Principal

Interest

15-7

CABLE TELEVISION PUBLIC


ACCESS ENTERPRISE FUND

16-1

CABLE TELEVISION PUBLIC ACCESS


ENTERPRISE FUND
Description of Services
The Cable Television Public Access Enterprise Fund was established by vote of the City Council
in August of 2015, as per Chapter 352 of the Acts of 2014 which provides for the creation of a
separate special fund for Cable PEG (Public, Educational and Governmental) Access. The
Enterprise fund is self-supporting, with cable franchise fees supporting operations. Operating
costs include the costs necessary for the operation of the municipal cable studio located in the
Municipal Office Building and the operation of the new High School Innovation Studio.

Highlights
The Fiscal Year 2017 budget will be the first full year of operation of the Cable Television
Public Access Enterprise Fund. The Fiscal Year 2016 budget represented ten months of
operation.

Budget Issues
Cable Franchise Fees will support both the direct and indirect costs for the FY 2017 budget.

Staffing
1 Director
1/3 Marketing and Communications Coordinator (.66 funded in the General Fund Budget)
1/2 School Cable Manager

16-2

CABLE TELEVISION PUBLIC ACCESS ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET RECAP

REVENUE:
CABLE FRANCHISE FEES

191,831.02

TOTAL REVENUE

191,831.02

EXPENSE:
OPERATING COSTS

127,068.39

CAPITAL

50,000.00

INDIRECT COSTS

14,762.63

TOTAL EXPENSES

191,831.02

16-3

CABLE TELEVISION PUBLIC ACCESS ENTERPRISE FUND


FISCAL YEAR 2017 BUDGET
SUMMARY

2016
EXPENDITURE CATEGORY

2017

2017

MAYOR'S

APPROP.

APPROPRIATION* RECOMMENDATION

% CHANGE

01

Personnel

78,753.81

97,290.46

23.54%

03

Direct Employee Benefits

19,540.58

7,077.93

-63.78%

08

General Expenses

15,832.76

22,700.00

43.37%

61

Capital Outlay

25,000.00

50,000.00

100.00%

139,127.14

177,068.39

27.27%

11,604.81

14,762.63

27.21%

150,731.95

191,831.02

27.27%

CABLE ACCESS ENTERPRISE TOTAL (DIRECT)


Indirect Costs
CABLE ACCESS ENTERPRISE TOTAL

FY 2017 Expenditures
Indirect Costs
7.70%
Capital Outlay
26.06%

General Expenses
11.83%

Personnel
50.72%

Direct Employee
Benefits
3.69%

* FY 2016 represents the first year of operation; budget is ten months (September 1, 2015 to June 30, 2016)

16-4

CABLE TELEVISION ACCESS ENTERPRISE FUND


LINE ITEM DETAIL

2016
EXPENDITURE CATEGORY

2017

2017

MAYOR'S

APPROP.

APPROPRIATION* RECOMMENDATION

% CHANGE

DIRECT COSTS:
01

03

08

61

Personnel:
Director
Marketing and Communications Manager
School Cable Manager
Total Personnel

45,831.50
12,089.81
20,832.50
78,753.81

57,340.00
14,950.46
25,000.00
97,290.46

25.11%
23.66%
20.00%
23.54%

Direct Employee Benefits:


Health Insurance
Total Direct Employee Benefits

19,540.58
19,540.58

7,077.93
7,077.93

-63.78%
-63.78%

General Expenses:
Services
Car Allowance
Supplies
Equipment Repairs
Schooling and Workshops
Dues and Memberships

10,999.56
416.65
833.30
2,083.25
1,000.00
500.00

13,200.00
500.00
2,500.00
5,000.00
1,000.00
500.00

20.00%
20.00%
200.01%
140.01%
0.00%
0.00%

Total General Expenses

15,832.76

22,700.00

43.37%

Capital Outlay:
Capital Outlay

25,000.00

50,000.00

100.00%

Total Capital Outlay

25,000.00

50,000.00

100.00%

139,127.14

177,068.39

27.27%

1,141.93
7,087.84
133.88
1,309.42
101.52
1,467.81
362.40
11,604.81

1,410.71
8,756.14
165.39
1,624.29
118.76
2,255.23
432.10
14,762.63

23.54%
23.54%
23.54%
24.05%
16.98%
53.65%
19.23%
27.21%

150,731.95

191,831.02

27.27%

TOTAL CABLE ENTERPRISE


FUND (DIRECT CHARGES)
INDIRECT COSTS :
Medicare
Pension
Worker's Comp
Accounting Division
Payroll
Information Technology Division
Human Resource Department
TOTAL INDIRECT COSTS
TOTAL OPERATING BUDGET

* FY 2016 represents the first year of operation; budget is ten months (September 1, 2015 to June 30, 2016)

16-5

CAPITAL BUDGET

The Capital Budget includes a summary of the Fiscal Year 2017


Mayors Recommended Capital Budget, originally submitted to the
Town Council on April 1, 2017.

17-1

CAPITAL BUDGET

The Capital Budget provides detailed information concerning recommended capital requests for
the upcoming fiscal year. The Towns capital needs on an annual basis include capital
equipment primarily for the public safety and public works departments and capital repairs to
existing buildings, roadways and sidewalks.
The following information provides the list of capital proposed to be funded for fiscal year 2017.
The detailed capital budget was submitted to the Town Council on April 1, 2016.
The five year capital plan, as included, is currently under review, and is subject to change.

17-2

CAPITAL REQUEST SUMMARY


FISCAL YEAR 2017
General
Operations

Sources:
Free Cash

1,050,000.00

Total Sources

1,050,000.00

Capital Outlay (Uses)

1,050,000.00

17-3

CAPITAL PROJECTS FISCAL YEAR 2017

Department
Name
DPW/Operations
Fire
Total

Project Name:
Street Maintenance
Fire Engine

Mayor
Recommended

Bond

$500,000.00
$550,000.00
$1,050,000.00

Expensed
Operations

Expensed
Enterprise

$500,000.00
$550,000.00
$0.00

$1,050,000.00

Comments
Free Cash
Free Cash

$0.00

17-4

ANNUAL REQUESTED CAPITAL BUDGETS - TREND ANALYSIS

Cash & Other

15,000,000

14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000

7,000,000
6,000,000
5,000,000
4,000,000

3,000,000
2,000,000
1,000,000
0

Leased

Bonded

17-5

Five Year Capital Budget


Total Project
Estimate

2018

2019

2020

2021

2022

Council on Aging
Senior Center Roofing

80,000.00

SubDivision Sub-Totals:
Dept Sub-Totals:

80,000.00
80,000.00

DPW
Flood Control
MEMORIAL AVE PUMP STATION TIER 2 COMPLIANCE
AEBI Dike Mower
BRIDGE ST PUMP STATION TIER 2 COMPLIANCE
CIRCIUT AVE PUMP STATION TIER 2 COMPLIANCE
RIVERDALE PUMP STATION TIER 2 COMPLIANCE
WARREN ST FRONT PUMP STATION TIER 2 COMPLIANCE
WARREN ST REAR PUMP STATION TIER 2 COMPLIANCE
WAYSIDE AVE PUMP STATION TIER 2 COMPLIANCE
WAYSIDE AVE PUMP STATION TIER 1 COMPLIANCE

249,984.00
200,000.00
227,763.00
247,206.00
176,377.00
179,155.00
115,270.00
219,430.00
-

SubDivision Sub-Totals:

249,984.00
200,000.00
227,763.00
247,206.00
176,377.00
179,155.00
115,270.00
219,430.00
247,206.00

677,747.00

395,807.00

294,425.00

187,000.00
200,000.00
80,000.00

200,000.00

200,000.00

200,000.00

Operations
LOG LOADER
NPDES PHASE II
26000 GVW DUMP WITH PLOW
APPLE RIDGE DRAINAGE EASEMENT
#452-2006-41,000 GVW DUMP SANDER WITH PLOW
#412-2005-41,000 GVW DUMP SANDER WITH PLOW
#418-2000-26000 GVW DUMP WITH PLOW
Memorial Ave-Replace Storm Drainage-Route 5 to Big C Curve
#451-2006-41,000 GVW DUMP SANDER WITH PLOW
#453-2006-41,000 GVW DUMP SANDER WITH PLOW
STREET MAINTENANCE
SIDEWALK MAINT

187,000.00
1,000,000.00
80,000.00
150,000.00
195,000.00
180,000.00
140,000.00
560,490.00
190,000.00
200,000.00
10,000,000.00
1,500,000.00

SubDivision Sub-Totals:

200,000.00

150,000.00
195,000.00
180,000.00
140,000.00
560,490.00
190,000.00
2,000,000.00
300,000.00

2,000,000.00
300,000.00

2,000,000.00
300,000.00

200,000.00
2,000,000.00
300,000.00

2,000,000.00
300,000.00

2,947,000.00

2,690,000.00

2,985,000.00

2,700,000.00

3,060,490.00

Sewer

17-6

Memorial Ave-Replace Sewer Main and laterals to ROW-Rte5 to


Replace Hi-Velocity Jet Machine
POPLAR AVE SANITARY SEWER
REPLACE PAUCATUCK BROOK SEWER PUMP STATION

SubDivision Sub-Totals:

617,400.00
300,000.00
727,650.00
589,000.00

617,400.00
300,000.00
727,650.00
727,650.00

917,400.00

589,000.00
589,000.00

Five Year Capital Budget


Total Project
Estimate

2018

2019

2020

2021

2022

Water
HANOVER STREET WATER MAIN REPLACEMENT
FARNUM STREET WATER MAIN REPLACEMENT
COTTAGE ST WATER MAIN REPLACEMENT
HYDRANT REPLACEMENT
FERRY AVE WATER MAIN REPLACEMENT
COOK ST WATER MAIN REPLACEMENT
Dehumidifier at 506 Shaker Road Westfield Water Treatment Plant
BOULEVARD PLACE WATER MAIN REPLACEMENT
WINONA DRIVE (PORTION) WATER MAIN REPLACEMENT
AMES WATER MAIN REPLACEMENT
AMOSTOWN RD WATER MAIN REPLACEMENT
AMOSTOWN ROAD WATER MAIN REPLACEMENT
LANTERN LN MAIN RIDGEWOOD - HARBEY
BELLE WATER MAIN REPLACEMENT
BERNARD ST WATER MAIN REPLACEMENT
BIRNIE AVE WATER TANK MAINTENANCE
COLTON AVE WATER MAIN REPLACEMENT
WILLARD AVENUE WATER MAIN REPLACEMENT
CHAPIN ST WATER MAIN REPLACEMENT
WILDER TER WATER MAIN REPLACEMENT
CIRCLE DRIVE MAIN MORGAN TO MIDDLE SCHOOL
COLD SPRING AVE WATER MAIN REPLACEMENT
KINGS HWY PRESSURE REGULATOR REHABILITATION
NELSON CIRCLE WATER MAIN REPLACEMENT
OHIO AVENUE WATER MAIN REPLACEMENT
ORANGE WATER MAIN REPLACEMENT
PEASE & INTERSTATE AVE WATER TANKS
PIERCE STREET WATER MAIN REPLACEMENT
RIDGEVIEW (PORTION) UPPER MASS WATER MAIN
Memorial Ave-Replace water main Union Street Area
WEBSTER AVENUE WATER MAIN REPLACEMENT
MORGAN ROAD WATER MAIN REPLACEMENT
LYNCOSKY DRIVE MAIN PIPER - MIDDLE SCHOOL
SUMMIT STREET WATER MAIN REPLACEMENT
LARGE FIRE METER REPLACEMENTS
UPPER CHURCH ST WATER MAIN REPLACEMENT
Water Storage Tank-Year 4 of 15-Asset Maintenance
Water Storage Tank-Year 3 of 15-Asset Maintenance
MEMORIAL AVE WATER MAIN REPLACEMENT
WESTFIELD STREET WATER MAIN

353,000.00
268,000.00
178,000.00
376,300.00
138,000.00
156,000.00
100,000.00
123,000.00
198,000.00
187,000.00
2,040,000.00
490,000.00
303,000.00
205,000.00
111,000.00
869,496.00
111,000.00
140,000.00
157,000.00
354,000.00
528,000.00
134,000.00
3,112,000.00
316,000.00
1,180,000.00
187,000.00
1,000,000.00
423,000.00
446,000.00
298,000.00
129,000.00
992,000.00
613,000.00
232,000.00
96,000.00
260,000.00
1,203,002.00
601,501.00
1,440,000.00
3,380,000.00

SubDivision Sub-Totals:
Dept Sub-Totals:

353,000.00
268,000.00
178,000.00
376,300.00
138,000.00
156,000.00
100,000.00

209,504.00

200,000.00
423,000.00

209,504.00

200,000.00

209,504.00

200,000.00

209,504.00

200,000.00

123,000.00
198,000.00
187,000.00
2,040,000.00
490,000.00
303,000.00
205,000.00
111,000.00
31,480.00
111,000.00
140,000.00
157,000.00
354,000.00
528,000.00
134,000.00
3,112,000.00
316,000.00
1,180,000.00
187,000.00
200,000.00
446,000.00
298,000.00
129,000.00
992,000.00

613,000.00
232,000.00
96,000.00
260,000.00
601,501.00

601,501.00

601,501.00
1,440,000.00
1,534,005.00

2,923,305.00

1,624,005.00

409,504.00

3,380,000.00
16,937,480.00

5,455,861.00

6,291,052.00

5,004,812.00

4,321,329.00

20,586,970.00

17-7

Five Year Capital Budget


Total Project
Estimate

2018

2019

2020

2021

2022

Fire
Ambulance Replacement
Fire Engine

590,000.00
630,000.00

SubDivision Sub-Totals:
Dept Sub-Totals:

280,000.00
280,000.00

310,000.00
630,000.00
940,000.00

280,000.00

940,000.00

Recreation
Replacement of filter and pumps at Alice Corson Water Park
Mittineague Park Gateway Phase 3
Mittineague Park Gateway - Phase 2
Irrigation of Old Tatham #1 & #2 Ball Field & Soccer Field
Cook Playscape
Replacement filters/sand/pumps Memorial Pool

210,000.00
262,500.00
723,000.00
130,000.00
205,000.00
215,000.00

SubDivision Sub-Totals:
Dept Sub-Totals:

210,000.00
262,500.00
723,000.00
130,000.00
205,000.00
205,000.00

210,000.00

215,000.00
215,000.00

723,000.00

392,500.00

205,000.00

210,000.00

215,000.00

723,000.00

392,500.00

School
Cowing School: Masonry Repairs
Tatham School: Replacement Roof
Fausey School - Replacement of Exterior Doors
Fausey School- Repainting (including old paint abatement)
Fausey School: Repaving parking lot/driveway/recess area
Fausey School: Replacement Roof
Tatham School - Replacement of Exterior Doors
Mittineague School: Repainting
Repaving Middle School parking lot and Service Road
Memorial School - Replacement of all Exterior Doors
Memorial School repainting
Ashley School Repainting (including old paint abatement)
Ashley School Replacement of "portable" classrooms
Ashley School: Design Fees to Replace Portable Classrooms
Middle School: Full renovation of athletic fields
Coburn: School Repainting
Middle School: Remove/Replace underground tanks
Mittineague Roof
Memorial Roof

200,000.00
300,000.00
88,888.00
150,000.00
88,888.00
400,000.00
88,888.00
120,000.00
88,888.00
88,888.00
120,000.00
150,000.00
2,500,000.00
88,888.00
400,000.00
150,000.00
200,000.00
250,000.00
350,000.00

SubDivision Sub-Totals:
Dept Sub-Totals:
Grand Total:

50,528,852.00

200,000.00
300,000.00
88,888.00
150,000.00
88,888.00
400,000.00
88,888.00
120,000.00
88,888.00
88,888.00
120,000.00
150,000.00
2,500,000.00
88,888.00
400,000.00
150,000.00
200,000.00
250,000.00
350,000.00
1,397,776.00

3,188,888.00

597,776.00

638,888.00

1,397,776.00

3,188,888.00

597,776.00

638,888.00

7,418,637.00

9,689,940.00

5,817,588.00

5,683,217.00

21,919,470.00

17-8