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Basics fundamentals of SAP - FI

Broadly there are two type of ledger :


A
i)

ii)

iii)

B
i)

ii)

iii)

There are four types of ledger catagories in SAP - FI


a
b
c
d

Specialities of above and difference between above


a

Assets, Customers, Vendors or Genreal Ledgers are nothing specialities as per their name . For example any of ledger irrespective of their nature. These all have particular specialities.

To define groups as Liabilties or Assets to any of ledger is depend on master charts made in background. (
master chart of accts with number range)

FIELD STATUS VARIANT


-

Posting Period Variant


-

System to do transaction entry in SAP is as below:-

Procedure of Purchase (i.e. receiving goods and booking respective invoice ) :-

10

Procedure of Purchase return with quantity (Credit memo)

11

Subsequent Debit and Subsequent Credit


-

12

Maintaon Check Lot


-

13

Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills an
-

14

Procedure to reverse Purchase entries passed through T-Code MIRO


-

15

Procedure to Uploade Cutover data :


-

16

Procedure to Create Tax Code


1st Step

2nd Step

undamentals of SAP - FI

roadly there are two type of ledger :


Recon Account Ledger
Recon A/c is a General ledger having many sub ledgers. Direct entry can't post in this a/c. Every entry will be post in a
particular sub ledger a/c which is linked to a particular recon. a/c and accordingly automatically that entry hit that recon
account.
Procedure for creating Recon. Account (T Code - FS00)
- Same as Create Genereal Ledger, Different is that there is a option to make this Recon. A/c or not. And we have to select
type of Recon A/c (i.e. Asset, Customer, vendor). And 2nd, We must to select " Line Item Display" as yes.
We have to define Ledger No. Externally according to Range already fixed in background as per respective groups

General Ledger
General Ledger is a Actual Ledger Account, which can not be create under any super ledger nor having sub ledger under its.
GL will not be linked to any type of ledgers. (In other words, Direct entry will be post in Genereal Ledger.

Procedure for creating General Ledger Account (T Code - FS00)


First select - Group, then define - No. of Ledger, select whether it is P&L & BS item, write short text (20 Character) & Long
Text (50 Character), Entry display
We have to define Ledger No. Externally according to Range already fixed in background as per respective groups

here are four types of ledger catagories in SAP - FI


Assets
Customers
Vendors
General Ledgers

pecialities of above and difference between above


Catagories
Assets, Customers, Vendors
- If we want to create any ledger as Recon Account (i.e. having many sub ledgers) then we will create that ledger under
these catagories
General Ledgers
- If we want to create any ledger other than Recon Account, then we will create that ledger under this category.

Assets, Customers, Vendors or Genreal Ledgers are nothing specialities as per their name . For example - we can assign any recon a/c to
ny of ledger irrespective of their nature. These all have particular specialities.

o define groups as Liabilties or Assets to any of ledger is depend on master charts made in background. (For better understanding refer
master chart of accts with number range)

IELD STATUS VARIANT


Field Status Variant is defined that which field should be show and which should not be show. It is statndard in SAP already.
We can change only, can't create.
When we create GL or Recon A/c then we must to select a Particular Field Status Variants as per our requirement.

osting Period Variant


Posting Period Variant is posting period (i.e. financial year) which we have to select at the time of creation of Company code.
There are two type of posting period variant , 1st is Financial year (April to March) and 2nd is Special Period (i.e. four
month)

ystem to do transaction entry in SAP is as below:In SAP transaction entry will be as per account types wise (i.e. A D K M S) not nature of transaction type wise.

rocedure of Purchase (i.e. receiving goods and booking respective invoice ) :MM will receive requisition for a particular material from Other module and after the approval of that requisition of material,
MM will enquire for vendor.
After bargaining with various vendors, MM will finalise Vendor .
MM will make PO and after that PO authorise & approved form PM and MD, the PO will release.
After PO release, the vendor will issue material to us.
When Material will received to our storage location, if the material have quality check, then first material will be checked by
quality deptt. And they will do ok.
After Q&Q procedure, our MM person will received goods and will make GRN and will define a GRN / Delivery note no.
(T-Code : MIGO)
When Invoice recd. At FI deptt. For that material, the FI person will book that invoice through T-Code "MIRO"
Give Input - Date of Invoice, Bus. Place, Section code, Purchase agst. What (i.e. agst. PO or Delivery note) - Del. Note, put
delivery note no. and select Goods and ENTER
the goods receipt details will be come in below screen automatically, the FI person will check all details and verify and will
put efective date for calculating due date.
and after that check "Calculate Tax" and total amt. will be show in above separate screen, copy that amt. and paste in Amount
cell and ENTER
simulate and post.

rocedure of Purchase return with quantity (Credit memo)

If some material found defective that we return that quantity of material to vendor.
First, MM deptt. Will ask us to make credit memo to return that material, and
FI deptt will make Credit memo agsts. Delivery note and will input all required details and ENTER
Simulate and post
After making the credit memo by FI deptt., the MM deptt. Will return goods from SAP system and accordingly stock will
reduce.

ubsequent Debit and Subsequent Credit


Subsequent Debit - The FI deptt will use this option for booking extra cost from vendor on purchase of particular material
without giving effect of that cost on Material - Cls. Stock a/c (i..e without increasing value of stock), in other words, to debit
other GL a/c.
Subsequent Credit - The FI deptt will use this option for debiting vendor for without quantity and Q&Q discount agst.
purchase of particular material without giving effect of that cost on Material - Cls. Stock a/c (i..e without decreasing value of
stock), in other words, to credit other GL a/c.

Maintaon Check Lot


We use this option for maintaining cheque register (i.e. How much cheque recd. From bank and details of chques issued and
balance)
1st, we create Cheque Lot by using T-Code : FCHI. We select Company code, House Bank & Ac ID and click on change
And after that click on Create and create new check lot, i.e. put series of chque no. recd. From bank from. To
Do save.
When we make payment through cheque through F-53, first we will make payment with normal procedure and will save the
entry and will remember doc. No.
Put T - Code FCH5 for assigning cheque no., Input - Pymt. Doc. No., house bank Ac ID, Cheque no. and also input additional
details of vendor and do SAVE
Use T - Code FCHN to see the details of cheque used (i.e. issued) - in other words for seeing reports of cheque register, For
this we will put co. code, House bank, Ac ID and Execute
Use T - Code FCH3 to input details of cheque that is cancelled without issue (i.e. voided)
for this, put - co. code, House Bank, AC ID and input - Chque No. and Select Reason for cancelling and select VOID from
above.
Use T - Code FCH9 to input details of cheque that is cancelled after issued to vendors. For this we will do input- Co. code,
House bank, Ac Id and after will put Cheque No. and click on VOID.

rocedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills and we cleared that bills)
T- Code : FBRA
Put Clearing Doc. No., Co. Code and fiscal year and save
A pop-up box will open and will ask us to 1) reset (i.e. again reset bill no. as it is that is not cleared) and 2) Reset with reverse (

rocedure to reverse Purchase entries passed through T-Code MIRO


T- Code : MR8M

Put Doc. No. which we want to reverse and put Fiscal year , reversal reason and posting date and save

rocedure to Uploade Cutover data :


T- Code: LSMW
Select followings and Execute:Project : HBT-FICO
SubProject: HBT-FI
Object: Open-Items-Upld

rocedure to Create Tax Code


T- Code : FTXP
- Put Country Code and new tax code for which you want to create with the help of updated KDS FI
- then ENTER and see tax type under which you want to create tax code and note down Condition type mentioned before
that tax type and do SAVE.
T- Code : FV11
- After that, enter FV11 and put Condition type which have noted down and put enter.
- Put Tax Code which has created, and put tax Rate in Amount Column and put tax code again in Tax Code Column and do
save.
New tax code is created. Now update details of the same in KDS (It is must).

Examples
Recon A/c = Furniture & Fixtures Assets, sundry debtors,
sundry creditors

All Exp. & Revenue A/c, Bank, Cash, Statutory Liabilities,


Provision for Exp. (In other words, In SAP, other than
Vendor, Assets & Customers are General Ledgers)

with reverse (i.e. reset and then reverse )

Chart of Transaction type with T Code in SAP :Transaction Type


Purchase (without PO)
Purchase (with PO)
Sales (without SO)
Sales (with SO)
To See Sales (with SO) doc.
Bank Payment (Agst. Bill)
Bank Payment (Advance)
Bank Receipts (agst. Bill)
Bank Receipts (advance)
Debit Note
Credit Note
Depreciataion Run
Journal
Cash Transaction (all type)
Bank Contra

Special T Codes
Sr. No.
Advance Clearing
To Reverse all types of entries
Asset Retirement without Costomers (Sale of Assets A/c will be debited)
Asset Retirement without Revenue (W/off of FA)
Assets Impairment

Asset (A)
F-90
MIRO
F-92
AFAB
FBCJ
-

Common
FB08

Settlement Rule for AUC(from AUC to Main Assets)


Settlement of AUC(from AUC to Main Assets)
Recurring Entries (TO RECORD)
Recurring Entries (TO RUN)
Accrual / Defferal (to post Entry)
Accrual / Defferal (to reversal)
To copy of all type of entries
To down payments agst. P.O.

T Codes for TDS Process (26Q)


Process
Challan Payment
To enter Bank Challan No. in SAP
To Prepare Quarterly TDS Return
To Reverse TDS Challan

Chart of Ledger Type with T Code in SAP :Sr. No.


Recon Ledger
General Ledger
Vendor with Purchasing Data
Vendor without Purchasing Data
Customer with Sales Data
Customer without Sales Data
Fixed Asset

FBD1
F.14
FBS1
F.81
FBR2
ME2DP

T Code
J1INCHLN
J1INBANK
J1INQEFILE
J1INREV

T - Code for Create


FS00
FS00
XK01
FK01
XD01
FD01
AS01

Bank (Incoming, Outgoing, Main)


House Bank (For clubbing all three banks)
Material (Will be create in MM Module)
T Codes for Reports
Process
Advance list for Advance Return for Tax on Sales / Purchase
Purchase / Sale Reports
Purchase / Sale Reports
Financial Statements (Balance Sheet / P&L) - Comparatives
Financial Statements (Balance Sheet / P&L)
To See Purchase Invoice Document
To See All Purchase Invoice Documents

FS00
FI12
MM01

T Code
S_ALR_87012359
J1I2
F.12
S_PLO_86000028
S_ALR_87012284
MIR4
MIR5

MM T Codes
To see stock report as on posting date
To see Material report qty. wised
To see Material report qty. & amount wised

T Code
MB5B
MB51
MB52

PM T Codes

T Code

To change Equipment Master

IE02

Customers (D)

Vendors (K)

Material (M)

FB70
VF01
VF02
F-31
F-28
F-29
FB75
F-02
FBCJ
-

FB60
MIRO
-

Not Possible
MIRO
Not Possible
VF01

Genreal Ledger (S) (Dr. GL


& Cr. GL)
FB50
MIRO
FB50
-

F-53
F-48
F-52
FB65
F-02
FBCJ
-

F-07
F-06
FB50/F-02
FBCJ
FB50/FB-02

Customers (D)
F-39

Vendors (K)
F-54

Assets

ABAON
ABAVN
ABAA

15859.02

AIAB
AIBO

T - Code for Display


FS00
FS00
XK02
FK02
XD02
FD02
AS02

T - Code for
Change
FS00
FS00
XK03
FK03
XD03
FD03
AS03

T - Code for Block


FS00
FS00
XK06
FK06
XD06
FD06
AS06

FS00
FI12
MM02

FS00
FI12
MM03

FS00
-

Chart of Posting Codes in SAP :Sr. No.

Asset (A)

Customers (D)

Customers
Advance(D)

Vendors (K)

Vendors
Advance(K)

Genreal Ledger (S) (Dr. GL


& Cr. GL)

DEBIT

70

01

09

21

29

40

CREDIT

75

11

19

31

39

50

9/8/2012
3/31/2013
204.00

22386.83
40054.87
17558.30

9/7/2014
729.00

10131096
10131097
10131098
10131099

1000
1000
1000
1000

ZBCA
ZBCA
ZBCA
ZBCA

X
X
X
X

1st year
2nd year
3rd year

Fixed Assets-upFixed Assets-upload


Customer-uploaCustomer-upload
Gen. Ledger-up Gen. Ledger-upload
Vendor-upload Vendor-upload

Field Status Variant


Particulars
General Ledger (Assets & Liabilities)
Customer & Vendor Recon A/c
Bank A/c
Fixed Assets
Inventory - Current Assets
Income Account
Material Cunsumption A/c
Expenses (All other type)

FSV
G001
G067
G005
G007
G006
G029
G003
G004

Document Type
Particulars
Vendor Payment F-53 / F-48
Vendor Invoice (General) - FB60
Vendor Invoice with PO - MIRO
Vendor Advance Adjustment - F-54
Customer Receipt - F-28 / F-29
Customer Invoice (Sales) - FB70
Customer Invoice agst. SO - VF01
Customer Advance Adjustment - F-39
Journal Entry - F-02 / FB50
Journal Entry (By default in F-44)
Depreciation Posting

Std.
Doc. Type
KZ
KR
RE
KA
DZ
DR
RV
DA
SA
AB
AF

Spl. GL Indicators
Particulars
Advance to Vendor
Advance to Employee agst. Salary

Std.
SPl. GL. Ind.

Basics fundamentals of SAP - FI


1

TDS Process
i
ii
iii
iv

vi

vii

viii

Asset Acquisition
i

Procedure of Purchase (i.e. receiving goods and booking respective invoice ) :-

10

Procedure of Purchase return with quantity (Credit memo)


-

11

Subsequent Debit and Subsequent Credit


-

12

Maintaon Check Lot


-

13

Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills an
-

14

Procedure to reverse Purchase entries passed through T-Code MIRO


-

sics fundamentals of SAP - FI


TDS Process
Posting of Invoice attracting TDS
Steps
Create a Vendor under respective Recon. A/c. (Internal Numbering)
Invoice booking entry with TDS
Down payment request
Give - Doc. Date, posting date, co. code, period, vendor, spl. GL indicator, and enter
Give - Amt. bus. Place, date of rqst. Due on, and enter
Give - TDS ok and do SAVE
Dowm payment entry
Give - Date, ref., doc. Header text, Spl, GL Ind. And select Bank GL and put amt. and click
on above REQUEST. A screen containg details of requests will open, select respective request
and click on above "create down payment". And Post the entry.
create remittance challan
Give - Co. Code, fiscal year, bus. Place, posting period, section, pymt, due date, doc. Date,
Posting date, bank a/c and execute.
cancel remittance challan

Create Bank Challan

Quarterly e-file

Asset Acquisition
Create Asset

Procedure of Purchase (i.e. receiving goods and booking respective invoice ) :MM will receive requisition for a particular material from Other module and after the
approval of that requisition of material, MM will enquire for vendor.
After bargaining with various vendors, MM will finalise Vendor .
MM will make PO and after that PO authorise & approved form PM and MD, the PO will
release.
After PO release, the vendor will issue material to us.
When Material will received to our storage location, if the material have quality check, then
first material will be checked by quality deptt. And they will do ok.
After Q&Q procedure, our MM person will received goods and will make GRN and will
define a GRN / Delivery note no. (T-Code : MIGO)
When Invoice recd. At FI deptt. For that material, the FI person will book that invoice
through T-Code "MIRO"
Give Input - Date of Invoice, Bus. Place, Section code, Purchase agst. What (i.e. agst. PO or
Delivery note) - Del. Note, put delivery note no. and select Goods and ENTER
the goods receipt details will be come in below screen automatically, the FI person will check
all details and verify and will put efective date for calculating due date.
and after that check "Calculate Tax" and total amt. will be show in above separate screen,
copy that amt. and paste in Amount cell and ENTER
simulate and post.
Procedure of Purchase return with quantity (Credit memo)
If some material found defective that we return that quantity of material to vendor.
First, MM deptt. Will ask us to make credit memo to return that material, and
FI deptt will make Credit memo agsts. Delivery note and will input all required details and ENTER
Simulate and post
After making the credit memo by FI deptt., the MM deptt. Will return goods from SAP system
and accordingly stock will reduce.
Subsequent Debit and Subsequent Credit
Subsequent Debit - The FI deptt will use this option for booking extra cost from vendor on
purchase of particular material without giving effect of that cost on Material - Cls. Stock a/c
(i..e without increasing value of stock), in other words, to debit other GL a/c.

Subsequent Credit - The FI deptt will use this option for debiting vendor for without
quantity and Q&Q discount agst. purchase of particular material without giving effect of that
cost on Material - Cls. Stock a/c (i..e without decreasing value of stock), in other words, to
credit other GL a/c.

Maintaon Check Lot


We use this option for maintaining cheque register (i.e. How much cheque recd. From bank
and details of chques issued and balance)
1st, we create Cheque Lot by using T-Code : FCHI. We select Company code, House Bank &
Ac ID and click on change
And after that click on Create and create new check lot, i.e. put series of chque no. recd. From
bank from. To
Do save.
When we make payment through cheque through F-53, first we will make payment with
normal procedure and will save the entry and will remember doc. No.
Put T - Code FCH5 for assigning cheque no., Input - Pymt. Doc. No., house bank Ac ID,
Cheque no. and also input additional details of vendor and do SAVE
Use T - Code FCHN to see the details of cheque used (i.e. issued) - in other words for seeing
reports of cheque register, For this we will put co. code, House bank, Ac ID and Execute
Use T - Code FCH3 to input details of cheque that is cancelled without issue (i.e. voided)
for this, put - co. code, House Bank, AC ID and input - Chque No. and Select Reason for
cancelling and select VOID from above.
Use T - Code FCH9 to input details of cheque that is cancelled after issued to vendors. For
this we will do input- Co. code, House bank, Ac Id and after will put Cheque No. and click on
VOID.

Procedure to reverse payment entry of reverse items (i.e. Payment made agst. Outstandings bills and we cleared that bills)
T- Code : FBRA
Put Clearing Doc. No., Co. Code and fiscal year and save
A pop-up box will open and will ask us to 1) reset (i.e. again reset bill no. as it is that is not cleared) and 2) Reset with reverse (
Procedure to reverse Purchase entries passed through T-Code MIRO
T- Code : MR8M
Put Doc. No. which we want to reverse and put Fiscal year , reversal reason and posting date and save

T- Code
FK01
FB60
F-47

F-48

J1INCHLN

ails and ENTER

ndings bills and we cleared that bills)

at is not cleared) and 2) Reset with reverse (i.e. reset and then reverse )

sting date and save

Details of all T Codes of FI Modules


Module Type
T-Code
FK01
FI
Master
FK02
FI
Master
FK03
FI
Master
XK01
FI
Master
XK02
FI
Master
XK03
FI
Master
FK05
FI
Master
FK04
FI
Master
FD01
FI
Master
FD02
FI
Master
FD03
FI
Master
XD01
FI
Master
XD02
FI
Master
XD03
FI
Master
FD05
FI
Master
FD04
FI
Master
FS00
FI
Master
FSS0
FI
Master
FSP0
FI
Master
FS04
FI
Master
FI12
FI
Master
AS01
FI
Master
AS02
FI
Master
AS03
FI
Master
OAAQ
FI
Master
AJRW
FI
Master
AJAB
FI
Master
FBCJC0
FI
Master
FBCJC1
FI
Master
FBCJC2
FI
Master
SP01
FI
Master
SP02
FI
Master
SU53
FI
Master
SM35
FI
Master
SU53
FI
Master
MIRO
FI
Transaction
MR8M
FI
Transaction
MIR4
FI
Transaction
FV60
FI
Transaction
F-47
FI
Transaction
F-44
FI
Transaction
F-48
FI
Transaction

FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI

Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction

F-54
F-53
FB60
FB60
FB65
FBL1N
FK10N
FB70
FB75
F-28
F-29
F-32
FBL5N
FD10N
FB50
F-03
F.13
FBL3N
FS10N
FBV0
F-02
F-90
F-92
AW01N
AFAB
AIAB
AIBU
ABAON
ABUMN
ABAVN
J1INCHLN
J1INBANK
J1INCERT
J1INQEFILE
SE11
FBS1
F.81
FBD1
F.14
F.15
F.80
MB03
OB52
OB08
FAGL_FC_VAL

FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI

Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction

F.07
F.19
FAGLGVTR
FF67
SM35
FCHI
FBZ5
FCH8
FCHN
SP01
SP02
SU53
FBRA
F-02
FB08
ME23N
ML82N
MIR5
MB51
MB03
VF03
VF05
ML84
KO03
IW33
MIGO_Display
CO03
MI07
F-06
F-07
MR21
F-31
F-49
F-57
FV50
FBCJ
FB01
FB02
FB03
FB04
FAGLL03
FBD2
FBD3
FBD4
F.56

FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI

Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Transaction
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report
Report

FB70
F-37
F-01
KE51
KE52
KE53
ABAA
MIR6
MIR7
S_ALR_87012078
S_ALR_87012105
S_ALR_87012084
S_ALR_87012083
S_ALR_87012172
S_ALR_87012168
S_ALR_87012199
S_ALR_87012197
F.01
S_ALR_87012277
S_AlR_87012289
S_ALR_87012249
S_ALR_87012271
S_ALR_87013532
S_ALR_87013543
S_ALR_87013542
S_ALR_87011990
J1INEMIS
J1INMIS
S_AC0_52000887
S_AC0_52000888
S_ALR_87012309

Description
Vendor Create with Accounting Data
Vendor Change with Accounting Data
Vendor Display with Accounting Data
Vendor Create with Purchasing Data
Vendor Change with Purchasing Data
Vendor Display with Purchasing Data
Vendor Master Blocking/Unblocking
Vendor Master Changes display
Customer Create with Accounting Data
Customer Change with Accounting Data
Customer Display with Accounting Data
Customer Create with Sales Data
Customer Change with Sales Data
Customer Display with Sales Data
Customer Master Blocking/Unblocking
Customer Master Changes display
GL Creation/Blocking/Unblocking
GL Creation at Company Code Level
GL Creation at Chart Of Account Level
GL Master Changes display
Creation of House Bank
Asset Master Creation
Asset Master Alteration
Asset Master Display
To see up to which period is closed - Asset
To Open New Fiscal Year for Asset
To Close Fiscal Year for Asset
Setup Cash Journal
Define Number Ranges etc
Creation/Alteration/Deletion Business Txn
Output Controller
Display Spool Requests
Evaluate Authorization Check
Batch Input Monitoring
Evaluate Authorization Check
Invoice Verification
Cancel Invoice Document
Display Invoice Documents
Park Vendor Invoice
Request for Advance
Clear Vendor
Post Vendor Advance

Clearing Of Vendor Advance


Payment To Vendor
Vendor Invoice
Vendor Debit Notes
Vendor Debit Notes
Vendor Balance - Line Item
Vendor Balance - Period wise
Enter Outgoing Invoices
Enter Outgoing Credit Memos
Post Incoming Payments
Post Customer Down Payment
Clearing Open Items
Customer Balance - Line Item
Customer Balance - Period wise
Enter Journal Enteries
Clear GL - Manual
Automatic Clearing - GL/Vendor/Customers
General Ledger View - Line Item
General Ledger View - Period Wise
To Post/Alter/Delete Park Document
Enter Journal Enteries
Asset Acquisition
Asset Sale
Asset Explorer
Depreciation Posting
Asset Trf from AUC to Main Asset-Distribution Rule
Settle after Distribution Rule
Asset Sale without Customer
Transfer Asset
Asset Scrap
To Deposit Amount of TDS
To Update Bank Challan
To Issue Certificate
For TDS Return
To update Acknowledgement - TDS Qtr Return
Accrual/Defferal Entry
Reversal Accrual/Defferal Entry
Recurring Entry
Execute Recurring Entry
List Recurring Enteries
Mass Reversal
Material Document Display
Posting Period changes
Maintain Foreign Exch Rates
Foreign Currency Valuation

Balance Carry Forward


GR/IR Clearing
Balance Carry Forward
Manual Account Statement
To Run Batch Process
Maintain Check Lots
Cheque Printing
Feed Void Cheque
Cheque Register
Output Controller
Display Spool Requests
Evaluate Authorization Check
Reset Cleared Items
Feeding any entry through FI
Document Reverse
Display Purchase Order
Display Service Entry Sheet
Display List Of Invoices
LIST OF MATERIAL DOCUMENTS
MATERIAL DOCUMENT DISPLAY
DISPLAY BILLING DOCUMENTS
LIST OF BILLING DOCUMENTS
LIST OF SERVICE ENTRY SHEET
Internal Order Display
Consumption order Display
Goods movement display
Production order display
Post Inventory Difference
GL Incoming Payments
GL Outgoing Payments
Material Price Change
Post Customer Outgoing Payment
Customer Noted Item
Vendor Noted Item
Edit Or Park GL Account
Cash Journal Entries
Genrel Document Post
Genrel Document Change
Genrel Document Display
Display Changes
GL Line Item Display
Recurring Document Change
Recurring Document Display
Recurring Document Display Changes
Recurring Document Delete

Customer Invoice
Customer Down payment Request
Sample Document
Profit Centre Create
Profit Centre Change
Profit Centre Display
Asset Impairment
Vendor Invoice Parked Display
Parked Invoice Post
Vendor Ageing
Vendor Advance Report
Vendor Payment due Date Report
Vendor Outstanding List
Customer Outstanding List
Age wise Analysis of Customers
Advances Report
Customer's Ledger
Financials
GL Account Balances
Document Journal
Balance Sheet/P&L
Cash Flow (Direct)
Project Plan/Actual/Variance
Project Actual/Commitment/Total/Plan in CO Area Currency
Project Actual/Commitment/Total/Plan in CO Area Currency
Asset History Sheet (FAR)
TDS Report
TDS Report
Receivables: Profit Center
Payables: Profit Center
Print Cashbook

Details of all T Codes of FI Modules


Module
Type
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report
FI
Report

T-Code
S_ALR_87012078
S_ALR_87012105
S_ALR_87012084
S_ALR_87012083
S_ALR_87012172
S_ALR_87012168
S_ALR_87012199
S_ALR_87012197
F.01
S_ALR_87012277
S_AlR_87012289
S_ALR_87012249
S_ALR_87012271
S_ALR_87013532
S_ALR_87013543
S_ALR_87013542
S_ALR_87011990
J1INEMIS
J1INMIS
S_AC0_52000887
S_AC0_52000888
S_ALR_87012309

Description
Vendor Ageing
Vendor Advance Report
Vendor Payment due Date Report
Vendor Outstanding List
Customer Outstanding List
Age wise Analysis of Customers
Advances Report
Customer's Ledger
Financials
GL Account Balances
Document Journal
Balance Sheet/P&L
Cash Flow (Direct)
Project Plan/Actual/Variance
Project Actual/Commitment/Total/Plan in CO Area Currency
Project Actual/Commitment/Total/Plan in CO Area Currency
Asset History Sheet (FAR)
TDS Report
TDS Report
Receivables: Profit Center
Payables: Profit Center
Print Cashbook

Details of all T Codes of FI Modules


Module
Sr. Type of Doc. Entry
No.
FI
1 General Ledger

T-Code
FB50

FI

General Ledger

FB50L

FI

General Ledger

F-02

FI

General Ledger

FB01L

FI

General Ledger

FV50

FI

General Ledger

FV50L

FI

General Ledger

F-65

FI

General Ledger

F-04

FI

General Ledger

F-06

FI

General Ledger

F-07

FI

General Ledger

FBCJ

FI

General Ledger

F-05

FI
FI

10
11

GL - Ref. Doc.
GL - Ref. Doc.

FBD1
F-01

General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger
General Ledger

F-03
FBV0
FB01
FB02
FB03
FB04
FAGLL03
FBD2
FBD3
FBD4
F.56

FI
FI
FI
FI
FI
FI
FI
FI
FI
FI
FI

Description
Enter Journal Enteries ( G/L A/c document)
Enter Journal Enteries ( G/L A/c document) for Ledger
Group
Enter Journal Enteries (General Posting)
Enter Journal Enteries (General Posting) for Ledger Group

Edit Or Park GL Account


Edit Or Park GL Account for Ledger Group
General Document Parking
Post with Clearing
GL Incoming Payments
GL Outgoing Payments
Cash Journal Entries
Valuate Foreign Currency

Recurring Document
Sample Document
Clear GL - Manual
To Post/Alter/Delete Park Document
Genrel Document Post
Genrel Document Change
Genrel Document Display
Display Changes
GL Line Item Display
Recurring Document Change
Recurring Document Display
Recurring Document Display Changes
Recurring Document Delete

Details for Use


To post a doc. GL to GL a/c in both ledger groups (i.e. VIL ledger group & IFRS Ledger group)
To post a doc. GL to GL in a specific ledger group (either VIL ledger group or IFRS Ledger group)
To post a doc. GL to GL posting as well as GL to any other type of ac posting with inv. reference maintain in both ledger
group (i.e. VIL ledger grp. & IFRS ledger grp.)

To post a doc. GL to GL posting as well as GL to any other type of ac posting with inv. reference maintain in a specific ledg
group (either VIL ledger group or IFRS ledger group)
To Park only a doc. GL to GL in both ledger groups (i.e. VIL ledger group & IFRS Ledger group)
To Park only a doc. GL to GL in a specific ledger groups (i.e. either in VIL ledger group or in IFRS Ledger group)
To Park only GL to GL documemt as well as GL to any other type of ac parking with inv. reference maintain

For clearing invoice ref. / doc. Ref. This function will be use after posting a GL doc. In T-Code F-02 / FB50 (Same functio
as F-44 used in case of vendor docs.)
For posting a Bank receipt entry (in case of GL) with clearing a inv. Ref. / doc. Ref. (same function as F-28 used in case of
Customer receipts)

For posting a Bank payment entry (in case of GL) with clearing a inv. Ref. / doc. Ref. (same function as F-53 used in case o
Vendor payments)
For posting all types of cash receipts or cash payment or cash contra entries. (i.e. cash book)
To post a doc. GL to GL posting as well as GL to any other type of ac posting in FOREIGN CURRENCY without inv.
reference maintain. (same as F-02, only differnce of currency)
To post recurring entry
For Opening Balance uploading (i.e. to post entries of opening balances)

For Opening Balance uploading (i.e. to post entries of opening balances)

Varaha Infra Limited


Employees Vendor's number series
Employees Code
Sr. No.

From

To

Profit Centre

VIL00001

VIL00060

Head Office

VIL10001

VIL15000

Head Office

VIL00061

VIL03000

Punjab

VIL03001

VIL05000

Rewari

VIL05001

VIL08000

Panchkulla

Vendor No. Employee's Name


VIL00001
VIL00002
VIL00003
VIL00004
VIL00005
VIL00006
VIL00007
VIL00008
VIL00009
VIL00010
VIL00011
VIL00012
VIL00013
VIL00014
VIL00015
VIL00016
VIL00017
VIL00018
VIL00019
VIL00020
VIL00021
VIL00022
VIL00023
VIL00024
VIL00025
VIL00026
VIL00027
VIL00028
VIL00029
VIL00030
VIL00031
VIL00032
VIL00033
VIL00034
VIL00035
VIL00036
VIL00037
VIL00038
VIL00039
VIL00040
VIL00041
VIL00042
VIL00043

Mufat Singh Rao


Mahaveer Singh
Prem Singh Rao
Khushwant Singh Rao
Jagdev Singh Rao
Jai Prakash Prajapat
Deepesh Golecha
Rajesh Bhootra
Mahesh Singh Bhati
Kamlesh Birla
Indra Maru
Pushpendra Sharma
Rishi Raj Singh Rathore
Rajesh Bang
Amrit Sharma
Amit Mathur
Ratan Lal Sen
Vikas Jain
Jitendra Suthar
Aashish Mathur
Rajendra Choudhary
Deep Singh
Roop Singh
Mangu Singh
Manish Chawla
Narayan Sharma
Madan Singh Chouhan
Karna Ram
Laxman Singh Rathore
Kailash Nath
Deepika Golecha
Lakshit Moondra
Kalpit Jangid
Pawan Kumar Jangid
Jitendra Gehlot
Abhishek Gupta
Mukul Agarwal
Gaurav Upadahayay
Shyam Lal Vishnoi
Naveen Gehlot
Vijay Raj Banjara
Rewat Ram Choudhary
Mukesh Kumar Karvasara

VIL00044
VIL00045
VIL00046
VIL00047
VIL00048
VIL00049
VIL00050
VIL00051
VIL00052
VIL00053
VIL00054
VIL00055
VIL00056
VIL00057
VIL00058
VIL00059
VIL00060

Ramesh Patel
Sheetal Jain
Mayank Mathur
Naveen Kumar Sharma
Pankaj Budhraja
Sujan Singh (Retd. Col.)
Dinesh Suthar
Richa Sharma
Nathu Singh
Mahendra Singh Solanki
Sanjay Kumar Suthar
Archana Garg
Deepika Bhandari
Varun Sankhlecha
Dinesh Mahajan
Abeera Salhan
Kishan Singh

VIL01237
VIL01217
VIL01254
VIL01223

Raan Singh, Bilara Imprest A/c


Shiv Kumar Purohit (Supervisor)
Ladu Ram (Amla Site)
Mohan Lal Malia (Eng.)

NEW
VIL10001
VIL10002
VIL10003
VIL10004
VIL10005
VIL10006
VIL10007
VIL10008
VIL10009
VIL10010
VIL10011
VIL10012
VIL10013
VIL10014
VIL10015
VIL10016
VIL10017
VIL10018
VIL10019

Suresh Kumar Sharma (Driver)


Girdhari Jangid
Bala Krushna Panda
Sumer Singh S/o Shaitan Singh Watchmen, Nimbla A/c
Madan Singh S/o Berisal Singh, Driver Salary A/c
Rajendra Singh S/o Bhagwan Singh
Kan Singh Rathore S/o Gopal Singh
Vijay Singh S/o Ram Singh, Store, Bilara
Mukesh Kumar S/o Ramji Dass
Jawahar Singh S/o Ramdulara, Dhaulpur
Puran Singh S/o Laxman Singh, Dhaulpur
Rajesh Singh S/o Lakhan Singh, Dhaulpur
Rakesh Yadav S/o R. K. Yadav, Haridwar (U.P.)
Mangi Lal, Supervisor, Gotan
Shyam Lal S/o Kanwar Lal
K K Vyas
Raan Singh, Bilara
Kishanaram S/o Jora Ram
Madan Singh S/o Daru Singh, Mandsaur

VIL10020
VIL10021

Pabudan Singh S/o Hamir Singh, Driver, Bilara


Heeraram Ji S/o Kishna Ram

Recon A/c No.


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10018290
10018290
10018290
10018230

10018290
10018230
10018290
10018290
10018290
10018290
10018290
10018290
10018230
10018290
10018290
10018290
10018290
10018290
10018230
10018230
10018290
10018290
10018290

BK
BK
BK
BK

Panda
Panda
Panda
Panda

10018290
10018290

List of blocked employees vendors


Vendor No. Employee's Name
VIL01210
VIL01244
VIL01254
50000359
VIL01237
VIL01238
VIL01236

Kan Singh Rathore


Vijay Singh S/o Ram Singh
Ladu Ram (Amla Site)
Kailash Nath (Material Advance)
RAAN SINGH, BILARA IMPREST A/C
RAAN SINGH, BILARA
Madan Singh S/o Daru Singh

Recon A/c No.


10018290
10018290
10018290
10014100
10018290
10018290
10018290