The Constitution of the Michigan Federation of Teenage Republicans
Article I: Name The name of this organization shall be the Michigan Federation of Teenage Republicans, hereafter referred to as the MTARS. Article II: Purpose 1. 1) To create future leaders of the Republican Party 1. 2) To build a network that will benefit all Teenage Republican members and the Republican Party 1. 3) To provide enthusiasm and support for conservative candidates at all levels 1. 4) To further develop and expand a Republican political philosophy 1. 5) To promote good relations between the Teenage Republicans and the community 1. 6) To stop the spread of liberalism that plagues our schools and communities Article III: Membership in MTARS Section 1: All chapters must apply for membership in MTARS. At a minimum, a chapter must submit a copy of the chapter's constitution, a complete list of members including contact information for each, and the name and contact information of an adult advisor to the MTARS Registrar. The advisor shall be present at all official meetings of the respective chapter. Section 2: Membership in MTARS shall be granted by a majority vote of the executive board based on the fulfillment of the following criteria: 1) The MTARS Registrar has been provided with the chapter's constitution, a complete list of members including a point of contact for each, and the name and contact information of an adult advisor 2) No chapter currently exists in the county applying for membership 3) The chapter pledges commitment to conservative principles Section 3: If the previous criteria are met, the applicant chapter must be approved for membership.
Section 4: If a chapter already exists in the county applying for membership, a 2/3 vote of the executive board may allow multiple, separate chapters to exist within a single county. Section 5: If multiple parties within a single county apply for membership simultaneously and the board does not wish to grant both membership, then a plurality of the board shall determine which party is recognized. Section 6: If a chapter believes it has been unfairly denied membership, it may petition the membership at large for reconsideration. A majority vote of those present at a statewide convention shall grant the charter membership. Section 7: All MTARS chapters must limit their membership to teenagers within the state of Michigan. Section 8: To maintain their membership, each chapter shall be required to submit new officer contacts and membership rolls by July 4th of each year to the Registrar. Article IV: Officers Section 1: The elected officers of this organization shall be as follows: President, Vice-President, Treasurer, Secretary, Registrar, and Webmaster. Section 2: The terms of the President, Vice President, Webmaster, and Treasurer shall be one year. Section 3: The terms of the Secretary and Registrar shall be two years. The secretary shall be elected in odd years and the registrar in even years. Section 4: To be eligible for candidacy, a potential officer must: 1) Be a member within an MTARS chapter 2) Remain a teenager for the duration of his term of office 3) Not be a member of a College or Young Republicans Chapter Section 5: Election of Officers 1. All officers are elected by a simple majority of the delegates at a statewide MTARS convention held in September of each year. 1. Elections shall be held in the order the offices are listed in the Constitution. 1. There shall be a separate ballot for each office. To be included on the ballot, candidates must inform the Secretary of the Executive Board, in writing, prior to the convention, of their wishes to be
considered. They must then be included on the ballot. A spot for write-ins shall be included on the ballot. 1. Candidates may announce their intent to run at any point before the votes are cast for the respective office, though candidates are not required to announce their candidacy. 1. If they wish, candidates must be given the opportunity to address the convention. 1. Voting shall be by secret ballot, and shall be tallied in full view of the convention by the secretary. Results shall be tallied and announced immediately after the votes are cast for each office, so that if a candidate loses the election for one office he may try to win another. 1. If no candidate receives a majority in the first vote, then a runoff election shall immediately be held between the two candidates who received the highest vote tallies; whichever candidate receives a plurality shall be elected to office. Article V: Duties of Officers Section 1: Duties of the President 1) To act as a liaison with Republican officials 2) To act as a spokesman for the MTARS 3) To preside at state conventions of the MTARS 4) To act as Chairman of the Executive Board 5) To create, appoint, and oversee committees 6) To appoint Chairmen of committees, excluding the Fundraising Committee, which shall be chaired by the Treasurer, and the Newsletter committee, which shall be chaired by the Secretary. Section 2: Duties of the Vice-President 1) To act as liaison with Republican officials in absence of the President 2) To act as a spokesman for the MTARS in the absence of the President 3) To execute all other duties of the President in the absence of the President 4) To complete assignments, within reason, given by the President Section 3: Duties of the Treasurer 1) To maintain the financial accounts of the MTARS 2) To furnish the Executive Board with periodic statements showing the treasury balance and any transactions
3) To furnish any member who so requests with a statement showing the treasury balance and transactions that occurred within the treasurer’s term 4) To keep a ledger of all transactions for the duration of his term 5) To provide the Registrar with all financial records including the ledger at the end of the Treasurer’s term 6) To act as Chairman of the fundraising committee 7) To complete assignments, within reason, given by the President Section 4: Duties of the Secretary 1) To keep accurate records of the proceedings of the MTARS meetings for the duration his term 2) To publish the minutes of each meetings at each subsequent meeting of the same body, for the approval of said body. 3) To maintain copies of all MTARS records for the duration of his term 4) To provide the Registrar with all MTARS records at the end of the Secretary’s term 5) To provide any MTARS member who so requests with any official information available to the Secretary 6) To provide correspondence between the MTARS and other Republican party affiliates and any other necessary correspondence 7) To facilitate a stable transition between elections 8) To act as Chairman of the Newsletter Committee 9) To complete assignments, within reason, given by the President Section 5: Duties of the Registrar 1) To maintain a list of MTARS chapters, their respective members, and points of contact for those members 2) To maintain an accurate and up-to-date copy of the MTARS constitution and all MTARS procedural regulations, and to be thoroughly familiar with them 3) To take custody of MTARS records when provided in order to preserve an accurate record of MTARS operations from previous term 4) To provide any MTARS member who so requests with any official information available to the Registrar 5) To facilitate communication between MTARS and new members 6) To facilitate a stable transition between elections 7) To serve on the Newsletter Committee 8) To complete assignments, within reason, given by the President Section 6: Duties of the Webmaster
1. To maintain and keep updated an accessible, helpful website for the MTARS in a manner prescribed by the Executive Board 1. To post information at the request an officer 1. To be familiar with TARS activities 1. To complete assignments, within reason, given by the President Article VI: The Executive Board Section 1: The Executive Board shall conduct the affairs of the MTARS between conventions of the general assembly. Section 2: The Executive Board shall consist of the six elected officers of the MTARS. Each MTARS chapter chair may also appoint one delegate to vote at any meeting for which the delegate is present. Such delegates shall be considered ex officio members of the executive board for all purposes excluding quorum. Section 4: Official meetings of the Executive Board shall, when practical, be held monthly. Special meetings may be called by the President or one-third of the Executive Board. All Board members and the presiding officer of each chapter must be notified of the date, time, and location each meeting at least one week before the meeting is held. Section 5: More than half of the membership of Executive Board must be present to constitute a quorum. Again, neither the attendance nor absence of chapter delegates shall be reckoned when determining if a quorum is met; for p purposes of establishing quorum, they are not members of the executive board. Section 6: The Executive Board shall have the power: 1. To create special committees 1. To refer issues to committees 1. To approve expenditures 1. Over the content of the official MTARS website 1. To conduct the affairs of the MTARS between meetings of the general assembly Section 7: The presiding officer of every chapter must be notified of any expenditures greater than five hundred dollars at least five days before the expenditure may be authorized by the executive board. If one third of the presiding officers of the MTARS chapters object to the expenditure, then a majority of the presiding officers of the MTARS chapters must approve of the expenditure for it to be authorized.
Article VII: Standing Committees Section 1: The Newsletter Committee shall be responsible for publishing a newsletter to serve as a vehicle of communication to all club members no less than four times a year Section 2: The Social Committee shall be responsible for arranging and setting up all social functions of the club Article VIII: Adult Advisors Section 1: Adult advisors shall be appointed by either the State Party Chairman, the State Party Youth Chair, or by a majority vote of the Executive Board. Section 2: The adult advisors shall have the power to advise all Executive officers, aid chapters, and facilitate a relationship with State Party and the MTARs Executive Board. Section 3: Adult advisors terms are permanent and cannot be removed. Adult advisors can resign at any time they deem fit. Section 4: There can be as many adult advisors as deemed by fit by the State Party Chairman, the State Party Youth Chair, or by a majority vote of the Executive Board. Article IX: Statewide Conventions Section 1: The general assembly of the MTARS must meet as a convention at least once a year. Section 2: A convention may be called by a simple majority of the Executive Board. Section 3: Conventions may also be called at the request of four chapters. This request must be signed by the presiding officer of each chapter and presented to the MTARS President. The MTARS Executive Board must then call a statewide convention within thirty days receiving the request. Section 4: Delegates from more than one half of the MTARS chapters must be present at any convention to constitute quorum. Section 5: Chapters may send as many delegates to the convention as they
wish. Delegates must be members of their respective TARS chapter, and each delegate shall be granted one vote. Section 6: Chapters who are unable to send all their members to a convention, may inform the Secretary of their vote on issues before the convention, and these votes shall be included in the vote tally. Chapters may also use proxy votes, signed by the chair of the respective chapter. For both of the preceding procedures, the total votes allotted to such chapters shall be three minus the number of delegates from their chapter present at the convention. Section 7: The presiding officer of the convention shall be, successively, in the absence of a superior officer, as follows: MTARS President, MTARS VicePresident, MTARS Treasurer, MTARS Secretary, and finally, a Pro-temp presiding officer voted in by a plurality of the convention. Section 8: The presiding officer of the convention may vote only in case of a tie. Section 9: Statewide Conventions shall have final legislative authority over MTARS in all manners excluding the MTARS website. Article X: Regional Conventions Section 1: The state of Michigan shall be divided into no less than four regions. Section 2: The boundaries of these regions shall be determined by a simple majority vote of the Statewide General Assembly. Section 3: Each region shall meet in a manner prescribed by the respective chapters at least once yearly, on a different date than the state convention, to discuss issues of concern to MTARS and to facilitate communication. Section 4: Regional Conventions have no legislative authority, either over their respective chapters or MTARS. Article XI: Vacant Offices Section 1: If a vacancy occurs in the office of President, the Vice-President shall assume the office of President until a successor is elected in statewide convention assembled. Section 2: If a vacancy occurs in the office of Vice-President, then the Treasurer shall act as the Vice-President until a successor is elected in
statewide convention assembled. Section 4: Should a vacancy occur in any other office, the Executive Board shall appoint a Pro-Temp officer until a successor is elected in convention assembled. Section 5: The MTARS shall have the power to remove any officer as provided in this section. The following procedure shall be followed in all proceedings leading to impeachment. This procedure shall not exceed fifty days in length, or the procedure must be restarted. 1) A resolution encouraging the impeachment of an officer can be introduced at any official meeting of the Executive Board, or at any statewide convention assembled, by any member of an MTARS chapter 2) The resolution must be submitted in writing to the Secretary, who must then alert all MTARS chapter chairs of the resolution. 3) At the next statewide convention, or special convention called for that purpose, the resolution shall be immediately placed before the convention for consideration. 4) A three-fourths vote of the convention shall constitute impeachment, and the impeached officer shall be removed from his post at the adjournment of the meeting. 5) Grounds for impeachment must be demonstrated. 6) Failure to perform constitutional duties, use of the office for a purpose contrary to conservative principles, or behavior unbefitting a leader of MTARS shall constitute ground for impeachment. Article XII: Enforcement of the Constitution Section 1: If an MTARS officer or the presiding officer of a chapter petitions the MIGOP Youth Chair and the MIGOP Youth Coordinator on the grounds that an MTARS activity was unconstitutional, a hearing shall be held to determine the constitutionality of the MTARS activity in question. This hearing must allow for the presentation of arguments from all parties. Agreement between the MIGOP Youth Chair and the MIGOP Youth Coordinator that the activity is unconstitutional, will overrule the activity. A two-thirds vote of a statewide convention may overrule any rulings of constitutionality. Article XIII: Parliamentary Authority Section 1: The rules contained within Robert’s Rules of Order, Newly Revised, will govern all the proceedings of MTARS, in all cases in which they are
applicable, and in which they are not inconsistent with the MTARS Constitution Article XIV: Endorsements Prohibited Section 1: The MTARS shall not officially endorse any candidate for public office prior to the Republican Party nomination. Nor shall any officer use their title to endorse and support a candidate in a primary election prior to the Republican Party’s nomination. Article XV: Amendments to the Constitution Section 1: This Constitution may be amended by a two-thirds vote of the MTARS at any statewide convention assembled. Section 2: Any proposed amendments must be presented to a member of the Executive Board at least ten days before calling the amendment to a vote. The secretary must then immediately notify all MTARS chapter chairs of the amendment’s proposal. Section 3: Amendments shall take immediate effect upon their passage unless otherwise noted in the amendment. Article XVI: Chapter Rights Section 1: The several chapters composing the MTARS, are not united on the principle of unlimited submission to their general organization; but, by a compact under this Constitution of the MTARS, they constitute a general organization for special, limited purposes, reserving, to each Chapter itself, the residuary mass of right to their own self-government; and whensoever the general organization of MTARS assumes undelegated powers, its acts are unauthoritative, void, and of no force. To this compact each Chapter acceded as a Chapter, and is each an integral part, forming together the larger party. The organization created by this compact is not made the exclusive or final judge of the extent of the powers delegated to itself; since that would have made its discretion, and not this Constitution, the measure of its powers; but, as in all other cases of compact among powers having no common judge, each party has an equal right to judge for itself, of infractions as well as the mode and measure of redress therefor. Article XVII: Ratification Section 1: This Constitution must be ratified by two-thirds of the statewide
convention, assembled, in a manner consistent with an amendment to the previous MTARS constitution. Upon ratification, this constitution shall be the primary governing document of MTARS, and the convention shall be immediately adjourned and immediately reconvened under the current MTARS Chair. Elections for the Registrar and the Webmaster shall be held. All officers shall finish the term as stated in this constitution, which shall end in next September, (Chair, Vice Chair, Webmaster, and Treasurer) or following September, (Secretary and Registrar). Article XVIII: Definitions Section 1: For this constitution, an email, phone message, a physical letter sent in the mail, or other direct verbal or non-verbal communication, not including a post on a website, shall constitute notification. For physical letters sent by mail, the date on the postmark shall be the date of the notification. Section 2: A chapter chair shall be defined as the presiding officer of a MTARS chapter.
-----------------Livingston Plan June 28, 2006 Briar Siljander, President Andrew Cureton, Vice President Amended and Resubmitted, July 2007 Stephen Henninger, Chairmen LCTARs Allison Schmidbauer, Publicity Committee LCTARs Kenneth Malinich, Webmaster LCTARs Peter Cureton, Member LCTARs Andrew Cureton, Consultant, Chair of Hillsdale CR’s Constitution Committee Amended and Resubmitted, August 5, 2008 Stephen Henninger, Chairman LCTARs