LESSON 41

Data, Information And Information Systems

1. Data is_____________
A. a collection of facts
B. useful if it is organised
C. a collection of information
D. useful if it is not organised

A. text
B. audio
C. video
D. photo
9. Collecting and processing data are among
the functions of an information
__________.
A. file
B. system
C. storage
D. component

2. Information is______________ that is

valuable and meaningful to a specific user.
A. raw data
B. picture data
C. primary data
D. organised data
3.

Output is usually in the form of ________

10. When data is arranged in a _________way,

it becomes information.
A. top down
B. ascending
C. descending
D. meaningful

A. video
B. picture
C. document
D. multimedia
4.

When ______ is arranged and organised in

a meaningful way, it becomes information.
A. file
B. data
C. folder
D. document

5.

Which of the following is NOT an example

of audio data?
A. Voice
B. Tones
C. Sound
D. Numerical

11. Which of the following is NOT a component

of information system?
A. collect data
B. process data
C. transfer data
D. provide information
12. W is in the form of documents. What is
W?
A. Input
B. Output
C. Process
D. Input device

6. An information system is a set of related

components that
I. collects data
II. processes data
III. provides information
IV. makes strategies for company
A. I, II and III
B. I, II and IV
C. II, III and IV
D. I, III and IV

13. Process involves ________________ data.

I. storing
II. printing
III. calculating
IV. comparing
A.
B.
C.
D.

7. Which data type consists of sentences and

paragraphs?
A. Text
B. Audio
C. Image
D. Alphanumeric
8.

SCORE

I, II and III
I, II and IV
I, III and IV
II, III and IV

14. When ____________ is arranged together,

they can be put into a meaningful
relationship.
A. data
B. video
C. image
D. information system

Data consisting of moving images are

known as _________________data.

1
ICT WORKSHEET, FORM 5

SCORE

LESSON 42
Usage of Information Systems in
Various Fields
1. We can use_____________to keep track of
student statistics.
A. Office Systems
B. Payroll Systems
C. Student Information Systems
D. Learning Management Systems

This statement refers to

A. transportation industry
B. marketing management
C. manufacturing management
D. human resource management

2. Learning Management Systems are used to

help students and teachers in online______
A. copying and writing
B. booking and learning
C. learning and discussion
D. gaming and entertainment

8. Which of the following uses information

system to buy and sell online?
A. Retail company
B. Learning management
C. Transportation industry
D. Human resource management

3. In retail companies, information systems are

used in online
I. buying
II. selling
III. chatting
IV. repairing

9. In marketing management, information

systems are used to
A. analyse products and services.
B. answer complaints and feedbacks.
C. accept online requests and suggestions.
D. ask for information and communications.

A.
B.
C.
D.

I and II
II and III
II and IV
III and IV

4. In the transportation industry, information

systems are used to __________________.
A. attract customers
B. receive customer feedbacks
C. organise the records of employees
D. plan the delivery of goods and services
5. In __________ management, information
systems are used to analyse products and
services.
A. student
B. learning
C. marketing
D. human resource
6. In _____________ management,
information systems are used to see
employees' records.
A. marketing
B. transportation
C. manufacturing
D. human resource
7. Information systems used to process
customer orders and organise production
times.

10. Information systems are used in the areas

of ___________, business andmanagement.
A. enquiries
B. education
C. examination
D. entertainment
11. Which of the following uses information
system in online learning and discussion?
A. Learning Strategies Class
B. Learning Strategies System
C. Learning Management Course
D. Learning Management System
12. In __________________, information
systems are used to process customer orders.
A. business courses
B. marketing studies
C. learning management
D. manufacturing management
13. In the ____________________,
information systems are used to help plan the
delivery of goods and services.
A. business magazines
B. advertising brochures
C. transportation industry
D. manufacturing factories

LESSON 43
SCORE
Information System Components

SCORE

Information systems personnel

Computer peripherals

Guidelines

Processed information

Operating system

End users

1.

A _______________ monitors database security and solves errors.

A. user
systems
Organised facts
B.Computer
system analyst
C. system designer
D.Application
database administrator
software
User manuals

2.

A ________analyses the customer's needs by providing specifications to customers.

A. user
B. system analyst
C. system designer
D. database administrator

3.

A __________designs database according to the specifications given by system analysts.

A. system analyst
B. system designer
C. system manager

D. system programmer
4. End users are people who use information systems. They can be
I. clerks
II. customers
III. managers
IV. system analysts
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

5. Information system personnel are

I. system analyst
II. system designer
III. multimedia developer
IV. database administrator
A. I, II and
III
B. I, II and
IV
C. I, III and
IV
D. II, III
and IV
6.

The hardware component in an information system means all

A. compact discs, storage devices and various computer program.
B. computer equipment used to perform input, processing and output functions.
C. computer equipment and components sold in a computer hardware shop.
D. computer devices, data media and other materials such books, manuals and guides.

7.

Hardware can be divided into

A. computer desktops only.
B. computer equipments and media.
C. computer programs and accessories.
D. hardware devices and computer software.

8 The
A.
B.
C.
D.

___________ component in an information system consists of programs for the computers.

data
people
software
hardware

9 There are two types of software : system software and ______software.

A. testing
B. apparatus
C. application
D. human resource
10.

Operating system programs are examples of _______________ software.

A. startup
B. backup
C. system
D. transactions

11. Procedures are operating instructions. They are made up of

A. software and hardware.
B. guidelines in user manuals.
C. data processing and output.
D. systems control and performance.
12. Hardware resources include all data media on which data are recorded, such as
A. paper, notebook and servers.
B. paper, hard drives and hard covers.
C. paper, floppy disks and compact discs.
D. paper, keyboards and compact disc players.
13. An information system is a set of related components that ______________.
I. collect data
II. process data
III. provide information
IV. make multimedia presentation
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

LESSON 44
Types Of Information Systems

SCORE

Transaction Processing System

to store knowledge and make logical

suggestions for the user

Executive Information System

to provide regular Information to managers

Decision Support System

to record business transactions

Management Information
System

to help top-level management in a business

company

Expert System

to help managers make right decisions in

important areas of business

1. Management Information System is to help

managers make the processes and
activities of a business to__________.
A. react to situations
B. run more efficiently
C. behave in a smooth way
D. operate at the highest cost

5. Executive Information Systems are used to

support ____________by top-level
executives.
A. preparation
B. participation
C. documentation
D. planning strategies

2. Transaction Processing System is used to

__________ business transactions.
A. repeat
B. record
C. reprint
D. register

6. Expert System stores knowledge and makes

________suggestions.
A. logical
B. systematic
C. qualitative
D. quantitative

3. Decision Support System is used to help

managers ____ in important areas of business.
A. make right decisions
B. manage people in a company
C. receive payment over the Internet
D. call important people with the telephone

7. Which of the following can be used to

forecast future trends?
A. Expert System
B. Executive Information System
C. Transaction Processing System
D. Management Information System

4. Online banking is the example of

A. Decision Support System
B. Executive Information System
C. Transaction Processing System
D. Management Information System

8. Executive Information System is used to

________ future trends.
A. decide
B. change
C. manage
D. forecast

LESSON 45
Hierarchy Of Data

A record

SCORE

consists of eight bits and represents a character.

A field

the smallest unit of meaningful information in

the database.

A byte

the smallest unit of data stored in the computer.

A bit

a collection of related records.

A file

a collection of related fields.

SCORE

LESSON 46
Database
1. A __________ is a structured collection of
information on specific subject.
A. file
B. data
C. database
D. document
2. We can think of a database as an
___system.
A. an electronic filing
B. a decision support
C. a receive information
D. an analyse information
3. A __________ is an example of database.
A. calculator
B. video games
C. telephone book
D. computer device
4. A database allows its contents to be easily
I. stored
II. updated
III. accessed
IV. formatted
A. I, II and III
B. I, II and IV
C. I, III and IV
D. II, III and IV
5. To access information from a database, you
need a
A. an Accounting System.
B. a Parts Inventory System.
C. a School Registration System.
D. a Database Management System.
6. Database Management System is a program
that enables you to __________ information
from a database.
I. store
II. modify
III. format
IV. extract
A. I, II and III
B. I, II and IV
C. I, III and IV
D. II, III and IV

7. Database Management System provides an

interface between the database and the
______.
A. file
B. text
C. user
D. hardware
8. Examples of DBMS are
I.
Oracle
II. SQL Server
III. Microsoft Word
IV. Microsoft Access
A. I, II and III
B. I, II and IV
C. I, III and IV
D. II, III and IV
9. A DBMS is a ____________ that accesses
information from a database.
A. script
B. program
C. hardware
D. component
10. The collection of organised information
refers to _____________.
A. file
B. data
C. folder
D. database
11. The_____________ allows its contents to
be easily accessed, updated, stored and
retrieved.
A. field
B. records
C. database
D. management
12. Where does a Database Management
System access information from?
A. File
B. Folder
C. Database
D. Management file
13. W allows contents to be retrieved and
used. What is W?
A. Data
B. DBMS
C. Database

D. Input devices

LESSON 47
Benefits of Using Database
1. One of the benefits of database is to _____
A. transform data to other format
B. access information easier
C. differentiate software and hardware
credits
D. develop the application software based
on run-time
2. Most data items are stored in __________ .
A. one file
B. two files
C. four files
D. three files
3.

4.

A database _____________.
A. duplicates the data
B. improves data integrity
C. causes data to be formatted
D. provides an interface to user
With a __________ , there is no need to
repeat recording the same data.

A. file
B. repor
t
C. folde
r
D. data
base
5. The benefits of database are:
I.minimises data redundancy
II.makes information access easier
III.allows data formatting
IV.ensures that data is correct for all files
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

6. The advantages of database are the

following EXCEPT _______________.
A. data can be formatted
B. makes information access easier
C. having to record details only once
D. data can be shared over a network
7. Ensuring that data is correct for all files are
called data __________.
A. sharing
B. integrity

SCORE

C. checking
D. correction
8. When a user modifies data in the database,
automatically the same data will ____ in all
files.
A. create
B. change
C. improve
D. remain the same
9. Which of the following is a benefit of data
integrity?
A. Records can be shared
B. Easy information access
C. Ensures the data is correct
D. Minimises data redundancy
10. Data integrity causes the modification of
data in one file to be ____changed in other
files.
A. manually
B. randomly
C. selectively
D. automatically
11. Why does database make information
access easy?
A. Faster data deletion
B. Random data correction
C. Data sharing over the network
D. Data can be formatted over the network
12. These are the overall benefits of database
EXCEPT ___________ .
A. sharing data
B. formatting data
C. accessing data
D. correcting data
13. "A school database would record a
students name, address and other details only
once" refers to the benefit of
_______________.
A. ensuring data integrity
B. accessing information easily
C. minimising data redundancy
D. ensuring data is correct for all files
14. The data of an account department can
be shared by the marketing department is
under the benefits of _________________.

A. ensuring data integrity

B. minimising data redundancy

C. ensuring data is correct for all files

D. sharing database over the network

LESSON 48
Features of Microsoft Access
1.Which objects can be found in Objects
bar?
I. Forms
II. Queries
III. Reports
IV. Datasheet
A. I, II and IV
B. I, II and III
C. I, III and IV
D. II, III and IV
2. What are the examples of the Database
objects?
I. Tables
II. Queries
III. Design View
IV. Datasheet View
A. I and II
B. II and III
C. I and IV
D. II and IV
3. The Menu Bar contains a group of
related
A. texts
B. documents
C. commands
D. database objects
4. The Database Title Bar displays the
_______ of the open database.
A. form
B. table
C. name
D. document
5. The Database Toolbar contains
________ that you click to carry out
commands.
A. files
B. keys
C. buttons

SCORE

D. objects
6. You can use Microsoft Access to store a
large collection of ____________.
A. programs
B. information
C. documents
D. presentations
7. A __________ summarises information
from the database.
A. Form
B. Table
C. Query
D. Report
8. Microsoft Access is _________program.
A. a text
B. an audio
C. a database
D. a multimedia
9. You can use __________to store
information in a database.
A. Chart
B. Tables
C. Diagram
D. Database Toolbar
10. A __________ provides an easy way
to view and enter information into a
database.
A. Form
B. Table
C. Query
D. Report
11. Reports are one of the Database
________ in Microsoft Access.
A. lists
B. files
C. objects
D. properties

LESSON 49
Features of Table, Query, Form and Report

A __________ stores a collection

of information about a specific topic.
A. line
B. table
C. folder
D. column

2 A __________ is a request of a specific data

from a database
A. task
B. query
C. report
D. worksheet
3. What are the examples of database
objects?
I. Forms
II. Books
III. Queries
I. Records
A.
B.
C.
D.

I and II
I and III
II and III
III and IV

SCORE

4. A __________ is an interface to enter

information in the database.
A. form
B. table
C. report
D. document
5

In a Table, each row shows the information

for __________.
A. one file
B. one field
C. one query
D. one record

A __________ summarises the information

from the database.
A. Form
B. Table
C. Query
D. Report

7 Which method is fast and easy to use when

creating a form?
A. Design
B. Wizard
C. Preview
D. Datasheet

SCORE

LESSON 50
Relationship Between Field, Record and File
1. Field is a specific category of_____ in a
table.
A. row
B. column
C. information
D. relationship
2. Which is a collection of fields about a
person, place or thing in a table?
A. File
B. Folder
C. Record
D. Relation
3. Tuple is an alternative name for
__________.
A. file
B. table
C. record
D. relation
4. The __________ consist of several data
types such as text, date or numerical data.
A. files
B. books
C. folders
D. records

III. records
IV. relations
A. I and II
B. I and III
C. II and III
D. III and IV
9. The components of a _______ are rows and
columns.
A. field
B. data
C. table
D. record
10. A record is also known as the____ or
_____.
I. row
II. field
III. tuple
IV. column
A. I and II
B. I and III
C. II and III
D. II and IV

5. File is a set of ______ arranged in rows and

columns.
A. data
B. folder
C. relation
D. document

11. Y is also known as a table or relation. What

is Y?
A.
File
B.
Field
C.
Record
D.
Document

6. In a database________ consists of records.

A. text
B. file
C. folder
D. document

12. What is a record made up of?

A. Files
B. Fields
C. Forms
D. Formats

7. Relation is another alternative name for

____.
A. file
B. tuple
C. record
D. column

13. What is a record?

A. A collection of files
B. A coIIection of discs
C. A collection of fields
D. A collection of documents

8. A file must have _______ and _________.

I. table
II. fields

14. A field is also known as ____________.

A. row
B. table
C. column
D. relation

15. What is a file made up of?

A. Lines and rows

B. Rows and records

C. Fields and records
D. Relation and database

LESSON 51
Primary Key and Foreign Key
1. Primary key must not have________ values.
A. null
B. single
C. double
D. character
2. A primary key is the field that __________
represents each record in a table.
A. uniquely
B. generally
C. commonly
D. individually
3. A foreign key is the field that __________
the primary key in another table.
A. inserts
B. deletes
C. merges
D. matches
4. Each __________in the database can have
at least one primary key.
A. form
B. table
C. report
D. relationship
5. While ________ must have unique values,
__________ may have duplicate values.
A. foreign keys, foreign keys
B. primary keys, foreign keys
C. foreign keys, primary keys
D. primary keys, primary keys
6. Why is the primary key so important in the
table?
I. It contains null values.
II. It helps to avoid duplicate records.
III. It prevents null values being entered in
the unique field.
IV. It ensures data integrity by uniquely
representing each record.

SCORE

A. input integrity
B. data integrity
C. data correction
D.
D.record
recordmodification
modification
8. The importance of a primary key is to
I. do analysis
II. make calculations
III. avoid duplicate records
IV. prevent null values in the unique field
A. I and II
B. I and IV
C. II and IV
D. III and IV
9. P matches the primary key in another table.
What is "P"?
A. Foreign key
B. Unique field
C. Common key
D. Unique identifier
10. Which of the following best describes the
primary key?
A. Column or row in a table.
B. Table that matches other data.
C. Value equals to another foreign key.
D. Field that uniquely represents each record
in a table.
11. Which of the following does NOT apply to
primary key?
A. It ensures data integrity.
B. It helps to open locked files.
C. It helps to avoid duplicate records
D. It prevents null values in the unique field.

A. I, II and III
B. I, III and IV
C. II, III and IV
D. I, II, and IV

12. The importance of the primary key:

I.
prevents null values
II. ensures data integrity
III. improves data format
IV. causes duplicated records
A. I and II
B. I and III
C. II and IV
D. III and IV

7. A primary key ensures _________ by

uniquely representing each record.

13. Q is the field which uniquely identifies each

record in a table.

What is "Q"?
A. Primary key
B. Foreign key
C. Common key
D. Duplicate key

LESSON 52
Relationship between Primary Key
and Foreign Key
1. Connections between fields of
related tables having common
values are called_____________
A.
B.
C.
D.
2.

3.

families
relatives
interactions
relationships

A __________ prevents repeating

data in a table.
A. primary key
B . general key
C. identical key
D. common key

5. Select the importance of

relationship between the primary &
foreign key
I. Ensures the data consistency
from table to table
II. Makes creating queries, forms
and reports more difficult.
II. Reduces the need to repeatedly
enter the same data item.
III. IV. A primary key in a table can
be a foreign key of the other
table.
A.
B.
C.
D.

A relationship works by matching

data in __________ fields, usually a
field with the same name in both
tables.
6.
A.
B.
C.
D.

key
same
common
separate

4 The matching fields are the

__________ key from one table and
a foreign key in the other table.
A. foreign
B. genera
l
C. primar
y
D. second
ary

SCORE

I, II and III
I, II and IV
I, III and IV
II, III and IV

A ____________ in a table can be

a __________ of the other table.
A.
B.
C.
D.

primary key, foreign key

foreign key, general key
primary key, secondary key
secondary key, foreign key

7. X improves data performance by

relating smaller tables into meaningful
database.
What is "X"?
A.
B.
C.
D.

Foreign key
Primary key
Common key
Secondary key

8. What are the connections between

fields of related tables having
common values?

A.
B.
C.
D.

Interactions
Partnerships
Relation files
Relationships

SCORE

LESSON 53
Database Object-Table
1. Tables are one of the Database __________
in Microsoft Access.
A. files
B. icons
C. objects
D. properties
2.

Which of these are the database objects?

I. Forms
II. Reports
III. Queries
IV. Records
A.
B.
C.
D.

I, II and IV
I, III and IV
I, II and III
II, III and IV

3.

The text data type can only contain

_______ characters.
A. 245
B. 250
C. 255
D. 256

4.

All databases in Microsoft Access contain at

least __________ table.

A. z
e
r
o
B. o
n
e
C. t
w
o
D. t
h
r
e
e
5.

Tables can be created by using any of

these three methods which are:
I. Wizard
II. Datasheet
III. Layout View
IV. Design View
A. I, II and III
B. I, II and IV

C. I, III and IV
D. II, III and IV
6. Which of the data type that accepts
RM25.50?
A. Text
B. Memo
C. Currency
D. Hyperlink
7.

The ______________ data type will

automatically number each record for the
user.
A. Text
B. Currency
C. Hyperlink
D. AutoNumber

8. In ____________ you can customise your

fields name and data types.
A. AutoForm
B. Design View
C. Table Wizard
D. Datasheet View
9. You can change the field size of a selected
field from the __________.
A. Field list
B. Field view
C. Field properties
D. Field application
10. The data type determines the kind of data
you can enter into a _________.
A. file
B. field
C. design
D. document
11. The Table Wizard offers many tables for
both business and __________ use.
A. personal
B. account
C. marketing
D. administration
12. AutoNumber is a_____ number assigned
automatically and in sequence to each new
record.
A. unique
B. general
C. common

D. document
13. The acronym OLE stands for ___________.
A. Object Linking and Electronic
B. Object Layout and Embedding
C. Object Linking and Embedding
D. Object Limited and Embedding

LESSON 54
Database Object-Query
1. You can create new Queries using
_______ and __________.

2.

SCORE

A. Design View, Wizard

B. Layout View, Wizard
C. Print preview, Design View
D. Structured Query Language, Design
View

6. When creating a query using the

Wizard, you need to select the _________
for the query.
A. file
B. key
C. field
D. record

A _______ is a database object that

retrieves specific information from a
database.
A. Form
B. Query
C. Report
D. Request

7. You can switch between Datasheet and

Design View of Queries by clicking on the
_____.
A. Edit button
B. View button
C. Menu button
D. Window button

3. We can use ___________ to perform

calculations on selected records.
A. Form
B. Table
C. Report
D. Queries

8. The _________ shows only the selected

fields that meets the criteria.
A. Hyperlink
B. Form layout
C. Query results
D. Report results

4. Queries can be created by using two

methods which are:

9. We can perform sorting either in

ascending or ___________ order.
A. searching
B. increasing
C. decreasing
D. descending

I.
II.
III.
IV.
A.
B.
C.
D.

Wizard
Query View
Design View
Datasheet View
I and II
I and III
II and IV
III and IV

5. When creating a Query using Wizard,

you have to specify the __________
that you want included in the query.
A. Forms
B. Fields
C. Tables
D. Reports

10. After a query is saved, it will be

displayed in the ___________.
A. SQL window
B. Table window
C. Query window
D. Database window
11. A query gathers information from a
__________ that fulfill the user's criteria.
A. view
B. Table
C. document
D. presentation

SCORE

LESSON 55
Database Object-Form
1. A ________ is a database object that
allows users to add, modify and view
information.
A. Form
B. Table
C. Query
D. Report

8 Columnar, Tabular, Datasheet and Justified

are used to determine the ____________ of
the information on the Form.
A. layout and design
B. colour and design
C. number and symbol
D.D.arrangement
arrangementand
andposition
position

2.

9. You can click on __________ of the Form,

which effects its formatting and final
appearance.
A. file
B. link
C. style
D. sheet

You can create new Forms using ________

A. Design View
B. Filter by form
C. Datasheet View
D. Structured Query Language

3. X is another method of creating Forms,

besides using Design View. What is "X"?
A. Wizard
B. Datasheet View
C. Form Properties
D. Structured Query Language
4. We can use __________ View to change
the design of a Form.
A. Layout
B. Report
C. Design
D. Datasheet
5. When you add new data into forms, you
are __________ adding the data into the
table.
A. manually
B. Increasingly
C. deacreasingly
D. automatically
6. You need to key in the __________ of the
Form before you save it.
A. file
B. field
C. name
D. document
7. To create a Form, you can use
__________.
A. File or Report
B. Table or Query
C. Table or Report
D. Query or Report

10. We can select __________ from Tables or

Queries to create a new Form.
A. files
B. fields
C. records
D. database
11. In Design View, ___ the field to the
location in the Form where you want it to
appear..
A. drag
B. insert
C. release
D. remove
12. We can create new controls as needed by
clicking the suitable ___________ icon.
A. File
B. Edit
C. Menu
D. Toolbox
13. A Form is an organised and formatted
view of selected fields from
I. File
II. Tables
III. Papers
IV. Queries
A.
B.
C.
D.

I and II
I and III
II and III
II and IV

14. What does this icon refer to?

A. create new Form

B. create new Table

C. create new Report
D. create new Query

LESSON 56
Database Object-Report
1. A __________ is a database object
that summaries information from the
database.
A. Form
B. Table
C. Query
D. Report
2. Besides using Design View, you can
use___________ to create new report.
A. Wizard
B. Report View
C. Datasheet View
D. Structured Query Language
3. Which of the following allows us to
change the layout of a Report?
A. Report View
B. Design View
C. Datasheet View
D. Print Preview View
4. Reports can be created by using any of
these methods which are:
I. Wizard
II. Design view
III. Layout view
IV.Datasheet view
A.
B.
C.
D.

I and II
I and IV
II and III
III and IV

5. You need to indicate the ________ of

the Report either Portrait or Landscape.
A. print style
B. layout style
C. document style
D. orientation style
6. We can select Report on the Objects
bar in the ________________.
A. File window
B. Edit window
C. Modify window
D. Database window

SCORE

7. When designing a Report, you have to

consider the audience and the level of
___________ they need.
A. input
B. layout
C. process
D. information
8. The Microsoft Access reports are based
on the Tables or _________.
A. Rows
B. Queries
C. Columns
D. Datasheet
9. You need to specify the __________
that you want to include in the report.
A. fields
B. theme
C. layout
D. grouping
10. You need to indicate the ________ of
the Report either Columnar, Tabular or
Justified.
A. print style
B. layout style
C. document style
D. orientation style
11. In ____________, you can create
label as needed by clicking the suitable
toolbox button.
A. Design view
B. Report wizard
C. Datasheet view
D. Layout preview View
12. The order of records can be sorted
according to
I. increasing order
II. ascending order
III. decreasing order
IV.descending order
A.
B.
C.
D.

I and II
I and III
II and IV
III and IV

LESSON 57
Data Manipulation
1. The _______ operation is used for
changing data in a database Table.
A. Insert
B. Delete
C. Search
D. Update
2. An Insert operation is used for _________
records to a database Table.
A. adding
B. deleting
C. updating
D. changing
3.

The basic operations of data manipulation

I.
Delete
II. Format
III. Update
IV. Calculation
A.
B.
C.
D.

I and II
I and III
II and III
III and IV

4. The ________operation can change the

order that records appear in a Table.
A. Sort
B. Data
C. Insert
D. Delete
5. Sorting Text in ascending order will sort
text in _________order.
A. numerical
B. descending
C. alphabetical
D. date and time
6. Sorting Number according to________
order will sort number from smallest to largest
value.
A. ascending
B. descending
C. alphabetical
D. date and time
7. We can find some records that contain
specific information in the database by using
______operation.
A. Insert
B. Delete
C. Search
D. Update

SCORE

8. The Find and __________ features are

ideal when you want to make the same
changes to many records.
A. Add
B. View
C. Delete
D. Replace
9. We can use a ______ to find some specific
records in a database.
A. Form
B. Table
C. Query
D. Report
10. It displays only those records that match
specifications.Which type of operation is this
statement referring to?
A. Filter
B. Insert
C. Delete
D. Update
11. The __________ operation is used when
the user wants to find or locate specific data.
A. Sort
B. Delete
C. Search
D. Update
12. To arrange the records in ascending or
descending order, we use__________
operation.
A. Sort
B. Insert
C. Delete
D. Update
13. The __________ operation is used for
removing records from a database Table.
A. Insert
B. Delete
C. Search
D. Update
14. You must state the _______ to find
specific records in your database.
A. wizard
B. criteria
C. method
D. calculation

LESSON 58
Phases of System Development

SCORE

1. In Analysis Phase, the system developers

will identify the __________for a system.
A. programming
B. manual design
C. system performance
D. input, process and output

6. During __________, the system developers

will design an Entity Relationship Diagram.
A. Design phase
B. Testing phase
C. Analysis phase
D. Documentation phase

2. In ____________, system developers will

identify the needs of target users.
A. Design Phase
B. Testing Phase
C. Analysis Phase
D. Documentation Phase

7. Which of the following phase allows system

developer to create database?
A. Design Phase
B. Testing Phase
C. Analysis Phase
D. Implementation Phase

3. When errors are detected, the system

developers will have to fix the system in ____.
A. Design Phase
B. Testing Phase
C. Analysis Phase
D. Documentation Phase

8. The system developers continue to provide

support during the __________ Phase.
A. Test
B. Design
C. Analysis
D. Maintenance

4. The following items will be considered in

Analysis Phase EXCEPT
A. Input
B. Output
C. Process
D. Entity Relationship Diagram

9. In ____________, the system developers

need to monitor system performance.
A. Design Phase
B. Testing Phase
C. Maintenance Phase
D. Implementation Phase

5. In Maintenance Phase, system developers

have to consider the __________.
A. program design
B. system performance
C. needs of the target users
D. documentation of the program

10. In Implementation Phase, system

developers create the information system using
.
A. spreadsheet
B. word processing
C. database software

D. presentation software

SCORE

LESSON 59
Analysis Phase
1. In Analysis Phase, system developers have
to define the ___ of the system they
developed.
A. layout
B. design
C. pattern
D. purpose
2.
I.
II.
III.
IV.

Who are involved in Analysis Phase?

Technician
Target users
Network engineers
System developers
A. I and II
B. II and IV
C. III and IV
D. I and IV

3. During Analysis Phase, the needs of

__________ are analysed.
A. designers
B. target users
C. system developers
D. hardware engineers
4. "Create a database to keep track the
schools resource" is the________ of database.
A. logic
B. purpose
C. planning
D. learning outcome
5. Which of the following needs to be done by
a system developer during Analysis Phase?
A. Define the purpose of the system.
B. Analyse the design of the program.
C. Define program errors faced by target
users.
D. Solve all the problems related to the
program.
6. What is the purpose of problem analysis in
Analysis Phase?
A. Define the design of the system.
B. Understand the needs of target users.
C. Define the planning of the system
design.
D. Define program errors faced by target
users.
7. The system developers need to identify the
input, ________and output of the system.
A. process
B. performance

C. programming
D. program Flow Chart
8. Which of the following is NOT a task in
Analysis Phase?
A. Interview the target users.
B. Analyse the needs of target users.
C. Determine the design of the program.
D. Define problems faced by target users.
9. Which of the following is done by system
developers in Analysis Phase?
A. Define the design of the system.
B. Define the purpose of the system.
C. Describe what the system must test.
D. Implement the database design of the
system.
10. The followings are true about Analysis
Phase EXCEPT
A. define the purpose of the system.
B. analyse the needs of target users.
C. define problems faced by target users.
D. design user interface using database
software.
11. When you analyse problems, which of the
following do you need to consider?
I. Input
II. Output
III. Process
IV. Performance
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

12. By conducting an analysis, the system

developers would have to _________.
A. test the functionality of the system
B. implement database design of the
system
C. understand the requirements of target
user
D. design user interface using database
software
13. Which of the following is NOT true
regarding the Analysis Phase?
A. Focus of the system can be set.
B. The last phase of system development.
C. Input, process and output are identified.

D. Involves system developer and target

user.

LESSON 60
Design Phase
1. In the __________ phase of system
development, system developers use diagrams
to design the system.
A. first
B. third
C. fourth
D. second

SCORE

8. Entity Relationship Diagram uses

__________ to describe the system.
A. symbols
B. languages
C.C.simple
simpleEnglish
English
D.D.Input,
Input,Process
Processand
andOutput
Output

Diagrams used in Design Phase is

A. Flow Chart
B. Input, process and output
C. Structural Query Language
D. Entity Relationship Diagram

9. In School Resource System, ____________

will be used in the Design Phase.
A. Data Flow Diagram
B. Input, process and output
C. Structural Query Language
D. Entity Relationship Diagram

3. The ______________ refers to the

planning of the design in the system to be
developed.
A. Design Phase
B. Analysis Phase
C. Implementation Phase
D. Documentation Phase

10. X graphically shows the tables in a system

and how they relate to one another. What is
X"?
A. Flow Chart
B. Pseudo Code
C. Structural Query Language
D. Entity Relationship Diagram

4. The __________ describes how tables are

organised and related to one another.
A. Data Flow diagram
B. Input, Process and Output
C. Structural Query Language
D. Entity Relationship Diagram

11. In the Design Phase, system developers

seek to provide input and output __________.
A. reports
B. systems
C. interfaces
D. information

5. What do you need to do after forming an

Entity Relationship Diagram?
A. Name the tables
B. Define target users need
C. Match the design of tables
D. Create relationships within tables

12. Who is responsible to provide user

Interfaces?
A. User
B. System developer
C. System technician
D. System programmer

6. After creating relationships between tables

in an Entity Relationship Diagram, we must
____.
A. Create primary keys
B. Create duplicate keys
C. name the relationships
D. rearrange the relationships

13. Entity Relationship Diagram graphically

shows how _______ are organised and related
to one another.
A. forms
B. tables
C. queries
D. reports

7. What do you need to do after creating the

primary key in Entity Relationship Diagram?
A. Create foreign keys
B. Create multiple forms
C. Delete all relationships
D. Draw arrows to match relationships

14. What is the usage of Entity Relationship

Diagram (ERD)?
A. Design schedule
B. Assign foreign key
C. Draw graphics and animation
D. Describe the relationship within tables

2.

15. We need to classify _________ into tables

before forming an Entity Relationship Diagram.
A. Program design

LESSON 61
Implemetation Phase
1. In the _________ Phase, system
developers will convert a design plan such as
Entity Relationship Diagram into a computer
system.
A. Design
B. Analysis
C. Maintenance
D. Implementation
2. System developer uses __________ as the
development tool to create a database system.
A. spreadsheet
B. word processing
C. database software
D. presentation software
3.

In the __________ phase of system

development, system developers use
database software to produce the system.
A. first
B. third
C. fourth
D. second

4. We need to convert the_____ into a

computer system.
A. outlines
B. design plan
C. program plan
D. documentation files
5. We need to assign the _____________
between Tables in a database.
A. relation
B. properties
C. inner join
D. relationships
6. The following tasks will be carried out in
Implementation Phase EXCEPT
A. creating Forms.
B. creating a database.
C. creating Entity Relationship Diagram.
D. assigning relationship between Tables.
7. Which of the following is a task in
Implementation Phase?
A. Assigning table relationships.
B. Analyse the needs of target users.

B. Program analysis
C. Program interface
D. Project requirements

SCORE

C. Define problems faced by target users.

D. Identify the design of computer system.
8. In Implementation Phase, system developer
converts the design using __________
software such as Microsoft Access.
A. testing
B. system
C. database
D. processing
9. We can use the primary key to form a
__________ between the tables.
A. folder
B. sharing
C. relationship
D. partnership
10. We can use ___ to store data in a
database.
A. Tables
B. documents
C. relationships
D. primary keys
11. We need to establish the relationships
between Tables in a____________.
A. file
B. data
C. folder
D. database
12. Which of the following is NOT a task in
Implementation Phase?
A. Creating Tables
B. Creating a database
C. Integrate the system
D. Assigning Table relationships
13. The ______________Phase is the phase
where a system is created.
A. Design
B. Testing
C. Implementation
D. Documentation
14. Which of the following is NOT true
regarding Implementation Phase?
A. Database software is used.
B. Network technicians are involved.

C. Technical and design plans are

converted.

D. It is the third phase of system

development.

LESSON 62
Testing Phase
1. The Testing Phase involves_____ and
users.
A. accountants
B. internet providers
C. system developers
D. hardware personnel
2. The purpose of testing is to ensure
______.
A. problems are analysed
B. well designed program
C. system runs correctly and is error free
D. mistakes are corrected automatically
3. The ___________ is the person who tests
the database program.
A. technician
B. system developer
C. security personnel
D. hardware personnel
4. Before testing the ___________, data
must be entered into the tables.
A. data
B. number
C. symbol
D. graphic
5. The system developers will run a series of
tests ________________.
A. to analyse the problems
B. to increase database speed
C. to ensure the quality of database
D. to ensure database is well designed
6. Whole _______ of the system must be
tested to complete the testing.
A. text
B. folder
C. document
D. functionality
7. You can do ________ to verify that each
database object is functioning.
A. design
B. testing
C. analysis
D. implementation

SCORE

8. After data is keyed in a table, we can then

create the following.
I. Form
II. Paper
III. Query
IV. Report
A.
B.
C.
D.

I, II and III
I, III and IV
I, II and IV
II, III and IV

9. What is the objective of conducting a test in

information system development?
A. Detect any error present.
B. Help user to use the system.
C. Design a database program.
D. Train a new system developer.
10. Testing on the functionality of the system
is to ensure __________.
A. well designed of interfaces
B. documentation is identified
C. the whole system works properly
D. mistakes are corrected automatically
11. Who are involved in a Testing Phase?
A. System analyst and user
B. System engineer and user
C. System developer and user
D. Office administrator and user
12. What is the main purpose of testing?
A. Confirm that the data can be edited.
B. Ensure a correct and error free system.
C. Check that the results matches the
manual.
D. Confirm that the design of program is
correct.
13. The following on Testing Phase is correct
EXCEPT
A. data must be entered into tables.
B. it involves system developer and user.
C. it is the fifth phase of system
development.

D. it ensures the system runs correctly and

is error free.
14 The following refers to Testing Phase
EXCEPT
A. Testing Phase involves system
developers and users.
B. testing helps design the user interface
of the system.
C. Testing Phase is the fourth stage of
system development.
D. whole functionality of the system must
be tested to complete the testing.

LESSON 63
Documentation Phase
1. Documentation in system development
refers to the __________ material generated
throughout all phases of system development.
A. audio
B. video
C. written
D. graphical
2. The Technical Documentation is used to
explain a ________ to a system developer.
A. system
B. graphic
C. symbol
D. Presentation
3. How to run the system is in the
________.
A. Design Plan
B. User Manual
C. Design Documentation
D. Technical Documentation
4. Documentation is very important when the
system requires______in the future.
A. designs
B. pictures
C. changes
D. animations
5. Which of the following is NOT related to the
Documentation Phase?
A. User Manual
B. Corrective Maintenance
C. Input, process and output
D. Entity Relationship Diagram
6.

The User Manual should cover

I.
how to save
II.
how to format system
III.
how to run the system
IV.
how to design the system
A.
B.
C.
D.

I and II
I and III
II and IV
III and IV

7. Entity Relationship Diagram is generated

during _____________.
A. Design Phase
B. Testing Phase
C. Analysis Phase
D. Implementation Phase

SCORE

8. Y is the written materials generated during

Analysis Phase. What is "Y"?
A. User Manual
B. Technical Documentation
C. Input, process and output
D. Entity Relationship Diagram
9. The __________ helps to reduce the
amount of time a new system developer
spends
learning about existing programs.
A. testing
B. analysing
C. maintenance
D. documentation
10. The two types of documentations which
are User Manual and _______________.
A. Technical Manual
B. Design Documentation
C. Manual Documentation
D. Technical Documentation
11. Input, process and output is in the ______
Documentation.
A. Text
B. User
C. Graphic
D. Technical
12. Documentation tells ______________
what was done in the program.
A. Salesman
B. System computers
C. System developers
D. office administrator
13. P is used to explain a system to a system
developer. What is "P"?
A. Report
B. User Manual
C. Design Documentation
D. Technical Documentation
14. What is the Technical Documentation used
for?
A. Delete data.
B. Overcome errors.
C. Train a new salesman.
D. Help to improve the system.

LESSON 64
Maintenance Phase
1. The ____ are involved in Maintenance
Phase.
A. technician
B. target users
C. store supervisors
D. system developers
2. There are __________ types of
maintenance in information system
development.
A. four
B. five
C. three
D. seven
3. Maintenance refers to the changes in the
system by fixing or enhancing its __________.
A. functionality
B. documentation
C. program design
D. problem analysis
4. Setting a password to the system avoids
possible future problems, is related to ______.
A. Normal Maintenance
B. Perfective Maintenance
C. Corrective Maintenance
D. Preventive Maintenance
5. "Add in new field to rectify the system
design" refers to
A. Normal Maintenance
B. Perfective Maintenance
C. Corrective Maintenance
D. Preventive Maintenance
6. System maintenance involves the following
EXCEPT
A. changing
B. checking
C. formatting
D. enhancing
7. The following on Maintenance Phase is
correct EXCEPT
A. it is the last phase in system
development.
B. it checks that the design matches the
user interface.
C. system developers are involved in the
Maintenance Phase.

SCORE

D. maintenance refers to the changes in

the system by fixing or enhancing its
functionality.
8. System maintenance helps to _________.
A. analyse the problem
B. plan the program design
C. improve system performance
D. implement the database design
9. What is the aim of Preventive Maintenance?
A. Prevent automatic correction.
B. Improve a computer program.
C. Repair an error in system design.
D. Prevent future breakdowns and failures.
10. Perfective Maintenance is done when the
__________ require changes in the interfaces.
A. users
B. system analysts
C. system developers
D. mechanical engineers
11. What is used to prevent unauthorised
access to confidential information in Preventive
Maintenance?
A. Key
B. Lock
C. Message
D. Password
12. What is the function of Corrective
Maintenance?
A. Creates duplicate data.
B. Repair the design's error.
C. Overwrites the correct data.
D. Prevents unnecessary mistakes
13. Maintenance refers to changes in the
system by __________ and __________ its
functionality.
I.
fixing
II. deleting
III. formatting
IV. enhancing
A.
B.
C.
D.

I and II
II and IV
III and IV
I and IV

14. Which is the function of Preventive

Maintenance?
A. Repair its design.
B. Detect programming mistakes.
C. Avoid possible future problems.
D. Add new feature to improve
performance.

LESSON 65
Develop a Database Project
1. In ______________, we need to identify
our needs before planning a database system.
A. Design Phase
B. Analysis Phase
C. Implementation Phase
D. Documentation Phase
2. A _______ helps us to organise and manage
our data.
A. program listing
B. program design
C. program layout
D. database system
3. What is P?

H o w to ru n th e s y s te m
H o w to e n te r d a ta
H o w to m o d ify d a ta
H o w to s a v e
H o w to tro u b le s h o o t
P rin t re p o rts
A.
B.
C.
D.

User Manual
Database system
Technical Documentation
Input, process and output

SCORE
D

Analysis Relationship Diagram

7. From the database and Tables created, you

can do test retrieval of the data entered
using the following EXCEPT ____________.
A Forms
B Reports
C Queries
D Documents
8. Throughout the process of database
development, you should keep a ______ of
your work.
A sequence
B alignment
C arrangement
D documentation
9. Documentation would be useful if your
system requires _______ in the future.
A test
B analysis
C changes
D advertisements
10. We produced the Entity Relationship
Diagram in X. What is "X"?
A. Design Phase
B. Maintenance Phase
C. Documentation Phase
D. Implementation Phase

4. We need to determine the _______ for the

Tables created in database.
A. files
B. fields
C. records
D. properties

11. We gathered all the written materials in Z.

What is "Z"?
A. Testing Phase
B. Maintenance Phase
C. Documentation Phase
D. Implementation Phase

5. After we create tables in a database, we

need to establish their ________ between
Tables.
A. relation
B. relationship
C. relation model
D. database model

12. We classify project requirements into

Tables during _________.
A. Design Phase
B. Testing Phase
C. Documentation Phase
D. Implementation system

6. Relationship between Tables can be shown

graphically using the ____________.
A Entity Relationship Diagram
B Cross Relationship Diagram
C Match Relationship Diagram

13. In Implementation Phase, first we have to

create a_________.
A. form
B. database
C. foreign key
D. primary key

LESSON 66
Web-based application
1. Web-based applications are delivered to
users by using the ___________.
A. file
B. internet
C. transistor
D. laboratory
2. Which of the following is NOT a Web-based
application?
A. Web mail
B. Online auctions
C. Microsoft Access
D. Online retail sales
3. Global Data Monitoring Information System
is a __________ information system.
A. Web-based
B. Science-based
C. Knowledge-based
D. Geography-based
4. Which of the following are the usage of
Web-based applications?
I. Web mail
II. Postal mail
III. Online auctions
IV. Customer billing system
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

SCORE
7. A Web-based information system that is
interested in developing human resources for
health.
This statement refers to
A.
B.
C.
D.

Global Resource Centre

Millennium Development Goals
Global Data Monitoring Information System
Global Disaster Alert and Coordination
System

8. Global Data Monitoring Information System

helps many countries overcome problems of
I. health
II. poverty
III. education
IV. entertainment
A.
B.
C.
D.

I, II and III
I, II and IV
I, III and IV
II, III and IV

9. "Data collected on Malaria disease in Africa"

is the project of
A. Global Resource Centre
B. Millennium Development Goals
C. Global Data Monitoring Information System
D. Global Disaster Alert and Coordination
System

5. The _____________ is a Web-based

disaster information management system.
A. Global Resource Centre
B. Millennium Development Goals
C. Global Data Monitoring Information System
D. Global Disaster Alert and Coordination
System

10. "eBay" is an example of _____________.

A. Web mail
B. online blog
C. online retail sales
D. customer billing system

6. Which of the following are examples of

database system for Web-based applications?
I. Oracle
II. Microsoft Word
III. Microsoft Excel
IV. Microsoft SQL Server

11. Which of the following is a global

information system?
A. Global Web Centre
B. Global Resource Centre
C. Global Economy Centre
D. Global Communication Centre

A.
B.
C.
D.

I and II
II and IV
III and IV
I and IV