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High Level Snapshot of Business Cycle: Order to Cash and Procure to Pay

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Creation of Sales Order with


one line item (SALES)
Create the technical BOM for
Project (vertical list) (DESIGN)
Creation of project Definition &
Header level WBS (PROJECTS)
Release of Technical BOM to Project
and Workshop (Taloja) (DESIGN)

Creation of WBS Element as per billing


Schedule(PROJECTS)
Assign Cost Planning to WBS Elements (PROJECTS PM based
on information from ESTIMATION CELL SALES)

Assigning Materials to
Activities (PROJECTS PM)

Create billing schedule and concur with


customer (out of SAP) (PROJECTS PM)

Amendment of sales
order to incorporate
billing schedule in SAP
(PROJECTS PM)

Give WBS Element as account


assignment in sales order line items
(billing schedule) (PROJECTS
PM)

Release of Activities (PROJECTS PM)

Purchase requisitions/
Reservations for materials
will be generated

MRP for WBS element (WORK


SHOP PLANNING DEPT)

Planned orders will be generated


(WORK SHOP PLANNING DEPT)

Purchase requisitions purchase orders, sub contracting


= SHOP PLANNING)
orders, (WORK

Production orders- creation,


completion of production orders
(WORKS SHOP PLANNING &
PRODS DEPT)

Release of WBS Elements


(PROJECTS PM)

Finished materials are


taken in to stock
(STORES)

Confirmation of Activities
(PROJECTS PM)

Maintain actual Dates in WBS


elements (PROJECTS)

MRP w.r.t WBS element for generation of


planned orders and release of PRs by Project
Dept. for 3rd party sourcing Direct vendor to
customer (Mumbai Plant) (PROJECTS PM)

Creation of 2nd level BOM for direct


bought out items to be delivered at
plant for QA, Packing etc. (DESIGN
Input from Projects)

RFQ, Technical approval advice (By


Projects) and Commercial Evaluation
(PURCHASE DEPT)

MRP for WBS elements- bought outs


received at Plant
(Scheduled in Background)

Vendor Finalization (PURCHASE


DEPT, PROJECTS)

Std GR for bought outs received at


Plant (WORK SHOP STORES)

Creation of PO
(PURCHASE DEPT)

Production orders for direct bought


outs and technical completion
(WORK SHOP PLANNING,
PRODUCTION ?)

Release of PO by (PROJECT
&PURCHASE DEPT)

GR/Service entry sheet to


receive material/service
(STORES, PLANNING,
PROJECTS, E&C as
applicable)

Invoicing (WRK SHOP


DISPATCH) or Invoicing for 3rd
party sourcing (ACCOUNTS)

Out bound Delivery (WRK


SHOP- DISPATCH DEPT)

Out bound delivery (PLANT


DISPATCH DEPT)

Invoice Verification and payments


to vendors (ACCOUNTS)

Receiving payments from


client (ACCOUNTS/
FINANCE)

Closing of Project (PROJECTS


PM)
* Multiple procurement and single billing head items such as instrumentation and granite will require multiple BOMs

Notes: The additional tasks owing to the change in SAP process and the suggested responsibilities are tabulated below:

Sr. No

Particulars

Responsibilities

1
2

Amendment of sales order to incorporate billing schedule.


Creation of second level BOMs in PP Module for bought outs (E.g. Instrumentation &
Granite where the procurement is from multiple vendors and single billing head is used).
Production cycle for bought outs( Instrumentation and granite)
Creation of second level BOM in PP Module for direct bought outs to be received at Work
shops for QA, Packing etc.
Production order and production cycle for direct bought outs received at workshops for QA,
Packing etc.
Std GRs / Logical GRs and delivery for 3rd party items (Direct shipment from Vendors to
customers)- to be done in Mumbai plant in SAP.
Std GRs and delivery for 3rd country/ bought out items received at the workshops for QA,
Packing etc.
Assign cost planning to WBS elements (CJR2)
After the Final Acceptance Test (FAT) all WBS elements will be closed except those for
unplanned cost and expenses, which will be kept open for the duration of defects liability
period.
Create New Project Structure with W for Warranty

Projects-PM
Projects-PM(With Help of Design
Department
Projects- PM
Projects-PM

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4
5
6
7
8
9
10

Created by: CMIFPE

Work shop Planning Dept, Production


Dept
Stores Taloja (Based on Mail received
from Project Department)
Workshop Stores, Dispatch Dept
Projects PM and Estimation Cell Sales
Projects-PM
Project

(Version 1, 03.01.2012)

Updated: Sep 2015