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UNIVERSITY OF THE PHILIPPINES

OPEN UNIVERSITY
INVITATION TO BID
Provision of Janitorial Services to UPOU Offices
In accordance with the Government of the Philippines (GOP) General Appropriations
Act of 2016 and UPOU Revolving Fund, the UP Open University (UPOU) through the Bids
and Awards Committee (UPOU-BAC) intends to apply the sum of Three Million Five
Hundred Ten Thousand Pesos (PhP3,510,000.00) only, this being the Approved Budget for
the Contract (ABC), for Provision of Janitorial Services to UPOU Offices (ITB Reference
No. 16-05-001). Bids received in excess of the approved budget for the contract (ABC) shall
be automatically rejected at bid opening.
The UPOU now invites bids from eligible bidders for Provision of Janitorial Services
to UPOU Offices. The contract period shall be for one year starting from the issuance of the
Notice to Proceed. Bidders should have completed, within five years from the date of
submission and receipt of bids, a contract similar to the project and equivalent to fifty percent
(50%) of the approved budget for this contract. The description of an eligible bidder is
contained in the Bidding Documents, particularly in Section II. Instructions to Bidders.
Bidding will be conducted through an open competitive bidding procedure using a
non-discretionary pass/fail criterion as specified in the Implementing Rules and
Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the Government
Procurement Reform Act. Bidding is restricted to Filipino citizens/sole proprietorships,
partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital
stock belonging to citizens of the Philippines, and to citizens or organizations of a country the
laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to
RA 5183 and subject to Commonwealth Act 138.
A complete set of bidding documents may be purchased from the address below and
upon payment of a nonrefundable fee for the bidding documents in the amount of Three
Thousand Six Hundred Pesos (P3,600.00) only. It may also be downloaded from the website
of the Philippine Government Electronic Procurement System (PhilGEPS) provided that
bidders shall pay the nonrefundable fee for the bidding documents not later than the
submission of their bids.
UPOU will hold a pre-bid conference on 14 June 2016, 1:30 PM at the UPOU
Headquarters, Los Baos, Laguna, which shall be open to all interested parties. Only those
who have purchased the Bidding Documents shall be allowed to attend and participate in the
pre-bid conference.
Bids must be delivered to the address below. All bids must be accompanied by a bid
security in the form and in the amount stated in ITB Clause 18.

Bid opening shall be on 28 June 2016, 1:30 PM at the UPOU Headquarters, Los
Baos, Laguna. Bids will be opened in the presence of the bidders representatives who
choose to attend at the address below. Late bids shall not be accepted.
UPOU reserves the right to accept or reject any bid, to annul the bidding process, and
to reject all bids at any time prior to contract award, without thereby incurring any liability to
the affected bidder or bidders.
Interested bidders may obtain further information from the BAC Secretariat, Supply
and Property Management Office (SPMO), UPOU Headquarters, Los Baos, Laguna and
inspect the bidding documents from 8:00 AM to 5:00 PM Monday to Friday.
Contact information:
MS. PURA SV. AMOLOZA
Bids and Awards Committee Secretariat
Supply and Property Management Office (SPMO)
UPOU Headquarters, Los Baos, Laguna
Telephone No.: (049) 536-6001-06 local 210
Telefax No.: (049) 536-5991
Email: bac@upou.edu.ph

(SGD) Prof. PATRICIA B. ARINTO


Chair