Health & Safety Induction Checklist

HEALTH & SAFETY INDUCTION CHECKLIST
Listed below is a checklist of health & safety matters, some general and some applicable
only to certain schools and certain jobs. These matters should be covered (as
applicable) as soon as possible after your start date. The Line Manager/SSA should
initial each section when complete.
SECTION A: Mandatory for all Staff
1.
a
b
c
d
e
2.
a
b
c
d
e
f
g
h
i
j
3.
a
b
c
d
4.
a
b
c
d
e
f
HEALTH & SAFETY POLICIES

Received copy of the University H&S Policy Statement
Received copy of the School / Directorate H&S Policy
Checked understanding of contents, with resolution of any
language / culture issues
Names of individuals with safety responsibilities
Explanation of employees responsibilities with regard to
the health & safety policies
Date
Initials
FIRE SAFETY
Action in the event of a fire including fire exits, fire
evacuation route and assembly points and any alternative
routes
Correct method for calling the Fire Brigade
Difference between prepare to leave alarm and
evacuation alarm (if applicable)
Location of fire alarm call points and how to activate them
Day and time of weekly fire alarm test
Location of fire extinguishers
Identification of which fire extinguishers can be used with
different equipment and types of fire (as appropriate)
Use of fire extinguishers and what to do after use (as
appropriate)
Explanation of non-use of lifts in fire
Identification of any disabilities or difficulties in responding
to an emergency evacuation
Date
Initials
HOUSEKEEPING
Reasons for maintaining tidy work areas
Reasons for safe practices in office environments
Reasons for maintaining clear access including hazards
caused by obstructing gangways, using fire extinguishers
as door stops, etc
Procedures for dealing with common causes of accidents,
e.g. trips, slips, etc
Date
Initials
ACCIDENTS & ABNORMAL OCCURENCES

Accident reporting procedure and its importance
Location of Occupational Health
Location of the nearest first aid kit and contact details for
first aiders
Action in case of injury to self or others
Procedure in the event of a dangerous occurrence
Explain procedure for reporting and dealing with near
misses, and any other occurrence which could have
resulted in injury or illness
Date
Initials
Page 1 of 5
Health and Safety Induction Checklist v1.2 Sept 2014
See also Guidance on health and safety induction, v1.1 Dec 2013
5.
a
SMOKING
University Smoking Policy including the 5 metre rule
Date
Initials
6.
a
PERSONAL HYGIENE
Reasons for personal hygiene, including risk of cross
infection (if applicable)
Reporting contact for notifiable diseases including
examples of such diseases (if applicable)
Date
Initials
RISK ASSESSMENT
Explanation of results of all relevant risk assessments and
where they are kept
General requirements for risk assessment in the workplace
Specific requirements for assessment of exposure to
substances hazardous to health (COSHH regulations)
Specific requirements for risk assessment of display screen
equipment (DSE Regulations)
Explain procedures for assessing manual handling work
and identify any training needs
Any specific arrangements for handling materials or
objects which are dangerous or difficult
Date
Initials
SAFETY ADVISERS, REPRESENTATIVES AND

COMMITTEE
Introduction to School Safety Advisor (SSA)
Explanation of SSAs role
Introduction to Trade Union Safety Representative
Explanation of Representatives role (as distinct from
SSAs)
Explanation of the function of the Health & Safety
Committee
Date
Initials
OCCUPATIONAL HEALTH
Completion and return of the Pre-employment Health
Checklist.
Explanation of the need to attend for statutory health
surveillance (if applicable)
Date
Initials
10.
a
b
HEALTH & SAFETY TRAINING REQUIREMENTS

Explanation of the provision of Health & Safety Training
Any specific mandatory Health & Safety Training (e.g.
Lasers, GMOs)
Date
Initials
11.
a
REPORTING BUILDING DEFECTS

Explain how to report building/campus defects to the
Estates & Facilities Helpdesk and information about the
type of defects to report this way.
Provide details of any person appointed to report defects
to the Helpdesk on behalf of the School / Directorate
Date
Initials
7.
a
b
c
d
e
f
8.
a
b
c
d
e
9.
a
b
Page 2 of 5
SECTION B: This can be modified by the School Safety advisor to take into account local
hazards. Complete the sections which are applicable. Insert N/A if not applicable
12.
a
CLOTHING
Issue, care and cleaning arrangements of uniforms and
overalls
Action in the event of clothing being contaminated
Date
Initials
PERSONAL PROTECTIVE EQUIPMENT (PPE)

Identification of where PPE is needed in the workplace
How to wear and take care of PPE
Assessment procedures for protective equipment
Issuing, storing, maintaining and replacing procedures
Use of eye protection and areas where such use is
mandatory
Arrangements for obtaining eye protection
Limitations of PPE
Hearing protection
Procedures for assessment of loud noise
Date
Initials
Date
Initials
c
d
USE OF COMPUTERS
Explain concept of a display screen equipment user
Arrangements for carrying out a workplace selfassessment and follow-up procedure
Explain need for regular breaks from using the computer
Explain arrangements for eye tests
15.
a
b
c
d
ELECTRICAL EQUIPMENT
Checks required before use
Action if faults found
Procedure for testing portable electrical equipment
Procedures when new equipment is obtained
Date
Initials
16.
a
b
Date
Initials
CHEMICAL HAZARDS
Safe handling and storage methods for corrosive liquids
Safe handling and storage methods for compressed gases,
including asphyxiants
Safe handling and storage methods for flammable solvents
17.
a
SPILLAGES
Action in the event of spillages
Date
Initials
18.
a
b
c
d
WASTE DISPOSAL
General waste/rubbish disposal systems
Hazardous waste/rubbish disposal systems
Disposal of waste solvents
Disposal of other chemicals
Date
Initials
19.
a
LABORATORIES / WORKSHOPS / KITCHENS

Access arrangements for laboratories / workshops /
kitchens
Training in use of equipment
Machine hazards
Correct safe operating procedures
Correct guarding
Date
Initials
b
13.
a
b
c
d
e
f
g
h
i
14.
a
b
b
c
d
e
Page 3 of 5
f
g
Methods and hazards of internal transport

Arrangements for equipment left running overnight
including any permit systems
20.
A
B
USE OF OTHER EQUIPMENT

Precautions to be taken when using gas cylinders
Use of regulators for gas cylinders and restrictions on
interchangeability
Use of lasers including particular precautions for Class 3b
and 4 lasers
Training and use of breathing apparatus
Any other equipment (please list below)
Date
Initials
21.
A
B
RADIOLOGICAL HAZARDS
Local rules for ionising and non-ionising radiation use
Access to advice on radiological hazards ie the Radiological
Protection Supervisor and Advisor
Date
Initials
22.
A
B
SUPERVISION OF STUDENTS
Supervisors responsibilities for supervision of students
Responsibilities on field trips
Date
Initials
23.
a
OTHER HAZARDS
Insert any other matters identified by the SSA as
important in your particular department
Particular arrangements for equipment regarding statutory
examinations, e.g. pressurised vessels, lifting equipment
Explanation of site traffic system (as applicable)
Date
Initials
C
d
E
b
c
To be completed by the new member of staff:

I agree that I have been given all relevant information covered by the above list
Name (block capitals)
School/Directorate
Signed
Date
Page 4 of 5
To be completed by Line Manager / Appointed Person:

I confirm that the above named has received safety induction training as indicated on this
checklist
Signed
Date
To be completed by the School Safety Advisor:

I confirm that I have been introduced to the above member of staff
Signed
Date
Page 5 of 5

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HEALTH & SAFETY INDUCTION CHECKLIST

HEALTH & SAFETY POLICIES

ACCIDENTS & ABNORMAL OCCURENCES

SAFETY ADVISERS, REPRESENTATIVES AND

HEALTH & SAFETY TRAINING REQUIREMENTS

REPORTING BUILDING DEFECTS

PERSONAL PROTECTIVE EQUIPMENT (PPE)

LABORATORIES / WORKSHOPS / KITCHENS

Methods and hazards of internal transport

USE OF OTHER EQUIPMENT

To be completed by the new member of staff:

To be completed by Line Manager / Appointed Person:

To be completed by the School Safety Advisor:

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