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BADM 318 – PROJECT MANAGEMENT

HIREDESK HRIS
I M P L E M E N TAT I O N
A PROJECT PLAN FOR HIREDESK’S HRIS
IMPLEMENTATION

Jeff Summers
Christine Wheeler
Eleni Papavasilion
Michelle Lam
Laura Shapiro
March 7, 2005

HIREDESK HRIS IMPLEMENTATION
A PROJECT PLAN FOR HIREDESK’S HRIS IMPLEMENTATION

TABLE OF CONTENTS
Table of Contents....................................................................................................................................1
Executive Summary ................................................................................................................................1
Project Description ................................................................................................................................ 2
Project Scope Definition ........................................................................................................................ 3
Project Strategic Importance & Priority ................................................................................................ 5
Project Strategic Importance ..................................................................................................................................... 5
Project Strategic Priority Criteria .............................................................................................................................. 5
Project Goals & Objectives.................................................................................................................... 7
Project Team & Resources .................................................................................................................... 9
Project Risks, Constraints & Mitigation Plans..................................................................................... 11
Project Risks & Mitigation Plans ............................................................................................................................ 11
Project Constraints & Assumptions....................................................................................................................... 15
Project Deliverables & Priorities ..........................................................................................................17
Project Deliverables .................................................................................................................................................. 17
Agreement on Project Priorities.............................................................................................................................. 18
Project Budget ......................................................................................................................................19
Additional Recommendations ............................................................................................................. 22
Project Plan.......................................................................................................................................... 23
Gantt Chart ................................................................................................................................................................ 23
Network Diagram...................................................................................................................................................... 23
Microsoft Project Reports........................................................................................................................................ 24

project management experience and consultation. To ensure we do not exceed our budget. the project manager. we will provide a Gantt chart outlining all of our activities. we will breakdown the costs to explain how a total of $400. This will allow you to see more effectively how we have planned all of the stages. we used the apportionate method to allocate costs. We have identified three potential problems that can arise and they include the following: loss of budget. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 1 . The support staff has over fifteen years of experience between them. we will describe the nature of this project as we have scoped it out. In addition. an overview of our schedule using MS Project will be provided to illustrate our plans. In addition. We have presented a description of our project’s team members. will organize and execute on the implementation of HireDesk’s HRIS system (as per HireDesk’s RFP). HireDesk has also voiced their desire to improve employee morale by making the information that staff members require more accessible. which includes the contingency funds we set aside. You will learn about what is involved in preparing and planning for this endeavour. we will discuss the strategic importance this project has on HireDesk’s future. By implementing this system.000 was determined.EXECUTIVE SUMMARY The purpose of the following report is to illustrate how we. time and resource conflicts and system configuration errors. Moreover. In addition. Vancouver Technology Implementations Inc. Jeff Summers. has ample experience in software engineering. Key deliverables and milestones will also be emphasized. To begin. it will reduce administration costs because the new software will eliminate manual paper work. Since we have completed many projects similar to this one in the past. Our qualifications and areas of expertise have been outlined in detail. employees will feel more empowered because they can monitor their benefits and book days off more easily. Lastly. Furthermore. we have also identified the cost of each activity. As they begin to grow as a company. an analysis of potential risks will also be discussed. The project is expected to be completed by October 25 2005. administration costs need to be reduced so more money can be spent on expansion. We have also revealed our strategies to prevent these issues from occurring.

and benefits and overtime more efficiently. As the company has expanded and grown over the past five years. It will help ease the tasks of the HR department and help them find the information they require in a timely manner. with employees. the present solution is being stretched to its limits. will conduct an in-depth risk analysis and project priority matrix for this project. we will. Of course. with our scope defined. before starting any aspect of this project. our consulting organization will begin the process of implementing and launching the solution.PROJECT DESCRIPTION The purpose of this project is to implement a HRIS (Human Resource Information System) solution for HireDesk Inc. it is not scalable and requires considerable resources to update and time to communicate remaining vacation days. HireDesk does not have any specialized software in place to track and manage their human resource activities. the information system will help manage employee vacation time. on HireDesk’s behalf. all of the steps defined above are included in a Microsoft Project GANTT chart at the end of this document for a visual representation of the project. we will be able to create contingency plans and better define the scope of the project (if appropriate). This scope will then be reviewed. The only application/database they are using is a Microsoft’s Excel spreadsheet that tracks holidays and sick days for each employee. with HireDesk to ensure that it aligns to what they are looking for from this project. Once a capable solution has been identified. Once this phase is complete. BC. at length. etc. which will help scheduling and managing HireDesk’s diverse workforce. the researching of solutions and aligning those solutions to the needs of HireDesk will take place. With that knowledge in hand. The new system will produce valuable reports. To resolve this challenge. Currently. goals and strategic vision of the organization. In addition. Although this solution is efficient. absenteeism. The team will also train and provide assistance to the employees after installation. to help the organization better organize and manage their human capital. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 2 . locate an HRIS solution available from the vendors in the industry and select the solution that best meets HireDesk’s needs. of Richmond. Of course. our team.

9% uptime SLA (Service Level Agreement) 4. a software recruiting company. HRIS Setup/Configuration Completed 6. with a collection of tools (provided through an HRIS solution) that will enable them to improve employee relations. All data must be protected in accordance to British Columbia and Canada Privacy Laws and service provider must agree to those laws/statutes. HRIS Post-Launch Training Programs Complete Technical Requirements 1. Potential HRIS Vendors List Created 2. HRIS Integrated with other relevant current business systems 5.g. HRIS Vendor Selected 4. Individual computer workstations must be configured to work with HRIS parameters (e.0 or above) 2. HRIS Pre-Launch Training Programs Completed 7. HRIS Launched 8. Deliverables & Milestones 1. Limits and Exclusions HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 3 .PROJECT SCOPE DEFINITION Included below is the original Project Scope Document that was initially provided by HireDesk for this project. HRIS must be a web-based (aka ASP – Application Service Provider) solution 3. HRIS provider must provide 99. Project Objective To provide HireDesk. This scope document was used as the basis of this entire Project Plan Document. maximize efficiency and effectively manage their human capital with such success that they are able to achieve all of their organization’s growth objectives for the next five years. Any changes to the terms or scope of the project from this document will result in a re-analysis of the project being required. Potential HRIS Vendors Evaluated 3. Internet Explorer 6.

Contractor reserves the right to contract out services (e. Other system integrations will require a change in project scope. Director HR and Operations (HireDesk) Rima Warchol. a change in project scope will be required if HireDesk chooses to go with another vendor (other than the recommended vendor) Customer Review Terry Hibbert. CEO (HireDesk) HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 4 . 2. Only one complete data migration from existing systems to the current system will be included. System will be configured for HireDesk’s business processes as of March 1. HRIS will only be integrated with HireDesk’s Talent Acquisition System and SalesForce Customer Relationship Management System.g. 4. After HRIS vendor is chosen. 3.1. Multiple test data migrations may take place. 2005. third-party systems integration with HRIS). Office Manager (HireDesk) Jade Bourelle. 5.

The current system does not properly organize information. The HR manager will be able to easily retrieve the employee’s information with the new system.). since they no longer have to sift through paperwork. For this project. Finally. because all of the data will be securely and accurately stored in the new system. so they can communicate more efficiently. as it will help reduce the administrative cost and the cost throughout the organization. with the new system employees will be able to access the file on line. In addition. employees will be able to access and view their information at any time. so the HR manager can quickly input the number into the system.g. The productivity of organization will be improved greatly so they can spend more time meeting the needs of their clients.) and provide a more accurate account of the employee’s data. PROJECT STRATEGIC IMPORTANCE The software we choose will provide the HR manager with real time data on their staff and allow them to also spend more time focusing on strategic HR projects (e. etc. as well as the others can be achieved. etc. vacation day forms. The system will reduce the workload as it can quickly calculate the time instead of having the manager input the calculation into the excel worksheet. This project will also provide more efficiency and timely management of the internal employees.g. employee social programs. By upgrading their HR systems. With this solution. etc. It will help reduce the risk of any legal actions that they may occur from their employees. the following screening criteria were assessed to determine that this project is a priority: • Reduce wasted time. It will help improve the communications between the employees and the HR manager. The software can provide a better resource for the organization making them more efficient in meeting their needs. increase employee morale and reduce the time spent on HR administration with this project.). The expected savings from this project are to be re-allocated to other areas of the organization to improve their services and sales. HireDesk has decided to take on a new initiative for their organization’s employee morale. For example. when employees want to request vacation days they have to submit forms manually to the HR Manager which is time consuming. hopefully this objective.g. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 5 . However. As with any project at HireDesk. The software can help reduce the time spent on tracking the employees. vacation requests. This will increase employee satisfaction with the company. The software will need to be cost efficient.PROJECT STRATEGIC IMPORTANCE & PRIORITY Strategically. It will also help reduce the number of errors that the HR manager may make tracking 60 employees (e. PROJECT STRATEGIC PRIORITY CRITERIA HireDesk has a number of strategic initiatives/projects that they would like to move forward. they use a number of screening criteria to determine the priority of the project. HireDesk is aiming to reduce the amount of time HR personnel have to spend on routine HR administration (e. HireDesk is seeking to minimize their administration costs.

employees do not use their benefits to their fullest potential and regret not doing so year after year. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 6 .Moving away from the semi manual system will decrease overtime hours charged to the company for the HR Manager.Over the years employees have expressed frustration with the lack of knowledge they have about their benefits. • Decrease Costs . Furthermore.• Improve Employee Morale . In addition. They have to make time to meet with the HR Manager for a full explanation of their package or to ask a simple question. the company will save money on storage for the paperwork and paper for producing the reports. since the reports will be stored on computers. It’s seems mediocre on the surface. This new system will save both the manager and the employee’s time by allowing the employees to access the information they need at anytime. she will receive more job satisfaction because she will not be doing the same tedious tasks. the HR manager will be able to take on more important responsibilities that will improve the company’s objectives. For example. As a result. Productivity and Improvements will be accelerated Combining the three criteria’s listed above will increase productivity because less time will be allocated for the manual tasks which will allow for more time to be spent on other projects. however employees do not always have the time or the patience to wait for the manager to be free.

M.A list at the end of the period • A . 2005: • S – By the date set the system will be in place and set up and ready to use by HireDesk • M – The system will be in place and ready to use • A – This task is attainable because we will know what the client wants and exactly how they want things set up and arranged. researching.The time period for this is three months Goal #2 To have the entire HRIS Configured by June 30.T. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 7 .This time period also gives us a little extra time to contact and find new and developing firms.PROJECT GOALS & OBJECTIVES We have identified four key goals for this project.This task is possible to do within the period given as there is lots of time to contact and have discussions with companies about the product • R . evaluated. and creating a list of vendors that would be interested in the product once it is created • M .A. 2005: • S .R. as well as established harder to reach firms • T . and selected within a period of two months before May 30. They are as follows: • Vendors Screened and Final Vendor Chosen • System Configuration Completion • Training HireDesk Employees on the HRIS • Launch/Fully Implement an HRIS for HireDesk Below are the goals listed above with the S. goal framework included.Finding. Goal #1 To have a vendors list created.

• R – This is a realistic goal as all of the research has been done.Given time span and resources goals are in line.Training people within the time period is a realistic goal • T -This should take about a week and a half.Five month time span. and what are the benefits of this system • M . 2005: • S . The entire training program has to be completed by September 1. so we will be able to measure our progress.Create an HRIS system in which the company can use to keep track of their employees time off. benefits.If everyone knows how to use the system then the training has been successful • A . HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 8 . and compensation. • T . 2005: • S . • A . and there are many contingency plans in place to make sure that it has been done on time • T – The time period for this is four months Goal #3 To train all employees of HireDesk within a one-month period (from the first session to the last).Within a two week period there should be a couple of training classes and then some one on one time with the trainer as to actually using the product • R . • M .The use of MS Project has allowed us to properly schedule activities within the time constraints • R . and there will be one or two days to troubleshoot and help with any problems that may arise Goal #4 Our objective/goal of the entire project is to create a human resource information system for HireDesk by October 25.Training the employees on how to use this product is a huge task and needs to be done thoroughly as everyone needs to know what they can do. sick days.Milestones and critical paths have been outlined clearly.

PROJECT TEAM & RESOURCES At Vancouver Technology Implementations Inc. human resources and systems design. With such a strong diversity in team members available to us. we have chosen to assign the following people to this project. education and years of experience of the team members who will be working on this project: Name Title Education Years of experience Jeff Summers Project Manager & Senior Technical Consultant Bachelors Degree in Computer Engineering 10 years Michelle Lam Account Manager Bachelors Degree in Commerce 5 years Eleni Papavasiliou Junior consultant Bachelors Degree in Human Resources 3 years Laura Shapiro Junior technical consultant Bachelors Degree in Computer Science 4 years Christine Wheeler Junior technical consultant Bachelors Degree in Computer Engineering 3 years PMP Certified HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 9 . This organization structure was chosen for our organization as it allows us to create teams that work solely on their “key projects” while allowing us to bring in outside experts (from around the world through the virtual organization) to ensure that each project has the best people and resources available. we have structured our organization as a virtual organization working within a project matrix. The following chart outlines the titles. With that in mind. we use a number of consultants and project teams to manage our projects. All of the team members for this project have extensive project management.

Task Analyze HireDesk’s needs and specifications for HRIS Analyze current HRIS Vendors available depending on HireDesk’s needs Create Potential HRIS Vendors List Evaluate Potential HRIS Vendors Choose HRIS Vendor Configure HRIS Jeff Christine Laura Michelle Eleni R S S S S S S S R S S S S R S S S S S S R S R S S S R R S S Test HRIS Import Data into HRIS Create Pre-Launch Training Program R S Deliver Pre-Launch Training Program Launch HRIS Create Post-Launch Training Program R S Deliver Post-Launch Training Program S R S R R S S R S Review System Launch/Integration Project and Collect Client Feedback R = Responsible S S S S S R S = Support/Assists HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 10 .Included below is a responsibility matrix that was created that outlines (at a high level) who is responsible for what aspects of this project.

• Over Budget There is the risk with any project that the costs of actually executing on the project may be larger than first expected. this project has been defined as one of HireDesk’s “Top Projects”. resource conflict. with all the components that will be needed. If there is a shortage of funds. We have also created our budget estimates using the appropriation method. Once that estimate is complete. which it feels have strategic value. which should ensure that our budgets are defined. our mitigation steps and contingency plans (if appropriate) are included below: • Budget Loss With this project. To help mitigate this risk. This system is beneficial both for the client organization and the project team as it reduces cost uncertainty and guarantees payment. they include: o The software package. This will reduce the risk of unexpected software costs arising at the end of the project. This traditionally results in a project going “Over Budget”. like any software implementation. The key areas include budget loss. PROJECT RISKS & MITIGATION PLANS For the HireDesk HRIS Implementation project. our organization has taken a number of other steps to ensure the budget for this project remains. This designation is given internally by HireDesk to projects. To help mitigate this risk. o The project team has agreed to work under a fixed-cost system. It is possible that certain components of the software package may not be purchased which may lead to faulty configuration. These risks. will be purchased within the first two months of this project. time constraints. Problems with configuration may result in business errors in day-to-day activities. we will be using Microsoft Excel spreadsheets with the planned budget to actual spending calculation. the client organization will be given a bill for the total costs for labour and asked to pay ½ of the total costs at the start of the project. Additionally. there are number of risks that could delay the final deliverable date for the project. this will help reduce the risk of the budget being compromised for this project. system configuration challenges and no adoption by end users. significant problems could occur. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 11 . when the budget may already be exhausted. there is always the risk that the budget for the project may disappear.PROJECT RISKS. the costs for all labour are calculated on estimates at the start of the project. In this system. As a result. CONSTRAINTS & MITIGATION PLANS To prepare for potential problems we have conducted a risk analysis and identified solutions for possible scenarios.

o Contingency Fund – If both of the mitigation steps above should fail. To help mitigate this risk. The project team has reviewed this information to ensure that their project timeline is sound and achievable. which may eventually lead to the whole project being deferred. and what sort of lags and slack are appropriate for the project. and can ultimately lead to the final deliverable of the project prolonged for months. To help mitigate this risk a number of steps have been taken. With Microsoft Project’s functionality. Contingency Plan Trigger: The final deadline date for the project is estimated to be more than three days longer than the initially estimated completion date. • Resource Conflict With any project. o Benchmarking other Implementations – Given how many organizations have implemented HRIS’s. Additionally. Contingency Plan Trigger: Any aspect of the project is delayed by more than one day from Project Plan due to a resource conflict Contingency Plan: The contingency plan in this case will be to either pay overtime to the necessary resources to get the project back on the established timeline or reduce the scope/complexity of the aspect causing delays. regrettably. If this were to happen. certain aspects of the project could be delayed. a contingency fund has been established so we can use to hire outside contractors or to have existing team members work overtime. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 12 . there is the possibility that there will be a conflict of resources. This will hopefully reduce the amount of conflicts that we may face. we will use Microsoft Project to determine resource allocation. then. This usually leads to delays. including: o Use of Microsoft Project – The entire project will be managed through Microsoft Project.Contingency Plan Trigger: 80% of Project Monies Spent Contingency Plan: The contingency plan in the case of a budget overage will be an immediate re-definition of scope and a cease to all future spending until that re-definition is completed. If that should fail. • Time Conflicts With any project. regardless of size there is the risk that the time allocated may be insufficient. for this project. the project will have to be delayed and communicated to the entire organization. there is tremendous amounts of data available around best practices and timelines. the contingency plan will involve using the contingency fund to purchase or use additional resources to get the project back on time. The entire project team will also be required to submit ‘project updates’ through the Microsoft Project Server so that the project manager can ensure everything remains on track. the team will be able to see what the project’s critical paths are.

Contingency Plan: The contingency plan in this case will be to either pay overtime to the necessary resources to get the project back on the established timeline or reduce the scope/complexity of the aspect causing delays. o Long-Term Needs Analysis – Besides the day-to-day needs analysis that will be completed. This will allow us to find the appropriate software package for them. This will be an enhancement over choosing a system that merely meets today’s needs but not the long-term needs. there is the ever-present risk that while the system may be configured correctly. there is the possibility that the chosen system will not meet HireDesk’s needs. especially for systems that are organization wide. o System Best Practices – The implementation team will thoroughly review the best practices documentation. This will reduce the likelihood that the system is configured incorrectly from a business process standpoint. We will follow-up with additional meetings to further define those objectives. As a result. This information will be used to find a system that can act as a strategic partner to HireDesk and offer them a good solution for years to come. We have taken a number of steps to prevent this. to ensure that the system is configured properly. To help mitigate this risk. • System Doesn’t Meet Needs Furthermore. • System Configuration Challenges With any system configuration. and time to map those processes on paper. provide employees with information on vacation time remaining). it may never receive buy-in from the user base. They include the following: o Needs Analysis Definition –Before we select a vendor we will first review with HireDesk’s Management Team to define what they want specifically (e. there are a number of steps that will be taken. available from the software manufacturer. with HireDesk’s team. To help mitigate this risk. to gain a thorough understanding of HireDesk’s needs. They include: o Business Process Review – Built into the project plan is time to review existing business processes. there is the risk that the project may be configured incorrectly by accident or through a lack of knowledge about existing business processes. there are a number of steps that have been taken. o Client Account Manager Review – Throughout the duration of the project.g. may be launched incorrectly. • System Lack of Buy-in With any software implementation. which will hurt employee morale and support for future system launches. we will also look at HireDesk’s long-term business plans. the system may never be launched or worse. They include the following: HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 13 . we will review the software’s configuration to ensure that it is setup correctly.

when we show them the benefits of using it. we will be able to determine how to design the training program so we do not under or over-burden the employees with too much information. This matrix is designed to provide the list of risks in a more condensed form. less than 50% of employees have logged on and used the system. o Reviewing System Goals with Staff – In addition to training the staff on the day-today usage of the system. As well. Following that. a review of technical limitations will be completed. a continued training and adoption program will be adopted to ensure user adoption. Included below is a Risk Assessment Matrix which outlines all of the above risks in a summarized form with their likelihood. an analysis of their needs and knowledge level will be evaluated. Contingency Plan: The contingency plan in this case will be first to ascertain if there is any user training issues preventing users from using the system. Risk Event Likelihood Impact Detection Difficulty When Budget Loss 1 5 1 Scope Definition Over Budget 3 3 1 Configuration and Training Resource Conflict 3 5 3 Configuration and Training Time Conflict 3 5 3 Configuration and Training System Configuration 4 5 3 Configuration System Doesn’t Meet Needs 2 3 4 Launch System Buy-In 2 3 4 Launch Included below is a Risk Severity Matrix which is a graphical representation of the Risk Assessment HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 14 . we will also remind them how this project links to HireDesk’s initiative to improve employee morale. o Creation of Training Manual and PowerPoint – All users will receive training manuals they can use to become more familiar with the system as time progresses. As a result of the analysis. it will reduce any employee resistance to change. impact and severity information included. Once both of those analyses are completed. Contingency Plan Trigger: Within three days of the system launch.o Creation of Training Plan – To ensure system buy in from staff members.

like any project. Currently. This assumption also acts as a constraint because if they do not. Furthermore. it will delay our end date. We also have to assume that they will provide materials to us on time as well. that we will have to trim the features in the system. We assume that if costs were to increase. we are forced to stand still until they do.Matrix. cost is one variable HireDesk is not willing to exhaust. Even though we have contingency plans in place. it is not a constraint. HireDesk has expressed their need for the system to be in place before their fiscal year end. however this may pose as one in the future because if we transpire to any configuration problems. This Risk Severity Matrix allows us to see graphically. In addition. which risks we should be most mindful of. it is possible that it will not be sufficient. We have to assume that the project plan we have created will not be distorted by unforeseen events. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 15 . PROJECT CONSTRAINTS & ASSUMPTIONS An assumption we must have as the consulting firm is that a suitable vendor exists in the marketplace that will be able to customize according to HireDesk’s needs. time and costs are major constraints. According to the project priority matrix.

Time Performance • Constrain • Enhance Accept Cost • HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 16 .

This is an important step for this project because HireDesk will know what system they are implementing and can begin the training and support documentation. The key deliverable at this step is for the system to be fully configured and ready for use. This will include delivering the PowerPoint training documents and the manuals. we will migrate data from all existing HireDesk systems into the new HRIS system. 4. They include: 1. the training program will be launched to all of HireDesk’s employees. Data Migration Completed Once the system is fully configured and is about to be launched. 7. we will select the one we will use. HRIS System Launched The key deliverable here is that the system is launched on time and on budget. Needs Analysis Document The needs analysis document will outline what HireDesk is looking to achieve from their HRIS implementation. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 17 . Once all of the training program components are completed. In this section. 6. the training and data migration phases can begin. the data migration component of the project will begin. 5. The key deliverable for this milestone is that all the training documentation and components will be created. System Configuration Completed Once configuration is completed. Training Program Launched In this step. Training Program Created This step will play an important role in the actual success of the project because training documentation will be created. PROJECT DELIVERABLES There are a number of key project deliverables for this HRIS implementation. The key deliverable here is the data migration is completed. HRIS Vendor Selection After a number of vendor demonstrations and meetings. The final deliverable expected with each step has been outlined as well. 2. 3.PROJECT DELIVERABLES & PRIORITIES As a result of our planning with MS Project we have identified the following seven key milestones. the actual training of staff members can be completed. The key deliverable here is for all HireDesk staff to be fully trained.

the Project Manager has promised to monitor progress closely. Deciding who should take on and complete the tasks is another critical area. As previously described. As a team. Likewise. it is also a priority to ensure that all of the components that HireDesk requires have been included. we have agreed to commit ourselves to this assignment. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 18 . and to update the Project Manager frequently. Formulating and creating the critical path can be an asset in finding what needs to be completed and when.AGREEMENT ON PROJECT PRIORITIES There is an agreement that the critical path is the most important part of the project. Lastly. certain steps depend upon the preceding ones being finished first.

000. The consulting organization fees total $100.PROJECT BUDGET The budget for the project was initially defined using the appropriation method. the costs and budget expectations have to remain less rigidly defined then if a final solution was already chosen. *Note: This budget does not include the consulting organization fees. The reason for using the appropriation method was because it allowed us to. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 19 . Since the exact solution (e. on a macro level.000. With the budget defined using the apportionment method.g. define the budget. which provider’s solution) that we will be implementing. This detailed budget can be found on the pages following. This will bring the total cost of the project to $400. we were able to come up with a detailed project budget for each of the major steps.

000 $ 7.000 9.250 9.000 $ 7.Data Migration Test HRIS Vendor Time .000 12.000 9.000 $ 30.096 20.000 $ 30.000 2.250 $ 15.800 104 Total Systems Related Expenses $ 180.250 2.500 2.000 900 10.000 6.500 10.250 2.000 83.500 $ 30. Printing Costs Total $ $ $ $ Document Development Stock Photography for Website Website Designer Writer (for supporting consultants) Misc.000 Total Communications Plan Expenses Launch: Launch Party Location (being managed by HireDesk) $ $ Food/Snacks $ HIREDESK HRIS IMPLEMENTATION PROJECT PLAN Misc.250 5.500 10.000 6.500 $ 104.500 $ 15.000 6. Costs Total $ $ System Training Document Printing Template Creation A/V Equipment Leasing Stock Photography Purchases Hotel Meeting Room Leasing Teleconferencing Costs Total $ $ $ $ $ $ Data Migration HRIS Vendor Time .000 PAGE 20 $ 30. Costs (TBD) Total Total Launch Expenses $ 30.200 6.000 Communications Plan: Printing Project Newsletter #1 Project Newsletter #2 Project Newsletter #3 Misc.250 8.500 3.000 $ 45. Document Creation Costs Total $ $ $ $ 2.000 12.500 4.400 4.000 $ 15.000 1.Systems Related Expenses: Systems Configuration Supporting Documentation Purchases HRIS Vendor Consulting Time for Configuration Total $ $ Systems Integration Microsoft Active Directory Plug-Ins Misc.Data Migration Actual Total $ $ System Testing System Testing & Bug Tracking Software HRIS Vendor Consulting Time to Fix Bugs Total $ $ System Evaluation System License Costs (Annual) System Implementation & Setup Costs (One Time) Long-Distance Calls (for scheduling demos) Total $ $ $ 4.000 .

000 20.000 PAGE 21 . Costs (TBD) Total $ $ $ $ 30.Launch: Launch Party Location (being managed by HireDesk) Food/Snacks Misc.000 20.000 $ 30.000 Contingency Fund: Misc.000 45.000 Total Contingency Expenses Consulting Fees: Jeff Summers Christine Wheeler Laura Shapiro Michelle Lam Eleni Papavasiliou Total $ $ $ $ $ HIREDESK HRIS IMPLEMENTATION PROJECT PLAN 20.000 9.000 TOTAL PROJECT COST $ 400. Costs (TBD) Total $ $ 45.000 20.000 12.000 $ 100.000 $ 45.000 Total Consulting Expenses $ 100.000 Total Launch Expenses $ 30.000 9.000 20.000 $ 45.

will ensure that everyone buys into the system. the benefits and the overall progress of the project will be communicated. While “pre-launch” training is usually sufficient to train the employees about a system. it often doesn’t give them enough knowledge to truly leverage the system to make a difference to their everyday lives.ADDITIONAL RECOMMENDATIONS As with any project. • Post-Launch Training With any systems implementation. HireDesk can ensure that sufficient interest is achieved with the employees about the project and ensure that everyone is on-board with the project. This awareness and interest will be achieved through email communications. the project’s objectives. Vancouver Technology Implementations Inc. but very little “post-launch” training. which will be a similar format as the pre-launch training. Full details about the deliverables for the communications plan can be found in the Project Plan below. has identified. thereby reducing the risk of a lack of system buy-in. In this communications plan. With that in mind. Through this training component. This post launch training. the following project enhancements/recommendations: • Communications Plan The purpose of this communications plan is to create awareness and interest about this project. All of these communication mediums will be used both with one another and also separate from one another when appropriate. a project website and a project newsletter. there is traditionally a large amount of “pre-launch” training. that is why we have recommended and included in the project plan a PostLaunch Training component. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 22 . and included in the project plan. As with any proposal. we can ensure that employees will have an opportunity to use the system at a basic level and through the postlaunch training learn more of the advanced functionality. there are additional things that an organization can do to ensure the success of the project above and beyond just delivering the project. We believe that through this communications plan. The audience for this communications plan is the employees.

NETWORK DIAGRAM *Note: The above Project Network diagram only shows the major steps. HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 23 . please see the Project File on the included CD with this document. To see the entire Network Diagram.PROJECT PLAN GANTT CHART Please find the Gantt Chart included within the package submitted to your organization.

Milestones 3. Delegated responsibilities HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 24 .MICROSOFT PROJECT REPORTS With the attached document you will find a number of Microsoft Project Reports. in order: 1. Critical Tasks 2. They are.

75 days Lag 0 days 248 252 Wed 8/31/05 Lag 0 days 0 days Modify Field Map Cross System Diagram 251 Tue 8/30/05 Lag 2 days Work with HRIS Provider to Migrate Data 250 1 day Lag 0 days 242 249 Fri 10/28/05 Thu 9/29/05 Wed 8/31/05 Lag 0 days Create Field Map Cross System Diagram 246 Mon 3/7/05 Mon 8/29/05 Mon 8/29/05 Lag 0 days 0 days 0 days 0 days Create Field Map of New HRIS Database 244 176.Group Project File ID Task Name Duration 1 232 233 HireDesk HRIS System Implementation Data Migration Review Existing HRIS Database ID 253 Successor Name System Launch ID 238 Successor Name Create Field Map of Existing HRIS Database 235 Type FS Type FS 237 Field Mapping Create Field Map of Existing HRIS Database ID 239 240 243 246 Successor Name Create Field Map of New HRIS Database Create Field Map Cross System Diagram Get complete export of all Existing HRIS Database Information Modify Field Map Cross System Diagram ID 240 Successor Name Create Field Map Cross System Diagram ID 242 Successor Name Schedule Support/Data Migration Time with HRIS Provider Type FS FS FS FS Type FS Type FS 241 Test Data Migration Schedule Support/Data Migration Time with HRIS Provider ID 244 Successor Name Work with HRIS Provider to Migrate Data ID 245 246 Successor Name Review Data Migration & Identify Possible Challenges Modify Field Map Cross System Diagram Type FS ID 248 Successor Name Schedule Support/Data Migration Time with HRIS Provider Type FS FS Type FS 247 Actual Data Migration Schedule Support/Data Migration Time with HRIS Provider ID 249 251 Successor Name Clean-up Data Work with HRIS Provider to Migrate Data ID 250 Successor Name Review Data ID 251 Successor Name Work with HRIS Provider to Migrate Data ID 252 Successor Name Review Data Migration ID 254 Successor Name Go-Live Type FS FS Fri 9/9/05 Wed 8/31/05 Fri 9/2/05 2 days Fri 9/2/05 Wed 9/7/05 1 day Thu 9/8/05 Fri 9/9/05 18.17 days Fri 9/2/05 Wed 9/28/05 2 hrs Fri 9/9/05 Fri 9/9/05 3 days Tue 9/13/05 Fri 9/16/05 4 hrs Fri 9/16/05 Fri 9/16/05 8.Critical Tasks as of Fri 3/25/05 BADM 318 .96 days Fri 9/16/05 Thu 9/29/05 2 hrs Fri 9/16/05 Fri 9/16/05 4 days Fri 9/16/05 Thu 9/22/05 1.33 days Thu 9/22/05 Fri 9/23/05 3 days Fri 9/23/05 Wed 9/28/05 3 hrs Wed 9/28/05 Thu 9/29/05 Lag 0 days Review Data Type FS Lag 0 days Work with HRIS Provider to Migrate Data Type FS Lag 0 days Review Data Migration Type FS Wed 8/31/05 2 days Lag 0 days 0 days Clean-up Data Type FS 5.94 days? 23.46 days 3 days Lag 0 days 238 240 Finish Lag 0 days Data Security 239 Start Lag 0 days Page 1 .

13 days Tue 10/11/05 Wed 10/12/05 Lag 0 days 5.82 days Mon 10/3/05 Fri 10/28/05 7 hrs Mon 10/3/05 Mon 10/3/05 4 hrs Mon 10/3/05 Tue 10/4/05 1 day Tue 10/4/05 Wed 10/5/05 15.13 days Fri 10/14/05 Tue 10/25/05 Lag 0 days Hold Sessions Page 2 .13 days 6 days Wed 10/5/05 Wed 10/5/05 Thu 10/20/05 Thu 10/13/05 1.25 days Tue 10/11/05 Tue 10/18/05 1.56 days Wed 10/12/05 Thu 10/20/05 2 hrs Wed 10/12/05 Thu 10/13/05 7.19 days 14.5 days Wed 10/5/05 Mon 10/10/05 Lag 0 days 0 days 305 ID 310 Fri 9/30/05 Lag 0 days 0 days 0 days Create Training Materials Powerpoint-based Documents 299 0 days Lag 0 days 0 days 0 days Staff Training Sessions General Staff Training ID 299 300 318 Fri 9/30/05 Lag 0 days Define Training Programs 296 Fri 10/21/05 Thu 9/29/05 Lag 0 days Define Training Objectives 294 295 Thu 9/29/05 1 day Lag 0 days 0 days 285 287 17.5 days Lag 0 days First Day Support 286 Finish Lag 0 days 0 days 0 days 0 days 0 days 0 days HRIS System Launched Type FS Start 5.Critical Tasks as of Fri 3/25/05 BADM 318 .Group Project File ID Task Name Duration 253 System Launch 254 Go-Live ID 255 259 260 270 277 284 Successor Name HRIS System Launched Review System Logons Review System Record Changes Create System Change Process Create System Maintenance Process Review System Logs ID 256 Successor Name First Day Support ID 257 285 Successor Name Second Day Support Review Support Questions 255 Type FS FS FS FS FS FS 256 Type FS FS 283 Post-Launch System Training Review Support Questions ID 286 Successor Name Define Training Objectives ID 287 Successor Name Define Training Programs Type FS ID 288 296 314 Successor Name Create Needs Analysis Document Validate Training Schedule Validate Training Schedule Type FS Type FS FS FS Validate Training Schedule 297 298 Successor Name Session #3 Session #4 Session #6 Type FS FS FS Session #3 ID 300 302 Successor Name Session #4 Session #3 Type FS FS 301 Word-based Documents 302 Session #3 ID 305 Successor Name Update with Session 3 Content Type FS 304 HTML-based Website Update with Session 3 Content 309 Successor Name Training Session #3 Type FS Fri 9/30/05 1 day Fri 9/30/05 Fri 9/30/05 20.94 days Wed 10/5/05 Wed 10/5/05 Tue 10/25/05 Tue 10/25/05 1 hr Wed 10/5/05 Wed 10/5/05 11.

Group Project File ID Task Name 310 Training Session #3 ID 311 Successor Name Training Session #4 ID 312 Successor Name Evaluate Training ID 334 335 Successor Name Review System Logons Review System Record Changes 311 Type FS Type FS Type FS FS Review System Logons ID 336 Successor Name Review User Feedback ID 336 Successor Name Review User Feedback 335 4 hrs Fri 10/14/05 Mon 10/17/05 4 hrs Fri 10/21/05 Tue 10/25/05 2 hrs Tue 10/25/05 Tue 10/25/05 3.25 days 0.Critical Tasks as of Fri 3/25/05 BADM 318 .25 days Tue 10/25/05 Tue 10/25/05 Fri 10/28/05 Tue 10/25/05 2 hrs Tue 10/25/05 Tue 10/25/05 2 hrs Tue 10/25/05 Tue 10/25/05 3 days Tue 10/25/05 Fri 10/28/05 Lag 0 days 0 days Project Evaluation Review System Usage 334 Finish Lag 0 days Evaluate Training 332 333 Start Lag 5 days Training Session #4 312 336 Duration Type FS Lag 0 days Review System Record Changes Type FS Lag 0 days Review User Feedback Page 3 .

64 days 0 days 15.43 days 32.05 days 30.82 days 15.85 days 12. & Admin Staff Training 231 Pre-Launch Training Completed 253 System Launch 255 HRIS System Launched 283 294 313 Post-Launch System Training Staff Training Sessions HR Dept.5 days 0 days 20.94 days? 66.Group Project File ID Task Name 1 92 20 HireDesk HRIS System Implementation System Configuration Systems Evaluation & Selection 22 HRIS Vendor List Created 25 131 1st Round System Demos Systems Integration 30 135 39 130 Potential HRIS Vendors Selected HRIS Integrated with other HireDesk Systems HRIS Vendor Selected System Configuration Completed 159 182 204 Pre-Launch System Training Staff Training Sessions HR Dept.88 days 0 days Page 1 . & Admin Staff Training 331 Post System Launch Training Completed Duration 176.3 days 43.19 days 12.21 days 0 days 0 days 0 days 0 days 33.Milestones as of Fri 3/25/05 BADM 318 .55 days 0 days 17.

Group Project File Start Finish Mon 3/7/05 Mon 3/28/05 Tue 3/29/05 Fri 10/28/05 Fri 6/24/05 Thu 5/26/05 Wed 3/30/05 Wed 3/30/05 Mon 4/11/05 Fri 4/29/05 Mon 5/2/05 Tue 5/17/05 Mon 5/2/05 Tue 5/17/05 Thu 5/19/05 Fri 6/24/05 Mon 5/2/05 Tue 5/17/05 Thu 5/19/05 Fri 6/24/05 Thu 7/14/05 Fri 7/15/05 Tue 7/19/05 Mon 8/29/05 Mon 8/29/05 Mon 8/29/05 Mon 8/29/05 Mon 8/29/05 Thu 9/29/05 Fri 10/21/05 Fri 9/30/05 Fri 9/30/05 Mon 10/3/05 Wed 10/5/05 Wed 10/5/05 Fri 10/28/05 Tue 10/25/05 Fri 10/21/05 Thu 10/20/05 Thu 10/20/05 Page 2 .Milestones as of Fri 3/25/05 BADM 318 .

Needs Document Create "Demo Evaluation" Template Hold 1st Round Demos with Possible System Vendors Review "Demo Evaluations" Conduct "Top 3" Demos Review "Top 3 Demo Evaluations" Create "Top 3 Demo Evaluation" Template Define Communications Plan Objectives Review HRIS Vendor Implementation Guide Review HRIS Vendor Best Practices Guide Review HRIS Vendor System Manual Create Fields Document outlining all Fields Needed Review what fields/criteria are needed to generate reports Build Reports in system Review Network Infrastructure Units 100% 100% 100% 100% 100% 100% 100% 100% 100% 20% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 20% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 75% 75% 75% 100% 100% 25% 100% Work 6 hrs 2 hrs 4 hrs 3 hrs 6 hrs 24 hrs 24 hrs 8 hrs 4 hrs 16 hrs 8 hrs 8 hrs 6 hrs 8 hrs 8 hrs 8 hrs 24 hrs 1. Third Day Support Review Client Website Create List of Possible Systems Review System Vendor's Websites Create Features vs.72 hrs Task Name Meet with Key Project Management Team Leaders Define Audience Define Message Review Needs Analysis with HireDesk Select "Top 3" Vendors Create Project Website Design Create Project Website Content Analyze Team Comments and Concerns from Meeting Create Project Briefing Document Review Client Collateral Define Standard System Fields Needed Define Customized Fields Needed Define Field Names Define Field Structure Define Field Values Add/Customize Fields in System Create Project Newsletter Template Proofread & Send Newsletter Proofread & Send Newsletter Proofread & Send Newsletter Create Content Create Content Create Content Create Content Integration Active Directory with HRIS User Administration Create Field Map of Existing HRIS Database Create Field Map of New HRIS Database Create Field Map Cross System Diagram Second Day Support With IT Dept With HR Dept.Who Does What as of Fri 3/25/05 BADM 318 .5 hrs 1.Group Project File ID 1 ID 15 48 49 19 32 54 55 16 58 4 98 99 100 101 102 103 81 84 87 90 62 65 68 71 134 238 239 240 257 281 282 267 268 258 3 21 23 24 27 28 29 36 37 34 45 93 94 95 97 114 117 133 Resource Name Work Christine Wheeler 556.6 hrs 16 hrs 40 hrs 16 hrs 5 hrs 56 hrs 16 hrs 18.2 hrs 8 hrs Page 1 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 3/21/05 Wed 5/4/05 Fri 5/6/05 Mon 3/28/05 Mon 5/2/05 Wed 5/18/05 Fri 5/6/05 Tue 3/22/05 Wed 5/11/05 Mon 3/7/05 Wed 6/8/05 Thu 6/9/05 Fri 6/10/05 Mon 6/13/05 Tue 6/14/05 Wed 6/15/05 Mon 5/23/05 Thu 6/16/05 Thu 6/30/05 Thu 6/30/05 Wed 5/18/05 Wed 6/15/05 Thu 7/14/05 Tue 8/9/05 Mon 5/16/05 Wed 8/31/05 Fri 9/2/05 Thu 9/8/05 Mon 10/3/05 Mon 10/10/05 Mon 10/10/05 Thu 6/30/05 Mon 7/4/05 Mon 10/3/05 Mon 3/7/05 Tue 3/29/05 Wed 3/30/05 Thu 4/7/05 Mon 4/11/05 Fri 4/15/05 Wed 4/27/05 Wed 5/11/05 Tue 5/17/05 Mon 5/2/05 Mon 5/2/05 Thu 5/26/05 Mon 5/30/05 Tue 5/31/05 Mon 6/6/05 Thu 6/16/05 Mon 6/20/05 Tue 5/3/05 Finish Tue 3/22/05 Wed 5/4/05 Fri 5/6/05 Mon 3/28/05 Tue 5/3/05 Mon 5/23/05 Fri 5/13/05 Wed 3/23/05 Thu 5/12/05 Fri 3/18/05 Thu 6/9/05 Fri 6/10/05 Mon 6/13/05 Tue 6/14/05 Wed 6/15/05 Wed 6/15/05 Thu 5/26/05 Thu 6/16/05 Thu 6/30/05 Thu 6/30/05 Wed 5/18/05 Thu 6/16/05 Fri 7/15/05 Wed 8/10/05 Tue 5/17/05 Fri 9/2/05 Wed 9/7/05 Fri 9/9/05 Mon 10/3/05 Mon 10/10/05 Mon 10/10/05 Mon 7/4/05 Mon 7/4/05 Tue 10/4/05 Mon 3/7/05 Wed 3/30/05 Thu 4/7/05 Mon 4/11/05 Tue 4/12/05 Mon 4/25/05 Fri 4/29/05 Mon 5/16/05 Wed 5/18/05 Mon 5/2/05 Tue 5/3/05 Mon 5/30/05 Tue 5/31/05 Mon 6/6/05 Wed 6/8/05 Fri 6/17/05 Wed 6/22/05 Thu 5/12/05 .42 hrs 8 hrs 0 hrs 4 hrs 12 hrs 12 hrs 24 hrs 16 hrs 4 hrs 3.5 hrs 3 hrs 3 hrs 3 hrs 3 hrs 4 hrs 16 hrs 16 hrs 8 hrs 8 hrs 4 hrs 3 hrs 4 hrs 3 hrs 8 hrs 1. With IT Dept With HR Dept.5 hrs 1.

Needs Document Create "Demo Evaluation" Template Hold 1st Round Demos with Possible System Vendors Review "Demo Evaluations" Select "Top 3" Vendors Conduct "Top 3" Demos Review "Top 3 Demo Evaluations" Create "Top 3 Demo Evaluation" Template Define Audience Define Message Review HRIS Vendor Implementation Guide Review HRIS Vendor Best Practices Guide Review HRIS Vendor System Manual Create Fields Document outlining all Fields Needed Define Standard System Fields Needed Define Customized Fields Needed Define Field Names Define Field Structure Define Field Values Add/Customize Fields in System Review Network Infrastructure Integration Active Directory with HRIS User Administration Hold Meeting #1 Hold Meeting #2 Hold Meeting #3 Hold Meeting #4 Hold Meeting #5 2 Eleni Papavasiliou Units 50% 50% 50% 50% 100% 100% Work 8 hrs 4 hrs 8 hrs 3 hrs 8 hrs 8 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 8/29/05 Tue 8/30/05 Mon 8/29/05 Wed 9/7/05 Thu 9/29/05 Fri 9/30/05 Finish Tue 8/30/05 Wed 8/31/05 Tue 8/30/05 Thu 9/8/05 Fri 9/30/05 Fri 9/30/05 466.6 hrs 16 hrs 6 hrs 8 hrs 3 hrs 16 hrs 40 hrs 16 hrs 4.Who Does What as of Fri 3/25/05 BADM 318 .15 hrs Units 100% 100% 100% 100% 100% 100% 100% 100% 20% 20% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 75% 75% 75% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Work 4 hrs 8 hrs 8 hrs 16 hrs 4 hrs 2 hrs 2 hrs 12.75 hrs 56 hrs 16 hrs 15 hrs 16 hrs 8 hrs 8 hrs 2 hrs 4 hrs 12 hrs 12 hrs 24 hrs 16 hrs 8 hrs 8 hrs 6 hrs 8 hrs 8 hrs 8 hrs 8 hrs 4 hrs 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs Page 2 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 5/2/05 Mon 4/11/05 Wed 4/13/05 Wed 6/15/05 Fri 6/17/05 Mon 6/20/05 Mon 6/20/05 Mon 6/20/05 Mon 3/7/05 Mon 3/7/05 Mon 3/21/05 Tue 3/22/05 Mon 3/28/05 Tue 3/29/05 Wed 3/30/05 Thu 4/7/05 Tue 4/12/05 Fri 4/15/05 Wed 4/27/05 Mon 5/2/05 Wed 5/11/05 Mon 5/16/05 Wed 5/4/05 Fri 5/6/05 Fri 5/6/05 Thu 5/26/05 Mon 5/30/05 Tue 5/31/05 Mon 6/6/05 Wed 6/8/05 Thu 6/9/05 Fri 6/10/05 Mon 6/13/05 Tue 6/14/05 Thu 6/16/05 Thu 5/5/05 Thu 5/12/05 Tue 6/28/05 Wed 6/29/05 Mon 7/4/05 Tue 7/5/05 Thu 7/7/05 Finish Wed 5/4/05 Tue 4/12/05 Wed 4/13/05 Thu 6/16/05 Mon 6/20/05 Mon 6/20/05 Mon 6/20/05 Wed 6/22/05 Mon 3/7/05 Fri 3/18/05 Tue 3/22/05 Wed 3/23/05 Mon 3/28/05 Wed 3/30/05 Thu 4/7/05 Mon 4/11/05 Wed 4/13/05 Mon 4/25/05 Fri 4/29/05 Wed 5/4/05 Thu 5/12/05 Tue 5/17/05 Thu 5/5/05 Fri 5/6/05 Fri 5/6/05 Mon 5/30/05 Tue 5/31/05 Mon 6/6/05 Wed 6/8/05 Thu 6/9/05 Fri 6/10/05 Mon 6/13/05 Tue 6/14/05 Wed 6/15/05 Fri 6/17/05 Fri 5/6/05 Fri 5/13/05 Tue 6/28/05 Wed 6/29/05 Mon 7/4/05 Tue 7/5/05 Thu 7/7/05 .Group Project File ID Resource Name Work "Christine Wheeler" continued ID 234 235 236 243 254 256 Task Name Fields Data Security Data Integrity Get complete export of all Existing HRIS Database Information Go-Live First Day Support ID 45 111 112 113 114 115 116 117 3 4 15 16 19 21 23 24 27 28 29 32 36 37 34 48 49 93 94 95 97 98 99 100 101 102 103 133 134 142 144 146 148 150 Task Name Define Communications Plan Objectives Create Report Document outling all reports Review existing reports Review requested reports Review what fields/criteria are needed to generate reports Define preferred delivery format for reports Define preferred delivery dates for reports Build Reports in system Review Client Website Review Client Collateral Meet with Key Project Management Team Leaders Analyze Team Comments and Concerns from Meeting Review Needs Analysis with HireDesk Create List of Possible Systems Review System Vendor's Websites Create Features vs.8 hrs 1.

87 hrs Units 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 50% 50% 50% 50% 50% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 50% 50% 50% 100% 100% 50% 50% 50% Page 3 Work 1.5 hrs 1.5 hrs 4 hrs 32 hrs 1.Group Project File ID Resource Name Work "Eleni Papavasiliou" continued ID 152 154 156 254 256 257 258 Task Name Hold Meeting #6 Hold Meeting #7 Hold Meeting #8 Go-Live First Day Support Second Day Support Third Day Support ID 33 35 41 42 43 137 138 139 158 166 167 171 172 177 178 180 181 179 83 86 89 63 66 69 72 156 154 152 150 148 146 144 190 191 194 193 196 197 202 208 211 Task Name Notify "Top 3" Vendors of their acceptance Schedule "Top 3" Demos Review outstanding concerns/questions with HireDesk Enter into pricing and contract negotiations with selected vendor Sign Contract(s) with selected vendor Create System Testing Committee Mandate Create System Testing Committee Processes Create System Testing Plan Summarize System Testing Committee Comments to Training Create Training Manual Document Template Create Training Manual Style Sheet What is HireDesk HRIS? Frequent Use Case Scenarios What is HireDesk HRIS? How do I? Frequent Use Case Scenarios Frequently Asked Questions HireDesk HR Processes Create Content for Newsletter Create Content for Newsletter Create Content for Newsletter Proofread & Send Proofread & Send Proofread & Send Proofread & Send Hold Meeting #8 Hold Meeting #7 Hold Meeting #6 Hold Meeting #5 Hold Meeting #4 Hold Meeting #3 Hold Meeting #2 Session #1 Session #2 Session #2 Session #1 Update with Session 1 Content Update with Session 2 Content Training Session #2 Session #1 Session #4 3 Michelle Lam Units 100% 100% 100% 100% 100% 100% 100% Work 3 hrs 3 hrs 3 hrs 8 hrs 8 hrs 8 hrs 8 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 7/8/05 Tue 7/12/05 Thu 7/14/05 Thu 9/29/05 Fri 9/30/05 Mon 10/3/05 Mon 10/3/05 Finish Mon 7/11/05 Tue 7/12/05 Thu 7/14/05 Fri 9/30/05 Fri 9/30/05 Mon 10/3/05 Tue 10/4/05 958.5 hrs 2 hrs 8 hrs 8 hrs 8 hrs 8 hrs 8 hrs 1 hr 0 hrs 4 hrs 1 hr 0 hrs 0 hrs 0 hrs 4 hrs 4 hrs 4 hrs 1 hr 1 hr 1 hr 1 hr 3 hrs 3 hrs 3 hrs 2 hrs 2 hrs 2 hrs 2 hrs 6 hrs 6 hrs 4 hrs 4 hrs 1 hr 1 hr 1 hr 6 hrs 6 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 5/6/05 Fri 5/6/05 Thu 5/19/05 Fri 5/20/05 Wed 5/25/05 Fri 6/24/05 Fri 6/24/05 Mon 6/27/05 Thu 7/14/05 Thu 7/14/05 Fri 8/5/05 Wed 8/10/05 Thu 8/11/05 Tue 8/9/05 Wed 8/10/05 Fri 8/12/05 Mon 8/15/05 Thu 8/11/05 Mon 6/6/05 Wed 6/29/05 Thu 6/30/05 Wed 5/18/05 Thu 6/16/05 Tue 8/9/05 Wed 8/10/05 Thu 7/14/05 Tue 7/12/05 Fri 7/8/05 Thu 7/7/05 Tue 7/5/05 Mon 7/4/05 Wed 6/29/05 Tue 7/26/05 Thu 7/28/05 Tue 8/2/05 Thu 7/28/05 Fri 8/5/05 Tue 8/9/05 Thu 8/25/05 Tue 7/26/05 Tue 8/2/05 Finish Fri 5/6/05 Mon 5/9/05 Fri 5/20/05 Wed 5/25/05 Thu 5/26/05 Fri 6/24/05 Mon 6/27/05 Tue 6/28/05 Tue 7/26/05 Fri 7/15/05 Mon 8/8/05 Thu 8/11/05 Thu 8/11/05 Wed 8/10/05 Wed 8/10/05 Fri 8/12/05 Mon 8/15/05 Thu 8/11/05 Tue 6/7/05 Thu 6/30/05 Thu 6/30/05 Wed 5/18/05 Thu 6/16/05 Tue 8/9/05 Thu 8/11/05 Thu 7/14/05 Tue 7/12/05 Mon 7/11/05 Thu 7/7/05 Tue 7/5/05 Mon 7/4/05 Wed 6/29/05 Wed 7/27/05 Tue 8/2/05 Thu 8/4/05 Fri 7/29/05 Fri 8/5/05 Tue 8/9/05 Fri 8/26/05 Wed 7/27/05 Thu 8/4/05 .Who Does What as of Fri 3/25/05 BADM 318 .

53 hrs 8 hrs 8 hrs 1 hr 2 hrs 6 hrs 2 hrs 2 hrs 2 hrs 12 hrs 12 hrs 8 hrs 8 hrs 6 hrs 1 hr 1 hr 2 hrs 2 hrs 2 hrs 16 hrs 3 hrs 3 hrs 3 hrs 3 hrs 3 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 7/29/05 Wed 7/27/05 Wed 7/27/05 Fri 7/29/05 Tue 8/2/05 Thu 8/4/05 Tue 8/2/05 Mon 8/1/05 Tue 8/16/05 Wed 8/24/05 Tue 8/9/05 Fri 7/15/05 Tue 7/19/05 Wed 7/20/05 Thu 7/28/05 Fri 8/5/05 Tue 8/2/05 Fri 9/9/05 Fri 9/16/05 Fri 9/16/05 Fri 9/23/05 Fri 9/16/05 Fri 9/16/05 Thu 9/22/05 Wed 9/28/05 Tue 10/25/05 Wed 10/5/05 Wed 10/12/05 Tue 10/11/05 Fri 10/14/05 Wed 10/12/05 Wed 10/19/05 Tue 10/18/05 Fri 10/14/05 Tue 10/25/05 Tue 10/25/05 Thu 10/6/05 Thu 10/13/05 Mon 10/10/05 Mon 10/17/05 Thu 10/20/05 Wed 10/12/05 Wed 10/19/05 Wed 10/12/05 Thu 10/20/05 Thu 10/20/05 Fri 10/21/05 Tue 6/28/05 Wed 6/29/05 Mon 7/4/05 Tue 7/5/05 Thu 7/7/05 Finish Tue 8/2/05 Thu 7/28/05 Thu 7/28/05 Mon 8/1/05 Wed 8/3/05 Fri 8/5/05 Tue 8/2/05 Mon 8/1/05 Tue 8/16/05 Wed 8/24/05 Wed 8/10/05 Tue 7/19/05 Wed 7/20/05 Mon 7/25/05 Fri 7/29/05 Fri 8/5/05 Fri 8/5/05 Fri 9/9/05 Wed 9/28/05 Fri 9/16/05 Wed 9/28/05 Fri 9/16/05 Thu 9/22/05 Fri 9/23/05 Thu 9/29/05 Thu 10/27/05 Mon 10/10/05 Wed 10/12/05 Wed 10/12/05 Mon 10/17/05 Wed 10/12/05 Wed 10/19/05 Wed 10/19/05 Fri 10/14/05 Tue 10/25/05 Tue 10/25/05 Mon 10/10/05 Fri 10/14/05 Tue 10/11/05 Tue 10/18/05 Fri 10/21/05 Wed 10/12/05 Thu 10/20/05 Thu 10/13/05 Thu 10/20/05 Thu 10/20/05 Tue 10/25/05 Tue 6/28/05 Thu 6/30/05 Mon 7/4/05 Wed 7/6/05 Thu 7/7/05 .82 hrs 2 hrs 8 hrs 2 hrs 24 hrs 2 hrs 32 hrs 5.33 hrs 1.92 hrs 1.Who Does What as of Fri 3/25/05 BADM 318 . & Admin Staff Training Manual Session #3 Session #4 Session #3 Session #4 Update with Session 3 Content Update with Session 4 Content Session #4 Training Session #3 Training Session #4 Evaluate Training Session #5 Session #6 Session #5 Session #6 Session #6 Update with Session 1 Content Update with Session 2 Content Training Session #5 Training Session #6 Evaluate Training Session Update General Staff Training Manual Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Units 50% 50% 50% 50% 50% 50% 100% 100% 100% 100% 50% 100% 100% 100% 50% 50% 50% 100% 50% 50% 100% 100% 100% 50% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Page 4 Work 6 hrs 6 hrs 4 hrs 4 hrs 4 hrs 4 hrs 1 hr 1 hr 1 hr 1 hr 1 hr 16 hrs 8 hrs 24 hrs 2.5 hrs 16 hrs 12 hrs 3.92 hrs 1.Group Project File ID Resource Name Work "Michelle Lam" continued ID 210 209 213 214 215 216 221 222 223 224 201 183 184 185 218 219 199 242 245 246 251 248 249 250 252 293 299 300 302 303 305 306 308 310 311 312 317 318 320 321 323 325 326 328 329 330 292 143 145 147 149 151 Task Name Session #3 Session #2 Session #1 Session #2 Session #3 Session #4 Update with Session 1 Content Update with Session 2 Content Update with Session 3 Content Update with Session 4 Content Training Session #1 Create PowerPoint Template Create Word Template Create Training Website Design Session #2 Session #4 Session #2 Schedule Support/Data Migration Time with HRIS Provider Review Data Migration & Identify Possible Challenges Modify Field Map Cross System Diagram Work with HRIS Provider to Migrate Data Schedule Support/Data Migration Time with HRIS Provider Clean-up Data Review Data Review Data Migration Update HR Dept.

32 hrs 12 hrs 8 hrs 8 hrs 8 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 7/11/05 Tue 7/12/05 Wed 8/10/05 Mon 3/7/05 Mon 3/7/05 Mon 3/7/05 Fri 3/18/05 Mon 3/21/05 Tue 3/22/05 Wed 3/23/05 Mon 3/28/05 Mon 4/11/05 Mon 4/18/05 Fri 4/15/05 Thu 4/28/05 Tue 5/3/05 Wed 5/11/05 Mon 5/16/05 Mon 5/2/05 Wed 5/18/05 Thu 5/19/05 Fri 5/6/05 Fri 5/6/05 Thu 5/26/05 Mon 5/30/05 Tue 5/31/05 Tue 3/29/05 Fri 4/1/05 Mon 3/28/05 Wed 4/6/05 Wed 4/27/05 Fri 4/15/05 Mon 5/2/05 Thu 3/31/05 Wed 4/6/05 Wed 5/4/05 Wed 6/22/05 Fri 4/1/05 Fri 4/8/05 Wed 4/27/05 Mon 5/2/05 Thu 5/5/05 Thu 5/12/05 Tue 6/28/05 Mon 8/8/05 Mon 8/8/05 Fri 8/26/05 Fri 8/26/05 Tue 9/13/05 Thu 9/29/05 Fri 9/30/05 Mon 10/3/05 Finish Mon 7/11/05 Wed 7/13/05 Thu 8/11/05 Mon 3/7/05 Fri 3/18/05 Tue 3/8/05 Mon 3/21/05 Tue 3/22/05 Wed 3/23/05 Mon 3/28/05 Mon 3/28/05 Wed 4/13/05 Mon 4/18/05 Wed 4/27/05 Mon 5/2/05 Wed 5/4/05 Thu 5/12/05 Tue 5/17/05 Mon 5/2/05 Thu 5/19/05 Thu 5/19/05 Fri 5/6/05 Fri 5/6/05 Mon 5/30/05 Tue 5/31/05 Mon 6/6/05 Thu 3/31/05 Fri 4/1/05 Tue 3/29/05 Wed 4/6/05 Wed 4/27/05 Mon 4/18/05 Mon 5/2/05 Fri 4/1/05 Thu 4/14/05 Thu 5/5/05 Fri 6/24/05 Wed 4/6/05 Tue 4/26/05 Thu 4/28/05 Tue 5/3/05 Fri 5/6/05 Fri 5/13/05 Tue 6/28/05 Mon 8/8/05 Tue 8/9/05 Fri 8/26/05 Mon 8/29/05 Fri 9/16/05 Fri 9/30/05 Fri 9/30/05 Mon 10/3/05 .Who Does What as of Fri 3/25/05 BADM 318 .Group Project File ID Resource Name Work "Michelle Lam" continued ID 153 155 157 3 4 11 14 15 16 17 19 26 27 28 29 32 36 37 34 38 40 48 49 93 94 95 105 119 125 120 121 122 123 126 127 128 129 106 107 108 109 133 134 142 169 175 203 230 244 254 256 257 Task Name Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Summarize System Testing Committee Comments to Customization Team Review Client Website Review Client Collateral Create Project Time & Cost Tracking Database Create Meeting Agenda Meet with Key Project Management Team Leaders Analyze Team Comments and Concerns from Meeting Create Needs Analysis Document Review Needs Analysis with HireDesk Schedule Demos with Possible System Vendors Create "Demo Evaluation" Template Hold 1st Round Demos with Possible System Vendors Review "Demo Evaluations" Select "Top 3" Vendors Conduct "Top 3" Demos Review "Top 3 Demo Evaluations" Create "Top 3 Demo Evaluation" Template Make System Selection Create List of any additional outstanding concerns/questions Define Audience Define Message Review HRIS Vendor Implementation Guide Review HRIS Vendor Best Practices Guide Review HRIS Vendor System Manual Create Existing Processes Document Define System User List Review Current HRIS Security Levels Review Integration with Active Directory Create User Groups Create User Accounts & Passwords in System Group Users by User Group Create Security Levels Create Security Permissions on Field by Field Basis Apply Security Levels to User Groups Review Complete System Configuration Review Existing Processes Document and Map to New System Integrate existing processes into New HRIS System Create Document outlining how new Processes are mapped to system Create Document for HR staff to inform them how processes have changed Review Network Infrastructure Integration Active Directory with HRIS User Administration Hold Meeting #1 Create Training Manual Table of Contents Create Training Manual Table of Contents Evaluate Training Evaluate Training Sessions Work with HRIS Provider to Migrate Data Go-Live First Day Support Second Day Support Units 100% 100% 100% 20% 20% 50% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 75% 75% 75% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 33% 33% 50% 100% 100% 100% Page 5 Work 4 hrs 4 hrs 4 hrs 1.05 hrs 16 hrs 9 hrs 16 hrs 8 hrs 0 hrs 8 hrs 4 hrs 2 hrs 4.6 hrs 16 hrs 8 hrs 4 hrs 6 hrs 8 hrs 24 hrs 3 hrs 16 hrs 2.15 hrs 12 hrs 12 hrs 24 hrs 16 hrs 4 hrs 4 hrs 3 hrs 2 hrs 6 hrs 2 hrs 8 hrs 24 hrs 4 hrs 16 hrs 16 hrs 16 hrs 8 hrs 8 hrs 8 hrs 4 hrs 2 hrs 0 hrs 6 hrs 0 hrs 1.25 hrs 60.

5 hrs 2.5 hrs 16 hrs 4 hrs 4 hrs 8 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 10/3/05 Fri 8/5/05 Fri 8/12/05 Fri 8/19/05 Fri 8/26/05 Mon 5/9/05 Finish Tue 10/4/05 Fri 8/5/05 Fri 8/12/05 Fri 8/19/05 Fri 8/26/05 Mon 5/9/05 521.5 hrs 2.32 hrs 1.Who Does What as of Fri 3/25/05 BADM 318 .4 hrs 8.4 hrs 1.5 hrs 1. Needs Document Create "Demo Evaluation" Template Review "Demo Evaluations" Review User Feedback Create Security Levels Create "Top 3 Demo Evaluation" Template Conduct "Top 3" Demos Review "Top 3 Demo Evaluations" Create List of any additional outstanding concerns/questions Make System Selection Create Client Definition Team Create Communications Team Create Project Time & Cost Tracking Database Create Needs Analysis Document Create Meeting Agenda Create Project Website Weekly Update Process Review Communications Plan Success Create Training Manual Table of Contents Create Training Manual Table of Contents Create Security Permissions on Field by Field Basis Create Existing Processes Document Review Existing Processes Document and Map to New System Integrate existing processes into New HRIS System Create Document outlining how new Processes are mapped to system Create Document for HR staff to inform them how processes have changed Define System User List Review Integration with Active Directory Create User Accounts & Passwords in System Apply Security Levels to User Groups Create User Groups Group Users by User Group Create System Configuration Team Create Testing Team Create System Evaluation Team Review Existing HireDesk Systems Data Security Review Current HRIS Security Levels Data Integrity 4 Jeff Summers Units 100% 100% 100% 100% 100% 100% Work 8 hrs 2 hrs 2 hrs 2 hrs 2 hrs 4 hrs Units 33% 100% 100% 100% 100% 100% 100% 100% 25% 100% 100% 100% 100% 100% 100% 100% 50% 100% 50% 100% 100% 100% 100% 15% 100% 100% 100% 100% 100% 100% 100% 25% 10% 25% 25% 100% 100% 100% 100% 50% 100% 50% Work 1.Group Project File ID Resource Name Work "Michelle Lam" continued ID 258 226 227 228 229 58 Task Name Third Day Support Training Session #1 Training Session #2 Training Session #3 Training Session #4 Create Project Briefing Document ID 230 13 23 28 24 27 29 336 126 34 36 37 40 38 6 9 11 17 14 56 91 169 175 127 105 106 107 108 109 119 120 122 128 121 123 8 10 7 132 235 125 236 Task Name Evaluate Training Sessions Schedule Meeting with HireDesk Management Team Leaders Review System Vendor's Websites Hold 1st Round Demos with Possible System Vendors Create Features vs.4 hrs 24 hrs 4 hrs 0 hrs 2.2 hrs 4 hrs 8 hrs 2.5 hrs 2.75 hrs 2.4 hrs 1.2 hrs 0.5 hrs 8 hrs 24 hrs 4 hrs 2 hrs 2 hrs 8 hrs 8 hrs 12 hrs 16 hrs 16 hrs 16 hrs 8 hrs 8 hrs 4 hrs 3 hrs 6 hrs 2 hrs 2 hrs 2 hrs 2.8 hrs Page 6 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 8/26/05 Fri 3/18/05 Wed 3/30/05 Fri 4/15/05 Thu 4/7/05 Mon 4/11/05 Wed 4/27/05 Tue 10/25/05 Thu 3/31/05 Mon 5/2/05 Wed 5/11/05 Mon 5/16/05 Thu 5/19/05 Wed 5/18/05 Wed 3/9/05 Fri 4/29/05 Tue 3/8/05 Wed 3/23/05 Fri 3/18/05 Fri 5/6/05 Wed 8/24/05 Mon 8/8/05 Mon 8/8/05 Fri 4/8/05 Tue 3/29/05 Wed 4/6/05 Fri 4/22/05 Tue 4/26/05 Thu 4/28/05 Tue 4/5/05 Fri 4/8/05 Fri 4/8/05 Tue 5/3/05 Mon 4/18/05 Wed 4/27/05 Mon 4/25/05 Tue 4/26/05 Mon 3/28/05 Fri 4/29/05 Tue 8/30/05 Tue 3/29/05 Mon 8/29/05 Finish Mon 8/29/05 Fri 3/18/05 Thu 4/7/05 Mon 4/18/05 Thu 4/7/05 Mon 4/11/05 Wed 4/27/05 Fri 10/28/05 Tue 4/5/05 Mon 5/2/05 Wed 5/11/05 Tue 5/17/05 Thu 5/19/05 Thu 5/19/05 Mon 3/28/05 Fri 4/29/05 Wed 3/9/05 Mon 3/28/05 Mon 3/21/05 Fri 5/6/05 Wed 8/24/05 Wed 8/10/05 Tue 8/9/05 Thu 4/21/05 Thu 3/31/05 Fri 4/8/05 Mon 4/25/05 Wed 4/27/05 Fri 4/29/05 Wed 4/6/05 Fri 4/8/05 Wed 4/13/05 Fri 5/6/05 Mon 4/18/05 Thu 4/28/05 Tue 4/26/05 Tue 4/26/05 Tue 3/29/05 Tue 5/3/05 Wed 8/31/05 Tue 3/29/05 Tue 8/30/05 .

5 hrs 8 hrs 4 hrs Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 9/2/05 Fri 9/30/05 Thu 10/6/05 Fri 10/7/05 Tue 10/4/05 Thu 10/6/05 Mon 10/10/05 Mon 10/10/05 Mon 10/3/05 Tue 6/28/05 Wed 6/29/05 Fri 6/24/05 Mon 5/30/05 Tue 5/31/05 Wed 6/22/05 Mon 3/28/05 Mon 3/7/05 Mon 3/7/05 Mon 3/21/05 Tue 3/22/05 Mon 3/28/05 Tue 3/29/05 Wed 5/4/05 Fri 5/6/05 Thu 5/26/05 Fri 8/26/05 Mon 8/29/05 Tue 9/13/05 Fri 9/16/05 Fri 9/16/05 Thu 9/22/05 Wed 9/28/05 Thu 9/29/05 Mon 10/3/05 569.5 hrs 1.5 hrs 1.75 hrs 4 hrs 16 hrs 1.5 hrs 1.5 hrs Page 7 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Fri 7/15/05 Mon 7/18/05 Thu 7/14/05 Tue 7/19/05 Wed 7/20/05 Tue 7/19/05 Thu 7/14/05 Fri 8/19/05 Fri 8/26/05 Thu 8/4/05 Fri 8/12/05 Fri 8/5/05 Wed 8/24/05 Tue 8/2/05 Finish Mon 7/18/05 Tue 7/19/05 Thu 7/14/05 Tue 7/19/05 Thu 7/21/05 Tue 7/19/05 Fri 7/15/05 Fri 8/19/05 Fri 8/26/05 Thu 8/4/05 Fri 8/12/05 Mon 8/8/05 Wed 8/24/05 Tue 8/2/05 Finish Tue 9/6/05 Thu 10/6/05 Fri 10/7/05 Mon 10/10/05 Wed 10/5/05 Thu 10/6/05 Mon 10/10/05 Mon 10/10/05 Mon 10/3/05 Wed 6/29/05 Thu 6/30/05 Tue 6/28/05 Tue 5/31/05 Mon 6/6/05 Fri 6/24/05 Mon 3/28/05 Mon 3/7/05 Fri 3/18/05 Tue 3/22/05 Wed 3/23/05 Mon 3/28/05 Tue 3/29/05 Wed 5/4/05 Fri 5/6/05 Mon 5/30/05 Fri 8/26/05 Tue 8/30/05 Fri 9/16/05 Tue 9/20/05 Fri 9/16/05 Fri 9/23/05 Thu 9/29/05 Fri 9/30/05 Tue 10/4/05 .32 hrs 8 hrs 12 hrs 8 hrs 2 hrs 2.4 hrs 1.Group Project File ID Resource Name Work "Jeff Summers" continued ID 243 277 278 279 287 288 290 284 285 264 265 263 94 95 129 18 3 4 15 16 19 21 48 49 93 203 234 244 245 246 250 252 254 286 Task Name Get complete export of all Existing HRIS Database Information Create System Maintenance Process Create System Maintenance Tracking Database Get Proposed System Upgrade/Maintenance Schedule from HRIS Provider Define Training Programs Create Needs Analysis Document Create Curriculum Document Review System Logs Review Support Questions Create System Support Process Create System Support Tracking Database Create Internal System Support Processes Review HRIS Vendor Best Practices Guide Review HRIS Vendor System Manual Review Complete System Configuration Schedule Meeting with HireDesk Management Team Leaders Review Client Website Review Client Collateral Meet with Key Project Management Team Leaders Analyze Team Comments and Concerns from Meeting Review Needs Analysis with HireDesk Create List of Possible Systems Define Audience Define Message Review HRIS Vendor Implementation Guide Evaluate Training Fields Work with HRIS Provider to Migrate Data Review Data Migration & Identify Possible Challenges Modify Field Map Cross System Diagram Review Data Review Data Migration Go-Live Define Training Objectives ID 162 163 160 164 187 205 161 228 229 226 227 74 75 76 Task Name Create Needs Analysis Document Create Instructional Design Document Define Training Objectives Create Curriculum Document Validate Training Schedule Validate Training Schedule Define Training Programs Training Session #3 Training Session #4 Training Session #1 Training Session #2 General Staff Reminder #1 General Staff Reminder #2 HR Staff Reminder #1 5 Laura Shapiro Units 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 20% 20% 100% 100% 100% 100% 100% 100% 100% 33% 50% 50% 50% 50% 50% 50% 100% 100% Work 3 hrs 16 hrs 8 hrs 6 hrs 8 hrs 2 hrs 2 hrs 2 hrs 7 hrs 16 hrs 8 hrs 16 hrs 16 hrs 32 hrs 16 hrs 1.67 hrs 1.7 hrs Units 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Work 2 hrs 8 hrs 3 hrs 2 hrs 2 hrs 2 hrs 8 hrs 2 hrs 2 hrs 2 hrs 2 hrs 1.6 hrs 16 hrs 6 hrs 8 hrs 3 hrs 2.Who Does What as of Fri 3/25/05 BADM 318 .

Needs Document Create "Demo Evaluation" Template Hold 1st Round Demos with Possible System Vendors Review "Demo Evaluations" Select "Top 3" Vendors Conduct "Top 3" Demos Review "Top 3 Demo Evaluations" Create "Top 3 Demo Evaluation" Template Define Audience Define Message Hold Meeting #1 Hold Meeting #2 Hold Meeting #3 Hold Meeting #4 Hold Meeting #5 Hold Meeting #6 Hold Meeting #7 Hold Meeting #8 What is HireDesk HRIS? Frequent Use Case Scenarios What is HireDesk HRIS? How do I? HireDesk HR Processes Frequent Use Case Scenarios Frequently Asked Questions Session #1 Session #1 Session #2 Session #2 Session #2 Training Session #1 Units 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 20% 20% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 50% 50% 50% 50% 50% 50% 50% 50% 50% 50% 50% 50% Work 1 hr 1. With IT Dept Implement Change Management Tracking Database Review System Logons Review System Record Changes Define Training Objectives Create Instructional Design Document Validate Training Schedule Validate Training Schedule Review Client Website Review Client Collateral Meet with Key Project Management Team Leaders Analyze Team Comments and Concerns from Meeting Review Needs Analysis with HireDesk Create List of Possible Systems Review System Vendor's Websites Create Features vs.6 hrs 16 hrs 6 hrs 8 hrs 3 hrs 16 hrs 40 hrs 16 hrs 5 hrs 56 hrs 16 hrs 15 hrs 16 hrs 8 hrs 8 hrs 2 hrs 4 hrs 2 hrs 2 hrs 2 hrs 2 hrs 2 hrs 3 hrs 3 hrs 3 hrs 4 hrs 4 hrs 4 hrs 4 hrs 4 hrs 4 hrs 4 hrs 6 hrs 4 hrs 6 hrs 4 hrs 3 hrs 1 hr Page 8 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Mon 8/8/05 Tue 8/16/05 Wed 8/24/05 Fri 9/30/05 Fri 10/21/05 Fri 10/7/05 Fri 10/7/05 Tue 10/4/05 Fri 10/21/05 Fri 10/21/05 Mon 10/3/05 Fri 10/7/05 Wed 10/5/05 Wed 10/5/05 Mon 3/7/05 Mon 3/7/05 Mon 3/21/05 Tue 3/22/05 Mon 3/28/05 Tue 3/29/05 Wed 3/30/05 Thu 4/7/05 Mon 4/11/05 Fri 4/15/05 Wed 4/27/05 Mon 5/2/05 Wed 5/11/05 Mon 5/16/05 Wed 5/4/05 Thu 5/5/05 Fri 5/6/05 Tue 6/28/05 Wed 6/29/05 Mon 7/4/05 Tue 7/5/05 Thu 7/7/05 Fri 7/8/05 Tue 7/12/05 Thu 7/14/05 Wed 8/10/05 Thu 8/11/05 Tue 8/9/05 Wed 8/10/05 Thu 8/11/05 Fri 8/12/05 Mon 8/15/05 Thu 7/21/05 Thu 7/28/05 Thu 7/28/05 Tue 8/2/05 Tue 8/2/05 Tue 8/9/05 Finish Mon 8/8/05 Tue 8/16/05 Wed 8/24/05 Tue 10/4/05 Fri 10/21/05 Tue 10/11/05 Fri 10/7/05 Wed 10/5/05 Fri 10/21/05 Fri 10/21/05 Tue 10/4/05 Fri 10/7/05 Wed 10/5/05 Wed 10/5/05 Mon 3/7/05 Fri 3/18/05 Tue 3/22/05 Wed 3/23/05 Mon 3/28/05 Wed 3/30/05 Thu 4/7/05 Mon 4/11/05 Tue 4/12/05 Mon 4/25/05 Fri 4/29/05 Wed 5/4/05 Thu 5/12/05 Tue 5/17/05 Thu 5/5/05 Thu 5/5/05 Fri 5/6/05 Tue 6/28/05 Wed 6/29/05 Mon 7/4/05 Tue 7/5/05 Thu 7/7/05 Mon 7/11/05 Tue 7/12/05 Thu 7/14/05 Thu 8/11/05 Fri 8/12/05 Wed 8/10/05 Thu 8/11/05 Fri 8/12/05 Mon 8/15/05 Tue 8/16/05 Fri 7/22/05 Fri 7/29/05 Mon 8/1/05 Thu 8/4/05 Fri 8/5/05 Wed 8/10/05 .Who Does What as of Fri 3/25/05 BADM 318 .Group Project File ID Resource Name Work "Laura Shapiro" continued ID 77 78 79 270 275 274 273 271 259 260 286 289 296 314 3 4 15 16 19 21 23 24 27 28 29 32 36 37 34 48 49 142 144 146 148 150 152 154 156 171 172 177 178 179 180 181 190 193 191 194 199 201 Task Name HR Staff Reminder #2 HR Staff Reminder #3 HR Staff Reminder #4 Create System Change Process With General Staff With HR Dept.5 hrs 1.5 hrs 16 hrs 1 hr 3 hrs 4 hrs 8 hrs 2 hrs 2 hrs 4 hrs 4 hrs 1 hr 1 hr 1.

Group Project File ID Resource Name Work "Laura Shapiro" continued ID 202 203 208 209 210 211 213 214 215 216 218 219 230 254 336 299 300 302 303 305 306 308 310 311 312 317 318 320 321 323 325 326 328 329 330 Task Name Training Session #2 Evaluate Training Session #1 Session #2 Session #3 Session #4 Session #1 Session #2 Session #3 Session #4 Session #2 Session #4 Evaluate Training Sessions Go-Live Review User Feedback Session #3 Session #4 Session #3 Session #4 Update with Session 3 Content Update with Session 4 Content Session #4 Training Session #3 Training Session #4 Evaluate Training Session #5 Session #6 Session #5 Session #6 Session #6 Update with Session 1 Content Update with Session 2 Content Training Session #5 Training Session #6 Evaluate Training Session Units 50% 33% 50% 50% 50% 50% 50% 50% 50% 50% 50% 50% 33% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Work 1.Who Does What as of Fri 3/25/05 BADM 318 .18 hrs 0 hrs 6 hrs 6 hrs 6 hrs 6 hrs 4 hrs 4 hrs 4 hrs 4 hrs 2.08 hrs 3 hrs 1.32 hrs 8 hrs 24 hrs 0 hrs 12 hrs 4 hrs 8 hrs 1 hr 2 hrs 6 hrs 2 hrs 2 hrs 2 hrs 12 hrs 12 hrs 8 hrs 8 hrs 6 hrs 1 hr 1 hr 2 hrs 2 hrs 2 hrs Page 9 Delay 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days Start Thu 8/25/05 Fri 8/26/05 Tue 7/19/05 Wed 7/27/05 Mon 8/1/05 Tue 8/2/05 Wed 7/27/05 Fri 7/29/05 Tue 8/2/05 Thu 8/4/05 Fri 7/29/05 Fri 8/5/05 Fri 8/26/05 Thu 9/29/05 Tue 10/25/05 Wed 10/5/05 Tue 10/11/05 Tue 10/11/05 Mon 10/17/05 Thu 10/13/05 Wed 10/19/05 Wed 10/19/05 Mon 10/17/05 Fri 10/21/05 Tue 10/25/05 Wed 10/5/05 Thu 10/13/05 Mon 10/10/05 Tue 10/18/05 Thu 10/20/05 Tue 10/11/05 Thu 10/20/05 Thu 10/13/05 Thu 10/20/05 Thu 10/20/05 Finish Fri 8/26/05 Fri 8/26/05 Wed 7/20/05 Thu 7/28/05 Tue 8/2/05 Thu 8/4/05 Thu 7/28/05 Mon 8/1/05 Wed 8/3/05 Fri 8/5/05 Fri 7/29/05 Fri 8/5/05 Mon 8/29/05 Fri 9/30/05 Fri 10/28/05 Wed 10/5/05 Thu 10/13/05 Tue 10/11/05 Tue 10/18/05 Thu 10/13/05 Thu 10/20/05 Wed 10/19/05 Mon 10/17/05 Mon 10/24/05 Tue 10/25/05 Thu 10/6/05 Fri 10/14/05 Tue 10/11/05 Wed 10/19/05 Fri 10/21/05 Tue 10/11/05 Thu 10/20/05 Thu 10/13/05 Thu 10/20/05 Thu 10/20/05 .