BUSINESS SECTION

Policy: 4.4

PRIVATE FUNDING A. Relationship Between Public and Private Funding The Falls Church City School Board is committed to maintaining a premier small, inclusive, independent public school system which provides rigorous academic and multi-faceted extra-curricular programs to all students in a safe and nurturing environment. The School Board recognizes that the citizens of Falls Church, through the City Council, are dedicated to excellence in education and have supported excellence by the provision of public funding for the adopted budgets of the schools. The School Board expects the continued commitment of funding of public education from federal, state and local government revenue sources. The School Board also appreciates that members of the public and the business community, in voluntary support of public education in Falls Church, may give additional private resources to enrich, enhance or extend the quality of public education beyond the level funded by public revenue (federal, state and local). In addition, school student clubs and organizations and school affiliated organizations are permitted to raise funds for their activities. It rests within the sound discretion and judgment of the Falls Church City School Board to determine whether such private resources from any source are raised and expended consistently with the mission statement, strategic goals and curricula of the Falls Church City Public Schools. The Board fully intends to sustain public funding as the predominant means of support for all educational programs within the Standards of Learning and the consistent practice of the Falls Church City Public Schools. In addition, the Board is committed to assuring that all schoolrelated expenditures (whether funded by public or private funds) are responsive to objectives formulated in established public policy-making processes and do not serve solely the interests of any private individual or organization.

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
1

BUSINESS SECTION

Policy: 4.4

B. School Board Discretion The Falls Church Public Schools, as a public institution, may accept private funds, property or services which enhance its programs and schools. The funds, property or services may come directly as donations (gifts, bequests or devises) or grants. The funds, property or services may come indirectly through school affiliated organizations which raise funds through proposals for advertising and/or named sponsorships. The School Board reserves the right to refuse private funds, property or services, or deny approval of proposals for advertising or named sponsorships, which are not consistent with the mission statement, strategic goals and curricula of the schools. The School Board’s adopted Strategic Plan and Goals is the primary source to be consulted for projects or programs which can enhance the educational opportunities offered by the FCCPS. However, other proposals for funding which have not been identified by the School Board can be considered. Such proposals should be coordinated with the Superintendent or designee and relevant instructional and administrative staff. C. Terms Used 1. Activities Supported by Private Funding There is a wide variety of activities for which additional resources may be raised. Such activities may be identified by the School Board or may be proposed by groups or individuals. The following list is suggestive, but not exhaustive. • • • Property or services which are not funded by the adopted public schools budget, Activities approved by the building principal as part of student clubs’ and organizations’ budgets, Creative or “pilot” projects whose value has not yet been demonstrated to the level necessary to fund as an ongoing part of

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
2

BUSINESS SECTION

Policy: 4.4

• • • • •

the budget, Property or services identified too late for funding in the budget, Enhancements or enrichments which benefit the programs or services of the schools but which are beyond the capacity of the budget, Property or services identified as a fund-raising priority by the Board, Capital improvements, Placement of named plaques in prominent locations or advertisements in school facilities (buildings or grounds) as a means of raising funds by school affiliated organizations.

2. Donors FCCPS welcomes contributions from individuals, groups or entities who support its mission. Private funding sources may include but are not limited to: • • • • • • • Parent-teacher and parent-teacher-student advisory groups School affiliated organizations (see Policy 5.14) Student clubs and organizations Alumni groups Individuals Private organizations including non-profit foundations Businesses and other commercial entities.

3. Donations Donations are voluntary contributions which come in the form of gifts, bequests, or devises. • Gifts are defined as any transfer to the schools or school division of property, services or funds from individuals, school affiliated organizations, or private organizations (including businesses and non-profit foundations) without an exchange of naming rights. Gifts include giving specific property or funds for identified

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
3

BUSINESS SECTION

Policy: 4.4

projects, often known as “targeted gifts”. If a condition of a donation includes naming school facilities for which the donation is given, policy 4.25 will be followed. • • Bequests are gifts by will to the schools or school division of personal property. Devises are gifts by will to the schools or school division of real property.

4. Advertising Advertising is defined as signs paid for by commercial entities. Advertisements can be posted in the building gymnasiums or other designated space consistent with a school affiliated organizations’ approved fund-raising activities. Advertising may also appear in school publications. All advertising must be in good taste. Advertisements for intoxicants, tobacco or adult products are prohibited. Commercial establishments whose predominant source of revenue is the sale of intoxicants, tobacco, or adult products may not advertise in the schools. Neither the staff nor the students of any school may be employed in any manner for advertising or otherwise promoting the interests of any commercial organization during school operations or on school property. Individual schools may not endorse or imply endorsement of any product or service. All requests for endorsement of products or services should be directed to the Superintendent or his/her designee. 5. Named Sponsorships A named sponsorship occurs when an individual, group, or business makes a contribution in exchange for display in the public schools of a name, words or a phrase on a plaque or comparable medium, and where the contribution is applied to a scholarship, endowment, or other fund intended to benefit FCCPS and the members of the FCCPS school

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
4

BUSINESS SECTION

Policy: 4.4

community. D. Approvals Required for all Private Funding 1. Threshold Amounts for Approvals a. Amounts up to and including $5,000.00 The building principals on behalf of their schools may accept individual grants or donations up to a maximum value of $5,000.00 The Superintendent may accept for the division as a whole individual grants or donations up to a maximum value of $5,000.00. It is the building principal’s or Superintendent’s responsibility to determine that the grant or donation is consistent with the mission statement, strategic goals and curricula of the FCCPS. The principals will notify the Superintendent of receipts under this paragraph and/or grants applied for or accepted. b. Amounts above $5,000.00 For grants or donations to a school or to the division as a whole which exceed $5,000.00, the School Board shall act. The Board reserves the right to specify the manner in which donations are made, to define what donations are appropriate and to reject those it deems inappropriate or unsuitable. If a proposed fundraising campaign including advertising or named sponsorships, other than an activity already approved during the annual school affiliated organization renewal process, is projected to raise more than $5,000.00, it will be submitted to the School Board for approval. 2. Recognition for the Private Funding In accepting private funding, the building principal, the Superintendent or the School Board will consider what public

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
5

BUSINESS SECTION

Policy: 4.4

recognition will be permitted and its duration. If a condition of the private funding involves naming of school facilities or grounds for which the funding is given, the provisions of Policy 4.25 will be followed. 3. Impact on Personnel Work and Budget If the private funding requires the reassignment of work duties, the Superintendent must approve. If the private funding involves creation of new positions or hiring personnel, the recommendation to the School Board for approval must be accompanied by a proposal from the Superintendent for amending the adopted budget. 4. Control of Private Funding/Items After they are Given Receipt of donations shall be acknowledged on behalf of the School Board. All donations made by parents or students to a school or classroom become the property of the Falls Church City Public Schools. With all private funding, no future control may be exercised by the donor other than those conditions agreed to by the School Board at the time of the funding. If the tangible item requires maintenance, FCCPS shall be responsible for the maintenance of any donation it accepts, unless otherwise stipulated. The acceptance of private funding by the Board cannot be considered to be an endorsement of a commercial product or business enterprise or institution of learning. The acceptance of private funding by the FCCPS is subject to the purposes for which it is given and the conditions of the transfer. If a tangible item is accepted, the School Board will put the item to use for the purpose for which it is give. In the event that the item becomes obsolete or a viable purpose no longer exists for its use, the Board reserves the right to utilize the item in the best interest of the educational program of the Falls Church City Public Schools, including disposing of the item.

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
6

BUSINESS SECTION

Policy: 4.4

5. When a Written Proposal is Required A school affiliated organization or other group must submit a written proposal for any fund-raising campaign which uses advertising or named sponsorship and which is not otherwise authorized in their annual status renewal. When advertising or named sponsorships in schools are proposed as fund-raising activities by school-affiliated organizations (see Policy 5.14), such proposals must be presented to and approved by the School Board. Because the advertising and/or named sponsorships will appear in the schools, it is within the sound discretion of the Board to determine the appropriateness of such proposal. The School Board’s role is to review, suggest amendments if necessary and approve or disapprove the proposal, but not to review individual named sponsor plaques or advertising. Proposals will be approved for specified duration. Within its discretion, the School Board will regularly review the distribution of approved proposals among the groups requesting them. The proposal should be fully described including at a minimum: • • • • • • • • The duration of the campaign (i.e. one time, recurring annual, permanent), How long advertising/sponsorships will be posted (i.e. giving levels and length of benefits received), If a grant will be sought as part of the fund-raising, How the funds will be used, The size and location of the naming plaques or advertising (i.e. wall signs in the gymnasiums, plaques outside classrooms, creation of a honor wall of donors), Guidelines to be used for advertising which acknowledge restrictions such as VHSL rules on business advertisements, Identification of groups to be contacted for sponsorships (but not individual names), and Assurance that a written agreement is made between the sponsor

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
7

BUSINESS SECTION

Policy: 4.4

and the organization which will incorporate any conditions placed by the School Board on the approval. The School Board knows that named sponsorships can provide appropriate recognition for support of FCCPS programs and school affiliated organizations. A sponsor may be acknowledged in FCCPS publications or broadcasts and on school premises. Once a named sponsorship proposal is approved, a sponsor will retain the choice of how the sponsor’s name, service or product will appear, consistent with the proposal. No sponsorship agreement shall require that FCCPS programs and services be delivered in a specific manner. The Superintendent is authorized to ensure compliance with approved proposals. 6. Grants The Board recognizes that grants from private organizations and other governmental entities (local, state, or federal) may usefully supplement the programs of the division. Early oversight and consultation will facilitate appropriate grants being sought. Staff members are strongly encouraged to consult early with the school official who will exercise the authority to approve receipt of a grant, prior to the application process. The same monetary thresholds for donations will apply to grants. Grants to specific schools at $5,000.00 or below may be accepted by individual building principals. Grants to the division as a whole at $5,000.00 or below may be accepted by the Superintendent. Grants above $5,000.00 may be accepted by the School Board. The Superintendent will make a recommendation regarding grants which require School Board acceptance. The recommendation must provide the full terms of the grant, including the need to hire personnel, identify new positions and/or reassign work duties. E. Regulations and Reporting

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
8

BUSINESS SECTION

Policy: 4.4

The Superintendent will issue regulations to provide a clear process for the consideration and review of donations and grants. The process must provide input from relevant instructional staff, administrators and central office staff. The Superintendent will make an annual report to the School Board of donations and grants provided to the division under this policy. F. Activities Governed by Other Policies Funding for capital improvements where facility naming rights or other conditions are exchanged for the capital contribution are controlled by Business Policy 4.25 Naming of Specific Areas of School Facilities. Student Fund-raising and Advertising: When the fund-raising is done directly by students to support student organizations or publications such as Lasso or The Mustang, Policy 9.53 Student FundRaising will be followed. School Affiliated Organizations: Annual approval of this status includes a statement of fund-raising activities which are planned for the year. Fund-raising which is disclosed as part of the annual approval does not require separate approval by the School Board. (Policy 5.l4, School Affiliated Organizations)

Legal Reference: Code of Virginia, 1950 as amended, section 22.1-126 (property given, devised, or bequeathed to School Board)

Adopted: 9/17/74 Revised: 6/14/05 _____________________________________________ Falls Church City Public Schools
9