BUSINESS SECTION

Regulation: 4.19

PETTY CASH FUNDS A. Petty Cash Funds Petty cash funds, not to exceed $300.00 per location, will be established as follows: Mount Daniel Elementary School $50.00 Thomas Jefferson Elementary School $50.00 Mary Ellen Henderson Middle School $100.00 George Mason High School $100.00 Central Administrative Offices $200.00 Food Service $200.00 When petty cash funds need to be replenished, the petty cash account report and all original receipts must be submitted. B. Imprest Petty Cash Funds School and other approved departments or programs may establish an imprest Petty Cash Fund not to exceed $1,000.00. This fund is reserved for small ticket items usually costing less than $250.00. The following guidelines have been established for operation of the imprest account: 1. Imprest account reports must be submitted whenever the account needs to be replenished or once a month, whichever is more frequent. When requesting replenishing of the account, the Imprest Petty Cash Account Report and all original receipts must be submitted. Small purchases of instructional materials and office supplies should not exceed $250.00. Checks exceeding these amounts can be approved, in an emergency, with prior approval from the Superintendent, Assistant Superintendent, or Director of Finance.

2. 3.

Adopted: 6/1/93 Revised: 9/07/07 ___________________________________________________ Falls Church City Public Schools
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BUSINESS SECTION

Regulation: 4.19

4. 5. 6.

Sales tax cannot be included on any receipt that is submitted. Receipts must be received before any check can be written. The required signatures for checks on this fund are the principal who manages the account and a second person designated by the School Board. The additional authorized person(s) must be identified on the bank signature cards.

Adopted: 6/1/93 Revised: 9/07/07 ___________________________________________________ Falls Church City Public Schools
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