The District of Columbia Public Library

FY 2016 Operating Budget:

Year-to-Date Report
as of May 31, 2016

Wednesday, August 17, 2016

Document #9B.1
Board of Library Trustees Meeting

FY 2016 Budget

With 66.7% or two-thirds of the fiscal year elapsed, as of the end of May, 2016, overall
obligations-to-date are trending slightly above budget at 68.7% of the Local budget and
68.9% of the Gross.

Personal Services (PS) expenditures-to-date are at 66.3% of both the Local and Gross
budgets ($27.8M and $28.0M, respectively) in line with the percentage of fiscal year
elapsed.

Non-Personal Services (NPS) obligations are at 75.9% ($10.7M) of the Local budget and
75.8% ($11.6M) of the Gross budget and, as a percentage of the budget, remain ahead of
Local obligation levels of 74.5% ($12.2M) and Gross obligations 72.9% ($12.8M), as of the
same time last fiscal year.

Since our last report, a third Local NPS reprogramming for $939.7K has been submitted to
the Mayor for approval by the Council. The majority of the request is for IT services
($230K) and HVAC (heating, ventilation and air conditioning), MEP (mechanical, electrical
and plumbing) and building maintenance and repairs ($547.9K). The maintenance and
repair funding is available as a result of lease costs trending below the budget.

Finally, on June 15, 2016, the Mayor signed the FY16 Second Revised Budget Request
Emergency Adjustment Act, which includes $88K in additional FY16 funding for the success
of the Books from Birth (BfB) initiative to cover the costs for participation above that which
was originally projected.
2

FY 2016 Budget Status

(Local Budget as of May 31, 2016)

Cost Categories
Personnel (Personal Services)
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel (Non-Personal Services)
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

26,880,518
5,879,316
912,730
7,862,360
437,250
41,972,173

20,376,839
1,287,069
821,748
5,213,704
141,856
27,841,215

6,503,679
4,592,247
90,982
2,648,656
295,394
14,130,959

75.8%
21.9%
90.0%
66.3%
32.4%
66.3%

556,474
0
50,000
356,425
0
0
0
6,898,333
671,446
0
5,582,021
14,114,699

345,541
0
50,000
36,000
0
0
0
5,919,885
671,443
3,684,888
10,707,758

210,933
0
0
320,425
0
0
0
978,448
2
0
1,897,133
3,406,941

62.1%
0.0%
100.0%
10.1%
0.0%
0.0%
0.0%
85.8%
100.0%
0.0%
66.0%
75.9%

56,086,872

38,548,973

17,537,900

68.7%
3

FY 2016 Budget Status

(Gross Budget as of May 31, 2016)

Cost Categories
Personnel (Personal Services)
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel (Non-Personal Services)
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

26,880,518
6,128,528
914,730
7,913,771
437,250
42,274,796

20,376,839
1,452,174
822,638
5,248,055
142,293
28,041,998

6,503,679
4,676,354
92,092
2,665,716
294,957
14,232,798

75.8%
23.7%
89.9%
66.3%
32.5%
66.3%

570,299
0
50,000
356,425
0
0
0
7,416,717
1,051,446
0
5,843,021
15,287,907

354,366
0
50,000
36,000
0
0
0
6,353,106
1,050,488
0
3,746,594
11,590,554

215,933
0
0
320,425
0
0
0
1,063,611
957
0
2,096,427
3,697,353

62.1%
0.0%
100.0%
10.1%
0.0%
0.0%
0.0%
85.7%
99.9%
0.0%
64.1%
75.8%

57,562,703

39,632,552

17,930,151

68.9%
4

DCPL Executive Dashboard - Finance

FY 2016
as of 5/31/16 (Month Closed)
% of Year Elapsed:

PS

Total 5/31/2016
(FY 16)

NPS

66.7%

Total 5/31/2015 Total 5/31/2014

(FY15)
(FY14)

Total Local Budget:

41,972,173

14,114,699

56,086,872

57,036,188

53,513,811

Total Local Expenditures:

% Expended:

27,841,215
66.3%

6,219,584
44.1%

34,060,799
60.7%

33,784,219
59.2%

31,082,944
58.1%

Table 1

Table 2

Total Available Local NPS Balances

5/31/2014 (FY14) 5/31/2015 (FY15) 5/31/2016 (FY 16)
Amount
2,957,363
4,165,936
3,406,941
%
22.0%
25.5%
24.1%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

Expenditures
Oblig but not Exp
Available

5/31/2014 5/31/2015 5/31/2016

(FY14)
(FY15)
(FY 16)

Amount
%

Total Available Local PS Balances

5/31/2014 (FY14)
5/31/2015 (FY15)
14,758,112
13,346,292
36.9%
32.8%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

5/31/2016 (FY 16)

14,130,959
33.7%

Expenditures
Available

5/31/2014
(FY14)

5/31/2015
(FY15)

5/31/2016
(FY 16)