Professional Documents
Culture Documents
Elementary School
Parent-Student
Handbook
Waianae & Ayres Avenues
Schofield Barracks
Wahiawa, Hawaii 96786
Jan Iwase, Principal
Phone: 305-3400
http://www.halekula59.k12.hi.us
Revised July 2015
TABLE OF CONTENTS
Welcome
1-2
Registration Information
3-5
Health Information
6-7
Student Information
8-13
14-16
17-19
20-22
Parent Information
23-27
305-3400
Health Room
305-3430
Cafeteria
305-3440
305-3461
A+ After-School Program
305-3443
Library
305-3451
832-4888
Our Vision . . .
Hale Kula Elementary empowers learners to explore, discover, create, and share!
Our Mission . . .
At Hale Kula Elementary, learners explore through hands-on experiences and inquirybased learning to discover new ideas. We expect students to collaborate and
communicate with each other and to rely on critical and creative thinking skills to gain
new insight into their learning.
Our Beliefs . . .
We believe . . .
The ability to recognize and produce quality performance and quality products.
REGISTRATION INFORMATION
Office Hours
Our office hours are from 7:30 a.m. to 4:00 p.m. on Monday through Friday. The
office is closed on state and federal holidays. New student registration hours are from
8:30 a.m. to 12:00 noon (for next-day enrollment) and 1:00 p.m. to 3:00 p.m. (two-day
wait before enrollment).
Medical Requirements
A physician must physically examine a student within twelve months before the
student first enters school in the State of Hawaii. The following are additional medical
requirements:
TB test: All new students must show proof of freedom from communicable
tuberculosis through a negative TB (Mantoux) test or x-ray at the time of school
entry. The record must show the date the TB test was administered, the date
the result was read, the result (in mm), and who administered the test.
visit must be noted on the doctors statement. If health requirements are not met
within thirty days, the student will be excluded from school.
A student leaving during the last four weeks of school will be given a report card
with grades for the school year and an indication as to whether the student will be
promoted or not based on achievement and effort up to the date of his/her
release.
A student leaving during the fifth and sixth weeks before school closes will be
given a report card with grades up to the time of departure. School records will
be forwarded later upon request of the receiving school.
A student leaving school prior to the sixth week before school closes will be
released through normal procedures except that the report card and a progress
report will be given at the time of departure. School records will be forwarded
later upon request of the receiving school.
These procedures have been set with the assumption that students who leave
prior to these dates will enroll in a new school in time for that school to determine their
final grade. If the student does not enroll in a new school before the end of the school
year, it will be up to the receiving school to determine promotion or non-promotion for
early departure.
HEALTH INFORMATION
Health Aide
The Health Room is located in the school office and is attended by a Health Aide.
She/he is not a certified nurse; a complex nurse supervises the Health Aide. The Health
Aide may be contacted during the hours of 7:30 a.m. to 2:30 p.m.
Medications
No medications will be stored in the Health Room or administered by the Health
Aide without proper clearance from the parents, prescribing physician, school Health
Aide, and the School Health Branch Chief. The Department of Health requires proper
and accurate processing in order for the Health Aide to administer medication to
students. If oral or topical medications must be administered in school, the School
Health Aide must be notified and proper procedures must be followed. If possible,
please make every effort to give medications before and/or after school to eliminate the
need to administer medications during school hours.
Head Lice
Throughout the years, head lice or pediculosis has been identified in schools not
only in Hawaii, but also throughout the country. The school Health Aide conducts inschool screening as necessary. However, in order to keep this potential problem under
control, the School Health Branch of the Department of Health is requesting that parents
periodically check their child(ren) so that early identification can be made and treatment
applied. Parents should check the nape of the neck and around the ears for a pearly,
tear-drop-shaped egg attached to the hair shaft. The live louse may be difficult to detect
and may not be seen. An early signal to parents that a louse infestation may be present
is intense itching of the head. Parents suspecting the presence of head lice should call
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a physician or pharmacist for appropriate treatment. Please call the school Health Aide
to notify her of the presence of head lice; this allows the school to check the other
students in the class for possible infestation.
If a student is found to have head lice, parents will be called to pick up the
child(ren) and will be given instructions on how to treat the problem. The student may
return to class after proper treatment and after being re-checked and cleared by the
Health Aide. Chronic cases may be referred to the Army Community Health Section for
assistance.
Doctors Note
Students must have a doctors note on file with the Health Aide for restricted
school activities including temporary restrictions. No substitution drink will be provided
with school lunch parents must provide.
Emergency Card
The Health Aide keeps your childs Emergency Card in her office. If there are
any changes, please contact her immediately to notify her of these changes (home or
work phone numbers, new emergency contact persons, etc.)
Phone Number
If you need to contact the Health Aide, the phone number is 305-3430.
STUDENT INFORMATION
Hours of Instruction
School begins at 7:55 a.m. and ends at 2:10 p.m. on Monday, Tuesday,
Thursday, and Friday. On Wednesdays, school begins at 7:55 a.m. and ends at 1:10
p.m. Early dismissal on Wednesdays allows time for faculty, grade level, and other
meetings, a provision of the state teachers contract.
Nondiscrimination
No Hawaii public school student shall be excluded from participation in, denied
the benefits of, or be subjected to discrimination due to the students race, color,
national origin, sex, religion, or handicapping condition under any program or activity in
the Department of Education.
Morning Arrival
Children must be 10 years of age or older to walk to and from school without
adult supervision. (See 25th ID(L) and USARHAW Pam 210-5.) Students must be 12
years of age to supervise younger children walking to and from school.
It is suggested that students not come on campus until 7:45 a.m. daily unless an
adult provides supervision. Students eating breakfast or arriving on the school bus will
be supervised in the cafeteria. Students who are not having breakfast will wait quietly in
the designated areas. At that time, they should walk to their classrooms and wait quietly
for their teacher.
office, and identification will be required to sign the student out. Children will only be
released to people on the Emergency Card. Students must be in school for at least half
of the school day to be considered present.
2.
Upon return to Hawaii, students must re-enroll at their home school. However, there will
be no guarantee of previous classroom assignment.
With 3 (school) days advance notice, homework will be provided for up to 10 days.
Afternoon Pick-Up
Parents, when waiting to pick up your children at the end of the school day,
please wait in the cafeteria until 5 minutes before the end of school. At that time, you
can walk quietly to pick up your child. Your cooperation will minimize disruptions to the
classrooms.
name of at least one other contact in Hawaii in case of an emergency when parents or
guardians cannot be reached. If there are any changes, please contact the office
immediately so that we may update our files.
Dress Code
Just as adults dress appropriately for their workplace, students are expected to
dress conducive to maintaining a positive and safe learning environment. Inappropriate
attire includes but is not limited to:
Attire showing pictures or messages promoting drugs, criminal activities,
sexploitation, discrimination, profanity, or violence.
Clothing that exposes underwear or underwear worn as outerwear.
Clothing that is skin tight, saggy, reveals midriff, lower back, cleavage or
buttocks.
Halter tops, strapless, straps that are less than 1 inch in width at the
shoulders or transparent tops unless worn over or under another shirt.
Short shorts or micro-mini skirts.
Sagging pants or shorts.
Head gear (hats, caps, bandanas, beanies, stocking caps, visors, wave caps)
and sunglasses may not be worn indoors.
Make-up for students.
Any clothing or accessories that may be deemed unsafe or inappropriate to
the school environment (i.e. large hoop earrings/heeled dress shoes).
Physical Education Please dress appropriately for P.E. Closed toed shoes are
recommended for safety reasons.
Exceptions to this dress code must be approved by the Vice-Principal or designee.
Consequences for students who do not comply with the dress code will be as follows:
* First infraction: Students will be sent to the office and counseled on
appropriate dress. Parents will be notified.
* Second infraction: Students will be sent to the office and counseled on
appropriate dress. Parents will be called and asked to bring in appropriate
clothing for the child.
* Subsequent infractions shall be considered insubordination and dealt with as
determined by the Vice-Principal or designee.
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Classroom Visits
Parents are always welcome to visit the classroom. However, to minimize class
distractions and prevent interruption of instructional time, parents are requested to make
arrangements with a teacher at least 24 hours in advance of a classroom visitation. Any
spur-of-the-moment request to visit the class must be cleared with the administration
and classroom teacher first.
Parents should report to the office to sign in and get a Visitors Badge
before going to the classroom. If there is a message or an item that needs to be
delivered to the classroom, the office staff will see that the child receives it. Please
check at home to see that your child has all necessary items for the day; this will
minimize disruptions to the classroom.
Parent-Teacher Conferences
Conferences may be arranged at any time with teachers; please contact your
childs teacher to arrange for a date and time. Parent-teacher conferences are
scheduled for all students during the last of October. Students are released early and
conferences are scheduled with each family. It is expected that parents will make every
effort to keep their conference appointments.
Addressing Concerns
If parents have concerns about their childs work, performance, or behavior, the
teacher should be contacted. Every effort should be made to work together to resolve
the problem. If either the parent or teacher believes that additional help is needed, the
school counselor may be contacted. If the problem persists, parents may contact the
administrator for assistance.
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Student Activities
Students have opportunities to participate in extracurricular activities including:
Junior Police Officers (JPOs) The Honolulu Police Department trains selected
4th & 5th grade students to serve as crossing guards in the mornings and
afternoons.
Student Council 4th and 5th grade representatives join the elected Student
Council officers to organize student activities for the school. The student
government organization helps students to learn leadership and citizenship skills.
Cross Country, volleyball, basketball, and track teams These students compete
against other complex or district elementary schools in tournaments or meets.
Sportsmanship as well as skills development are stressed in these events.
Greeters Club for selected 3rd and 4th graders. These students greet new
students to the school and help with their transition. They also say Aloha to
students leaving Hale Kula.
Ukulele Class meets 1x/week. A small monthly fee is assessed for this class.
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Student Recognition
Students have opportunities to be recognized for their positive achievements:
Super Eagle Classroom teacher selects two students from each class who has
exhibited excellence and a positive attitude. Students are honored at the
quarterly Super Eagle Assembly with a small reception to follow.
Birthday Celebrations
The Department of Education has a wellness policy, which stresses physical activity
and healthy eating. Schools are discouraged from serving or selling foods, which have
little nutritional value and contribute to obesity or other health-related conditions.
This year, we are requesting that class parties serve healthy refreshments and that
birthdays be celebrated without cupcakes or other sweets. If parents would like to
celebrate a childs birthday, please check with your childs teacher. He/She can suggest
other ways to celebrate such as donating a book or game to the class. The students will
enjoy these items long after your childs birthday.
Please help us comply with the Department health and wellness guidelines.
Construction on Campus
Hale Kula Elementary School has been awarded $26.6 million from a Department of
Defense Facilities Grant and $6.6 million from the State of Hawaii to upgrade our
facilities. Construction began in the summer of 2013 and the project will take three
years to complete. During this time, designated areas on campus will be off-limits to our
students. The contractors and the school will be meeting regularly to ensure the safety
of our students during the school day.
Additionally, traffic and parking will be impacted. We will do our best to ensure a
smooth drop-off and pick-up procedure for our students. Our suggestion is to get an
early start or to walk or bike to school.
We are so fortunate to receive funding for this major project to upgrade Hale Kula
Elementary School, and the inconvenience we will experience will be well-worth it by the
time the project is complete.
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Referral Process
The parent and teacher should work together if there are academic, social, or
behavioral concerns about a student. If either parent or teacher believes that additional
help is needed, the school counselor may be involved.
There is a referral process if the student continues to have problems. The
Student Services Coordinator is the initial point of contact; we will be happy to direct
your questions to the Student Services Coordinator and a team will be convened to
determine whether further evaluations are appropriate.
Hale Kula has a partnership with Tripler Army Medical Center through the School
Mental Health Team.
Special Education
Hale Kula has a Special Education department to service our students with
special needs. Please inform the school if your child has an Individualized Education
Program (IEP), and we will provide the services as designated in the IEP. If you have
concerns about your child, there is a referral process as described above.
Special Education teachers provide services in resource, inclusion, or selfcontained classes. Other services may be provided depending on the special needs of
the student.
Parents are important members of the team that determines the students IEP
goals and objectives. If you have any questions, please ask your childs special
education teacher or call the Student Services Coordinator at 305-3412.
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Field Trips
Teachers plan field trips periodically throughout the school year. Field trips are
an extension of the class curriculum and address the content standards. Students are
assessed a fee for admission and transportation costs. Volunteers who would like to
accompany the class, as chaperones must take the Chaperone Class that is offered
several times a year. The PCNC announces the training classes through the monthly
Parent Bulletin. Please note that field trip forms and fees (cash only) must be
turned in by 8:00 a.m. to your childs teacher on the designated final day of
collection.
Report Cards
Teachers use different assessment tools to gather data about the students such
as daily work assignments, tests and quizzes, participation in classroom discussions,
cooperative learning activities, thematic projects or activities, and homework
assignments. Teachers report the progress of students to parents at the end of each
quarter of the school year. If you have questions about your childs grades or progress
in school, please contact your childs teacher.
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Tutoring Services
Instructional coaches work with teachers to address the needs of students who
are not meeting proficiency based on a variety of assessments.
Additionally, limited tutoring services for grades 3-5 are available through a
SOAR grant. If your child needs additional assistance and support in reading and/or
math, we will send a letter home to inform you of this learning opportunity.
Section 504
Section 504 is a federal law, which is designed to protect the rights of individuals
with disabilities. A 504 requires the school to provide a free and appropriate public
education (FAPE), which generally consists of developing a plan with modifications and
accommodations and/or related aids and services to meet the students individual
needs. Please inform the school if your child has a 504.
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Attentive Listening We listen with our ears, our eyes, and our hearts.
Appreciations/No Put-downs We express gratitude and appreciations to
others and say things in a positive way. Teasing and name-calling are
unacceptable.
Right to Pass/Right to Participate We have the right to choose when and to
what extent we will participate in group activities. (The Right to Pass does NOT
apply to completing assignments, taking tests, or responding to an adult.)
Mutual Respect We respect ourselves, respect others, and respect our school.
We treat others, as we would like to be treated.
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Chapter 19
Chapter 19 is the administrative rule, which governs student conduct in the
Department of Education. Chapter 19 utilizes the Hawaii Revised Statutes as a model.
The purposes of Chapter 19 are to:
Deter students from acts which interfere with education or are self-destructive,
self-defeating, or anti-social
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Breakfast = $1.10
Once the children have been served breakfast, they will be supervised until the
first bell rings; they will be excused to walk to their classroom.
Parents are welcome to have breakfast with their child. Cost is $2.40.
Lunch:
Lunch is served daily following this schedule:
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
10:30 am - 11:00 am
10:45 am - 11:15 am
11:00 am 11:30 am
11:30 am 12:00 pm
11:45 am - 12:15 pm
12:00 pm - 12:30 pm
Parents are welcome to have lunch with their child. Cost is $5.50; non-Hale Kula
children also pay $5.50. The daily lunch count needs to be submitted each
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morning, so if you plan to purchase lunch, please inform your childs teacher at
least one day in advance so you can be included in the adult count.
A monthly menu will be posted on the school website at the beginning of the
month. Copies are available in the office.
Each family must apply each year to qualify for free or reduced price meals.
Reduced-priced meals are $0.30 for breakfast or $0.40 for lunch (price may
increase during the school year). If you qualified in the previous school year,
your status will be honored for the first twenty school days. If you fail to reapply,
your child will be required to pay full price for all meals until you receive
notification that you are qualified.
Effective July 1, 2013, the on-line application link for USDA program for
free/reduced meals opens. This is a new web-based site that provides families
with the option to submit an application on-line at http://ezmealapp.com.
Applications will go home on the first day of school and will be available in the
school office throughout the year. Please follow the directions and fill in all the
spaces required. Military families count Base Pay + BAS + COLA (do not
include BAH or other).
Free and reduced meal counts affect a schools qualification for Title I
funds. It is important for all qualified families to apply even though their
child may not eat school lunch. Hale Kula does not qualify for Title I funds
this year.
ACCUTAB System
Hale Kula uses a computerized system that works much like a bank account.
Parents may deposit any amount of money in their childs account. When the child
purchases a meal, the amount of the meal is automatically deducted from their account.
Students are automatically assigned a bar coded individual account that can be
used for both breakfast and lunch. Students will have a student ID card with their name
and account number on it. If this card is destroyed or lost, there will be a $5.00
charge to replace it. Other information about our ACCUTAB System:
Payments to a students account can be made in the office during normal office
hours, 7:30 a.m. to 4:00 p.m. Payments (cash or check) should be placed in
envelopes with the childs full name, room number, and amount of payment.
21
Place the envelope in the payment box near the office counter. Checks should
be made payable to Hale Kula Elementary School.
Please note that there is a $25.00 charge for all returned checks.
NO CASH will be accepted in the breakfast/lunch line, except for milk. All
monies must be deposited in the breakfast/lunch payment box located in the
office.
Any remaining money in a students account will be refunded at the end of the
school year or carried over to the next school year per parents request.
No Lunch Loans
We have instituted a one meal only loan policy. A payment reminder will be
sent home on the day a student makes a loan. The student will also call to inform
his/her parent about the loan. Repayment of the loan and money should be brought to
the school office the following day. Students will not be able to borrow for lunch a
second time without having repaid the first loan. Parents will be called to bring a lunch
or money for their child. A substitute snack will be offered to children who have no
home lunch, no money or if parent cannot be contacted.
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PARENT INFORMATION
Parent Community Networking Center (PCNC)
The PCNC exists to increase parent and community involvement in the school.
We seek to build healthy and strong relationships between the home, school, and
community. The PCNC is involved in many activities at the school: Parent-Child
Workshops, inviting guest speakers to the school, assisting with school-community
programs, Super Eagle assemblies, and training, scheduling, and recruiting parent
volunteers.
The PCNC office is located in the Administration Building. Visit the room to meet
other parents, to see what resources are available, and to see how you can get involved
at Hale Kula.
Volunteering
If you have the time and are interested in making a difference in your childs
education, consider volunteering! The opportunities to assist the school are endless.
Parents make a tremendous impact when they volunteer. Studies have shown that
student achievement increases when parents are involved in their childs education.
You can make a difference!
Our PCNC is a good place to start. Fill out a volunteer survey and return it to
school. Our PCNC facilitator will contact you to schedule you for training, if necessary.
If you have any questions, please call or stop by at the PCNC room in the office.
Not all volunteer positions require training. Your childs teacher can tell you what
kind of assistance you can provide in the classroom. Some of the volunteer activities
are:
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Transition Center
One of the issues facing military families when they relocate to a new duty station
is transitioning to a new school. Our Transition Coordinator helps to make this transition
smoother and more comfortable.
New students and parents are encouraged to attend the Transition Center
orientation, which is held daily. The Transition Coordinator can answer questions about
the school, take you on a tour of the campus, and show your child where his/her class is
located. The Transition Center is in the Administration Building.
Communication
Home-school communication is important, and Hale Kula is committed to
informing parents about school activities. Please check our school website
http://www.halekula59.k12.hi.us for updated information. The following are ways we
communicate with parents about upcoming activities and events:
Wednesday Folder Your child will bring home a weekly Wednesday Folder.
Please check it for important information from the school or from your childs
teacher.
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Hale Kula Highlights the PCNC sends a weekly push notification to your email
to families with information about upcoming school activities or events. If you
wish to receive the Hale Kula Highlights, be sure to sign up at
hkeshighlights.blogspot.com
Parent Teacher Organization meetings The PTO Board meets monthly, and
open meetings are held as needed. All members are welcome to attend.
School Community Council meetings The Council meets monthly. All are
welcome, but only SCC elected representatives are involved in the decisionmaking.
Facebook page Request to join the Hale Kula Eagles page to get updated
information or reminders about the school. Click the Facebook link on our school
website.
Parking
Parking is available in the paved lot across the school on Ayres and in the lot
across from the Soldier Assist Center. Please do not park on the sidewalk next to the
Ayres Avenue fence; vehicles parking in this area may be ticketed.
Student safety is our primary concern; therefore the parking area directly in front
of the school is for staff only during designated hours (7-8:15 a.m. & 1:30-2:30 p.m.).
This will ensure that students are not running through traffic to get to and from cars.
During peak morning and afternoon hours we will have one drop-off/pick-up lane.
School staff will be assisting by opening doors and keeping the traffic moving efficiently.
The driveway at the entrance of the school is blocked after school for bus pick-up
only. The grassy lot in front of the school will also be blocked off at the end of the
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school day to prevent double-parking. The parking lot will be open for student pick-up
after the buses have left.
No Smoking Policy
In conjunction with Hawaii state law, there is no smoking on school grounds
at any time even when dropping off or picking up students. Hale Kula is proud to
be a Drug-Free School Zone, and we have an active Drug-Free School Program. We
ask that all parents and visitors to our campus comply with this no smoking policy.
Lost Books
Textbooks and library books are loaned to the students for their use while
attending Hale Kula. Students are responsible for these books and must pay the
current replacement cost of any books they do not return or books that they damage.
The librarian will notify parents in writing if there are unreturned or damaged books as
well as the cost to replace the books.
Bus Transportation
In accordance with Hawaii Administrative Rules 8-27-5, students are eligible to
ride the school bus if they ride the bus on a daily basis, attend their home school as
determined by their legal residence, and reside one mile or more via the shortest
walking distance from school. Transportation is limited from students legal home
address to school and return, and provided to students during the regular school year.
In determining eligibility, no child will be discriminated against on the basis of religion,
sex, or ancestry.
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Area 1:
Area 2:
Area 3:
Area 4:
Area 5:
You may pick up a copy of the current bus schedule in the office. This
schedule is subject to change; the bus driver will inform students of any
changes. Please allow 5 minutes before the scheduled pick-up times.
When registering a child to ride the school bus, parents or guardians shall
complete and submit the required documents. Bus application forms are available in
the schools office.
Students who ride the bus will be required to purchase in advance,
quarterly or yearly passes or a sheet of ten coupons. Students staying at
Schofield Inn may purchase bus coupons. When the office receives payment, a bus
pass is issued. Cost of bus transportation is $1.25 each way. No refunds.
Please review the bus rules with your child. Bus transportation is a privilege, and
students must follow the rules. The bus driver will notify the school of any disciplinary
problems, and the school will impose consequences for any bus referrals.
Parents should be aware that school bus transportation services are contracted
to private bus companies. Students are expected to follow the bus rules so the driver
can concentrate on driving the bus safely. Students whose behavior is disruptive,
unsafe, or distracting to others may be suspended from riding the bus or denied bus
privileges.
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NOTES
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NOTES
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NOTES
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