Setup, Transaction Processing and FAQs

on AP/AR Netting Release 12

White Paper on AP/AR Netting

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Table of Contents
Implementing AP/AR Netting: ...................................................................................................................... 4
Setups Required for AP/AR Netting: ......................................................................................................... 4
Define Netting Control account: ........................................................................................................... 4
Defining Bank ........................................................................................................................................ 5
Defining Bank Branch ............................................................................................................................ 6
Defining Bank Accounts: ....................................................................................................................... 7
Define a Netting Receipt Class: ........................................................................................................... 10
Define Receivables System Options:................................................................................................... 11
Transactions to be performed to Process AP/AR Netting: ..................................................................... 12
Create a netting agreement: ............................................................................................................... 12
Trading Partner Priorities: ................................................................................................................... 13
Enter payables invoice: ....................................................................................................................... 16
Enter receivables transactions: ........................................................................................................... 17
Create Netting Batch:.......................................................................................................................... 18
Output of the Final Netting Report ................................................................................................. 22
Verify receivable payment .................................................................................................................. 22
Verify payables payment .................................................................................................................... 23
Reversing the Netting Batch: .............................................................................................................. 23
Steps to Reverse the netting batch: ................................................................................................ 23
Netting Batch Statuses: ....................................................................................................................... 25
Standard Reports AP/AR Netting: ........................................................................................................ 26
Proposed Netting Report: ................................................................................................................... 26
Final Netting Report: ........................................................................................................................... 26
FAQs on AP/AR Netting:.......................................................................................................................... 26

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R12: Setting up for AP/AR Netting

What is AP/AR Netting?
AP AR Netting Feature enables the automatic netting of Payable and Receivable transactions
within a business enterprise. The netting process automatically creates the Payables payments
and Receivables receipts required to clear a selected number of Payables and Receivables
transactions.
Example:
Lets say organization A deals in trading some items. Organization B provides consultancy
services. In the current example organization A sold goods to organization B for a $ 100000 on
credit and subsequently utilized organization Bs services to the extent of 60000 dollars. Now
Organization A is supplier to organization B to the extent of $ 100000 and is a Customer of
Organization B to the extent of $ 60000. Now instead of paying a $ 100000 and getting back $
60000 from the same person, Organization A can net-off to the extent of $ 60000 and only
settle the balance $ 40000(receive)
Now this process of settling the transaction is called as AP/AR Netting in Release 12.
One may access this feature from either payables or receivables module.

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Implementing AP/AR Netting:

Setups required for AP/AR Netting

Transactions to be performed to execute AP/AR Netting
Standard Reports relating to AP/AR Netting
FAQs relating to AP/AR Netting

Setups Required for AP/AR Netting:

Netting Control Account (General Ledger)

Netting Bank/Branch/Bank Account (Cash Management)
AP/AR Netting Receipt Class (Accounts Receivable)
System Options (Accounts Receivable)
Netting Agreement(Accounts Payable or Accounts Receivable)

Define Netting Control account:

We need to define netting control account to use it as cash account while defining netting bank
account in cash management. We dont use the regular cash account because we are neither
paying nor receiving the actual cash in reality. Only the balance amount would be settled in real
cash. Netting control account is defined in General Ledger module.
(N): Setup > Financials > Flexfields > Key > Values

Define Netting Bank and Branch:

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Define a netting bank account in Cash management/Payables/Receivables to be used to settle

the AP Invoices and AR Transactions that needs to be netted off.
(N): Cash Management > Setup > Banks > Banks
(N): Payables > Setup > Payment > Banks and Bank Branches
(N): Receivables > Setup > Receipts > Banks

Defining Bank

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Defining Bank Branch

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Defining Bank Accounts:

(N): Cash Management > Setup > Banks > Bank Accounts
(N): Payables > Setup > Payments > Bank Accounts
(N): Receivables >Setup > Receipts > Bank Accounts

Specify the bank account owner (Legal entity) and the sources which would be eligible to use
this bank account. Please note that unless the access is given to cash management in User
Management responsibility, the legal entity could not be selected here while defining the bank
account.
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Specify the details of the bank account also mention if this bank would be able to do
transactions in multi currencies by checking the check box multiple currencies allowed.

Give the netting control account defined earlier as the cash account while defining account
controls. It is important to choose yes from the list of values for the option Netting Account.
When we choose yes the system would understand that this particular bank would be used for
performing AP AR netting transactions.

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Specify the operating units that would be using this bank account as well in each operating unit
which source would be using this bank account.

Specify a contact for this bank account and complete the creation of bank account.

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Define a Netting Receipt Class:

Defining a netting receipt class would allow the system to create a receipt for a netted AR
transaction which is now recorded as received but where in no cash has actually been received
or paid. While defining the netting receipt class specify the bank account defined in the earlier
step.
(N): Setup>Receipts>Receipt Classes

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Define Receivables System Options:

(N): Setup > System > System Options

We need to enable the check box, Allow Payment of Unrelated Transactions as we are trying
to net off unrelated transactions in payables and receivables module.

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Transactions to be performed to Process AP/AR Netting:

Create a netting agreement

Enter payable invoices
Enter receivable transactions
Create and submit a netting batch
Once the requests get completed view the
- Proposed Netting Report
- Final Netting Report
Verify payables payments
Verify receivables receipts
Create a netting agreement:

A netting agreement controls how a group of trading partners net Payables and Receivables
transactions. You can create a netting agreement for each group of trading partners that agrees
to net transactions. Netting agreements include the business rules that define the types of
transactions that may be selected for netting, and which suppliers and customers can be
netted.
Navigation to create a netting agreement:
(N): Receivables > Receipts > Netting > Netting Agreement
(N): Payables > Payments > Entry > Netting > Netting Agreement
Click on Create Agreement
Specify to which operating unit does this netting agreement relates.

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 One can enter any desired trading partner reference and if trading partner approval is
required then check the check box Trading Partner Approval Required Once this is
checked the system would ask us to input trading partner name and the response action
if the approver has not responded within specific time.
Specify the netting bank account that you have defined earlier.
Choose yes if you want the system to select only past due receivable transactions
Choose one of the netting order rules:

Choose the required Netting balance rule

Choose the required Netting Currency Rule

Enter the Payable invoice types and Receivable transaction types:

In the example taken here we are trying to create the netting between 2 trading
partners:
Advanced Network Devices(Supplier)
A. C. Networks (Customer)
Between the invoice types Invoice and Standard types respectively.
We can specify the sites among which the netting takes place and also we can also
specify multiple suppliers or multiple customers in one netting agreement, the priority
for netting would be determined as below:
Trading Partner Priorities:

The priority value determines the order in netting transactions the customer transaction with
the highest rank is netted first.
If all customers have a priority of 1, then there is no priority for selecting transactions and they
are ordered based on the Netting Order rule.

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 Enter the trading partner names that you want to perform netting

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 Review the information entered till now and complete the creation of the agreement:

Now we are ready to perform the AP AR netting process, before we create a netting batch lets
create AP Invoices and AR transactions that can be picked by the netting batch. While creating
netting batch we specify the netting agreement name. So only those transactions with the type
specified in the netting agreement and which relate to the customer or supplier as mentioned
while defining netting agreement would be picked by the netting batch when submitted for
processing.

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Enter payables invoice:

Create supplier Invoices against Advanced Networks supplier. Here we are creating a
supplier invoice for the trading partner Advanced Network Devices. The invoice
number is 17-APR-2010

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Enter receivables transactions:

Create AR transactions against the customer A. C. Networks

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 To run the netting process create a netting batch:

(N): Receivables > Receipts > Netting > Netting Batch
(N): Payables > Payments > Netting > Netting Batch
Create Netting Batch:

Once the Oracle Netting webpage opens, click on Create Batch

Specify
Netting Agreement name defined earlier
Settlement date batch name
Transaction date
GL date
Exchange rate type for other currency netting transactions
and Submit the batch, the request Create Netting Batch request gets submitted once
you click on submit the batch.

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 After the request gets completed go back Netting Batch Webpage and query the netting
batch created: Query for demo_APARN the batch status is Selected. Click on
Update and this would pick all the AP and AR invoices which match the criteria
specified in netting agreement and netting batch

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After reviewing the transactions and optionally if trading partner approval is required after
getting it, resubmit the batch and two requests would run
Submit netting batch
Settle netting batch
The status would change from selected to clearing

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Once the request Settle netting batch is completed with normal status the status of the batch
would be complete. Now we would be able to view the final netting report. To view the final
netting report click on the view report icon.

Click Here

Click on run after specifying the template, language and Format, this would submit a concurrent
request Final Netting Report whose output would look like the attached object below.
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Output of the Final Netting Report

final netting
report.htm

The netting process automatically creates the Payables payments and Receivables
receipts required to clear a selected number of Payables and Receivables transactions.
The Payables and Receivables transactions are selected and locked. No updates are
allowed to these transactions while netting is in process.
Note: Receivables transactions cannot be locked during this step if trading partner
approval is required or it is set to yes. These transactions can only be locked after
receiving the trading partner's approval.

Verify receivable payment

Receipt that got created against the netted invoices:

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Verify payables payment

Payments that got created against the payable invoices which got netted:

Reversing the Netting Batch:

Netting batch which is with the status Complete can be reversed. On reversing the
netting batch it would return to the state it was in before the netting payment or the
receipt was created for the batch. Only the netting batches with a status of Complete
can be reversed.

Steps to Reverse the netting batch:

Go to Oracle Netting Batch page from either payables or receivables

Query the batch that needs to be reversed

Click on the reverse icon

The system would pop up a warning to confirm the reversal
On confirming a concurrent request with name Reverse Netting Batch would get
submitted.
The batch status would go from reversing to reversed
And the payments and receipts gets reversed as well and the AP and AR invoices would
be available for payment and collection respectively.

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Netting Batch Statuses:

Netting Batch Status

Event

RUNNING

User creates the netting batch

SELECTED

Review Batch Option is set to Yes

SUBMITTED

Review Batch option is set to No and

approval is required
Current date has gone past batch settlement
date
User rejects batch requiring approval

SUSPENDED
REJECTED
CLEARING
COMPLETE
ERROR

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Review Batch options is set to No but no

approval is required
Netting Process completed for transactions
Error encountered while validating, selecting
transactions

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APPROVED

User approves batch reqioring approval

REVERSING

User chooses to reverse the batch which is in

complete status
Completed batch is now reversed

REVERSED

Standard Reports AP/AR Netting:

Proposed Netting Report:
The Proposed Netting Report contains the transactions selected for netting and it is created
during the Create Netting Batch process. You can view this report when the netting batch status
is Selected, Submitted, Approved, Suspended, Rejected, or Cancelled. This report is also sent to
the trading partner if the Trading Partner Approval required check box is selected when creating
the netting agreement.
Final Netting Report:
The Final Netting Report is created at the end of the netting process after the transactions have
cleared. You can only view this report when the netting batch status is Completed. This report
shows the final netting details, such as the values for Payment, Receipt Number, and Netted
Amount.

FAQs on AP/AR Netting:

1) Can netting be done across operating units?
- One cannot net transactions pertaining to separate operating units as we mention the
operating unit while defining the netting agreement.
2) What if I want to net the transactions in currencies other than functional currency?
- I can perform netting between same currency transactions.
3) Can you update the netted receipts in the receipts work bench?
- No, Netted receipts cannot be update once the netting process is complete
4) Any profile options relating to AP/AR Netting??
- Not in general but for Japan installations JMF: Enable Chargeable Subcontracting
profile option.
5) Any approvals for netting batch from trading partner required
- Trading Partner Approval Required - If you want to require approval by the trading
partner, check the check box. Checking the check box displays the required Approver
Name list of values and the No Response Action dropdown list.

6) Do AP/AR transactions get locked while Netting is in process?

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Yes, the Payables and Receivables transactions are selected and locked. No updates
are allowed to these transactions while netting is in process.
Note: Receivables transactions cannot be locked during this step if trading partner
approval is required or it is set to yes. These transactions can only be locked after
receiving the trading partner's approval.

7) Can different suppliers and customers be selected for netting purposs?

- Yes this can be achieved
8) Payables invoice types that can be chosen for netting?
- Standard
- Credit Memo
- Debit Memo
- Mixed
9) Receivables invoice types that can be chosen for netting?
- Invoice
- Credit Memo
- Debit Memo
- Chargeback

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AP/AR Netting in Release 12 (R12)

Setup, Transaction Processing and FAQs on AP/AR Netting Release 12
April 2010
Author: Shilpa Koganti

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